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TO: |
Mayor and Members of Council |
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FROM: |
Stu Taylor, Director, Strategic
Services |
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PREPARED BY: |
same as above |
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DATE OF MEETING: |
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SUBJECT: |
2004 Outdoor Soccer Allocation
Policy |
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RECOMMENDATION:
That the report titled “2004 Outdoor Soccer Allocation Policy” be
received;
And that Council approve the
proposed Outdoor Soccer Allocation Policy (Appendix A) for the 2004 outdoor
soccer season.
PURPOSE:
The
purpose of this report is to establish the outdoor soccer field allocation for
the 2004 season
BACKGROUND:
The policy was developed based on input from youth soccer and is
consistent with the existing ice allocation and indoor soccer allocation policy
in allocating prime time hours to
Staff will work with Soccer groups to review the allocation policy on an
annual basis.
A sport
field user group meeting was held on
Whether there would be a credit on account for hydro charges billed during the 2003 “black out”. User groups who were scheduled to play during the 2003 black out and had their games cancelled will receive a credit on their account.
§
On-line access to viewing of sport field
bookings. Staff will discuss the
implications and how this can be done with our current software provider.
A policy for non-use of permitted fields. More than one adult group expressed the opinion
that Youth Soccer is booking fields that are not being used. This has negative implications for other
groups who are denied access to prime time field use. For the 2004 season staff will absorb
resource time within the budget to conduct “spot audits” of field use. A three-step process will be used in the
event that there are permitted fields not being used during these audits.
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The permitted
group will be contacted and informed the field was unused and asked to explain
why. This will be documented and
tracked. The group will be informed that
booking fields and not using them is unacceptable.
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If the same
group is found to have permitted a field and it has not been used, the group
will receive a written letter identifying that if a third audit reveals an
unused booking, the permit for the field will be removed.
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If field is
unused, remove permit. User group will
be informed that the permit has been removed.
Future permit requests will be subject to discretion of staff.
Staff reserves the option to remove a permit at any step during the process subject to discussions with the user group.
This process has been embedded in to the outdoor soccer sport field allocation policy [see page 5, item H(1)].
FINANCIAL CONSIDERATIONS:
There are no direct financial impacts for the
2004 operating budget.
ATTACHMENTS:
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Stu Taylor, Director, Strategic Services |
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Jim Sales, Commissioner, Community & Fire Services |
Q:\commexec\REPORTS\Strategic Services\Soccer.doc
