GENERAL
COMMITTEE
2005-02 -28
Meeting No. 4
Finance & Administrative Issues Transportation
Issues
Chair: Councillor
S. Daurio Chair:
Councillor K. Usman
Vice Chair,
Budget: Councillor D. Horchik
Vice Chair,
IT: Regional Councillor B.
O’Donnell
Attendance
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J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
S. Birrell,
Town Clerk
C. Conrad,
Town Solicitor
B. Cribbett,
Treasurer
D. McClean,
Fire Chief
S. Mintz,
Deputy Fire Chief
P. Loukes,
Director, Operations & Asset
Management
F. Wong,
Manager, Financial Planning
A. Brown,
Director of Engineering
A.
Mukherjee, Manager, Transportation/
Engineering
B. Labelle,
Committee Clerk
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The General Committee convened at the hour of
9:30 a.m. with Councillor S. Daurio in the Chair.
At 10:53 a.m. Councillor S. Daurio vacated
the Chair and Councillor K. Usman assumed the Chair.
1. NEWMARKET
GENERATION PROJECT (13.8)
Moved
by Councillor K. Usman
Seconded
by Councillor D. Horchik
That
the presentation of Mr. Sam Mantenuto, Chief Operating Officer, Northland
Power, regarding the Newmarket Generation Project, be received;
And that the Town of Markham supports Aurora Hydro, Newmarket Hydro and
the Town of Newmarket in their pursuit of the Northland Power local generation
project subject to a satisfactory environmental screening process;
And that the Province of Ontario, Minister of Energy, Minister of
Environment, Ontario Power Authority, Town of Newmarket, Newmarket Hydro, the
Town of Aurora, Aurora Hydro, PowerStream and the Region of York be advised
accordingly.
CARRIED
2. TENDER
AWARD #004-T-05 WATERMAIN REPLACEMENT
AT MARKHAM ROAD AND 16TH
AVENUE (5.4) Report
The Committee posed various questions
relating to the current materials used by the Town of Markham in watermain
replacement.
Moved
by Councillor K. Usman
Seconded
by Councillor J. Webster
That
the report entitled “Tender Award #004-T-05 Watermain Replacement at Markham
Road and 16th Avenue” be received;
And
that the contract for tender #004-T-05 Watermain Replacement at Markham Road
and 16th Avenue be awarded to the lowest priced bidder, FCM
Construction Ltd. In the amount of $358,973.82 exclusive of GST;
And
that funds are provided for in Waterworks Department’s 2003 Capital Budget
Account # 53 6150 5145 005 Watermain Construction and Replacement in the amount
of $428,791;
And
that the balance of $69,817.18 less the committed amount of $25,975.40, leaving
a remaining balance of $43,841.78, will be applied to contingency which will be
guided by the Expenditure Control Policy.
3. TOWN
OF MARKHAM RESERVE STUDY
RECOMMENDATIONS FROM 2005
COUNCIL RETREAT (7.0) Report
There was discussion regarding debentures,
funding by means of selling Town owned land and the reserve fund review
process.
