GENERAL
COMMITTEE
2006-04 -24
Meeting No. 8
Finance & Administrative Issues Transportation
Issues
Chair: Councillor
S. Daurio Chair:
Councillor K. Usman
Vice Chair,
Budget: Councillor D. Horchik
Vice Chair,
IT: Regional Councillor B.
O’Donnell
Attendance
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J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird, Commissioner
of Development Services
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
P. Loukes,
Director, Operations
A. Brown,
Director of Engineering
A.
Mukherjee, Manager, Transportation/
Engineering
B. Wiles,
Manager, Enforcement and Licensing
P. Ingham,
General Manager, Operations
V. McGrath,
Environmental Manager
B. Labelle,
Committee Clerk
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The General Committee convened at the hour of
10:45 a.m. with Councillor S. Daurio in the Chair.
The General Committee recessed at the hour of
1:50 p.m. and reconvened at the hour of
2:17 p.m. with Councillor S. Daurio in the Chair.
At 5:30 p.m.
Councillor S. Daurio vacated the Chair and Councillor K. Usman assumed the
Chair.
DISCLOSURE OF INTEREST
None disclosed
1. MARKHAM STOUFFVILLE HOSPITAL FOUNDATION’S
GUINNESS WORLD RECORD GOLF DAY
JULY 3, 2006 (12.2.6)
Presentation
Mr.
B. Dearsley, Event Organizer, The Event Ambassadors, and Mr. K. Bray, President
and CEO of Markham Board of Trade, were in attendance to deliver a presentation
on an upcoming fundraiser for the Markham Stouffville Hospital Foundation to be
held at Angus Glen Golf Club on July 3, 2006. Mr. Dearsley identified the day long event as the Guinness World
Record Golf Day where, among other activities, participants will attempt to
break the world record for the most players to walk a course in a day.
Moved by
Councillor G. McKelvey
Seconded by
Councillor K. Usman
That
the presentation by Mr. B. Dearsley of The Event Ambassadors regarding Markham
Stouffville Hospital Foundation’s Guinness World Record Golf Day, be received
and the program be endorsed;
And that July 3, 2006 be proclaimed the Guinness World Record Golf Day;
And that Markham staff post information on the event to the Town
of Markham’s website.
CARRIED
2. DEPUTATION - CORNELL
PUBLIC SCHOOL (5.12)
Mr. J.
Hopkins, Principal, Cornell Village Public School, was in attendance to request
that the Town of Markham establish a crossing guard and implement all-way stop
control on Country Glen Road. He advised Members that due to the increase in
the number of primary students projected for the 2007 school year as well as
the growing density of the area, the need for assistance when crossing Country Glen Road will continue to increase. Mr. Hopkins
indicated that, through fundraising activities, the Cornell Village Public School community will contribute fifty percent (50%)
towards the cost of a crossing guard for the first year.
3. CORNELL PUBLIC SCHOOL ADULT
SCHOOL CROSSING GUARD STUDIES
AND ALL-WAY STOP CONTROL
WARRANTS (5.12)
Report Attachments
Mr. A. Mukherjee, Manager,
Transportation/Engineering, presented a report in which Markham Staff studied
the conditions at Country Glen Road adjacent to Cornell Public School. Although Mr. Mukherjee advised that he understood and appreciated
the School’s request, when applying the Town’s evaluation criteria, the study
did not warrant the need for a crossing guard or all-way stop control measure on
Country Glen Road. He also indicated that the study was the fourth (4th)
of its kind to provide an assessment of the traffic conditions in the area and
that the results for each report were consistent.
The Committee posed
various questions of Mr. Mukherjee in regards to the Town’s assessment process
and criteria as well as the traffic conditions around Cornell Public School.
He informed the Committee that Staff has worked with Cornell Public School
to educate the community on best practices regarding the conduct of drivers dropping
off and picking up students. Mr. Mukherjee also noted that this is the first
time in which a proponent has agreed to assist with funding towards the
implementation of a traffic control measure. Members debated the merits of the
request as well as the potential to implement a signalized crossing system for
pedestrians instead of hiring an adult crossing guard for the school year.
