General
Committee
October 2, 2017
Meeting Number 16
Finance & Administrative Issues Community Services Issues
Chair: Deputy
Mayor Jack Heath Chair: Councillor
Alan Ho
Vice Chair: Councillor
Colin Campbell Vice
Chair: Councillor
Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor
Colin Campbell
Vice Chair: Councillor
Karen Rea Vice Chair: Regional Councillor
Nirmala Armstrong
Alternate formats are
available upon request.
Attendance
|
Councillor Alex Chiu (arrived at
9:38am)
Regrets
Regional Councillor Jim Jones
|
Andy Taylor, Chief Administrative Officer
Trinela Cane, Commissioner of Corporate Services
Brenda Librecz, Commissioner of Community
& Fire Services
Catherine Conrad, City Solicitor and
Acting Director of Human
Resources
Joel Lustig, Treasurer
Kimberley Kitteringham, City Clerk
Andrea Tang, Senior Manager of Financial Planning
Raymond Law, Manager, Business & Technical Services
Tanya Lewinberg, Public Realm Coordinator
Christopher Alexander, Acting Manager, By-law
Enforcement and Regulatory Services
Alida Tari, Council/Committee Coordinator
|
The General Committee meeting convened at the
hour of 9:11 AM with Deputy Mayor Jack Heath in the Chair; Councillor Alex Chiu
Chaired Community Services related items. Councillor Colin Campbell assumed the
Chair at 3:39 PM. Deputy Mayor Heath
reassumed the Chair at 4:14 PM.
General Committee recessed at 11:00 AM and
reconvened at 11:15 AM. General
Committee recessed at 12:33 PM and reconvened at 2:12 PM.
Disclosure of Pecuniary Interest
None disclosed.
1. EDMONTON TERRORIST ATTACK
AND LAS VEGAS SHOOTING
(12.2.6)
General Committee and everyone in the Council
Chamber observed a moment of silence for the victims and their families of the
Edmonton terrorist attack and the Las Vegas shooting.
2. MINUTES
OF THE SEPTEMBER 18, 2017
GENERAL COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Joe Li
Seconded by Regional Councillor Nirmala Armstrong
1) That the minutes of the September 18,
2017 General Committee meeting be confirmed.
Carried
3. RETAIL BUSINESS HOLIDAYS ACT
APPLICATION (13.4)
Jonathan Wheatle, Manager, Strategic Economic Initiative, York Region
delivered a PowerPoint presentation regarding the Retail
Business Holidays Act – application process and review.
The Committee discussed existing exemptions and tourism criteria
relative to the Retail Business Holiday Act (RBHA).
There was discussion with respect to consistency when considering
exemption applications under the RBHA from retail businesses.
There
was discussion regarding whether the City of Markham should support any future
exemptions from retail businesses under the RBHA, and whether York Region would
have the ability to repeal the exemptions that have been granted in the past,
but do not meet the criteria under the RBHA.
Moved by Regional Councillor Joe Li
Seconded by Councillor Don Hamilton
1) That the presentation from Jonathan Wheatle, Manager,
Strategic Economic Initiative, York Region regarding the Retail
Business Holiday Act, be received; and,
2) That the exemptions to the holiday closures under the Retail Business Holiday Act be referred to the Province of
Ontario for their direction and further clarification.
Carried
4. REPORT OF THE AUDITOR GENERAL
- PROPERTY TAX REVENUE AUDIT -
FOLLOW UP (7.0)
Presentation Report
Trinela Cane, Commissioner of Corporate Services addressed the
Committee and provided some brief opening remarks relative to the report of the
Auditor General. She advised that Mr.
Geoff Rodrigues, MNP LLP, Auditor General could not be in attendance due to a
family emergency, and that Ms. Veronica Bila, Audit Manager will do the
presentations.
Veronica Bila, Audit Manager delivered a PowerPoint presentation with
respect to the Property Tax Revenue audit.
Moved by Regional Councillor Nirmala
Armstrong
Seconded by Councillor Logan Kanapathi
1) That
the presentation provided by Veronica Bila, Audit
Manager, City of Markham, titled "Property Tax Revenue Audit -
Follow Up" be received; and,
2) That
the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP,
Auditor General, City of Markham, titled "Property Tax Revenue Audit -
Follow Up" be received and approved;
and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
5. REPORT OF THE AUDITOR GENERAL
- VENDOR MANAGEMENT AUDIT
(7.0)
Presentation Report
Veronica Bila, Audit Manager and Mike Risavy, Senior Auditor
delivered a PowerPoint presentation regarding the Vendor Management Audit.
