M I N U T
E S
GENERAL
COMMITTEE
2005-05-30
Meeting No. 10
Finance & Administrative Issues Community
Services & Environment Issues
Chair: Councillor S. Daurio Chair:
Councillor A. Chiu
Vice Chair, Budget: Councillor
D. Horchik Vice Chair, Fire & Emergency Services:
Vice Chair, IT: Regional
Councillor B. O’Donnell Regional Councillor J. Heath
Vice
Chair, Recreation & Culture:
Councillor J. Webster
Vice
Chair, Character Community:
Councillor J. Webster
Vice
Chair, Environment Issues:
Councillor E. Shapero
Attendance
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J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
D. McClean,
Fire Chief
P. Loukes,
Director, Operations & Asset
Management
B. Roth,
Director, Recreation and Culture
Services
S.
Taylor, Director,
Strategic Services
P. Ingham,
General Manager of Operations
F. Wong,
Manager, Financial Planning
B. Nanninga,
Executive Assistant to Mayor
and Council
M.
Ingwersen, Manager, Parks Maintenance
B. Wiles,
Manager, Enforcement & Licensing
B. Labelle,
Committee Clerk
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The General Committee convened at the hour of
9:32 a.m. with Councillor S. Daurio in the Chair.
The General Committee recessed at the hour of
12:08 p.m. and reconvened at the hour of
12:51 p.m. with Councillor S. Daurio in the Chair.
The General Committee resolved In Camera at
the hour of 12:50 p.m. to discuss confidential
property and legal matters.
The General Committee rose from In Camera at
the hour of 1:02 with Councillor A. Chiu in
the Chair.
DISCLOSURE OF INTEREST
REQUESTS FOR IDENTIFICATION OF DEPUTATIONS
REGARDING MATTERS ON THIS AGENDA
1. GRANT REQUEST – ARYA SAMAJ SENIOR
CITIZENS’
CLUB (7.6) Report
Mr. Raj Sethi was in attendance to present an update on the Arya Samaj
Senior Citizens’ Club with respect to their upcoming activity planned for June
12, 2005. Mr. Sethi requested that his organization
receive $2,000 to support the event.
The Committee discussed the Town’s funding policy and requested
clarification from Mr. Sethi regarding the residency of the organization’s
members.
Moved by Councillor G. McKelvey
Seconded by Councillor K. Usman
That
Council approve the request for financial support from Arya Samaj Senior
Citizens’ Club in the amount of $1,000 to support their event to be held on June 12, 2005.
CARRIED
2. GRANTS
AND SPONSORSHIP GUIDELINES (7.6) Report 1
The
Committee debated the need for a public meeting to consider the Town’s funding
allocation criteria and proposed grant and sponsorship guidelines. Members
discussed the proposed regulations in which organizations would need to comply
in order to receive sponsorship from the Town.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor J. Heath
That the report
dated May 30, 2005 entitled Grants &
Sponsorships Guidelines be received;
And that the Grants & Sponsorships Guidelines be approved and referred to the first Council meeting in June
with appropriate notice being given to the public;
And that all funding requests that do not fall into the Celebrate
Markham and Table Sponsorships categories be grouped into a generic “Council
Promotion” category with an upset limit of $1,000 per request, unless otherwise
approved by Council.
**Amended by Council on June 14, 2005 to add the following clause:
“And that an additional $2,500
in sponsorship funding be approved for the Taste of Asia in 2005.”
3. 2005
CELEBRATE MARKHAM
GRANTS (7.6) Report 1
Ms.
Tracy MacKinnon, Chair, Doors Open Markham Committee, delivered a presentation
regarding the Doors Open Markham initiative and requested that the event be
considered a major festival in Markham and receive annual funding in the amount of
$7500.
The
Committee discussed the grants and sponsorship guidelines with respect to the Grants Sub-Committee’s proposed funding allocation recommendations.
Moved by Councillor D. Horchik
Seconded by Regional Councillor J. Heath
That the
report dated May 30, 2005 entitled 2005 Celebrate Markham Grants be received;
And that the
Grants Sub-Committee’s proposed allocation of Celebrate Markham grants as shown
on Appendix A be approved conditional upon the
receipt of documentation supporting their compliance with the grants and
sponsorship guidelines;
And
that the Doors Open Markham Committee receive funding in the amount of $7,500
to support of their event.