Moved by Deputy Mayor F. Scarpitti
Seconded by Councillor K. Usman
Whereas
the Cornell Public
School and
the Parent and Student Community have made attempts to implement a student
patrol program and it failed;
And Whereas
the Cornell Public School, the Community and the Parent Association have
proposed a fifty percent (50%) cost sharing of the hiring, training and
employing an adult crossing guard on Country Glen Road;
Now be it
resolved that the report dated April 24, 2006 entitled Cornell
Public School - Country Glen Road – Adult School Crossing Guard Studies and
All-way Stop Control Warrants, be received;
And that, as an interim measure, the Town of
Markham equally share the cost to hire, train and employ an adult crossing
guard to assist with students and persons crossing the intersection of Country
Glen Road and Cornell Common Rd / Donald Sim Ave for the 2006/2007 calendar
school year;
And that Town staff assess and report back to
General Committee on the pilot project and on the option of a flashing light at
the end of the 2006/2007 calendar school year as to the merits of the interim measure.
CARRIED
4. ANNOUNCEMENT
- GREATER TORONTO
TRANSPORTATION
AUTHORITY (GTTA) (13.2.7)
Mayor D.
Cousens advised the Committee that he had attended a public assembly held by The Honourable Harinder Takhar, Minister of
Transportation, Province of Ontario, in
which he announced the creation of a Greater Toronto Transportation Authority
(GTTA). Mayor Cousens circulated a press release indicating that, when
approved, the GTAA will implement a GTA fare card system which would enable commuters to travel on public transit
from Durham Region to Hamilton using a single card. The GTTA
would also integrate municipal and regional transit planning, coordinate fares
and transit service delivery, manage GO Transit, and coordinate the purchase of
transit vehicles on behalf of municipalities.
5. YORK
REGION TRANSIT
FIVE YEAR SERVICE PLAN (5.14)
Ms.
I. McNeil, York Region Transit (YRT), was in attendance to present the York
Region Transit Five Year Service Plan. She highlighted the methodology behind
the plan noting that a final report will likely go forward to the Regional
Transit Committee in June, 2006. Ms. McNeil advised that the YRT had consulted
with various stakeholders to consider service strategies, a communications program,
fare technology and integration possibilities as well as accessibility
initiatives.
Ms.
McNeil illustrated a map detailing YRT service planned for Southern York Region
from 2006-2010. The Committee posed various questions regarding the planned service
routes. Members also discussed outreach and awareness programs targeting
students.
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That
the update from Ms. I. McNeil, York Region Transit, regarding the York Region
Transit five year service plan, be received.
CARRIED
6. DEPUTATION
– ADULT ENTERTAINMENT – GOODS
BY-LAW EXEMPTION (2.12)
Ms.
J. Gill, owner, Cupid Boutique, 1 Masseyfield Gate, Town of Markham, was in
attendance to request an exemption from the proposed amendment to By-law
2002-286, A By-law Respecting the Licensing, Regulating and Inspecting
of Adult Entertainment Parlours for the Provision of Goods which will
include the licensing and regulation of establishments that sell adult novelty goods. She indicated that her business has been operating since February 1, 2006 which was prior to her receipt of notice that the sale of adult
goods would be regulated by the Town.
Ms.
S. Birrell, Town Clerk, Town of Markham, indicated
that if the proposed By-law is approved, it would render the business too close
in proximity to a residential area and thus prohibit the sale of adult goods. Ms.
Birrell noted that unlike Zoning By-laws, Licensing By-laws are applicable on a
retroactive basis. She also indicated that an area resident meeting was held in
December, 2005 and that public information meeting was held in February, 2006
which informed residents of the Town’s intentions to amend the By-law. Ms. Gill
noted that the business was being renovated in December, 2005 and that she had
not received notice of the meeting held with the residents
Moved
by Councillor G. McKelvey
Seconded
by Councillor J. Webster
That the deputation by Ms. J. Gill, owner, Cupid Boutique, 1
Masseyfield Gate, Markham, regarding her request for an exemption to the
proposed amendments to By-law 2002-286, A By-law Respecting the
Licensing, Regulating and Inspecting of Adult Entertainment Parlours for the
Provision of Goods, be received.
CARRIED
7. DEPUTATION – MAIN
STREET TRUCK BAN (5.10)
Mr.
B. Baird, Sherwood Amberglen Ratepayers Association, was in attendance to
support the prohibition of trucks on Main Street but
noted concerns with respect to the impending diversion of traffic. Mr. Baird
requested information as to how truck traffic will be diverted if the Main Street
prohibition takes effect, and recommended that 9th Line, southbound
not be designated as an alternative route.
8. MISSION
GREEN PROGRAM INITIATIVES (5.1)
Presentation
Mr.
P. Loukes, Director, Operations, and Ms. Claudia Marsales, Manager, Waste
Management, were in attendance to highlight the 2005 achievements of the
Mission Green program. Mr. Loukes also outlined the 2006 program initiatives
and reviewed potential initiatives for 2007 and beyond. He advised that, to
date, Markham had achieved a 69% diversion rate.
