VARLEY-McKAY
ART FOUNDATION OF
TOWN OF
The
MINUTES
Attendance:
|
Members |
Staff |
|
Howard
Back, Vice Chair |
John
Ryerson, Director |
|
Nancy Coxford |
Barb Roth, Director |
|
Karen Chadwick |
Judi Kosch, Committee Secretary
|
|
Lana Champion |
|
|
Anna Gauci |
Regrets |
|
Donald Hindson |
Councillor Erin Shapero |
|
Patty Loveland |
Bob McCulloch |
|
Heather Sifton |
|
|
Stan Neal |
|
|
Bill Pickering, Chair |
|
|
|
|
|
Beverly Schaeffer |
|
|
Brian Roman |
|
|
Regional Councillor Jim
Jones |
|
The third meeting of the Varley-McKay Art Foundation of
1.
ADOPTION OF THE MINUTES OF THE
MEETING
HELD ON
Moved by Don Hindson
Seconded by
THAT THE MINUTES OF THE VARLEY MCKAY ART
FOUNDATION OF
CARRIED
2. CHAIRMAN’S OPENING
REMARKS – The Chair welcomed the Foundation’s new member, Heather Sifton; he
briefly mentioned that there were a number of exciting things happening that
would be elaborated on later in the meeting.
The Chair circulated a form for all members to fill out which is
required for filing our T3010 charities report.
3. NEW BUSINESS
a)
Director’s report - John Ryerson
advised that former Board member, Councillor Joe Virgilio’s mother passed away
recently. The funeral was held earlier today at St. Justin Martyr Church, the
family requested that in lieu of flowers donations to the Heart and Stroke
Foundation would be appreciated. He went
on to advise of a recent offer made by W. Joyce to
donate two A.Y. Jackson paintings to the Gallery; he provided a brief update on
the acquisition of a painting and will keep the Foundation informed as to its
progress. He reported on the extensive media coverage the “Spiritual”
exhibition has received (report attached)
b) Draft Business Plan – Deferred.
c)
Report on Board request for Meeting with Andy
Taylor – The Chair read an e-mail from Andy Taylor on the issue of funding and
following considerable discussion on using the optics of the contribution to
“prime the pump”, it was agreed that a further meeting with Andy to clarify a
number of issues was required.
d)
Board direction on re-drafting Foundation Terms
of Reference – John Ryerson advised that he has met with the Town’s Legal staff on
the background information required for them to address as well as provide case
examples from other cities, to have the terms of reference revised; he also
stated that a further meeting would be held with both Legal and Finance to
clarify any internal issues. General
discussion followed and it was agreed that a working committee of Foundation
members should be formed to work in conjunction with Town staff on the
development of the terms of reference.
The Chair indicated that this item is to be placed on every Agenda until
completed.
On a motion by Donald
Hindson, seconded by Regionall Councillor Jim Jones, and unanimously carried,
it was agreed that the Foundation form a Working Committee to work with the
Gallery Director and Town staff leading to the establishment of Terms of
Reference for the newly formed Varley-McKay Art Foundation of Markham and all
governance issues associated therewith.
The Chair called for
nominations to the above-mentioned Working Committee on Terms of Reference and
Governance Issues. Donald Hindson, Stan
Neal and Howard Back agreed to be the members on this Working Committee.
e)
Art Auction – John Ryerson stressed the need to increase
revenue and called on all members for their feedback to help ensure the success
of this year’s Art Auction which is being held on Wednesday, May 11;
4. COMMITTEE REPORTS
a) Program and Operations Committee – Howard Back provided a
handout on the draft financial statements ending
He reviewed the financial statements in detail
specifically noting the revenues and expenses of the McKay Endowment Fund and
the General Fund. The Education and
Conservation Fund of the Endowment had total expenditures of $54,304 in
research and conservation activities during the year. The General Fund, which funds the activities
of the volunteer coordinator and the Foundation's allocation to the operating
budget of the Gallery, had a deficiency of net revenues over expenditures of
$12,400 for the year. He emphasized the
need for the Foundation to find more sources of revenue for the General Fund. The Board would approve these financial
statements once the Foundation’s auditors had audited them.
Howard Back also provided a budget for the activities
of the Foundation for the year ending
The Budget was reviewed in detail. Research and Conservation expenses totalling
$32,000 were suggested from the Education & Conservation Fund of the McKay
Endowment. It was suggested that $35,000
would be raised for the McKay House restoration. These monies, after expenses of $3,000, would
be transferred to the Town to incur additional renovations to the McKay House. Revenues of $45,000 and expenditures of
$59,000 were forecast for the General Fund. The need for additional revenues to the
Foundation was emphasized again. It was
pointed out that there would not be sufficient funds in the General Fund to
fund the same level of expenditures in 2006 without the increase in revenues.
On a motion by Howard Back, seconded by Stan
Neil and unanimously carried, it was moved to accept the 2005 Business Plan, as
amended, and approval was given for the transfer of $30,697 from the Designated
Fund (General) and $21,503 from the Designated Fund (Education &
Conservation) to the Designated Fund (Art Purchase) to enable the possible
purchase of a painting.
John Ryerson reviewed the various research
projects being undertaken this year.
b) Art Committee – Stan Neal discussed the Committee’s review of the proposed painting
acquisition and the steps being taken to ensure due diligence. There was discussion on the value of the
growing collection and how that asset growth can be reflected in public
reports. The Art Committee reviewed several potential gifts and deferred the
collection policy review in order to give that discussion more time.
Anna Gauci gave a report on the recent meeting
of the Public Art Advisory Committee and the eco-art project slated for this
summer; she advised that Linda Irvine will be sending out a call for
expressions of interest to various parties; guidelines will be set up; four
sites have been proposed within the four communities in Markham – Toogood Park,
Settlers Park, Milne Park and Beaupre Park; once artists have been selected
these sites may change; the launch of this project will be announced in
conjunction with the launch of the Communities in Bloom initiative which is
slated for Sunday, April 17, 2 to 5:00 pm at the Art Gallery.
c) Volunteer Committee – Deferred to next meeting
d) Development Committee – Karen Chadwick advised that the Committee is
meeting this Friday, April 1st; she went on to advise that there
have been five meetings for the Homes for the Holiday event slated for November
19th – this group is extremely active and she feels it will be an
extremely successful event this year.
5. OTHER BUSINESS
General items – John Ryerson raised the issue of memberships as a future discussion
item for the Foundation. Anna Gauci
briefly discussed the important role of schools and to have the Gallery get the
schools more involved in the programs offered by the Gallery. Howard Back suggested that members be given
the opportunity to get education about art to more fully understand and
appreciate art. The Director offered to
provide that opportunity to any Board member at their convenience.
6. DATE OF NEXT MEETING
The next regular meeting of the Varley-McKay
Art Foundation of
7. ADJOURNMENT
There being no further
business, it was agreed to adjourn.
On a motion by Nancy Coxford and seconded by
Brian Roman, the meeting adjourned at
CARRIED
Art0500330minutes