APRIL 24, 2006
REPORT TO GENERAL COMMITTEE
SUBJECT: Award
of Tender #022-T-06
Construction
of Milliken Mills
Park Splash Pad and Playground
Retrofit
CONTACT/AUTHOR: Linda A. Irvine, Manager, Parks and Open Space Development
(905) 477-7000, x 2120
RECOMMENDATION:
THAT the report
entitled “Award of Tender #022-T-06, Construction of Milliken Mills Park
Splash Pad and Playground Retrofit” be received;
AND THAT the contract
for tender #022-T-06
for the construction of Milliken Mills Park Splash Pad and Playground
Retrofit be awarded to the lowest price
qualified bidder, Zuron Construction Ltd. in the amount of $451,613.00 exclusive
of GST;
AND THAT a contingency
amount of $87,086.00 exclusive of GST be established to cover any additional consulting
services and/or construction costs including authorized contingencies and
approved change orders, and that the Manager of Parks and Open Space
Development be authorized to approve expenditure of this contingency amount up
to the specified limit in accordance with the Expenditure Control Policy;
AND THAT the award be
funded from Planning and Urban Design’s 2003 Capital Account #81-5350-5259-005 in the amount of
$585,072.00;
AND FURTHER THAT upon
payment of all invoices associated with this project, any remaining funds will
be returned to the original funding sources.
RECOMMENDED
BY: ________________________ ________________________
Valerie
Shuttleworth, MCIP, RPP Jim Baird,
MCIP, RRP
Dir.
Planning and Urban Design Comm. Develop. Services
FINANCIAL
CONSIDERATIONS:
The project is funded from both Development Charges and Tax
Rate funding and is included in the 2003 Planning
and Urban Design Capital Budget in the amount
of $585,072.00 from Capital Account #81-5350-5259-005.
The total estimated cost of the project is summarized in the
following table:
Total Project Costs:
|
Internal Capital Admin. Fee
|
$11,808.00
|
|
Consultant Fees (Strybos and Associates)
|
$34,565.00
|
|
Construction Cost
|
$451,613.00
|
|
Contingency – Construction and Consulting Fees
|
$87,086.00
|
|
Total Project Costs
|
$585,072.00
|
The purpose of
this report is to award the contract for the construction of a splash pad and
playground retrofit at Milliken Mills
Community Park.
BACKGROUND:
Strybos and Associates were hired
as the consulting landscape architects to provide design and contract
administration services and to administer any sub-consultants as required. This project was tendered in the fall of 2005
and prices received were significantly over budget due to market conditions and
material escalations. This tender was not awarded. Staff asked the consultant to
revise the design in an attempt to bring the project closer to the estimated
budget. Additional consulting fees are warranted on the re-design. The tender
was re-issued.
A contingency of $87,086 is
established to cover any additional consulting
services and/or unanticipated construction costs including authorized
contingencies and approved change orders associated with this project. Based on
previous experience working in existing parks, that were built long ago, we are
anticipating possible unforeseen organic and structural soils, servicing and
site restoration issues. Consequently, we are recommending a 20% contingency
rather than the standard 10%. Upon
payment of all invoices associated with this project, any remaining funds will
be returned to the original funding sources.
OPTIONS/ DISCUSSION:
Construction Tender
The
construction tender # 022-T-06 was issued in accordance with the Purchasing By-law 2004-341. Staff and the consultant have reviewed the
bid documents and are satisfied that all terms, conditions, bid prices and
specifications comply with the Town’s requirements. The tender results are summarized below:
BID INFORMATION
|
Advertised, place and date
|
ETN, March 10, 2006,
|
|
Bids closed on
|
March
31, 2006
|
|
Number of contractors picking up
bid documents
|
15
|
|
Number of contractors responding
to bid
|
10
|
Detailed pricing information as submitted is as follows exclusive of GST but
including a $5,000 testing allowance:
|
|
Contractors
|
Total Price
|
|
1
|
Pacific Paving
|
$428,932.00
|
|
2
|
Zuron
|
$451,613.00
|
|
3
|
Salivan
|
$451,896.00
|
|
4
|
Dig Con
|
$453,027.00
|
|
5
|
Rutherford
|
$461,507.06
|
|
6
|
Loc-Pav
|
$465,000.00
|
|
7
|
Pine Valley
|
$474,707.00
|
|
8
|
Melfer
|
$476,424.50
|
|
9
|
Patterned
|
$511,112.86
|
|
10
|
Ross Clair
|
$569,939.00
|
BID EVALUATION:
The tender was evaluated on the selection of the lowest
qualified bid. The bids have been verified for accuracy and compliance with the
tender terms and conditions.
In accordance with the Purchasing Department’s General Terms
and Conditions, item #36, “The Town reserves the right to use references and / or
poor past performance of a Bidder as a reason for not awarding a contract to
that bidder…..” and therefore this tender is not being awarded to Pacific Paving
because of unacceptable performance on a previous park construction project
with the Town.
The consultant has checked the references of the second
lowest bidder, Zuron Construction, and report that this company has a good
reputation in the industry and is qualified to perform this work.
Consequently, staff recommends
that the contract for tender #022-T-06 for the construction Milliken Mills
Park Splash Pad
and Playground Retrofit be awarded to the lowest
price qualified bidder, Zuron Construction Ltd. in the amount of $451,613.00
exclusive of GST.
PROJECT SCHEDULE
Subject to Council’s award of this tender, construction of
this project is scheduled to commence June 2006 and will be completed by
December 31, 2006, weather permitting.
FINANCIAL TEMPLATE (Separate Attachment):
ENVIRONMENTAL CONSIDERATIONS:
ACCESSIBILITY CONSIDERATIONS:
ENGAGE 21ST CONSIDERATIONS:
BUSINESS UNITS CONSULTED AND AFFECTED:
The Finance Department has
reviewed this report and their comments have been incorporated.
Attachment A – Financial Template
Q:\Development\Design\linda\Parks\F&AMilliken
MillsSplash PadTenderAward-Version2.doc