Moved
by Councillor D. Horchik
Seconded
by Councillor A. Chiu
That the
report dated February 28, 2005 entitled “Town of Markham Reserve Study –
Recommendations from 2005 Council Retreat” be received;
And that the
balance of the Corporate Rate Stabilization reserve be established at 15% of
the local tax revenue, $11,650,000 for 2004;
And that the
Major Capital Repairs and Replacement Reserve be renamed to an interest earning
Life Cycle Replacement and Capital Reserve Fund the purpose of which is to fund
asset life cycle replacements and other major capital investments in future
years and that this practice be reviewed on an annual basis;
And that the
balance of funds in the Corporate Rate Stabilization Reserve be transferred to
the Life Cycle Replacement and Capital Reserve Fund;
And that
future year-end operating surpluses, if any, be used first to top-up the
Corporate Rate Stabilization Reserve to a level equivalent to 15% of local tax
revenues and secondly to replenish the expenditures in the Environmental Land
Acquisition Reserve Fund, and finally transferred to the Life Cycle Replacement
and Capital Reserve Fund and
that this practice be reviewed on an annual basis;
And that
should the year-end operating surplus not be sufficient to top-up the Corporate
Rate Stabilization Reserve or replenish the Environmental Land Acquisition
Reserve Fund, funding for both should be included in the following year’s
capital budget discussions;
And that the
General Capital Reserve and Planning Studies reserve be consolidated to an
interest earning “10% Non-DC Growth” Reserve Fund to be funded from the sale of
land;
And that
$500,000 of the Hydro Interest Income be used to fund the interest earning
Environment Land Acquisition Reserve Fund on an annual basis and that this practice be reviewed on an annual basis;
And that an
interest earning Land Acquisition Reserve Fund be established to finance the
purchase of strategic land acquisitions that are non-growth and that are not
environmentally sensitive;
And that
$500,000 of the Hydro Interest Income be used to fund the interest earning Land
Acquisition Reserve Fund on an annual basis and
that this practice be reviewed on an annual basis;
And that the
balance of the annual Hydro Interest Income and future Hydro Dividend Income be
used to fund the interest earning Life Cycle Replacement and Capital Reserve
Fund on an annual basis;
And that the
Hydro Equity Reserve be closed with the balance transferred to the Life Cycle
Replacement and Capital Reserve Fund;
And further
that Council consider alternate funding sources for asset Life Cycle
replacement requirements, such as debt-financing or a tax-rate increase, in
future operating budgets.
______________________________________________________________________________
** Amended by Council at its meeting held
on March 8, 2005 to remove the words, “and
that this practice be reviewed on an annual basis;” from the end of
the third and fifth Clause and add them to the end of the eighth and tenth
Clause.
4. RECOMMENDED
TOWN PROCEDURES FOR INSPECTING
AND REGISTERING TWO UNIT
HOUSES ADDENDUM (10.7) Report 1
Ms.
Eileen Liasi, 9 Aberfeldy Crescent, was in and requested that real estate
agents be added to the list of those receiving an in-house public information
sheet that staff has recommended for use as a guide to inspect and register
“grandfathered” two unit houses.
Moved by Councillor
D. Horchik
Seconded
by Councillor G. McKelvey
That the report
dated February 28, 2005, entitled “Recommended Town Procedures for Inspecting
and Registering Two Unit Houses Addendum”, be received;
And that the
revised resolution, attached to the February 28, 2005 staff report as Appendix
A (attached to original Council minutes in the Clerk’s
Office), be
approved, as follows:
“THAT the staff report, dated November 8, 2004, entitled “Recommended
Town Procedures for Inspecting and Registering Two Unit Houses”, be received;
AND THAT Council approve the recommended Town regulations for
inspecting and registering “grandfathered” two unit houses as outlined in this
report, notably that:
(a) the Fire Services Department
continue to act as “Lead” Department for the inspection and registration of
“grandfathered two unit houses”;
(b) the Town’s By-law for Registration of
Two-Unit Residential Occupancies (By-law 308-97) be amended to:
- incorporate a new definition of “two unit
house” and “residential unit” consistent
with
the provincial government’s definition; and
-
require that prior to registration, every dwelling unit in a two unit house
shall be inspected to ensure that it complies with all relevant standards
determined to be applicable, as set out in the Ontario Building Code, the
Ontario Fire Code, the Fire Protection and Prevention Act, and