The
Committee posed questions relating to the potential use of blue bags in
conjunction with, or in place of, blue boxes. Staff advised that most
municipalities agreed that blue bags would be a good alternative for blue
boxes, but the Region of York had not yet committed to modify their recycling
facilities in order to accommodate the change. Members concurred that a phased
in blue bag program would greatly reduce the amount of debris overflow from
blue boxes. The Committee also indicated that enhancing the education and
outreach component of Mission Green would increase the overall diversion rate.
Members also discussed details on cleaning up abandoned shopping carts and
Canada Post Super Mailboxes.
Moved by
Councillor J. Webster
Seconded by
Councillor K. Usman
That
the presentation by Mr. P. Loukes, Director, Operations, and Ms. C. Marsales, Manager,
Waste Management, regarding the Mission Green Program Initiatives, be received.
CARRIED
9. ELECTION SIGNS (2.16 & 14.0)
Report Appendix
B
Mr. B. Wiles, Manager,
Enforcement and Licensing, delivered a presentation on proposed amendments to
By-law 2002-94, Sign By-law. He indicated that
through a workshop with Council and consultation with various stakeholders staff
had developed a summary of proposed amendments which would provide greater
clarity and align better with Regional Election sign requirements. Mr. Wiles
outlined various concerns on the existing regulations raised through the
consultation process as well as through previous requests for enforcement to
them. He also presented recommended amendments.
The Committee
identified and debated a number of the proposed amendments raised in the
presentation and suggested amendments to them.
Moved by
Councillor D. Horchik
Seconded by
Regional Councillor J. Jones
That
the proposed amendments to By-law 2002-94, Sign By-law
regarding Election Signs be deferred to the May 15, 2006 General Committee
meeting in order for staff to respond to the recommendations presented by the
Committee.
CARRIED
10. ADULT ENTERTAINMENT – GOODS BY-LAW (2.12)
Report
The
Committee discussed whether the business known as Cupid Boutique, in operation
since February 1, 2006 at 1 Masseyfield
Gate, Town of Markham, should be granted an exemption to the distance separation
requirements to be proposed along with additional amendments to By-law 2002-286, A By-law Respecting the Licensing, Regulating and Inspecting of Adult
Entertainment Parlours for the Provision of Goods. The Committee
discussed whether to permit an exemption to the distance requirements similar
to the grandfather clause extended to body rub parlours in Markham. Members
expressed concerns with the location of the business as it is surrounded by a
residential community. The Committee also noted concerns with respect to the
existing external signage used by the owner and limiting other adult goods so
they are not visible from the exterior of the premises. Staff recommended that
if a license is granted, that it be for adult novelty sales only and that it not
permit the showing of adult movies. Staff also suggested that if an exemption
be granted, it be for the distance separation requirements only, and that all
other regulations to be set out by the amendments to By-law 2002-286 be
enforced.
Staff
agreed to bring forward revisions which would appropriately address the concerns
reflected by the Committee with respect to a potential exemption for the
business known as Cupid Boutique as well as further conditions.
Moved by
Councillor K. Usman
Seconded by
Councillor E. Shapero
That
a by-law be enacted to amend By-law 2002-286, A By-law Respecting
the Licensing, Regulating and Inspecting of Adult Entertainment Parlours for
the Provision of Goods to:
- Redefine adult goods so that retail
establishments whose primary business is the provision of all adult goods,
including adult novelties, will be licensed and regulated;
- Provide a regulation to prohibit the
display of adult goods, so as to be not visible from the exterior of the
premises; and
- Redefine Class B Adult Entertainment
Parlours to provide a more proportionate measurement that distinguishes
these businesses from Class A;
And
that an exemption to the distance separation requirements included in the
proposed By-law 2002-286 be approved for Cupid Boutique, 1 Masseyfield Gate,
Town of Markham,
And
that staff bring forward a report to the May 9, 2006 Committee of the Whole containing the conditions
upon which the exemption would be granted, including:
- Entering into an agreement
- Not being transferable
- No sale of videos
- Items and advertisement of
items not visible from the exterior of the building
- Five years with no option
for renewal
CARRIED
11. INFORMATION TECHNOLOGY SUB-COMMITTEE
MINUTES OF FEBRUARY 21, 2006 MEETING (7.13 &
16.34)
Minutes
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the minutes of the Information Technology Sub-Committee meeting held on February 21, 2006 be received.
