M I N U T
E S
GENERAL
COMMITTEE
2005-05-02
Meeting No. 8
Finance & Administrative Issues Community
Services & Environment Issues
Chair: Councillor S. Daurio Chair:
Councillor A. Chiu
Vice Chair, Budget: Councillor
D. Horchik Vice Chair, Fire & Emergency Services:
Vice Chair, IT: Regional
Councillor B. O’Donnell Regional Councillor J. Heath
Vice
Chair, Recreation & Culture:
Councillor J. Webster
Vice
Chair, Character Community:
Councillor J. Webster
Vice
Chair, Environment Issues:
Councillor E. Shapero
Attendance
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J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
J. Sales, Commissioner of Community &
Fire Services
A. Taylor, Commissioner of Corporate Services
J. Baird, Commissioner of Development Services
J. Allen, Chief Information Officer
S. Birrell, Town Clerk
J. Carnegie, Director, Corporate Communications
B. Cribbett, Treasurer
J. Klaus, General Manager, Waterworks
J. Lustig, Director, Financial and Client Services
P. Loukes, Director, Operations & Asset
Management
C. Marsales, Manager, Waste Management
J. Ryerson, Director, Varley Art Gallery
S. Taylor, Director, Strategic Services
B. Varner, Real Property Manager
B. Wiles, Manager, Enforcement & Licensing
F. Wong, Manager, Financial Planning
B. Nanninga, Executive Assistant to Mayor
and Council
C. Raynor, Committee Clerk
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The General Committee convened at the hour of
9:35 a.m. with Councillor S. Daurio in the Chair.
At 11:45 a.m. Councillor S. Daurio vacated the
Chair and Councillor A. Chiu assumed the Chair.
At 12:20 a.m. Councillor A. Chiu vacated the
Chair and Councillor S. Daurio assumed the Chair
DISCLOSURE OF INTEREST
None disclosed
1. NOISE BY-LAW EXEMPTION – MARKHAM RIBFEST
& BLUES FESTIVAL – JULY 15
& 16, 2005 (2.10 & 2.16) Report
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
That Council approve an exemption to the
Town’s Noise By-law 2003-137 to permit amplified music to be played during the
Markham Ribfest & Blues Festival from 5:00 p.m. to 11:30 p.m. on July 15th & 16th,
2005 at the Markham Fairgrounds.
CARRIED
2. FINANCIAL ASSISTANCE REQUEST - 2005
MARKHAM ROTARY RIBFEST (7.6) Report
There was brief discussion
surrounding Town policy on providing grants. Staff advised that a Committee is
reviewing the policy and that it will consider the merits of making any new
policy retroactive in order to benefit recent grant recipients that may have
missed out due to the current policy.
**Moved by Councillor D. Horchik
Seconded by Regional Councillor B. O'Donnell
That Council approve financial support, in the amount of $1,000.00 for
the 2005 Markham Rotary Ribfest to be held at the Markham Fairgrounds from July 15 to 17, 2005.
**Amended by Council on May 10, 2005 to delete the resolution in its entirety and replace with:
“That Council approve financial
support, in the amount of $5,000.00 for the 2005 Markham Rotary Ribfest to be
held at the Markham Fairgrounds from July 15
to 17, 2005.”
3. 2005 MARKHAM VILLAGE B.I.A.
OPERATING BUDGET (3.11 &
7.4) Report Budget
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the report entitled “2005 Markham
Village B.I.A. Operating Budget” dated May 2,
2005 be
received;
And that the 2005 Operating Budget in the
amount of $213,947 for the Markham Village B.I.A. be approved.
CARRIED
4. 2005 UNIONVILLE B.I.A.
OPERATING BUDGET (3.12 &
7.4) Report Budget
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the report entitled “2005 Unionville B.I.A.
Operating Budget” dated May 2, 2005 be received;
And that the 2005 Operating Budget in the
amount of $162,705 for the Unionville B.I.A. be approved.
CARRIED
5. GRAPHIC STANDARDS (12.2.6 &
12.1) Presentation
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
That the proposed Town of Markham Branding System and logo guidelines be adopted;
And that approval be given to develop an
outside sign “family” system;
And that approval be given to develop an
outside sign replacement program with capital to be set aside over 3-5 years;
And that the proposed Markham Museum logo and entrance sign be approved.