CARRIED
4. ADULT
SCHOOL CROSSING GUARD PROGRAM
2005 TO 2008 TENDER AWARD -
077-T-05 (7.12) Report
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
the report entitled Tender Award #077-T-05 Adult School Crossing Guard Program
be received;
And
that the contract for tender #077-T-05 Adult School Crossing Guard Program be
awarded to the sole bidder, “Staffing Services Inc.” in the estimated annual
amount of $510,195.84 per annum (based on $12.18 per 30-minute shift, 224
shifts per day, and 187 school days) for a term of 3 years totalling
approximately $1,530,587.52 exclusive of GST;
And
that the actual annual monetary amount will be based on a per unit basis
(30-minute shift);
And
that the project be funded through Engineering Department’s 2005 Operating Budget
Account # 640 998 5642 and subsequent operating budgets.
CARRIED
5. MEMORANDUM
OF UNDERSTANDING FOR THE
DEVELOPMENT OF ONEYORK
(7.13) Report
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
the report dated May 30, 2005, entitled Memorandum of Understanding for the Development of OneYork be
received;
And
that the Mayor and Council authorize staff on behalf of the Town of Markham to enter
into a Memorandum of Understanding setting out the terms governing the
activities and co-operation of participants in the development of OneYork;
And
that the CAO or designate be appointed to the Steering Committee.
CARRIED
6. WARD
BOUNDARIES (9.2 & 14.0) Report A
Moved by
Councillor G. McKelvey
Seconded by
Councillor A. Chiu
That
a by-law be enacted to adopt new ward boundaries to be effective for the 2006
municipal election, as outlined on Schedule A (attached to original Council
minutes in the Clerk’s office)
CARRIED
7. ANIMAL
CARE & LICENCING BY-LAW (2.8) Report
Mr.
B. Wiles, Manager, By-law Enforcement and Licensing, delivered a presentation
on proposed amendments to the Animal Care and Licensing By-law. The Committee
requested clarification on the following items:
- Weekend and evening enforcement patrol
- Trapping and hunting wildlife
regulations
- Performance animal regulations
- Regulations regarding the keeping of
exotic animals
- The possibility to include a mandatory
microchipping clause
- Set fines regarding keeping of too many
animals
- The keeping of Pitbulls
- Tethering practices
- Proposed action taken regarding animal
bites on private and public lands
- Stoop and scoop regulations on private
and public lands
- The keeping of rabbits
Mr.
Wiles advised that the By-law was a model standard employed by several other
municipalities and that regulations enforced by the Ministry of Natural
Resources and other governmental agencies would set out those aspects not
covered by the proposed By-law.
Mr.
Wiles noted that staff planned to meet with a number of associations with
respect to Bill 132, An Act to amend the Dog Owners' Liability Act to
increase public safety in relation to dogs, including pitbulls, and to make
related amendments to the Animals for Research Act, and that a staff report
to General Committee was forthcoming.
Ms. S. Birrell, Clerk, Town of Markham, advised that
several local animal groups and members of the public were in consultation with
the Town when developing the By-law.
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor J. Heath
That
a new by-law to regulate animal care & licencing be enacted;
And
that the clause “Persons will be allowed a maximum total of four pets with no
limit on type (may have four dogs)” be changed to “Persons will be allowed a
maximum of four (4) animals but a limit of two (2) dogs only;
And
that By-law 2001-23, A By-law to regulate the
keeping of animals in the Town of Markham including provision for animal
identification, be repealed;
And
that By-law 182-86, A By-law to prohibit the
keeping of certain classes of animals and to regulate the keeping of certain
other classes of animals in the Town of Markham, be repealed;
And
that By-law 2002-276, A By-law to impose fees or
charges for services or activities provided or done by the Town of Markham
be amended to include fees for licensing of animals.
CARRIED
______________________________________________________________________________
**Amended by Council on June 14, 2005 to add the following clause:
“And
that the Town recommend to the Province that a set fine in the amount of
$100.00 be imposed for all offences.”
8. BY-LAW
TO PRESCRIBE STANDARDS
FOR MAINTENANCE OF TALL GRASS
AND WEEDS
ON PRIVATE LANDS (2.20) Report
There was
brief discussion regarding the duration in which standards for maintenance of
tall grass and weeds on private lands can be enforced by the Town.
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
Council adopt a by-law to prescribe standards for maintenance of tall grass and
weeds on private lands;
And
that enforcement of the by-law, including the coordination of Town-initiated
cutting of tall grass and weeds be undertaken by the By-Law Enforcement &
Licensing Division.