CARRIED
12. FACILITY GROUP INSURANCE PROGRAM FOR
SATELLITE FACILITIES (4.0
& 6.0)
Report
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report dated April 24, 2006 entitled Facility Group Insurance Program for Satellite Facilities, be
received;
And
that the current Town Operated Facilities Group Insurance Program (SportsCan)
be expanded to include all Satellite Facilities.
CARRIED
13. MARKHAM
COMMUNITIES IN BLOOM BANNER
PROGRAM AND GATEWAY SIGNAGE
(3.0 & 3.13)
Report
The Committee briefly discussed where
Communities in Bloom (CIB) banners were going to be erected within the Town.
When asked, staff confirmed that banners are a tangible way to demonstrate
corporate involvement in the CIB initiative. Staff confirmed that all banners will
be taken down by the end of October, 2006. Members suggested that banners be
erected in other areas throughout the Town rather than in just those which will
be visited by the judges.
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report entitled Markham Communities in
Bloom Banner Program and Gateway Signage, be received;
And
that Council approve the Markham Communities in Bloom Committee request to
establish a Markham Communities in Bloom banner sponsorship program;
And
that the existing sign By-Law 2002-94 be amended to include Town of
Markham-approved Markham Communities in Bloom banners as listed signage exempt
from by-law regulations;
And
that Council approve the addition of sign tag on Markham population
signs to state “Markham Communities in Bloom – Provincial Champions.”
CARRIED
14. STAFF AWARDED CONTRACTS FROM FEBRUARY 1
TO MARCH 31, 2006 (7.12)
Report
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report entitled Staff Awarded Contracts
for the period from February 1 to March 31, 2006, be received.
CARRIED
15. AWARD OF TENDER 001-T-06 AND RFP 012-R-06
14TH AVENUE
WATERMAIN CONSTRUCTION, MCCOWAN
ROAD
TO BOXWOOD CRESCENT
(7.12.1)
Report
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report entitled Award of Tender # 001-T-06
and RFP # 012-R-06, 14th Avenue Watermain Construction, McCowan Road to Boxwood Crescent, be received;
And
that the contract for tender #001-T-06 for the construction of the watermain be
awarded to the lowest price qualified bidder, Pachino Construction Co. Ltd. in
the amount of $4,766,355.14 exclusive of GST;
And
that a contingency amount of $480,000 exclusive of GST be established to cover
any additional construction costs and that the Director of Engineering be
authorized to approve expenditure of this contingency amount up to the
specified limit and to provide monthly statements of these expenditures to the
Town Treasurer;
And
that RFP #012-R-06 for construction inspection and contract administration
services be awarded to the highest ranked and lowest price qualified
consultant, Totten Sims Hubicki Associates in the amount of $92,500 exclusive
of GST;
And
that a contingency amount of $9,250 exclusive of GST be established to cover
any additional construction inspection and contract administration and that the
Director of Engineering be authorized to approve expenditure of this
contingency amount up to the specified limit;
And
that staff be authorized to issue a quotation to retain a qualified
geotechnical consulting firm in accordance with the Town’s purchasing bylaw to
provide geotechnical service, materials testing and settlement monitoring at
the CN Rail crossing before, during and up to one year after the construction
for an upset limit not to exceed $75,000 exclusive of GST;
And
that staff be authorized to pay $1,850 exclusive of GST to CN Rail for the
approval fee and issue a purchase order to CN Rail for an amount not to exceed
$25,000 exclusive of GST for the execution of the Standard Pipe Crossing
Agreement for the costs associated with the review, construction coordination
and flagging protection services during construction;
And
that staff report back to Council with respect to including these and other
costs in updates to the existing development charge by-laws;
And
that the Finance and Engineering Department report back to Council on the
impact of this project and other Engineering capital projects funded from
Development Charges on project debt financing requirements;
And
that the award be funded from the previously approved Engineering Capital
accounts 083 5350 6745 005 (2005 Capital budget) in the amount of $2,200,000
and 083 5350 7264 005 (2006 Capital Budget) in the amount of $5,000,000 for a
total funding of $7,200,000;
And
that upon payment of all the invoices, any remaining funds will be returned to
the original funding source.
