COMMUNITY
SERVICES AND ENVIRONMENT COMMITTEE
2004-05-10 – 1:00
p.m.
Canada Room
Meeting No. 3
Attendance
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J. Livey, Chief Administrative Officer
A. Taylor, Commissioner of Corporate Services
D. McClean, Fire Chief
P. Loukes, Director, Operations & Asset
Management
C. Marsales, Manager, Waste Management
V. McGrath, Manager, Environmental Leadership
B. Roth, Director, Recreation and Culture
Services
G. Taylor, Manager, Community Centre Operations
S. Taylor, Director, Strategic Services
J. Ryerson, Director, Frederick Horsman Varley Art Gallery
M. VanBerkum, Assistant Town Solicitor
C. Raynor, Committee Clerk
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The Community Services and Environment Committee convened at the hour
of 1:00 p.m. with Councillor A. Chiu in the Chair.
DISCLOSURE OF INTEREST
None disclosed
1. SUBSURFACE UTILITY ENGINEERING (SUE)
AND
FUNDING CONTRIBUTION FROM
GREATER TORONTO
SEWER AND WATERMAIN
CONTRACTORS ASSOCIATION (5.4, 5.5)
Weblink
Mr. S. Morra, Executive Director, Greater Toronto Sewer and Watermain
Contractors’ Association, gave a brief outline of the purpose and benefits of
Subsurface Utility Engineering (SUE). He also stated that he will be presenting
a cheque in the amount of $17,120, 60% of the cost of the SUE project to the
Town at an upcoming Council meeting.
The Committee requested that Mr. Morra present a brief report following
completion of the project.
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Heath
That the staff report entitled “Subsurface Utility Engineering (SUE)
and Funding Contribution from Greater Toronto Sewer and Watermain Contractors
Association” be received;
And that Chisholm Fleming and Associates be
authorized to perform a full Subsurface Utility Engineering investigation for
the Doncaster/Henderson Watermain Replacement project at a cost of $32,000 with
a funding contribution of $16,000 from the Greater Toronto Sewer and Watermain
Contractors Association and $16,000, funded from 2004 Capital Account #
53-6150-6019-005 for the project.
CARRIED
2. REQUEST TO ESTABLISH TENNIS CLUB
AT HIGHGATE PARK (6.4) Weblink
Mr. M. Ingwersen gave a brief update on the request to establish a
tennis club at Highgate Park, and the following deputations were made:
Mr. T. Lee spoke in opposition to the
establishment of a tennis club;
Mr. J. Caissie,
on behalf of the tennis club, spoke in support of its establishment.
The Committee sought clarity on the existing Tennis Court Development
and Maintenance Policy, in particular with regard to public access. It was
noted that four (4) prime time hours per week must be reserved for public use,
and the private club is entitled to charge up to $5 per person per hour.
**Moved by Regional Councillor B. O’Donnell
Seconded by Regional Councillor J. Heath
That the staff report entitled “Request To Establish Tennis Club at Highgate Park”,
dated May 10, 2004, be received;
And that the request from the President of the Highgate Tennis Club to
establish a tennis club at Highgate Park be approved, subject to the Club providing six (6) prime time hours per week for public
access, free of charge.
**Amended by
Council at its meeting on May 25, 2004 to add the following paragraph:
“And
that, prior to final approval being granted, staff be directed to review the
list of those in favour of the Club and confirm that at least 75% of them are
residents of Markham.”
Moved by Councillor E. Shapero
Seconded by Councillor J. Webster
That staff review, and report back on, the public access portion of the
Tennis Court Development and Maintenance Policy with a view to improving the
balance between private and public access.
CARRIED
3. DRIVER SAFETY RECOGNITION AND AWARD
PROGRAM (3.0) Weblink
Moved by Regional Councillor J. Heath
Seconded by Councillor J. Webster
That the report dated May 10th, 2004 entitled “Driver Safety
Recognition and Award Program” be received;
And that approval be granted to implement the proposed enhancement of
the Driver Safety Recognition and Award Program;
And that funding for the driver awards be absorbed in the Operations
and Asset Management Department Training Budget.
CARRIED
4. INTERIOR NAMING RIGHTS POLICY
(6.0) Weblink 1 2
Mr. S. Taylor, Strategic Services, briefly outlined the Interior Naming
Rights Policy. There was some discussion as to the naming process and the
Committee was advised that senior staff and Council will review all proposed
names. The Committee requested that the relevant Ward Councillor also be
included in the approval process.
