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TO: |
Mayor and Members of Council |
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FROM: |
Barbara M. Roth, Director, Recreation and Culture Services |
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PREPARED BY: |
Lori Wells, Manager, Programs |
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DATE OF
MEETING: |
2005-May-30 |
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SUBJECT: |
Community Sport Council Report and Presentation |
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RECOMMENDATION:
That
the report titled Community Sport Council be received and approved;
And
that the Community Sport Council’s goals, objectives and by-laws be received
and approved (refer to Appendix B);
And
that approval is granted to hire a part-time staff at 24 hours per week and
related financial costs for a one-year trial period starting
And
that the funding in the amount of $16,344.96 in 2005 be off set from salary
gapping dollars in the 2005 Armadale Community Centre budget be approved;
And
that pre-approval of funding be authorized to increase the 2006 operating
budget in the amount of $32,689.92 to support the project which will be
included in the 2006 Business Unit Profile.
PURPOSE:
The
purpose of the report is to update the Town of
BACKGROUND:
In
September 2003, a staff report was received by Town Council. Council approved
staff to work with stakeholders in the development of an independent model for
a Community Sport Council. The Sport Council as an independent model entailed
that the Council would operate separate from the Town. Financial resources would not be required for
the development of the council and with staff assistance would research the
Trillium Foundation for funding. It was requested that staff report back with
an update on the development of the Community Sport Council and related costs. To date a dedicated resource has been working
with the Sports Council through its initial stages of development. Trillium changed the funding criteria and is
no longer funding start-up operations.
Therefore, the original independent operational model and funding
recommended in the report of September 2003 is no longer feasible. As a result,
a revised operating model and proposed funding will be further outlined in the
Options and Discussion section of the report.
The report recommends securing a
resource to assist in the development of the Sport Council and to create one
voice for sport in
Currently,
we have multiple staff resources in the Community and Fire Services dedicated
to working with the many sport organizations. In Recreation and Culture, we
have facility staff working with multiple Ice Users and Soccer Clubs, program
staff working with Pool User groups and
Sport Council Development
Status
“This
will confirm that at a meeting of Council held on
That the report entitled “Community
Sport Council” be received as information;
And that staff work with stakeholders in the development
of an independent model for a Community Sport Council;
And further that staff report back with an update on
the development of the Community Sport Council and related costs.”
November
2003, March 2004, May 2004 and June 2004 – Community meetings were held and the membership
of the evolving Community Sport Council began to unfold. The following
organizations and community members are committed to sit on the Council.
Erroll Dixon
Stephen
Harrott
Paul Jurbala Community Member
Nancy Letman Community
Member
Liz McManus
David Morrison
Joe Petrosino Community Member
Ruth Russell Centurs Running Club
Cathy Wayne
Bill Crothers York
Region Board of Education (receives correspondence)
Alan Mackey York Region Catholic School Board (receives
correspondence)
June
2004 to Present - The Sport Council has worked to finalize an organizational mission
statement, goals, objectives and by-laws of operation (refer to Appendices A
and B.) Staff and the Sport Council
investigated the availability of Trillium funding for new sport councils.
Unfortunately, the seed grant for new sport councils has been eliminated.
November
2004, February 2005 - Staff and Sport Council members participated in the Community Sport
Networking luncheons hosted by Sportalliance
March
2005 - The
Council became the first incorporated Sport Council in York Region and obtained
non-profit status, which is critical when applying for grants and fundraising.
April
27 and 28, 2005 – Staff and Council Members attended the 2005 Sports Summit hosted by the
Hamilton Sport Council.
April
/May 2005 -
Development of a Community Sport Survey will be completed and sent to existing
Sport Council Moving Forward
The
The Markham Sport Council is a community
resource dedicated to the betterment of sport in
At the cornerstone of these guiding principles is the concept of
the Council being the “Voice for Sport in
Key Priorities for the Sport Council are:
Short Term (1st
year)
Long Term ( 2 to 4 years)
.