CARRIED
16. AWARD OF TENDER 190-T-05 CONSTRUCTION
OF BERZCY
NEIGHBOURHOOD PARK
(7.12.3)
Report Attachment
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report entitled Award of Tender #190-T-05,
Construction of Berczy Neighbourhood Park, be received;
And
that the contract for tender #190-T-05 for the construction of Berczy Neighbourhood Park be
awarded to the lowest price qualified bidder, Salivan Landscape Ltd. in the
amount of $344,152.00 exclusive of GST;
And
that a consultant contingency amount of $15,000.00 exclusive of GST be
established to cover any additional consulting services and/or sub-consulting
fees and that the Manager of Parks and Open Space Development be authorized to
approve expenditure of this contingency amount up to the specified limit in
accordance with the Expenditure Control Policy;
And
that a construction contingency amount of $45,000.00 exclusive of GST be
established to cover any additional construction costs including authorized
contingencies and approved change orders, and that the Manager of Parks and
Open Space Development be authorized to approve expenditure of this contingency
amount up to the specified limit in accordance with the Expenditure Control
Policy;
And
that this award be funded from Planning and Urban Design’s 2003 Capital Budget
account #81-5350-5191-005 in the amount of $540,000.00;
And
that the balance of funds in the account in the amount of $94,448.00 be
retained and used, as required, at a later date, for additional park features
within this park in accordance with the Purchasing By-law;
And
further that upon payment of all invoices associated with this project, any
remaining funds will be returned to the original funding sources.
CARRIED
17. AWARD OF TENDER 022-T-06 CONSTRUCTION OF
MILLIKEN
MILLS
PARK SPLASH PAD AND PLAYGROUND
RETROFIT (7.12)
Report Attachment
When asked, staff confirmed that the target
completion date for this project was September, 2006.
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report entitled Award of Tender #022-T-06,
Construction of Milliken Mills Park Splash Pad and Playground Retrofit,
be received;
And
that the contract for tender #022-T-06 for the construction of Milliken Mills
Park Splash Pad and Playground Retrofit be awarded to the lowest price
qualified bidder, Zuron Construction Ltd. in the amount of $451,613.00
exclusive of GST;
And
that a contingency amount of $87,086.00 exclusive of GST be established to
cover any additional consulting services and/or construction costs including
authorized contingencies and approved change orders, and that the Manager of
Parks and Open Space Development be authorized to approve expenditure of this
contingency amount up to the specified limit in accordance with the Expenditure
Control Policy;
And
that the award be funded from Planning and Urban Design’s 2003 Capital Account
#81-5350-5259-005 in the amount of $585,072.00;
And
further that upon payment of all invoices associated with this project, any
remaining funds will be returned to the original funding sources.
CARRIED
18. AWARD OF TENDER #015-T-06 - ROAD
REHABILITATION PROGRAM
(7.12.2)
Report Attachments
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report entitled Award of Tender 015-T-06 Road
Rehabilitation Program, be received;
And
that the contract for Tender 015-T-06 Road Rehabilitation Program be awarded to
the lowest price bidder, Furfari Paving in the amount of $4,400,000.00
exclusive of GST;
And
that the Director of Operations and Director of Financial & Client Services
be authorized to exercise the option to renew the contract for an additional 2
years (2007-2008) at the 2006 itemized prices subject to performance and budget
approval;
And
that the award be funded from the 2006 Road Rehabilitation Program that is
provided for in the Operations Departments 2006 Capital budget accounts and
next year’s budgets upon approval;
And
that additional funds in the amount of $500,000 be transferred from the Life
Cycle reserve account #087 2800200 to fully fund the proposed 2006 Asphalt
Re-Surfacing Program including Curb & Sidewalk repair, Interlocking
repairs, Consulting Fees and Rental Vehicles.
CARRIED
19. AWARD OF TENDER #035-T-06 CONCRETE
MAINTENANCE AND
#036-T-06 ASPHALT MAINTENANCE
(7.12.2)
Report
Moved by Councillor K. Usman
Seconded by Regional Councillor J. Jones
That
the report entitled Award of Tender 035-T-06
Concrete Maintenance and 036-T-06 Asphalt Maintenance be received;
And
that the contract for Tender 035-T-06 Concrete Maintenance be awarded to the
lowest price bidder, VTA Construction in the amount of $600,000.00 exclusive of
GST;
And
that the contract for Tender 036-T-06 Asphalt Maintenance be awarded to the
lowest priced bidder, D. Crupi & Sons in the amount of $479,396.00
exclusive of GST;
And
that the Director of Operations and Director of Financial and Client Services
be authorized to exercise the option to renew the contracts 035-T-06 Concrete
Maintenance and 036-T-06 Asphalt Maintenance for an additional 2 years
(2007-2008) at the 2006 itemized prices subject to performance and budget
approval;
And
that the awards be funded from the Roads Department 2006 Operating and Capital
budget accounts and next year’s budget upon approval;
And
that the Director of Operations and the Director of Financial & Client
Services be authorized to reallocate funds between this blanket order to
maximum of 20% of the estimated blanket amount for the duration of the
contract, to a combined annual total not to exceed $1,079,396.00 exclusive of
GST.