Moved by Councillor E. Shapero
Seconded by Councillor S. Daurio
That Council approve the updated “Naming of Facilities and Parks”
policy outlined in Appendix “A” (attached to the original Council minutes kept
on file in the Clerk’s Office);
And that adopted names be
reviewed every five (5) years to determine whether they remain relevant.
CARRIED
5. 2004 OUTDOOR SOCCER ALLOCATION POLICY
(6.10) Weblink 1
Mr. S. Taylor, Strategic Services, briefly outlined the 2004 Outdoor
Soccer Allocation Policy. He advised that it follows the indoor ice and soccer
policies previously approved. He stated the policy will be reviewed following
the end of the season.
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor J. Webster
That the report titled “2004 Outdoor Soccer Allocation Policy” be received;
And that Council approve the proposed Outdoor Soccer Allocation Policy
(Appendix A, attached to the original Council minutes kept on file in the
Clerk’s Office) for the 2004 outdoor soccer season.
CARRIED
6. UPDATE ON TOWN OF MARKHAM
2003-2004 CLEAN AIR
COMMITMENTS (5.7) Weblink 1
Mr. S. Taylor, Strategic Services, advised that the Clean Air Working
Group has been dissolved and that the Kyoto Task Force has adopted its mandate.
Ms. V. McGrath, Manager, Environmental Leadership, briefly outlined the work of
the Toronto Smog Summit.
There was some discussion surrounding enforcement issues, and the
Committee also suggested that School Boards be requested to minimize the idling
of school buses during the winter.
The Committee requested that staff review methods to improve the
communication to residents of smog alerts, and other emergency alerts.
Moved by Regional Councillor J. Heath
Seconded by Councillor E. Shapero
That the staff report entitled “Update on Town of Markham 2003-2004
Clean Air Commitments”, dated May 10, 2004, be received;
And that Councillor E. Shapero, Chair, Clean Air Working Group, sign
the 2004 Intergovernmental Declaration on Clean Air on behalf of the Town of
Markham at the Toronto Smog Summit V on Monday, June 21, 2004;
And that the Town of Markham support and promote the Region of York’s
Smog Summit Community Forum being held on June 21, 2004 at the Kortright Centre
for Conservation, and provide a link to the event on the Town of Markham’s web
page;
And that an Anti-Idling By-law be prepared and presented to Council for
adoption effective January 1, 2005;
And that the Town of Markham adopt an internal policy limiting idling
of Town owned vehicles to three minutes, effective immediately;
And that the Town of Markham adopt the education program attached to
this report as Appendix C (attached to the original Council minutes kept on
file in the Clerk’s Office), to support the Anti-Idling By-law, including
hiring two students from September 2004 to January 2005 at a cost of $20,000 to
implement the Anti-Idling Campaign, to be funded from the Markham Environmental
Sustainability Fund;
And that staff continue implementing the recommended Clean Air
Initiatives as outlined in this report;
And that staff review, and
report back on, the possibility of hosting a future meeting of the Toronto Smog
Summit in the Town of Markham.
CARRIED
7. ILLUMINATION REQUEST -
11TH LINE NORTH OF
STEELES AVENUE FOR
ZION UNITED CHURCH/7026 11TH
LINE (5.19) Weblink
Moved by Councillor J. Webster
Seconded by Councillor G. McKelvey
That the
report entitled, “Illumination
Request 11th Line North of Steeles Ave. for Zion United Church/7026
11th Line” be received;
And
that the
Construction & Utilities Department be authorized to provide a new
streetlight at the above noted location at an estimated cost of $1,972.03
(incl. 8% PST +7% GST)/$1,903.44 (incl. 8% PST+3%GST);
And
that funding
for the Project be provided for in the Construction and Utilities Department’s
2004 Capital Account 51-6150-6234-005 “Illumination Requests & Upgrading”
in the amount of $80,000 incl. 3%GST.
