Report to: General Committee Date
of Meeting:
SUBJECT: Award
of Tender # 001-T-06 and RFP # 012-R-06
14th
Avenue Watermain Construction,
PREPARED BY: Simon Hung ext. 2136
RECOMMENDATION:
THAT the report
entitled “Award of Tender # 001-T-06 and RFP
AND THAT the contract
for tender #001-T-06
for the construction of the watermain be
awarded to the lowest price qualified bidder, Pachino
Construction Co. Ltd. in the amount of $4,766,355.14 exclusive of GST;
AND THAT a contingency
amount of $480,000 exclusive of GST be established to cover any additional
construction costs and that the Director of
AND THAT RFP #
012-R-06 for construction inspection and contract administration services be
awarded to the highest ranked and lowest price qualified consultant, Totten Sims Hubicki Associates in
the amount of $92,500 exclusive of GST;
AND THAT a contingency
amount of $9,250 exclusive of GST be established to
cover any additional construction inspection and contract administration and
that the Director of
AND THAT staff be
authorized to issue a quotation to retain a qualified geotechnical consulting
firm in accordance with the Town’s purchasing bylaw to provide geotechnical
service, materials testing and settlement monitoring at the CN Rail crossing
before, during and up to one year after the construction for an upset limit not
to exceed $75,000 exclusive of GST;
AND THAT staff be authorized to pay $1,850 exclusive of
GST to CN Rail for the approval fee and issue a purchase order to CN Rail for
an amount not to exceed $25,000 exclusive of GST for the execution of the
Standard Pipe Crossing Agreement for the costs associated with the review,
construction coordination and flagging protection services during construction;
AND THAT staff report back to Council with respect to
including these and other costs in updates to the existing development charge
by-laws;
AND THAT the Finance and Engineering Department report
back to Council on the impact of this project and other Engineering capital
projects funded from Development Charges on project debt financing
requirements;
AND THAT the award be funded
from the previously approved Engineering Capital accounts 083 5350 6745 005
(2005 Capital budget) in the amount of $2,200,000 and 083 5350 7264 005 (2006
Capital budget) in the amount of $5,000,000 for a total funding of $7,200,000;
AND THAT upon payment of all the invoices, any
remaining funds will be returned to the original funding source.
RECOMMENDEDBY:
______________________________
________________________________
Alan Brown, C.E.T. Jim Baird, M.C.I.P., R.P.P.
Director, Engineering Commissioner, Development Services
EXECUTIVE SUMMARY:
The construction of the new watermain on
Ř Enter into agreement with CN Rail, Hydro One and other external agencies.
Ř Enter into agreements to acquire or expropriate easements as may be required.
Ř
Exemption to the Town’s Noise Control By-law
#218-86 to allow construction between
It is expected that the construction will start in July and be completed in December this year. The total cost of the project is within the approved budget and any remaining funds will be returned to the original funding source.
FINANCIAL CONSIDERATIONS:
The project is funded from Development Charges and is
included in the 2005 & 2006 Capital Budgets in the amounts of $2,200,000
and $5,000,000 respectively for a total of $7,200,000. The total estimated cost
of the project is summarized in the following table:
Project Costs Request for Approval in this Report (exclusive of GST)
|
Construction Cost |
$4,766,355.14 |
|
Construction Contingencies |
$480,000.00 |
|
Contract Admin. and Site
Inspections |
$92,500.00 |
|
Contract Admin. & Site Insp.
Contingencies |
$9,250.00 |
|
Geotechnical consultant |
$75,000.00 |
|
CN approval and Crossing
Agreement |
$26,850.00 |
|
Total |
$5,449,955.14 |
Project Costs Previously Approved
(exclusive of GST)
|
Property acquisition |
$140,350.00 |
|
Engineering Fee (4% actual) |
$224,020.00 |
|
Total |
$462,070.00 |
Total Project cost (exclusive of GST) = $5,912,025.14
The current August 2004
Development Charge By-law approved $2,816,925 in funding for this project and
the By-law update later this year will reflect the above increased cost
estimate.