CARRIED
6. CIVIC CENTRE GREAT HALL (7.14) Presentation
Staff advised that the cost of the display case proposed for the Great
Hall will be provided from the Space and Accommodation budget.
Moved by Councillor A. Chiu
Seconded by Deputy Mayor F. Scarpitti
That approval be given to install a 61” HDTV with DLP in the Great Hall,
and three (3) 21” PC monitors in other
Civic Centre entrance areas at a cost not to exceed $15,000.00, with funding to
be provided within the 2005 approved budget;
And that approval be given to design and build a display case into the
glass window in front of the Security Office to hold gifts to the Town of
Markham at a cost not to exceed $10,000.00;
And that the current portable display case be removed.
CARRIED
7. SALE OF LUNAU BARN TO MICHAEL BRADSHAW
LOT 5 HERITAGE ESTATES SUBDIVISION
(8.5) Report
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
That Council approve the sale of the Lunau
Barn for nominal consideration located on Part 5, Plan 65R-24463 in Heritage
Estates Subdivision to Mr. Michael Bradshaw, for relocation and restoration on
Lot 37, Plan 65M-2761 in Heritage Estates Subdivision;
And that the Mayor and Town Clerk be
authorized to execute an Agreement and all other documents necessary to give
effect thereto, for the sale of the Lunau Barn to Mr. Michael Bradshaw, in a
form satisfactory to the Town Solicitor.
CARRIED
8. CARe PARTNERSHIP OPPORTUNITY (7.13 & 12.2.6) Report
Moved by Councillor A. Chiu
Seconded by Councillor D.
Horchik
And that staff provide the
following assets/assistance to The Active Network, Ltd.: CARe-Hansen
integration package, report layouts, service request types, CARe documentations
and reviews, and commitment to test and transition to CARe v2.0 in exchange for
the following assets: CARe v1.5 enhancements, free implementation and support
services, enhancements requested by Markham, CARe v2.0 site license, data
loading tool, Payment Server site license, 40% discount on Payment Manager
license, and discount on maintenance fee over four years;
And that a confidentiality
agreement be prepared to ensure the protection of confidential information
supplied from time to time.
CARRIED
9. TENDER AWARD – 030-T-05 – 2005 RELINING
OF CAST
IRON AND DUCTILE IRON
WATERMAINS (7.12.1) Report
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
That the report for 2005 Relining of Cast
Iron and Ductile Iron Watermains, Tender 030-T-05 be received;
And that Tender 030-T-05 for “2005 Relining
of Cast Iron & Ductile Iron Watermains” be awarded to the lowest priced
bidder, Fer-Pal Construction Ltd. in the total amount of $902,042.15 exclusive
of GST;
And that a separate blanket purchase order be
issued for contingency in the amount of $90,000 exclusive of GST, the use of
which will be governed by the Expenditure Control Policy;
And that the award be funded from Waterworks
2005 Capital Account 53-6150-6665-005 (Cement Relining of Iron Watermains) in
the amount of $1,282,500;
And further that upon completion of the
project the remaining funds be returned to the original funding source.
CARRIED
10. PROPOSED MUSEUM 2005 USER FEES AND
RATES (6.7) Report 1
Moved by
Councillor J. Virgilio
Seconded by
Regional Councillor J. Jones
That
the report entitled Proposed Museum 2005
User Fees and Rates be received;
And
that the proposed fees for rentals, education and other programmes listed in
Appendix A be approved effective June 1, 2005;
And
that future increases be made annually based on the change in the Consumer
Price Index (Toronto all items, May to May) with such increases to be effective
January 1 of the following year and rounded to the nearest half dollar;
And
that By-law 2002-276, a by-law to impose fees or charges for services or
activities provided or done by the Town of Markham, be
amended to reflect the new rates;
And
further that notice to the public be provided in accordance with By-law
2002-275, a by-law to prescribe the form and manner and times for the provision
of reasonable notice.
CARRIED
11. RESOLUTION
– ENVIRONMENTAL ISSUES
COMMITTEE (5.7)
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That the following resolution from the Environmental Issues Committee
on March 31, 2005, be adopted:
That the Town of Markham enter into an agreement with Mary
Hopperton and the Toronto and Region Conservation Authority
(TRCA) so that the TRCA can manage funds from the Markham Environmental
Sustainability Fund granted to Mary Hopperton in September 2004 for the Walden
Walk About event;
And that the agreement be in a form satisfactory to the Town Solicitor
and be signed by the Mayor and Clerk on behalf of the Town.