CARRIED
9. RELEASE
AND ABANDONMENT OF PERMANENT WATERMAIN
EASEMENT – PART OF LOT
67 AND BLOCK 82, PLAN 65M-3343
AND PART OF LOTS 29, 90 AND
PART OF BLOCKS 113 & 114,
PLAN 65M-3582 TO MONARCH
CONSTRUCTION (8.1) Report
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
a By-law be enacted authorizing the Mayor and Clerk to execute the necessary
release and abandonment of the watermain easement registered on title to the
lands described hererin, in a form satisfactory to the Town Solicitor.
CARRIED
10. COMMUNITY
SPORT COUNCIL REPORT AND
PRESENTATION (6.4) Report Presentation
Mr. Paul Jurbala presented an update to the
Committee regarding the potential and intent to develop a Town of Markham Sports Council. He indicated that the Sports
Council would be responsible for promoting sports and recreational activities
in Markham, networking and neighbourhood
communication activities, and advising the Town on related planning and
strategic initiatives.
Members raised
concerns with respect to the proposed Sports Council and what role it may play
in advising the Town, specifically with respect to the determination of ice and
sports field allocation. Mr. J. Sales, Commissioner, Community and Fire Services,
indicated that the Sports Council would present a common voice that could be
used to provide training, coordination and generally engage residents on an
ongoing basis while acting to complement the work currently done by staff. Ms.
L. Wells indicated the success of Sports Councils in other municipalities and
noted that through public consultation measures, there had been no opposition
noted by Markham residents. Staff was directed to notify the sports organization of
the fact this proposal will be presented to Council on June 14, 2005.
Moved by
Regional Councillor J. Heath
Seconded by
Councillor K. Usman
That
the report titled Community Sport Council be
received and approved;
And
that the Community Sport Council’s goals, objectives and by-laws be received
and approved;
And
that approval is granted to hire a part-time staff member at 24 hours per week
and related financial costs for a one-year trial period starting September 1, 2005 to further establish the Markham Sport Council;
And
that the funding in the amount of $16,344.96 in 2005 be off set from salary
gapping dollars in the 2005 Armadale Community Centre budget be approved;
And
that pre-approval of funding be authorized to increase the 2006 operating
budget in the amount of $32,689.92 to support the project which will be
included in the 2006 Business Unit Profile.
CARRIED
11. 2005-2006
ICE ALLOCATION REPORT (6.1) Report 1
2 3 4
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That the
report entitled 2005-2006 Ice Allocation Report
be received;
And that
Council approve the Ice Allocation schedule (Appendix A) for the 2005-2006 ice
season;
And further
that Council receive the Special Events List (Appendix B) for the 2005-2006 ice
season.
CARRIED
12. USE
OF TORONTO
FIRE SERVICES TRAINING
FACILITIES (3.0) Report
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That Council authorize the Mayor and Clerk to
sign a Permission, Release, Covenant and Indemnification to the City of Toronto
and the Toronto Fire Services respecting the use of Toronto Fire Services
training facilities for training exercises by Town of Markham recruit
firefighters, in a form satisfactory to the Town Solicitor.
CARRIED
13. SENIOR
CENTRES FACILITY OPERATING
AGREEMENT (6.0) Report 1 a 2
a
b 3
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That the Mayor
and Clerk be authorized to execute a Facility Operating Agreement between the
Older Adults in Action (O.A.I.A.) and the Town of Markham, and any other
documents required to give effect thereto, respecting the Senior Centre at 22
Water Street be approved in a form satisfactory to the Town Solicitor for the
period January 1, 2005 to December 31, 2009;
And that the
Mayor and Clerk be authorized to execute a Facility Operating Agreement between
the Thornhill Seniors Club and the Town of Markham, and any other documents required
to give effect thereto, respecting the Senior Centre at 7755 Bayview Avenue, be
approved in a form satisfactory to the Town Solicitor for the period
January 1, 2005 to December 31, 2009.
CARRIED
14. GREEN
FLEET TRANSITION PLAN UPDATE REPORT (5.0)
Report
Moved by
Deputy Mayor F. Scarpitti
Seconded by Councillor
K. Usman
That the staff
report entitled Green Fleet Transition Plan Update Report,
dated May 2nd, 2005, be
received;
And that Fleet Services provide annual ‘Technology Testing Reports’, to be posted
on the Town’s Website, to measure emission reductions to equivalent Carbon
Dioxide (eCO2) through the implementation of the Green Fleet Transition Plan;
And that in the fall of each year starting in 2005, Fleet Services
staff provide annual fleet replacement programs, including opportunities to implement
green fleet management practices, to the Budget Review Committee as part of the
Operations and Asset Management Capital Budget submission.