the applicable Zoning By-law and the
Property Standards By-law, all as amended from time to time;
(c) a new Two Unit House Declaration Form as
set out in Appendix “A” of the November 8, 2004 report be approved for use by the Building Standards Department in
qualifying “grandfathered” two unit houses;
(d)
funding in the amount of $6000.00 be approved from the Development Services
Commission operating budget for consulting services for AMANDA set-up and
training support for the managers and
staff assigned from Fire Services Department, Building Standards Department,
and the Clerks Department (By-law Enforcement) to coordinate administration of
“grandfathered” two unit houses;
(e) the procedural flowchart as set out in Appendix “B” (attached to
original Council minutes in the Clerk’s Office), of the November
8, 2004 report be approved as a template for an enhanced process for inspecting
and registering “grandfathered” two unit houses and enforcement of illegally
established units;
(f) Corporate Communications be
authorized to publish an in-house public information sheet specifically for
owners, landlords, architects, engineers, builders, general contractors, the Toronto Real Estate Board and the local Markham
Real Estate community, for use as a guide to inspection and
registration of “grandfathered” two units houses;
AND THAT the Commissioner of Development Services, the Commissioner of
Corporate Services and the Commissioner of Community Services be authorized to
allocate funding, from their operating budgets and/or fees payable to the Town
for inspection and registration of two unit houses, for staff resources
(including fire prevention and by-law enforcement staff) and training support
to implement the enhanced procedures, recommended in this report; and
AND FURTHER THAT staff from the Development Services Commission
(Building Standards), Corporate Services Commission (By-law Enforcement), and
Community Services Commission (Fire Services), be directed to implement the
actions outlined in this report and provide a status report on the delivery of
enhanced procedural changes for “grandfathered” two unit houses to the
Development Services Committee in six months time or as otherwise determined by
the CAO and Commissioners.”
CARRIED
5. HOLLINGHAM
ROAD PARKING PROHIBITION (5.12.4)
Report By-law Map
The Committee noted concerns regarding
potentially unsafe conditions in the following areas:
- Hollingham Road and Apple Creek at the
Town Centre Boulevard intersection
- Apple Creek Boulevard between Hollingham
Road and Warden Avenue due to volume of traffic entering and exiting
Unionville High School
Staff agreed to review the concerns and
report back at the next General Committee meeting.
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
Schedule 2 of Parking By-law 336-88 (attached to original Council minutes in
the Clerk’s Office), pertaining to “Parking for
a Restricted Period” be amended to remove the east side of Hollingham Road,
from Apple Creek Boulevard to Nadine Crescent;
And
that Schedule 2 of Parking By-law 336-88 pertaining to “Parking for a
Restricted Period” be amended to include the east side of Hollingham Road, from
a point 60 metres north of Apple Creek Boulevard to Nadine Crescent;
And
that Schedule 1 of Parking By-law 336-88 pertaining to “Prohibited Parking” be
amended to include the east side of Hollingham Road, from Apple Creek Boulevard
to a point 60 metres north of Apple Creek Boulevard;
And
that the necessary By-laws be approved;
And
that the Operations and Asset Management Department be directed to install the
appropriate signs upon approval of the by-laws;
And
that the Parking Control Department be directed to enforce the by-laws.
CARRIED
6. SALT
MANAGEMENT PLAN REVIEW (5.10) Report
Members posed questions in relation to new
technologies for salt management practices. Staff informed the Committee that
an assessment of best practices and the potential for new technologies is
considered where applicable and is normally based on the volume and density of
traffic in that area.
Moved
by Regional Councillor B. O’Donnell
Seconded
by Councillor K. Usman
That
the report entitled “Salt Management Plan Review”, as prepared by the General
Manager, Operations, dated February 28, 2005, be received and approved;
And
that staff be directed to execute the 2005 Implementation Plan, and all
associated costs be paid from 2005 Capital Budget, account number
050-6150-6620-005 ($50,000);
And
that staff submit a copy of this report to Environment Canada to confirm that
the Town of Markham has prepared a salt management plan in accordance with the
Code of Practice for the Environmental Management of Road Salts, published
April 3, 2004.