CARRIED
12. METHODS OF INFORMING RESIDENTS OF AN
EMERGENCY (3.0) Report
Moved by
Regional Councillor B. O'Donnell
Seconded by
Regional Councillor J. Jones
That the report entitled “Methods of Informing Residents of an
Emergency”, dated May 2, 2005 be received for information;
And that the use of available Town signage to inform residents of an
emergency be implemented as soon as possible;
And that a further report be brought forward from the CIO, in conjunction with the Community Emergency Management Co-ordinator,
on the options available, costs and other considerations related to
the acquisition and implementation of a public mass notification system.
CARRIED
13. UPDATE – PUBLIC SPACE RECYCLING
ADVERTISING PROGRAM (5.2) Report
Moved by Councillor D. Horchik
Seconded by Regional Councillor J. Jones
That the report entitled Update –
Public Space Recycling Advertising Program be received
And that the Corporate Communications
Department assume the role of policy development and coordination of the Town’s
advertising space on public space recycling stations;
And that the Town’s advertising space be
available for Town initiatives;
And that the Waste Management Department
continue to manage the operational requirements of the public space recycling
program.
CARRIED
14. INSPECTION OF THE TOWN OF MARKHAM
DRINKING WATER SYSTEM BY THE
MINISTRY
OF THE ENVIRONMENT, DECEMBER
2004 (5.3) Report
Moved by Regional Councillor J. Jones
Seconded by Councillor J. Virgilio
That the report dated May 2, 2005 entitled Inspection
of the Town of Markham Drinking Water System by the Ministry of the
Environment, December 2004, be received;
And that Council directs staff to report back on an inter-departmental
strategy to implement the MOE recommendation of improving system “Best
Management Practices” by enacting a by-law to prohibit cross connections
between the municipal water supply system and non-potable water sources;
And further that Council directs staff to report back on an
inter-departmental strategy to implement the MOE recommendation for a written
agreement with the Municipality of York for the supply of water and
ownership of the water distribution system.
CARRIED
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Other matters considered by General Committee
on May 2, 2005
15. MARKHAM’S LITTER PREVENTION STRATEGY
UPDATE (5.1) Report
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the Report entitled Markham’s
Litter Prevention Strategy Update be received;
And that a summer student position in the
Waste Management Department be designated for litter prevention activities and
tasks include development of a multi-year litter prevention strategy, and
educational activities;
And that a multi-year litter prevention
strategy and associated costs be presented to Markham Council in the Fall of
2005.
CARRIED
16. AWARD OF THE LIFESAVING SOCIETY DAVID W.
PRETTY CUP TO THE TOWN OF MARKHAM
AQUATIC STAFF (6.0) Report
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That the report titled Award of the Lifesaving
Society David W. Pretty Cup to the Town of Markham, Aquatic Staff be
received as information;
And
that the following staff of the Recreation Services Department be recognized
for their contribution:
Lisa
Young
Sheri
Krauss
Susan
Bennett
Janice
Carroll
Karen
Carlin
Barbara
Smith-Dorland
Kerry
Wakefiled
And further
that the staff be invited to attend the Council Meeting to be held on May 24, 2005
for an official presentation.
CARRIED
17. MARKHAM RIBFEST & BLUES FESTIVAL
JULY 15 –
17, 2005, MARKHAM
FAIRGROUNDS (7.6 & 2.10
& 2.16) Presentation
Mr. R. Bynoe, President, Markham Rotary Club,
provided an overview of the history of Markham Ribfest and Blues Festival. It
is hoped to attract 25,000 visitors to the 2005 event.
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
That the deputation of Mr. R. Bynoe,
President, Markham Rotary Club, regarding the Markham Ribfest and Blues
Festival be received.
CARRIED
18. MARKHAM DISTRICT HIGH SCHOOL SOCCER FIELD
(6.4)
Mr. E. Dobrucki, Markham resident, provided an overview of
residents’ concerns regarding the use of the soccer field at Markham District High School. There was discussion of potential
solutions including tree-planting or fencing. Staff advised that there are not
sufficient soccer fields in Markham to justify the closure of this one.
The Committee was informed that the field is in use Monday-Friday until dark
and Saturdays until noon. There is limited use on Sundays.