CARRIED
8. EXPANDED CURBSIDE RECYCLING PROGRAM (5.2) Weblink
Moved by Councillor S. Daurio
Seconded by Councillor E. Shapero
That
the report entitled “Expanded Curbside Recycling Program” be received;
And
that the Region of York be requested to provide an expanded co-mingled
recycling program designed to increase recycling diversion rates to meet Waste
Diversion Ontario’s (WDO) new diversion targets and maximize future WDO
funding;
And
that the expanded co-mingled recycling program include all plastics #1 through
#7, including plastic bags, aluminium trays, pie plates and foil, textiles,
empty aerosol and paint cans, and polystyrene, to commence with the opening of
the Region of York’s Bales Road Material Recovery Facility (MRF) in 2005;
And
that the Region of York be requested to include bag breaking and bag removal
equipment in the Bales Road MRF design so that Markham and other area
municipalities have the operational flexibility to use blue bags or blue boxes
for 3-stream co-mingled recycling collection;
And
that a copy of this report be forwarded to the Clerks of the Area
Municipalities, Waste Diversion Ontario and
the Association of Municipalities Ontario.
CARRIED
9. BOULEVARD
MAINTENANCE ON REGIONAL ROADS -
UPDATE REPORT (5.10) Weblink
Moved by Councillor G. McKelvey
Seconded by Regional Councillor J. Heath
That the report entitled “Boulevard Maintenance on Regional Roads –
Update Report” be received;
And that Council approve a service level modification for 2004 to
reduce the number of boulevard grass cuttings on Regional Roads from 14 to 12
and to utilize the resources from the remaining two cuts to perform additional
boulevard and median maintenance;
And further that staff prepare a report in the Fall on the status of
the Regional boulevards and the impacts of this service change.
CARRIED
10. 2004-2005 ICE ALLOCATION REPORT
(6.1) Weblink 1 2 3 4 5 6 7
Ms. B. Roth, Director, Recreation and Culture Services, indicated that
the only change to the policy is that individual ice contracts are no longer
transferable. There was considerable discussion surrounding the allocation of
ice time to learn-to-skate programs and public skating.
There was also discussion surrounding the placement of rinks within the
Town.
Moved by Councillor S. Daurio
Seconded by Regional Councillor B. O'Donnell
That the report entitled “2004-2005 Ice Allocation Report” be received;
And that Council approve the ice allocation schedules (Appendix A,
attached to the original Council minutes kept on file in the Clerk’s Office)
for the 2004-2005 ice season;
And that Council approve the revised Ice Allocation Policy (Appendix B,
attached to the original Council minutes kept on file in the Clerk’s Office –
changes have been highlighted);
And further that Council receive the Special Events List (Appendix C,
attached to the original Council minutes kept on file in the Clerk’s Office)
for the 2004-2005 ice season.
CARRIED
Seconded by Regional Councillor J. Jones
That staff report back on the
impact of the two (2) new Angus Glen skating rinks on the availability of
public skating time within the Town.
CARRIED
11. REVISED VANDALISM, VIOLENCE AND
UNACCEPTABLE BEHAVIOURS POLICY
(2.1, 6.0) Weblink 1 2 3 4
There was considerable discussion surrounding the definitions of the
various types of infractions covered by the Vandalism, Violence and
Unacceptable behaviours Policy. It was suggested that verbal assaults should be
an ‘unacceptable behaviour’ rather than ‘violence’. The Committee suggested
that it would be useful to have symbols posted indicating that use of certain
items, such as cameras and Personal Digital Assistants, is not permitted in
change rooms. Staff agreed to incorporate such symbols.
The Committee noted that it would be useful to incorporate similar
policies in the Operations Department; for instance, unacceptable behaviour in
parks.
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the report entitled “Revised Vandalism, Violence and Unacceptable
Behaviours Policy” be received;
And that the “Vandalism, Violence and Unacceptable Behaviours Policy”
attached hereto as Appendix “A” (attached to the original Council minutes kept
on file in the Clerk’s Office) be adopted by Council.
CARRIED
------------------------------------------------------
Other matters
considered by the Community Services & Environment Committee at its meeting
held on May 10, 2004
12. RECREATION MASTER PLAN (6.0) Weblink
Mr. T. Brown, Monteith, Brown Planning Consultants gave a detailed
presentation on the work surrounding the Draft Recreation Master Plan. It
outlined current and future leisure trends and an overview of the demographics
of the Town. The Committee was advised that a public consultation meeting was
held to obtain feedback from residents and that a further public meeting regarding
the Plan is scheduled for May 20, 2004.