The Committee requested further explanations with
respect to some of the observations including the vendor performance
management, and file structure and file maintenance/retention.
Moved
by Councillor Alan Ho
Seconded
by Regional Councillor Nirmala Armstrong
1) That
the presentation provided by Veronica Bila, Audit
Manager and Mike Risavy, Senior Auditor, City of Markham, titled
"Vendor Management Audit" be received; and,
2) That
the report prepared by Geoff Rodrigues, CPA, CA, CIA, CRMA, ORMP, MNP LLP,
Auditor General, City of Markham, titled "Vendor Management Audit" be
received and approved; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
6. 2017 JULY YEAR-TO-DATE REVIEW OF
OPERATIONS
AND YEAR-END PROJECTION (7.0)
Presentation Report
Andrea Tang, Senior Manager of Financial
Planning delivered a PowerPoint presentation regarding the 2017 July
year-to-date review of Operations and year-end projections.
Moved by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
1) That
the presentation entitled “2017 July Year-To-Date Review of Operations and Year End Projection”
be received; and,
2) That the report entitled “2017 July
Year-To-Date Review of Operations
and Year End Projection” be received.
Carried
Presentation Report
Tanya Lewinberg, Public Realm Coordinator delivered a
PowerPoint presentation providing an update relative to the Parks Renaissance
Program.
General Committee thanked all the staff involved with
the Parks Renaissance program.
There was discussion regarding whether washrooms can
be installed in parks. Staff pointed out
that there is a City policy on placements of permanent washrooms in parks.
The Committee discussed the benefits of engaging the Adopt-a-Park
groups.
Moved by Deputy Mayor Jack Heath
Seconded by Councillor Don Hamilton
1) That the report dated October 2, 2017 entitled
"Parks Renaissance Program Update” be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
DEPUTATIONS
There were no deputations.
COMMUNICATIONS
8. APPOINTMENT TO THE
TORONTO AND REGION
CONSERVATION AUTHORITY (TRCA)
REGIONAL WATERSHED ALLIANCE
2017 – 2021 (16.24)
Letter
Moved by Regional Councillor Nirmala Armstrong
Seconded by Councillor Valerie Burke
1) That Deputy Mayor Jack Heath be appointed to the Toronto and Region Conservation Authority (TRCA) Regional Watershed
Alliance (RWA) 2017 – 2021
Carried
PETITIONS
There were no petitions.
9. MINUTES
OF THE MAY 17 AND JUNE 21, 2017
ADVISORY COMMITTEE ON ACCESSIBILITY (16.0)
May
17 June
21
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the May 17 and June
21, 2017 Advisory Committee on Accessibility meetings be received for
information purposes.
Carried
10. MINUTES
OF THE APRIL 19 AND MAY 17, 2017
ANIMAL CARE COMMITTEE (16.0)
April
19 May
17
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the April
19 and May 17, 2017 Animal Care Committee meetings be received for information
purposes.
Carried
11. MINUTES
OF THE JUNE 5, 2017
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the June
5, 2017 Race Relations Committee meeting be received for information purposes.
Carried
12. MINUTES
OF THE MAY 31, JUNE 12 AND AUGUST 23, 2017
SENIORS HALL OF FAME
AWARDS COMMITTEE (16.0)
May
31 June
12 Aug
23
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the May 31, June 12
and August 23, 2017 Seniors Hall of Fame Awards Committee meetings be received
for information purposes.
Carried
13. MINUTES
OF THE JULY 19, 2017
MARKHAM SPORT HALL
OF FAME COMMITTEE (16.0)
Minutes
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the July 19, 2017
Markham Sport Hall of Fame Committee meeting be received for information
purposes.
Carried
14. MINUTES
OF THE JULY 11, 2017
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the July 11, 2017
Seniors Advisory Committee meeting be received for information purposes.
Carried
15. MINUTES
OF THE MAY 18, 2017AND JUNE 15, 2017
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
May
18 June
15
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the May 18, 2017
and June 15, 2017 Markham Environmental Advisory Committee meetings be received
for information purposes.
Carried
16. MINUTES
OF THE MAY 15, JUNE 5 AND JUNE 21, 2017
CANADA DAY COMMITTEE (16.0)
May
15 June
5 June
21
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the May 15, June 5
and June 21, 2017 Canada Day Committee meetings be received for information
purposes.