CARRIED
7. ACADIA
AVENUE PARKING PROHIBITION
AND LEFT TURN LANE
(5.12.4) Report By-law Map
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
Schedule 1 of Parking By-law 336-88, be amended to remove the existing “Parking
Prohibition” on the inside curve of Acadia Avenue, from 45.0 metres north of
the northern property line of #3700 Steeles Avenue East to the shared property
line of #80 and #100 Acadia Avenue;
And
that Schedule 1 of Parking By-law 336-88 be amended to include:
(1) a
“Parking Prohibition” on the inside curve of Acadia Avenue, from a point 25.0
metres north of the northern property line of #3700 Steeles Avenue East to a
point 30.0 metres west of the shared property line of #80 and #100 Acadia
Avenue;
(2) a
“Parking Prohibition” on the outside curve of Acadia Avenue, from a point 25.0
metres north of the northern property line of #3700 Steeles Avenue East to a
point 30.0 metres west of the shared property line of #80 and #100 Acadia
Avenue;
And
that the necessary by-law be approved;
And
that the Operations and Asset Management Department be directed to install the
appropriate signs and pavement markings upon approval of the by-laws;
And
that the Parking Control Department be directed to enforce the by-laws.
CARRIED
8. TOWN
OF MARKHAM
10 YEAR CAPITAL INFRASTRUCTURE
PROGRAM (5.10 & 7.5) Report
Mr.
A. Brown, Director, Engineering, presented details relating to the Ten (10)
Year Capital Infrastructure Program. He indicated various amendments made to major
roads project planning and noted several costs associated with major capital
projects over the next ten (10) years.
Staff
presented an update on the status of sidewalk installation and amendment
programs at the following locations:
- Yonge Street and Highway 407
Moved
by Regional Councillor J. Heath
Seconded
by Councillor J. Webster
That
the staff report entitled “Town of Markham 10 Year Capital Infrastructure
Program, (2005-2015)” be received;
And
that the 10 Year Capital Program for roads, bridges, sidewalks and illumination
projects be endorsed;
And
that the Director of Engineering with the assistance of the Manager of
Purchasing be authorized to negotiate an appropriate fee and retain Aquafor
Beech Ltd. as a preferred supplier to prepare a 10 year implementation plan for
the environmental projects in the 2004 Development Charges Background Study;
And
that the Town Solicitor be authorized to retain, on a contract basis, a staff
person or consultant to negotiate and finalize property acquisitions necessary
to implement the Engineering Departments 10 Year Capital Program;
And
that the cost of the Legal Department contract staff or consultant be assessed
to the various capital projects under the Engineering Department Capital
Budget;
And
that if staff cannot secure consultant services for the design of sidewalk and
illumination projects at a competitive price through the purchasing by-law
process then the Director of Engineering with the assistance of the Manager of
Purchasing be authorized to negotiate consultant services on a preferred
supplier basis;
And
that Mr. Keith Bray, Markham Board of Trade, Ms. A Yip, Scarborough/York
Chinese Business Association, and Mr. K. Schipper, Commissioner of Works,
Region of York, be advised accordingly.
CARRIED
9. VIVA
PHASE 1 (QUICK START)
SIGNAL MAINTENANCE AGREEMENT
(5.14 & 8.2) Report
Moved
by Councillor A. Chiu
Seconded
by Councillor J. Virgilio
That
subject to the satisfaction of the Town Solicitor and the Director of
Operations and Asset Management, the Director of Engineering be authorized to
sign the agreement with the Region of York for the maintenance and operation of
the following six (6) (three (3) existing, three (3) future) traffic signals
where transit signal priority is required for the Viva Phase 1 (Quick Start)
project:
·
Denison Road/Hood Avenue (existing)
·
Denison Road/Victoria Park (existing)
·
Esna Park Drive/IBM (existing)
·
South Town Centre Boulevard/Clegg Road (future)
·
Enterprise Boulevard/N-S Link (future)
·
N-S Link/Helen Avenue (future)
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10. MINUTES
– COMMUNICATIONS COMMITTEE
FEBRUARY 22, 2005 (16.23 &
12.2) Minutes
Moved
by Councillor K. Usman
Seconded
by Councillor J. Webster
That
the minutes of the Communications Committee meeting held on February 22, 2005,
be received.