CARRIED
20. DRAFT 2005 CONSOLIDATED FINANCIAL
STATEMENTS (7.2)
Report Auditor's
Report Attachments
Moved by Councillor A. Chiu
Seconded by Councillor K. Usman
That
the report Draft 2005 Consolidated Financial Statements
be received;
And
that Council approve the Corporation of the Town of Markham’s Draft
Consolidated Financial Statements for the fiscal year ended December 31, 2005;
And
that Council authorize staff to issue the Consolidated Financial Statements for
the fiscal year ended December 31, 2005 upon finalization of all consolidated amounts;
And
that two new reserves, the “Election Expenses Reserve” and the “Election Rebate
Reserve”, be established;
And
that Council authorize the transfer of $484,100 from the 2005 Surplus to the
Election Expenses Reserve to fund election expenses;
And
that Council authorize the transfer of $150,000 from the 2005 Surplus to the
Election Rebate Reserve to fund future election rebate expenses;
And
that the funds required to offset the 2006 election expenses be transferred
from the Election Expenses Reserve to the Operating Fund;
And
that annual transfers to, or draws from the Election Expense Reserve and the
Election Rebate Reserve be considered during annual budget deliberations.
CARRIED
21. PAPERLESS AGENDA SYSTEM (16.23)
When
asked, staff confirmed that the installation of any equipment related to the
paperless agenda system will not decrease the amount of work space available at
the Councillors’ desks within the Council Chamber. Members expressed concerns
with respect to the accessibility of the system and its interface(s). Staff
indicated that there will be further stakeholder meetings to discuss potential
variations of the equipment and processes and that consent from the majority
will be reached prior to implementation.
Moved
by Councillor A. Chiu
Seconded
by Councillor G. McKelvey
That,
consistent with Markham’s high tech image and the green initiative, staff be
authorized to implement a paperless agenda system for Standing Committee,
Committee of the Whole and Council meetings concurrent with the new term of
Council;
And
that RFP 068-R-05 Electronic Agenda Software Management be awarded to the
highest ranked and the lowest priced proponent, IKON, in the amount of
$120,239.64 inclusive of disbursements, maintenance and support for four (4)
years and exclusive of GST, to be funded from the Life Cycle Replacement and
Capital Reserve;
And
that the remaining costs associated with this project, not to exceed $100,000,
be funded from the Replacement and Capital Reserve;
And
that all Standing Committee, Committee of the Whole and Council meetings be
held in the Council Chamber and that computer equipment be installed in the
Chamber for Members of Council and Senior Management;
And
that a Project Manager be contracted to manage the project during the election
year.
CARRIED
22. COUNCIL MEETING DECORUM (16.23)
Report
The
Committee raised safety concerns with respect to the accessibility of the
Council Chamber. The Committee agreed that staff should look at the possibility
of installing a card access reader on the door behind the dias as well as
installing partitions at each side in order to prohibit any persons from being
able to approach Councillors during a meeting. Although staff indicated that
the proposed amendments in question related more to the principles of decorum,
they agreed to review the safety concerns noted by Members and report back. Staff
advised that information regarding Council meeting decorum will be included on
the public deputation applications as well as posted at both entrances to the
Council Chamber.
The
Committee debated the use of mobile electronic devices used during Committee
meetings and whether they should be permitted. Staff noted that the main reason
for prohibiting the use of mobile electronic devices is to eliminate any unfair
advantage or perceived disadvantage afforded to members of the public who are
able to communicate electronically with Councillors during a Committee meeting.
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
a by-law be enacted to amend By-Law No. 2001-1, “A By-Law to Govern the
Proceedings of Council and Committees of Council” as follows:
1. 3.13 Delegations – add the following new subsection (5):
“Delegates shall respond to questions
from the Members of Council only through the Chair.”
2. 3.14 Decorum – add the following new section:
1. Attendees at a meeting shall maintain order and shall not display
signs or placards, heckle or engage in telephone or other conversation or any
behaviour that may be considered disruptive.
2. All cell phones and electronic devices shall be turned off and/or set to silent mode during a meeting.
3. The Chair may request security to expel or exclude from any meeting
any person who disrupts
the meeting.
4. No person, except Members of Council and staff of the Town, shall be
allowed to approach the dias where the Members of Council are seated.
5. Members of the public are permitted to distribute
materials for Council through the Clerk.