There was considerable discussion of the following issues:
- accuracy of the
statistics – 396 surveys sent to user groups, with 88 responses;
- possible
involvement of the Board of Education with future projects;
- the Plan recommends an additional 233,000
sq.ft. of facility space in the Development Charges season, but Development
Charges only provide for 183,200sq.ft. – where will the additional funds come
from?;
- location of arenas and facilities within the
Town;
- potential economies of scale in
establishing a single large facility instead of numerous smaller ones.
Staff advised that it could be worthwhile to involve a school liaison
in future discussions. Staff also stated that the aim is to complete the
Recreation Master Plan coincidentally with the Development Charges By-law.
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the presentation by Mr. T. Brown, Monteith, Brown Planning
regarding the Recreation Master Plan, be received;
And that the list of user groups that did not
respond to the initial survey distributed by Monteith, Brown Planning
Consultants be reviewed in order to determine whether there is value in sending
them an additional request to complete it.
CARRIED
13. WILLIAM BERCZY – FOUNDER OF MARKHAM
(6.12)
Mr. J. Ryerson, Director, Varley Art Gallery, gave a brief presentation
outlining the upcoming activities of the Gallery.
Moved by Councillor E. Shapero
Seconded by Councillor S. Daurio
That the presentation from Mr. J. Ryerson, Director, Varley Art Gallery
providing information on the upcoming activities of the Varley Art Gallery with
respect to the Berczy settlers, be received.
CARRIED
14. MINUTES
– MARKHAM RACE RELATIONS COMMITTEE
MARCH 1, AND APRIL 5, 2004 (16.10) Weblink
Seconded by Councillor J. Webster
That the minutes of the Markham Race Relations Committee meetings held
on March 1, and April 5, 2004, be received.
CARRIED
15. MINUTES – ADVISORY COMMITTEE ON
ACCESSIBILITY
APRIL 21, 2004 (16.9) Weblink
Moved by Regional Councillor J. Heath
Seconded by Councillor J. Webster
That the minutes of the Advisory Committee on Accessibility meeting
held on April 21, 2004, be received.
CARRIED
16. MINUTES – FREDERICK HORSMAN VARLEY ART
GALLERY BOARD
MARCH 29, 2004 (6.12) Weblink
Moved by Regional Councillor J.
Heath
Seconded by Councillor J.
Webster
That the minutes of the
Frederick Horsman Varley Art Gallery Board meeting held on March 29, 2004, be
received.
CARRIED
17. MINUTES – MARKHAM CONSERVATION COMMITTEE
MARCH 25, AND APRIL 22, 2004
(16.28) Weblink
Moved by Regional Councillor J. Heath
Seconded by Councillor J. Webster
That the minutes of the Markham Conservation Committee meetings held on
March 25, 2004 and April 22, 2004, be received.
CARRIED
18. ANNUAL REGULATORY REPORT
SECTION 11 AND SCHEDULE 22 OF
REGULATION 170/03
MUNICIPAL DRINKING WATER
SYSTEMS (2.0, 5.3) Weblink
19. MARKHAM
THEATRE –
CUSTOMER SATISFACTION SURVEY RESULTS (6.2)
Weblink
Moved by Regional Councillor J. Heath
Seconded by Councillor J. Webster
That the report entitled “Markham Theatre – Customer Satisfaction
Survey Results” be received as information.
CARRIED
20. AWARD OF THE LIFESAVING SOCIETY
DAVID W. PRETTY CUP TO THE
TOWN OF MARKHAM,
AQUATIC STAFF (6.4) Weblink
Seconded by Councillor J. Webster
That the report titled “Award of the
Lifesaving Society David W. Pretty Cup to the Town of Markham, Aquatic Staff”
be received as information;
And that the following staff of the
Recreation Services Department be recognized for their contribution:
Lisa Young
Sheri Krauss
Susan Bennett
Janice Carroll
Karen Carlin
And further that the staff be invited to
attend the Council Meeting to be held on May 25, 2004, for an official
presentation.
CARRIED
21. SUMMER DAY CAMPS – 2003 CUSTOMER
SATISFACTION
SURVEY RESULTS (6.4) Weblink
22. PARTNERSHIP POLICY (3.0)
There was brief discussion of the proposed partnership policy.
Moved by Councillor E. Shapero
Seconded by Regional Councillor B. O'Donnell
That the policy guidelines for partnership, sponsorship and advertising
activities be referred to Committee of the
Whole on May 25, 2004.