Moved by Deputy Mayor F. Scarpitti
Seconded by Regional Councillor J. Heath
That the deputation of Mr. E. Dobrucki regarding public usage of the Markham District High School soccer field be received;
And that the matter be referred to staff to investigate the options
available to mitigate or prevent disturbance to local residents from the use of
this soccer field.
CARRIED
19. SENECA COLLEGE FUNDRAISING ACTIVITIES (7.6) Presentation
Ms. S. Courtis, Vice President, Resource Development, Seneca College, provided
information relating to Seneca’s fundraising activities and plans for its new
Markham campus. The Committee was advised that Seneca is developing a 10-year,
$100 million private sector funding program that will include $10 million for
the new campus. Mayor Cousens is chairing the Fundraising Cabinet.
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That the presentation by Ms. S. Courtis, Vice President, Resource
Development, Seneca College, providing an overview of Seneca’s fundraising
activities be received.
CARRIED
20. MILNE
PARK SEWER (5.5)
Mr. J. O’Gorman and Mr. T. Wheatley provided details relating to York Region
plans to locate a sewer system under Milne Park. It was suggested that in order to
mitigate damage to the environment during the installation of the sewer, and
during future maintenance exercises, the sewer should be routed outside of the
park where possible. Staff agreed to follow up with York Region and to report
to Committee of the Whole on May 10, 2005.
Moved by Deputy Mayor F. Scarpitti
Seconded by Regional Councillor J. Jones
That the deputations by Mr. J. O’Gorman and Mr. T. Wheatley regarding
the proposal from York Region to install a sewer beneath Milne Park be received.
CARRIED
21. MINUTES – COMMUNICATIONS COMMITTEE
APRIL
18, 2005
(16.23 & 12.2) Minutes
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the minutes of the Communications
Committee meeting held on April 18, 2005, be received.
CARRIED
22. MINUTES – INFORMATION TECHNOLOGY
SUB-COMMITTEE, APRIL
26, 2005
(7.13 & 16.34) Minutes
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the minutes of the Information
Technology Sub-Committee meeting held on April
26, 2005,
be received.
CARRIED
23. 2005 FIRST QUARTER INVESTMENT
PERFORMANCE REVIEW (7.0) Report 1 2 3 4 5 6
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the report dated May
2, 2005
entitled “2005 First Quarter Investment Performance Review” be received.
CARRIED
24. ISSUANCE OF OFFICIAL TAX RECEIPTS
FOR INCOME TAX PURPOSES
(7.3) Report 1 2 3
There was considerable
discussion concerning the issuance of tax receipts for non-Town fundraising
events where the funds raised are donated to the Town. Staff advised that with
the proposed policy, tax receipts would not be issued in those circumstances
since an event must be officially endorsed by Council in order to qualify.
Moved by Councillor J. Virgilio
Seconded by Councillor A. Chiu
That the report dated May 2, 2005 entitled
“Issuance of official tax receipts for income tax purposes”, be deferred to Committee of the Whole on May 10, 2005 in order for staff
to consider broadening the definition of “Official Town Event” to include
non-Town events where the funds raised are donated solely to the Town of
Markham.
CARRIED
25. TOWN OF AURORA – NEWMARKET
GENERATION PROJECT (13.8)
Moved by Councillor A. Chiu
Seconded by Councillor D. Horchik
That the letter dated April 18, 2005 from Town of Aurora in response to
Town of Markham resolution regarding the Newmarket Generation Project be
received.
CARRIED
26. EMAIL
REGARDING BICYCLE LANES ON HIGHWAY 7
AND DELAY OF THE TREE BY-LAW (2.21, 5.0)
That the email from a local resident, dated April 26, 2005, querying
the lack of bicycle lanes on Highway 7 and expressing concern with the delay of
the Tree By-law be received.
CARRIED
27. MINUTES – ENVIRONMENTAL ISSUES COMMITTEE:
MARCH
31, 2005
(5.7) Minutes
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That the minutes of the Environmental Issues
Committee meeting held on March 31, 2005, be received.
CARRIED
28. RESOLUTION
– ENVIRONMENTAL ISSUES
COMMITTEE (5.7)
Staff clarified that the proposed green roof for Centennial Community
Centre will be sent out for tender as a separate item to the rest of the
construction. Once the cost is established, staff will report back.