Carried
17. MINUTES
OF THE
MARCH 30, MAY 25, JUNE 22, JULY 12, JULY 26 AND AUGUST 9, 2017
MARKHAM – MILLIKEN CHILDREN’S
FESTIVAL COMMITTEE (16.0)
March
30 May
25 June
22 July
12 July
26 August
9
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the March 30, May
25, June 22, July 12, July 26 and August 9, 2017 Markham-Milliken Children’s
Festival Committee meetings be received for information purposes.
Carried
18. MINUTES OF THE MAY 18, 2017
GERMAN MILLS COMMUNITY CENTRE BOARD (16.0)
Minutes
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the May 18, 2017
German Mills Community Centre Board meeting be received for information
purposes.
Carried
19. MINUTES OF THE MARCH 30, APRIL 27 AND MAY
25, 2017
HEINTZMAN HOUSE BOARD (16.0)
March
30 April
27 May
25
The Committee inquired about the
“monthly fee”, and staff advised that they will confirm what that fee is
for.
There was discussion regarding
the wrought iron piano and Councillor Valerie Burke suggested that an unveiling
event might be a nice thing to consider to provide an opportunity for Members
of Council to visit the site.
Moved by
Councillor Valerie Burke
Seconded by
Councillor Alan Ho
1) That the minutes of the March 30, April
27 and May 25, 2017 Heintzman House Board meetings be received for information
purposes.
Carried
20. MINUTES
OF THE APRIL 5, 2017
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the April 5, 2017
Public Realm Advisory Committee meeting be received for information purposes.
Carried
21. MINUTES
OF THE JUNE 19, 2017
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Minutes
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the June 19, 2017 York
University Markham Campus Committee meeting be received for information
purposes.
Carried
22. MINUTES
OF THE JUNE 26, 2017
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the minutes of the June 26, 2017 Markham
Public Library Board meeting be received for information purposes.
Carried
23. ANNUAL REPORT FROM
MARKHAM'S INTEGRITY
COMMISSIONER
- JULY 1, 2015 TO JUNE 30, 2016
(16.23)
Report
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That
the Annual Report from the City of Markham`s Integrity Commissioner covering
the period July 1, 2015 to June 30, 2016 be received.
Carried
24. STAFF AWARDED CONTRACTS FOR THE MONTHS OF
JUNE, JULY AND AUGUST 2017
(7.12)
Report
The Committee discussed the following:
·
026-Q-17 Remove and Replace Stairs at Cottonwood Court
·
182-T-17 Perimeter leak repair at Markham Pan Am Centre
·
197-T-17 Markham Village Veteran Square – Construction
·
155-R-17 Detailed Design Services for the 2017 Sidewalk Program
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the report entitled “Staff Awarded Contracts for the
Months of June, July and August 2017” be received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
25. DELEGATION OF AUTHORITY TO
CHIEF ADMINISTRATIVE OFFICER
DURING
THE 2017 ANNUAL SUMMER RECESS
AS PER BY-LAW 4-2000 (7.0)
Report
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the report entitled “Delegation of
Authority to Chief Administrative Officer during the 2017 annual summer recess
as per By-law 4-2000” be received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
26. MINUTES
OF THE AUGUST 2 AND SEPTEMBER 27, 2017
ENVIRONMENTAL ISSUES COMMITTEE (16.0)
Aug
2 minutes Sept
27 minutes Funding
Report
Moved by Councillor Valerie
Burke
Seconded by Councillor Alan Ho
1) That the minutes of the August 2 and
September 27, 2017 Environmental Issues Committee meetings be received for
information purposes; and,
2) That the following recommendation from
the September 27, 2017 Environmental Issues Committee meeting be endorsed:
"1) That the report
entitled "Markham Environmental Sustainability Fund (MESF) Funding
Applications," be received; and,
2) That
the funding application by James Robinson Public School for an Interactive
Virtual Tour of the universally accessible schoolyard, for $5,000.00 be
approved; and,
3) That
funding application by the Toronto and Region Conservation Authority, in
partnership with the Markham Museum, for a pollinator awareness and planning
project, for $8,200.00 be approved; and,
4) That
funding application by Ontario Streams for a Stream Rehabilitation Project, for
$5,190.50, be approved; and,
5) That funding application by St. Michael Academy School for one outdoor
classroom (Site #2), for a total of $5,000.00 be approved; and,
6) That
the funds totalling $23,390.50 be
provided from the Markham Environmental Sustainability Fund (MESF), account #87
2800168; and further,
7) That
staff be authorized and directed to do all things necessary to give effect to
this resolution."