3. Renumber the
existing Sections 3.14 to 3.26 to 3.15 to 3.27;
And further, that staff be directed to
prepare a communication explaining the rules and the need for same that will be
displayed on the large screens in advance of Council meetings and the
deputation application form be amended to include similar information.
CARRIED
23. USE OF TORONTO
FIRE SERVICES
TRAINING FACILITIES (7.15)
Report Attachment
Moved by
Councillor J. Virgilio
Seconded by
Councillor K. Usman
That
Council authorize the Mayor and Clerk to sign a Permission, Release, Covenant
and Indemnification to the City of Toronto and the Toronto Fire Services
respecting the use of Toronto Fire Services training facilities for training
exercises by Town of Markham recruit firefighters, in a form satisfactory to
the Town Solicitor.
CARRIED
24. ENVIRONMENTAL ISSUES COMMITTEE: MINUTES
OF
MARCH 30, 2006 AND MARCH 31, 2006 (3.0)
March 30 March
31
a) Environmental Issues Committee Minutes -and- Markham Environmental Sustainability Fund Applications
The Committee raised concerns with respect to
the approval of Markham Sustainability Fund (MESF) applications by way of the
receipt and approval of the Environmental Issues Committee (EIC) minutes.
Staff confirmed that they will provide
General Committee with a copy of the Environmental Management Plan which will
be presented to EIC on April 27, 2006 as
well as a list of any amendments made to the document at that meeting.
Moved by Councillor E. Shapero
Seconded by Councillor K. Usman
That the minutes of the Environmental Issues
Committee meeting held on March 30, 2006 and March 31, 2006, and the
recommendations noted therein be deferred to the General Committee meeting on
May 1, 2006;
And that staff prepare a report for the
General Committee meeting on May 1, 2006
summarizing the MESF applications being recommended by the Environmental Issues
Committee at its meeting on March 30, 2006.
CARRIED
b) Terms of Reference for the Markham Environmental Sustainability Fund
Members noted concerns regarding a Markham Environmental
Sustainability Fund (MESF) application submitted by Mr. Vetere on behalf of the
Hunt Club Condominium Corporation which requests $10,000 to cover a portion of
the expenses related to the installation of high efficiency boilers at the
private residence of The Hunt Club, 610 Bullock Drive, Markham. Staff
advised that the application was within the Terms of Reference for the MESF and
that consideration had been deferred to the next meeting of the Environmental
Issues Committee (EIC) to address concerns with respect to an incomplete
application. It was indicated that the application created considerable debate
at EIC and that the MESF was not originally created with intentions to allocate
funding to private corporations. It was suggested that a policy decision be
made at the Committee and Council level prior to the consideration of the
application submitted by the Hunt Club Condominium Corporation.
Moved by Councillor D. Horchik
Seconded by Councillor G. McKelvey
That staff prepare and present a report to a forthcoming General
Committee meeting with respect to possible amendments to the Terms of Reference
for the Markham Environmental Sustainability Fund (MESF) which will review the
consideration of applications submitted by private corporations;
And that the application submitted by Mr. Vetere on behalf of the Hunt
Club Condominium Corporation which requests $10,000 to cover a portion of the
expenses related to the installation of high efficiency boilers at the private
residence of The Hunt Club, 610 Bullock Drive, Markham, and any other
applications made on behalf of private corporations be deferred until this report
is brought forward;
And that Mr. Vetere be forwarded written notice of this decision.
CARRIED
c) Alternate Member for the Markham Environmental Issues Committee
Members raised concerns with respect to an
item entitled Member Updates addressed in the March 30, 2006
minutes of the Environmental Issues Committee (EIC) in which it was indicated
that Mr. P. Ling, Markham Conservation Committee, will be authorized to
exercise voting privileges in the absence of the appointed Member from the
Markham Conservation Committee, Mr. B. Mersey. The Committee agreed that this
decision be authorized by way of Committee resolution.
Moved by Councillor K. Usman
Seconded by Councillor E. Shapero
That Mr. P. Ling, be appointed as the Markham Conservation Committee (MCC) alternate on the Markham Environmental Issues Committee (EIC).
CARRIED
25. ENVIRONMENTAL ISSUES COMMITTEE
PHASE 2 – TURF CARE AND
MAINTENANCE
PRACTICES REVIEW – REQUEST FOR
APPROVAL (3.0)
Memorandum
The Committee requested clarification on the
methodology and practices for the Turf Care and Maintenance Practices Review
and the direction presented to the consultants engaged to undertake the
assessment. It was indicated that a final staff report will come forward to
General Committee providing a summary of the current costs for the Town’s
existing turf maintenance practices, the current levels of service, what is
being delivered to users, and options with associated costs regarding the
possibility of introducing alternative cultural practices.