CARRIED
11. MINUTES
– INFORMATION TECHNOLOGY
SUB-COMMITTEE, FEBRUARY 22,
2005 (7.13 & 16.34) Minutes
Moved
by Councillor K. Usman
Seconded
by Councillor J. Webster
That
the minutes of the Information Technology Sub-Committee meeting held on
February 22, 2005, be received.
CARRIED
12. STAFF
AWARDED CONTRACTS FOR THE PERIOD
FROM JANUARY 3 TO JANUARY 31,
2005 (7.12) Report
The Committee congratulated staff on the new
format of “Staff Award Reports”.
Seconded
by Councillor J. Webster
That
the report entitled “Staff Awarded contracts for the period from January 3 to
January 31, 2005” be received.
CARRIED
13. ASSESSMENT
SUMMARY 2004 (7.1) Report
There was a
brief discussion in relation to the process involved with building permit
monitoring, the property assessment and reassessment system and the transfer of
records to the Municipal Property Assessment Corporation (MPAC).
Moved
by Councillor K. Usman
Seconded
by Councillor J. Webster
That
the report dated February 28, 2005 entitled “Assessment Summary 2004” be
received.
CARRIED
14. BOULEVARD
GRASS MOWING
FOLLOW-UP REPORT (6.3 &
5.10) Report
Moved
by Councillor K. Usman
Seconded
by Councillor J. Webster
That
the staff information report entitled “Boulevard Grass Mowing – Follow-Up
Report” dated February 28, 2005, be received.
CARRIED
15. TENDER
AWARD 010-T-05 – RESTORATION OF
CONCRETE CURB AND SIDEWALK
(7.12.2) Report
Moved
by Councillor K. Usman
Seconded
by Councillor J. Webster
That
the report for 010-T05 Restoration of Concrete Curb & Sidewalk be received.
CARRIED
16. TRANSPORTATION
2005 BUSINESS PLAN (5.12)
Mr.
A. Mukherjee, Manager, Transportation, presented an outline of the 2005
Transportation Business Plan. He reviewed the departmental organization
structure, initiatives designed for transportation demand management and
provided an update on the Markham Safe Streets project. Mr. Mukherjee also
described awareness studies and programs in development as well as those currently
in operation.
Moved
by Councillor A. Chiu
Seconded
by Councillor S. Daurio
That
the presentation by Mr. A. Mukherjee, Manager, Transportation, regarding the
Transportation 2005 Business Plan be received.
CARRIED
17. UPDATE
ON STATUS OF TRUCK RESTRICTIONS ON
MAIN STREET MARKHAM (5.10)
Moved
by Councillor A. Chiu
Seconded
by Councillor. G. McKelvey
That
the memorandum from Mr. A. Brown, Director, Engineering, dated February 28,
2005, providing an update on the status of discussions with MTO and Region of
York on truck restrictions on Main Street Markham be received.
CARRIED
18. HIGHWAY
407 WIDENING -
HIGHWAY 400 TO HIGHWAY 404
(5.10)
Moved
by Councillor A. Chiu
Seconded
by Councillor. G. McKelvey
That
the memorandum from Mr. A. Arbuckle, Manager of Infrastructure and Capital
Works, dated February 28, 2005, regarding the widening of Highway 407 from
Highway 400 to Highway 404 be received.
CARRIED
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Moved
by Councillor A. Chiu
Seconded by
Councillor. G. McKelvey
That the meeting resolve in-camera to discuss
legal matters. (10:42 a.m.)
CARRIED
Seconded by Councillor J. Webster
That the Committee rise and report to
Committee of the Whole. (11:53 p.m.)
CARRIED
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ADJOURNMENT
The General Committee adjourned
at the hour of 11:55 a.m.