CARRIED
23. WASTE DIVERSION ONTARIO (WDO) FUNDING
(5.1) Weblink
Mr. P. Loukes, Director, Operations and Asset
Management, outlined the calculations used to identify the amount of funding
due to the Town. There was considerable discussion as to the extent of
Markham’s entitlement to the WDO funding, and what costs were included. Staff
agreed to provide further detail as to the data and formula used to calculate
the amount.
The Committee requested that staff also
provide the relevant figures for each area municipality.
Moved by Councillor G. McKelvey
Seconded by Councillor S. Daurio
That the matter of Waste Diversion Ontario
(WDO) Funding be referred to the Committee of the Whole meeting on May 25,
2004, with staff to provide more detail on the matter.
CARRIED
24. WASTE DIVERSION CANADA
SOURCE SEPARATED ORGANICS
IMPLEMENTATION (5.2)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the fax from Mr. R. Muir, Founder, Waste
Diversion Canada, dated March 26, 2004, supporting the research and development
of food scrap collection programs be received and referred to staff.
CARRIED
25. CITY OF OSHAWA
BACK-LOTTED FENCES AND REPEAL
OF
THE LOCAL IMPROVEMENT ACT
(5.6)
26. YORK REGION ENVIRONMENTAL ALLIANCE
MARKHAM-NEWMARKET IDLE-FREE
COMMUNITY CHALLENGE (5.7)
27. WWW.SOLIDWASTEMAG.COM
MICHIGAN PASSES BILLS
RESTRICTING WASTE IMPORT (5.1)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the web page detailing a number of Senate Bills passed by the
State of Michigan in order to restrict waste import be received.
CARRIED
28. COMMUNITIES IN BLOOM – ONTARIO &
HYDRO ONE
MUNICIPAL GATEWAYS COMPETITION
– 2004 (6.0)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the letter from Communities in Bloom – Ontario, and Hydro One,
dated March 31, 2004, containing an entry form for the Municipal Gateways
Competition 2004 be received.
CARRIED
29. YORK REGION
BOULEVARD DEBRIS PICK UP -
LEVEL OF SERVICE INCREASE
TOWN OF MARKHAM (5.10)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the letter from York Region, dated March 26, 2004, containing a
resolution advising that boulevard debris pick up service levels will be
maintained, be received and referred to staff.
CARRIED
30. YORK REGION
PARTICIPATION IN THE JUNE 1ST,
2004 YORK REGION
SUSTAINABLE COMMUNITIES FORUM
LEADING UP TO THE
5TH ANNUAL SMOG
SUMMIT (5.7)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the letter from York Region, dated April 29, 2004, providing
information of, and invitation to, the York Region’s Sustainable Communities
Forum to be held on June 1, 2004 from 6:00 p.m. – 9:30 p.m. at the Kortright
Centre, be received and referred to staff.
CARRIED
31. PAUL ROBERTS
REQUEST FOR ACQUISITION OF
FIRE ENGINE
VEHICLE NUMBER #9807 (3.0)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the letter from Mr. P. Roberts, Chairman, Friends of Ecuador
Committee, dated April 28, 2004, inquiring as to the possibility of acquiring a
fire engine, vehicle #9807, soon to be decommissioned by the Town of Markham be
received and referred to staff.
CARRIED
32. LAKE SIMCOE REGION CONSERVATION AUTHORITY
HOLLAND MARSH WATER QUALITY
IMPROVEMENT PROJECT
SCHEDULE C CLASS ENVIRONMENTAL
ASSESSMENT (5.7)
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Jones
That the letter previously circulated to Council from York Region
Conservation Authority, dated March 26, 2004, advising of a Public Information
Centre, which took place on April 7, 2004, relating to a study to address the
phosphorus input to Lake Simcoe from the Holland Marsh Polder, be received.
CARRIED
33. MISSING STREET SIGNS (5.0)
There
was brief discussion surrounding a number of missing street signs in the Town,
and what could be done to prevent further thefts.
34. FIBRE-OPTIC INSTALLATION (5.0)
There
was brief discussion surrounding a number of fibre-optic installation projects ongoing in the Town. Staff advised that all
such work requires a permit and that the locations of the cables are recorded.
There will also be an exercise to determine whether the projects are causing
any damage, and to remedy the situation if necessary.
ADJOURNMENT
The Community Services and Environment
Committee meeting adjourned at the hour of
5:25 p.m.