Members discussed the potential Membership
list for participants to attend a roundtable workshop noted to be a component
of Phase Two (2) of the Turf Care and Maintenance Practices Review.
Moved by Councillor D. Horchik
Seconded by Councillor K. Usman
That the
memorandum outlining the model for Phase Two (2) of the Turf Care and
Maintenance Practices Review, be received and that Phase Two, be approved;
And that participation in the roundtable workshop noted to be a
component of the Turf Care and Maintenance Practices Review be limited to Markham staff and the designated consultants.
CARRIED
26. MAIN
STREET TRUCK PROHIBITION
(5.12)
Presentation
Mr. A.
Brown, Director, Engineering, delivered a presentation regarding the proposal
to prohibit trucks on Main Street, Markham. The Committee discussed the timing of the proposal as well as the
diversion routes available to trucks if and when the prohibition comes into
effect.
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
That
the presentation by Mr. A. Brown, Director, Engineering, regarding the Main Street truck prohibition be received;
That the deputation by Mr. B. Baird, Sherwood Amberglen Ratepayers
Association, regarding his request that 9th Line not be designated
an alternative route for truck traffic if the prohibition of trucks on Main
Street comes into effect, be received;
And commencing June 1, 2006, trucks be prohibited on Main Street,
Markham, and that staff prepare and present a report to General Committee on
May 15, 2006 summarizing the details of the prohibition and any costs involved;
And that the Town of Markham request the Region of York continue the ban trucks from Highway
7 down 9th Line all the way to Steeles Avenue.
27. HAGERMAN CORNERS VEHICULAR INFILTRATION
(5.12)
Report Attachment
A B
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
That the report entitled Hagerman Corners Vehicular Infiltration dated April
24, 2006,
be received;
And that the attached amended By-law,
106-71- Schedule 9, Prohibited Turns, be approved to include a northbound left
turn and southbound right turn prohibition at the intersection of Brimley Road and
Lee Avenue between 7:00 a.m. and 9:00 am, any day;
And that the Region of York be requested
to implement a westbound left turn prohibition at the intersection of 14th
Avenue and Noble Street between 7:00 a.m. and 9:00 am, any day, and an
eastbound no through prohibition at the intersection of Kennedy Road and Lee
Avenue anytime;
And that the Operations
Department be directed to install the proposed signs for the Town related turn
prohibitions upon approval of the attached by-law;
And that York
Regional Police be requested to enforce the proposed turn prohibitions
immediately following sign installation;
And that staff
monitor the subject area following the implementation of the turn prohibitions
and report back if further by-law amendments are needed.
CARRIED
28. CITY OF TORONTO MARKHAM BY-PASS/
MORNINGSIDE AVENUE EXTENSION
(5.10)
Report
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
That this item be deferred to the May
1, 2006
General Committee meeting.
CARRIED
29. SPEED LIMIT REVISION – 14TH AVENUE (5.12.2)
Report Attachments
Moved
by Councillor J. Webster
Seconded
by Councillor A. Chiu
That
the report entitled 14th Avenue Speed Limit, dated April 24, 2006, be received;
And
that Council endorse the proposal to reduce the speed limit on 14th Avenue (Markham Road to Ninth Line) from 60km/h to 50 km/h as proposed by the Region of
York in their report dated February 16, 2006;
And
that the Regional Clerk be advised accordingly.
CARRIED
30. MARKHAM ENGINEERING
CAPITAL PROJECTS UPDATE (5.0)
Presentation
Mr. A.
Brown, Director, Engineering, and Mr. A. Arbuckle, Manager, Infrastructure and
Capital Works, will be in attendance to provide a verbal update.
Moved
by Regional Councillor J. Jones
Seconded
by Deputy Mayor F. Scarpitti.
That this item be deferred to the May
1, 2006 General
Committee meeting.
CARRIED
31. RESOLUTION – CITY OF VAUGHAN – STATUS OF
(13.5.2)
UNDOCUMENTED WORKERS
Letter Extract
Moved
by Councillor A. Chiu
Seconded
by Deputy Mayor F. Scarpitti
That the letter
dated April 13, 2006 from the City of Vaughan requesting the Federal Minister
of Citizenship and Immigration to normalize the legal status of undocumented
workers, based on strict eligibility criteria, in a timely and equitable manner,
be received.
CARRIED
ADJOURNMENT
The General Committee adjourned
at the hour of 6:12 p.m.