CARRIED
15. AMENDMENT
TO BY-LAW 32-95 TO EXPAND
3-STREAM TOWN WIDE (5.1,
5.7) Report By-law
Moved by
Councillor K. Usman
Seconded by
Councillor S. Daurio
That the report entitled Amendments to Waste Management By-Law 32-95 be approved;
And that the amendments to Waste Management
By-Law 32-95, as proposed, be enacted.
CARRIED
16. SKATEBOARD
PARK BOOKINGS AND RENTAL
FEES (6.4) Report 1
The
Committee recommended that on-site signage be posted indicating that helmets
are a mandatory requirement for all users of the skate park. Members requested
that staff review the potential for enforcement on this matter.
The
Committee requested clarification as to whether fees will be charged to
organizations planning to advertise at the park. Staff indicated permit charges
would be issued if a specific event was organized by a group, but that Council
would determine whether advertising could take place on an ongoing basis.
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That the
policy and procedures outlined in this report be adopted for permitting the Markham Centennial Skate Park;
And that the
permitting of the Markham Centennial Skate Park be
limited to a maximum 5 days a year from May through September;
And that the
commercial permit fee be established at $345.00;
And that the
resident/ not-for-profit permit fee be established at $240.00;
And
that Schedule A of By-law 2002-276, A By-law to Impose Fees or
Charges for Services or Activities Provided or Done by the Town of Markham,
be amended accordingly;
And
that the park be called the ‘Markham Centennial Skate Park’ from this point forward.
CARRIED
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Other matters considered by General Committee on
May 30, 2005
Ms.
Krista Pedersen, Wildlife Hospital and
Rehabilitation, Earth Rangers, delivered a presentation in which she provided
the Committee with some information regarding the history of the organization,
its current objectives as well as the services it currently offers.
Moved
by Councillor K. Usman
Seconded
by Councillor A. Chiu
That
the presentation by Ms. Krista Pedersen, Wildlife Hospital and Rehabilitation,
Earth Rangers, regarding the Earth Rangers organization and the wildlife
services it offers be received.
CARRIED
18. SWAN
LAKE VILLAGE
CONDOMINIUM
REQUEST TO ESTABLISH TASK
FORCE (7.3 & 12.2.6) Report
Mr. Adrian
Schollen, Swan Lake Village Condominiums and The Markham Association of Village
and Townhouse Condos, submitted and presented proposed amendments to a staff
report entitled Swan Lake Village Condominium – Request to Establish a Task Force. He noted concerns with respect to the services provided by the Town
to condominium developments in Markham, specifically the Swan Lake
development. He requested that a Task Force be created to examine these
concerns.
The Committee
discussed jurisdictional authority, current tax rates and assessment practices,
the request to assemble a Task Force and Town services currently provided to
condominium developments in Markham.
Moved by
Councillor J. Virgilio
Seconded by
Councillor K. Usman
That
the report Swan Lake Village Condominium – Request to
Establish a Task Force be received for information.
CARRIED
19. MINUTES
– INFORMATION TECHNOLOGY
SUB-COMMITTEE, MAY 17, 2005 (7.13 & 16.34) Minutes
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
the minutes of the Information Technology Sub-Committee meeting held on May 17, 2005, be received.
CARRIED
20. 2005
FIRST QUARTER YEAR-TO-DATE
REVIEW OF OPERATIONS
(7.0) Report 1 2
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
the report dated may 30, 2005 entitled 2005 First Quarter Year-to-Date
Review of Operations be received.
CARRIED
21. MARKHAM
PUBLIC LIBRARIES: ANGUS GLEN, A
LIBRARY OF THE FUTURE FOR A
COMMUNITY
OF THE FUTURE (3.20) Presentation
Ms.
Michelle Tidball, Chair, Town of Markham Public Library Board, delivered a presentation providing an update on each library
within the Town of Markham specifically noting the most recent events, achievements and
services provided. She indicated that success was achieved by aligning library
services with technology and customer trends. Ms. Tidball highlighted services
such as customer self check, seniors training initiatives, and unlimited access
to numerous resources through the Markham Public Libraries webpage.
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor J. Heath
That
the presentation by Ms. Michelle Tidball, Chair, Town of Markham Public Library
Board, providing an update on Library operations and services offered to the
public be received;
And that appreciation be extended to Ms. Michelle Tidball, the Markham Public Library Board, and library staff for the
exceptional level of service they provide Markham residents.
CARRIED
22. NATIONAL
BENCHMARKING INITIATIVE FOR
WATER AND WASTEWATER STATUS REPORT
(5.3) Report
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That the report entitled The National Benchmarking Initiative for Water and Wastewater
Management Status Report be received.
