ADDENDUM A

Skate Board Park Permits

 

 

  1. Purpose

 

The purpose of this document is to outline the policies and procedures within the Town of Markham to process applications for skate board park permits.  The document also outlines the fees and charges related to skate board park permits.

 

  1. Objectives

 

·                 To establish the priorities for allocating the skate board park

·                 To establish contracts for skate board park permits

·                 To recover direct costs related to permits

 

 

  1. Skate Board Park Permit Criteria

 

Skate board park permit requests will be considered on their merits.  In general, permits for a special event or community event will be limited to five days per season (May through September).  It is intended that permits be limited to one day per month in May, June, July, August and September.  However, it is possible that a permit will be issued for an event at the start of a month and at the end of a month.

 

·                 Permit request are one time, annual or infrequent events

·                 The event has predetermined opening and closing dates and times

·                 The event is four (4) hours or more in length

 

  1. Skate Board Park Permit

 

Permit rental fees will be levied for all commercially-operated events.

 

In the case where all profits derived are for the sole benefit of a registered charitable of “not for profit” groups, permit fees (excluding direct costs) may be waived by Council.

 

Criteria for Not for Profit

The event must be operated by a registered local charity or registered “not for profit” group.  A copy of their registration and a letter confirming the charity or not for profit group’s involvement must be forwarded to the Town of Markham, Sportfield  Booking, before a contractual agreement will be signed.

 

 

 

 

  1. General  Policies Procedures

 

·                 All legislation, by-laws and regulations must be adhered to by the operator of the event.

·                 All direct costs incurred by the Town to support the event will be assessed by the Town of Markham.  Such fees are reviewed and approved by Council.

·                 The event operator is required to provide evidence of all necessary licenses to operate the event.

·                 The event operator must maintain public liability insurance of not less than $5,000,000 naming the Town of Markham as an additional insured.  Evidence of insurance must be provided with the event permit application.  The event operator must agree to indemnify and hold harmless the Corporation of the Town of Markham from and against any liability, loss, claims, demands, costs and expenses, including legal fees, occasioned wholly or in part by any negligence or acts or omissions during the use of the property.

·                 Only those with a permit will be allowed to stage an event at the skate board park.

·                 The event organizer is responsible for the clean-up of the skate board park at the conclusion of the event.  If the Town incurs additional costs to clean up the site after the event, the organizer may be charged additional fees and future permits will be at risk.

·                 Refreshments shall not be provided to the public in glass containers.

·                 The event organizer agrees to follow Town recycling programs and requirements during the event.

·                 Alcohol is not to be provided or served at the skate board park.

·                 The event organizer is required to provide payment for direct fees a week before the event.

·                 Upon successful completion of the event, the organizer will be given priority to reserve the facility on the same date and time the following year.  The organizer must confirm their desire to do so in writing to the Town of Markham, Sportfield Permits no later than January 31 of the new year.

·                 All event operators will insure the public have access to washroom facilities.  This is to be arranged through the Recreation Facility Coordinator at the Centennial Community Centre.

 

 

  1. Product Demonstration/ Product Promotion

 

It is anticipated that from time to time the Town will have requests to use the skate park for product demonstrations, product promotions and/ or local store promotions.  These type of events are not supported by this policy.

 

 

 

 

Q:\Strategic Services\Shared Data\Reports\General Committee\Skate Board Park Procedures.doc