General Committee (Finance and Administrative)

 

 

 

 

 

TO:

Mayor and Members of Council

 

 

 

 

FROM:

Peter Loukes, Director of Operations and Asset Management

 

 

 

 

PREPARED BY:

Thomas Yeung, Project Engineer

Ivy Ho, Purchasing Supervisor

 

 

 

 

DATE OF MEETING:

February 28, 2005

 

 

 

 

SUBJECT:

Tender Award #004-T-05 Watermain Replacement at Markham Road and 16th Avenue

 

 

 

 

RECOMMENDATION:

THAT the report entitled “Tender Award #004-T-05 Watermain Replacement at Markham Road and 16th Avenue” be received;

 

AND THAT the contract for tender #004-T-05 Watermain Replacement at Markham Road and 16th Avenue be awarded to the lowest priced bidder, FCM Construction Ltd. in the amount of $358,973.82 exclusive of GST;

 

AND THAT funds are provided for in Waterworks Department’s 2003 Capital Budget Account # 53 6150 5145 005 Watermain Construction and Replacement in the amount of $428,791;

 

AND THAT the balance of $69,817.18 less the committed amount of $25,975.40, leaving a remaining balance of $43,841.78, will be applied to contingency which will be guided by the Expenditure Control Policy.

 

PURPOSE:

To award contract for Tender #004-T-05 Watermain Replacement at Markham Road and 16th Avenue.

 

BACKGROUD:

The existing 250 mm diameter watermain situated along the east side of Markham Road, north of 16th Avenue is one of the older watermain in the Town of Markham.  It was constructed in the early 1970s and has experienced high incidents of watermain breaks.  Replacement for this watermain is required in order to reduce disruption of services to the area businesses and residents.  The project is anticipated to commence on March 21, 2005 and to be completed by June 2005.

 

BID INFORMATION

Advertised, place and date

Electronic Tendering Network, January 21, 2005

Bids closed on

February 11, 2005

Number picking up bid documents

 25

Number responding to bid

 13

 

DETAILED PRICING INFORMATION as submitted:

 

Contractors

Prices Exclusive of GST

1

FCM Construction Limited

*$358,973.82

2

Trisan Construction

*$435,582.00

3

Direct Underground Inc.

  $502,445.00

4

Avertex Utility Solutions Inc.

  $531,240.00

5

Metric Contracting

  $538,917.00

6

CO-X-CO Construction Limited

  $541,000.00

7

Compass Sewer & Watermain Ltd.

  $550,980.00

8

Campus Construction Inc.

  $585,640.00

9

Moretti Excavating Ltd.

*$602,754.00

10

Pachino Construction Co. Ltd.

*$618,350.00

11

Drainstar Contracting Ltd.

*$624,016.00

12

Barra Con Construction Ltd.

  $708,070.00

13

Hollingworth Construction Co.

*$758,000.00

*    Corrected for mathematical error.  The correction to FCM’s mathematical error in one of their itemized price did not change their total bid price as submitted.

 

FCM Construction has performed similar work for the Town before and staff are confident that they will continue to provide satisfactory service.

 

FINANCIAL CONSIDERATIONS

The contract for tender #004-T-05 Watermain Replacement at Markham Road and 16th Avenue will be awarded to the lowest priced bidder, FCM Construction Ltd. in the amount of $358,973.82 exclusive of GST.

 

Funds are provided for in Waterworks Department’s 2003 Capital Budget Account # 53 6150 5145 005 Watermain Construction and Replacement in the amount of $428,791.  As of    February 14, 2005, $25,975.40 has been committed, leaving a balance of $43,841.78.  This remaining balance will be applied to contingency which will be guided by the Expenditure Control Policy.   

 

APPROVED BY

 

 

 


Peter Loukes, P. Eng.

Jim Sales

Director, Operations and Asset Management

Commissioner, Community and Fire Services

 

 

 

Q:\Finance and Administration\Finance\Purchasing\2005 File Management\Contract Management\004-T-05 Watermain Replacement, Markham Road & 16th\004-T-05 Award Report Feb 28 F & A.doc