Staff
Resource
There are currently 30 plus cities and towns in
The following are examples of Sport Councils that have dedicated resources:
·
Town of
·
Town of
In order for the Markham Sport Council to become more established and
accomplish the goals that have been identified, staff
is recommending a 24 hour per week staff position for a one-year period
starting September 2005 to work with the existing Sport Council. The staff
member would work out of a town facility and report to the Manager, Programs of
the Recreation and Culture Services Department. This recommendation is
supported in the proposed Parks, Recreation, Culture and Library Master Plan as
it states that ‘The Town shall undertake a lead role in establishing the
Markham Sports Council and identify the on-going role of the
Benefits to the Town
·
Improve consistency in
service to sport organizations to
develop and facilitate governance and training models, help with code of
conduct, and act as a resource to acquaint groups with access to grant funding
·
Improved customer
service, decrease of time spent by current resources who deal with the multiple
user groups
·
Overall, as
OPTIONS/DISCUSSION:
The September 2003 report highlighted three operational models:
Option One – Independent Model
No financial impact
Operates separate from the Town
No resources from the Town are dedicated to the
development of the council
Start up funding is provided by Trillium (This funding
source is no longer available)
Sport Council responsible for Office
Administration
Option Two –
Co-dependent Model
Start up funding
is provided by Trillium (This funding source is no longer available)
Town provides a
three year commitment to provide:
Staff
Liaison – assigned to an existing Recreation Staff
Office
Space $3600.00
Telephone/Fax $3100.00
Photocopier
Rental $2225.00
Total
$8925.00
*Costs estimates are based on budgeted costs in 2003
Option
Three – Grant Model
Start
up funding is provided by Trillium (This funding source is no longer available)
Sport
Council responsible for Office Administration
Town
Council on annual basis provides a grant of $25,000 for a three year period.
*Estimated Grant based on the present amount
Town of
The original recommendation was to move
to the independent model; however after further research and working with the
Sport Council it has become evident there is a substantial impact on Town staff
for a successful delivery and to build the potential of the Community Sport
Council. Therefore, staff
is recommending that we move to a modified Option Two Model in which the Town
fully supports the further development of a Sport Council and provides the
following:
Staff
Resource – 1 year contract (24 hours a week)
Office
Space
Telephone/Fax
Photocopier
Rental
Office
Supplies
The role of staff will also be to assist
the Community Sport Council to investigate and apply for funding through the
Trillium Grant Program. The grant program to assist with the start-up operations
for Sport Councils has been eliminated. Now the Sport Council will have to
apply as a non-profit community organization to be eligible for the current
Trillium grant program.
FINANCIAL
CONSIDERATIONS:
To assist in the continued development
of the Community Sport Council the proposed resources are required.
2005 Expenses
Staff wages (24 hours/wk x 36.10 x
4weeks) $ 3,465.60
Vacation (4%) $ 138.60
Sub-total $ 3,604.20
Fringe Benefits (10.6%) $
382.04
Monthly Sub - total $ 3,986.24
Total 2005 Staff Costs 4 months x $3,986.24 $15,944.96
Office Supplies 400.00
Total Cost $16,344.96
2006 Expenses
Total 2006 Staff Costs 8 months x $3,986.24 $31,889.92
Office Supplies 800.00
Total Cost $32,689.92
The staff member would work out of the office at Rouge River
Community Centre from September 2005 to September 2006. The office is equipped with a phone, fax,
computer and photocopier. These items are within the approved operating budget
for Rouge River Community Centre.
The 2005 expenses of $16,344.96 can be offset from salary gapping dollars
at the
ATTACHMENTS:
Appendix A - Markham
Community Sport Council Presentation
Appendix
B -
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Barbara
M. Roth, R.D.M.R. Director,
Recreation and Culture Services |
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Jim
Sales Commissioner
of Community and Fire Services |
Q:\Recreation\SPORTS COUNCIL\Sport Council Report
2.doc