Moved by Regional Councillor J. Heath
Seconded by Regional Councillor B. O'Donnell
That the following resolution from the Environmental Issues Committee
on March 31, 2005, be deferred until such time
as the final costs of the green roof on Centennial Community Centre are
determined:
That an extensive Green Roof, as presented by architect Michael Taylor,
be installed on the roof of the swimming pool of the Centennial Community
Centre;
And that $62,500 in 2005 and $62,500 in 2006 be drawn from the Markham
Environmental Sustainability Fund and used towards the installation costs of
the Green Roof;
And that should the cost of the green roof exceed $125,000, the source
to cover the balance of funding be determined by Council at the time the
contract is awarded;
And that staff investigate partnership opportunities with Xerofloor and
TD-Canada Trust;
And that staff investigate the entrance canopy area to assess whether
an additional Green Roof installation could take place so that the project
becomes more visible to the public.
CARRIED
29. MINUTES
– MARKHAM CONSERVATION COMMITTEE:
FEBRUARY 24, 2005 AND MARCH 31,
2005
(5.7) Feb. March
Moved by Councillor D. Horchik
Seconded by Regional Councillor B. O'Donnell
That the minutes of the Markham Conservation
Committee meeting held on February 24, 2005 and March 31,
2005, be
received.
CARRIED
30. MINUTES
– VARLEY-McKAY ART FOUNDATION
OF MARKHAM: MARCH 30, 2005 (6.12) Minutes
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That the minutes of the Varley-McKay Art
Foundation of Markham meeting held on March
30, 2005,
be received.
CARRIED
31. MINUTES
– MARKHAM THEATRE BOARD:
FEBRUARY 28, 2005 (6.0) Minutes
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That the minutes of the Markham Theatre Board
meeting held on February 28, 2005, be received.
CARRIED
32. MINUTES
– ADVISORY COMMITTEE ON
ACCESSIBILITY: MARCH 16, 2005 (16.9) Minutes
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That the minutes of the Markham Advisory
Committee on Accessibility meeting held on March
16, 2005,
be received.
CARRIED
33. MINUTES
– RACE RELATIONS COMMITTEE:
APRIL 11, 2005 (16.10) Minutes
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Jones
That the minutes of the Markham Race Relations Committee meeting held on April
11, 2005,
be received.
CARRIED
34. STEPHEN LEWIS FOUNDATION FUNDRAISING
INVOLVEMENT REQUEST (3.0)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the letter dated April 7, 2005 to the Town of Markham requesting the Town’s involvement
in the Stephen Lewis Foundation in support of grassroots AIDS organizations in Africa be received and referred to the
Director of Communications.
35. NOTICE OF DRAFT TERMS OF REFERENCE -
SOUTHEAST COLLECTOR TRUNK
SEWER
ENVIRONMENTAL ASSESSMENT (3.0
and 5.5)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the letter dated April 22, 2005 from York Region to Ms. Sheila
Birrell, Town Clerk, advising of the availability of the Terms of Reference and
supporting documentation with respect to the Southeast Collector Trunk Sewer
Environmental Assessment (attachment available for viewing in the Clerk’s
Department) be received.
36. TREE
REPLACEMENT PROGRAM (5.6)
Staff advised that funding is available in the budget to monitor and
replace dead trees.
37. SIDEWALKS ON HIGHWAY 7 (5.18)
The Committee suggested that sidewalks will need to be installed on
certain parts of Highway 7 in order to encourage pedestrian use of the Rapid
Transit system. Staff advised that the Engineering Department is working on a 10-year
sidewalk plan and that such considerations will be included.
38. YIELDING
TO TRANSIT BUSES (5.14)
The Committee noted that the new VIVA buses do not have York Region
Transit insignia on the rear, causing confusion amongst drivers who are unsure
whether or not to yield. Regional Councillor J. Jones agreed to raise the
matter at the Regional Transportation Committee.
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Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O’Donnell
That the meeting resolve in-camera to discuss
a legal matter. (12:20
p.m.)
CARRIED
Seconded by Councillor J. Webster
That the Committee rise and report to
Committee of the Whole. (12:30
p.m.)
CARRIED
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39. UPDATE
ON HYDRO ONE TASK FORCE
AND ONTARIO POWER AUTHORITY (13.8)
Moved by Councillor D. Horchik
Seconded by Regional Councillor J. Heath
That the update from Ms. C. Conrad, Town Solicitor, regarding the Hydro
One Task Force and the Ontario Power Authority, be received.
CARRIED
ADJOURNMENT
The General Committee adjourned
at the hour of 12:30 pm.