CARRIED
23. MINUTES
– MARKHAM
CONSERVATION COMMITTEE:
APRIL 28, 2005 (5.7)
Minutes
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That
the minutes of the Markham
Conservation Committee meeting held
on April 28, 2005, be received.
CARRIED
24. MINUTES – CANADA DAY COMMITTEE:
APRIL 25, 2005, MAY 9, 2005 AND MAY 16, 2005 (12.0)
April
25 May
9 May
16
Moved by
Councillor D. Horchik
Seconded by
Councillor K. Usman
That
the minutes of the Canada
Day Committee meetings held on April
28, 2005, May 9, 2005, May 16, 2005 be
received.
CARRIED
Moved
by Councillor A. Chiu
Seconded
by Councillor G. McKelvey
That
the following communications be received:
25. YORK
REGION’S ECOLOGICAL
FOOTPRINT BULLETIN (13.4)
That the memorandum
from York Region, dated April 28, 2005
attaching York Region’s Ecological Footprint Bulletin
be received.
26. PETITIONS
REGARDING YORK
REGION ANIMAL SHELTER
& REQUEST FOR A
MUNICIPALLY OPERATED
ANIMAL SERVICES PROGRAMME
(2.8)
That the twenty-seven letters
of petition expressing concerns for the current York Region animal shelter, and
requesting a municipally operated animal services programme, including a
central shelter for York, with satellite shelters in each of the municipalities
be received.
27. REGION
OF YORK –
NOISE POLICY UPDATE (13.4)
That the letter from Region of
York, dated May 20, 2005, regarding the new
Draft Noise Policy. Municipalities,
among others, are being requested to provide comments by July 20, 2005, be received.
CARRIED
Moved
by Councillor D. Horchick
Seconded
by Regional Councillor J. Jones
That
the following communications be received:
28. EARTH
RANGERS – DEPUTATION AND MATERIALS
FORWARDED FROM THE CITY OF VAUGHAN
(5.7)
That
the letter dated April 29, 2005 regarding a deputation and materials (available
from the Clerk’s Department) presented by Mr. Mark C. Vigna, Earth Rangers,
with Respect to Wildlife Services in Vaughan which was received by the Council
of the City of Vaughan at its meeting of April 25, 2005, be received.
29. TORONTO
AND REGION CONSERVATION AUTHORITY
RESOLUTION REGARDING THE YORK
REGION
FOREST
CONSERVATION BY-LAW (5.7)
That
the letter and report dated April 18, 2005 from the Toronto and Region
Conservation Authority regarding a resolution passed with respect to the York
Region Forest Conservation By-law be received.
30. INFRAGUIDE
– RESOLUTION FROM THE TOWN
OF NEWMARKET
(13.4)
That
the letter dated April 27, 2005 from Ms. Anita Moore, Town Clerk, Town of
Newmarket, requesting support for a resolution dated April 11, 2005 in which
Council of the Town of Newmarket endorses the best practices developed by
InfraGuide be received.
31. 2005
SMOG SUMMIT
– RESOLUTION AND REPORT
FORWARDED BY YORK
REGION (13.4, 5.7)
That
the letter dated May 20, 2005 from Mr. Denis Kelly, Regional Clerk, York
Region, referring a report regarding the 2005 Smog Summit as recommended by
resolution of Regional Council at its meeting of May 19, 2005, be received.
32. UPDATE ON THE POSITIVE LEISURE ACTIVITIES
FOR
YOUTH (PLAY) PROGRAM – RESOLUTION AND REPORT
FORWARDED BY YORK
REGION (13.4, 6.0)
That
the letter dated May 20, 2005 from Mr. Denis Kelly, Regional Clerk, York
Region, referring a report regarding an update on the Positive Leisure Activities
for Youth (PLAY) Program as recommended by resolution of Regional Council at
its meeting of May 19, 2005, be received.
33. THE MINISTER OF THE ENVIRONMENT’S
DECISION ON
THE CANADIAN NEWSPAPER ASSOCIATION/ONTARIO
COMMUNITY NEWSPAPER ASSOCIATION (CNA/OCNA) (13.12.2)
That
the member communication dated May 2, 2005 from the Association of
Municipalities of Ontario (AMO) regarding the Minister of the Environment’s decision on the Canadian Newspaper Association/Ontario Community
Newspaper Association (CAN/OCNA) be received.
CARRIED
ADJOURNMENT
The General Committee adjourned
at the hour of 2:04 p.m.