Carried
27. ONTARIO MINISTRY OF ENVIRONMENT AND
CLIMATE CHANGE – MUNICIPAL GHG
CHALLENGE FUND - GRANT APPLICATIONS (5.7)
Report
Moved by Councillor Valerie Burke
Seconded by Councillor Alan Ho
1) That the report, “Ontario Ministry of Environment and
Climate Change – Municipal GHG Challenge Fund - Grant Applications”, be
received; and,
2) That the Director, Sustainability & Asset Management be
authorized to submit applications to the Ontario Ministry of Environment and
Climate Change – Municipal GHG Challenge Fund for the following projects:
a. Decorative
LED streetlight retrofit
b. Capture
and conversion of natural gas CO2 emissions from a district energy facility
into algae based useful products in partnership with Markham District Energy
and Pond Technologies
c. Intelligent
Buildings - Central Building Automation System, Facility Recommissioning,
Analytics and Live Energy Display for Large City Facilities
d. Net
Zero Energy Emissions for new and existing homes in partnership with Alectra
and Enbridge
e. Community
Battle of the Buildings
f. Smart
Textile Recycling; and,
3) That the Mayor and Clerk be authorized to enter into funding
agreements(s) with the Province in a form satisfactory to the CAO and City
Solicitor; and,
4) That the Mayor and Clerk be authorized to enter into
partnership agreements(s), where applicable, for the above noted projects in a
form satisfactory to the CAO and City Solicitor; and,
5) That Markham’s proposed internal funding of $1,263,000 for
all projects noted is from existing budgets or reserves as shown on Table # 1;
and further,
6) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
MOTIONS
There were no motions.
NOTICES OF MOTIONS
There were no notices of motions.
NEW/OTHER BUSINESS
28. ELECTION OF YORK REGION CHAIR (13.4)
Proposed
motion
The Committee reviewed
the proposed motion by Wayne Emmerson, York Region Chair that is anticipated to
be considered at the York Region Council meeting on October 19, 2017.
There was
discussion regarding whether the City of Markham should or should not support
the proposed motion.
Moved by
Councillor Don Hamilton
Seconded by
Councillor Karen Rea
1) That
Markham City Council reaffirm its previous support for the Province of Ontario
in terms of the passage of enabling legislation providing for election of the
York Region Chair by general vote.
Carried
29. PARKING ENFORCEMENT (2.17)
Councillor Don
Hamilton raised a concern with cars that park on the paved boulevard section of
a driveway and overhang on the roadway past the curb suggesting that it is a
hazard. He believes that since the City has a By-law prohibiting this,
there should be greater enforcement of this infraction across the City.
The Committee
discussed the following relative to City of Markham Parking By-law:
·
Importance of
communication
·
Policy vs By-law
·
Current
enforcement resources
·
Development of a
parking strategy
·
The extended
driveway by-law – should it be amended
The Committee
suggested that staff report back on a City-wide parking strategy.
30. RED FRIDAY (11.0)
Deputy Mayor
Jack Heath raised “Red Friday” which are groups that have advocated the wearing
of red on Fridays to show their support for all members of the armed forces
abroad, regardless of the circumstances under which they were deployed, and
suggested it be referred to staff for consideration.
31. STANDING COMMITTEE AGENDA DISTRIBUTION
(16.0)
Councillor
Karen Rea addressed the Committee regarding the distribution of Standing
Committee agendas requesting that the agendas be distributed the Tuesday prior
to the meeting not the Friday prior to ensure that Members of Council and the
public have sufficient time to review the agenda.
32. CANADA POST MAIL BOXES (2.16)
Councillor
Karen Rea addressed the Committee suggesting that staff forward a letter to
Canada Post requesting them to clean the graffiti from the Canada Post Mail
boxes.
33. SKUNKS (2.8)
Councillor
Karen Rea addressed the Committee advising that there seems to be an increased
number of skunks in the urban areas. She
is suggesting that staff investigate what is causing this increase.
ANNOUNCEMENTS
There were no announcements.
34. CONFIDENTIAL ITEMS
Moved by Mayor Frank Scarpitti
Seconded by Councillor Colin Campbell
That the confidential agenda be referred
directly to the October 17, 2017 Council meeting.
(1) GENERAL COMMITTEE CONFIDENTIAL MINUTES
- SEPTEMBER 18, 2017 (16.0)
[Section 239 (2) (b) (c) (f)]
(2) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (APPOINTMENT TO BOARD/COMMITTEE) (16.24)
[Section 239
(2) (b)]
(3) A
PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR
LOCAL BOARD (WARD 4) (8.6)
[Section 239 (2) (c)]
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
That the General
Committee meeting adjourn at 4:21 PM.
Carried