GENERAL COMMITTEE
April 2, 2012
Meeting No. 8
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Paul Ingham, Director, Operations
Nasir
Kenea, Chief Information Officer
Joel Lustig,
Treasurer
Glen
Taylor, Senior Manager, Infrastructure & Special Projects
John
Ryerson, Director, Culture
Francine Perinet,
Manager, Art Gallery
Andrea Tang, Manager
Financial Planning
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:07 a.m. with Mayor Frank
Scarpitti in the Chair and Councillor Alex Chiu Chaired Community Services
related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. FLATO DEVELOPMENTS – NAMING RIGHT
FOR MARKHAM THEATRE (6.2)
Report Attachment
A Attachment
B Attachment
C Attachment
D
Presentation
The Committee discussed the possibility of
reconfiguring the proposed sign. Staff
indicated that the suggested sign layout in the letter may be difficult to
accommodate. The Committee suggested
that staff consider placing the old sign at the back of the building (facing
Warden Avenue) and adding the word "Flato" in front of it.
There was discussion regarding whether the
old sign can be recycled. Staff advised
that they will discuss recycling opportunities for the old sign with the asset
management team.
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Gord Landon
1) THAT the report titled
Flato Developments Naming Right for Markham Theatre be received; and,
2) THAT the Town of Markham
agrees to name the Markham Theatre:
“FLATO MARKHAM THEATRE”, the new name to be branded and utilized in all
promotional, administrative, and legal functions, operations and communications
associated with Markham Theatre; and,
3) That the Flato
Developments VIP Lounge naming right will be extended for the same term as the
Naming Rights to the Markham Theatre for Performing Arts; and,
4) That the proposed Terms
for a Naming Right Agreement for Markham Theatre of $75,000 per annum, provided
by Flato Developments, for a ten year period subject to an increase each year
during the term of this agreement to reflect the change in the Consumer Price
index (Toronto All items September – September) with such increases effective
January 1st rounded off to the nearest dollar, be approved; and,
5) That Flato Developments
provide $30,000, a
one time contribution to cover the costs to change the name, signage and other
material for the Theatre, and to be paid at time of execution of the agreement;
and,
6) That the remaining Naming Rights terms
as outlined in the report be approved; and,
7) That the Mayor and Clerk
be authorized to execute an agreement with Flato Developments, for naming
rights for the Markham Theatre, on the terms set out in this report, in a form
satisfactory to the Commissioner of Community and Fire Services and the Town
Solicitor; and,
8) That the proceeds for
the naming agreement be deposited into account 890 890 9254 (General
Sponsorship); and,
9) That the correspondence from Dr. Pat Kincaid, Markham resident be
received; and further,
10) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
2. PUBLIC ART POLICY (6.5)
Presentation
Mr. John Ryerson,
Director, Culture and Ms. Francine Perinet, Manager, Art Gallery delivered a
PowerPoint presentation providing examples of Public Art in various parts of
the world and an overview of the policy and procedures for a Markham Public Art
program. The report and policies will be coming
forward to General Committee. There was brief
discussion regarding the relation between public art and the Institute without
Boundaries.
The Committee briefly
discussed the role of the public relative to public art. Staff advised it is important to work in
consultation with the public and that education is an essential part of the
process.
The Committee
suggested that staff consider including culture, diversity and timelines (e.g.
some pieces of art should only be on display for a specified period of time) in
the Public Art Policy.
There was discussion
regarding the role of Council with respect to Public Art. The Committee also discussed the municipal
role in instances where Public Art is being proposed on private property.
It was suggested that future
presentations regarding Public Art should include pictures of the public art
that Markham already has.
Moved by Regional
Councillor Gord Landon
Seconded by Councillor
Carolina Moretti
1) That the
presentations by Francine Perinet, Manager, Art Gallery and Mr. John Ryerson,
Director, Culture, entitled “Public Art Policy Presentation” be received.
CARRIED
3. 2011 YEAR END REVIEW OF OPERATIONS
(7.2)
Presentation
Andrea Tang, Manager Financial
Planning delivered a PowerPoint presentation outlining the
2011 Year End Review of
Operations.
There was brief discussion
regarding the minimum maintenance standards identified under the Municipal Act
and staff pointed out that all of the Town's winter services exceed that. There was brief discussion regarding the fixed
costs of the winter maintenance budget. It
was suggested that the winter maintenance chart be further discussed at the
Budget Subcommittee.
There was brief discussion
regarding the Planning & Engineering Reserve and Building Reserve Balances.
Moved by Regional Councillor
Gord Landon
Seconded by Councillor Logan
Kanapathi
1) That
the presentation by Andrea Tang, Manager, Financial Planning, entitled “2011
Year End Review of Operations” be received.
CARRIED
4. MINUTES OF THE MARCH 26, 2012
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Carolina Moretti
Seconded
by Councillor Alex Chiu
1)
That the Minutes of the March
26, 2012 General Committee be confirmed.
CARRIED
5. MINUTES OF THE FEBRUARY 23, 2012
LEASH FREE MARKHAM COMMITTEE (16.0)
Minutes
It was noted that the Leash Free Markham
Committee has requested that a Member of Council be appointed to the Committee.
Moved by Councillor Valerie Burke
Seconded by Councillor Howard Shore
1) That the Minutes of
the February 23, 2012, Leash Free Markham Committee be received for information
purposes; and,
2) That Regional Councillor Joe Li be appointed to the Leash Free
Markham Committee for the term ending November 30, 2014.
CARRIED
6. MINUTES OF THE FEBRUARY 27,
2012
PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved
by Councillor Carolina Moretti
Seconded by Councillor Alex Chiu
1) That the Minutes of the February 27
2012 Public Library Board be received for information purposes.
CARRIED
7. MINUTES OF THE JANUARY 25 & FEBRUARY 22
AND MARCH 21, 2012 UNIONVILLE BUSINESS
IMPROVEMENT AREA (UBIA) (16.0)
January February March
Moved
by Councillor Carolina Moretti
Seconded by Councillor Alex Chiu
1) That the Minutes of the January 25
& February 22 and March 21, 2012 Unionville Business Improvement Area be
received for information purposes.
CARRIED
8. MINUTES OF THE OCTOBER 19 & NOVEMBER 16
AND JANUARY 18, 2012 MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)
October
2011 November
2011 January
2012
Moved
by Councillor Carolina Moretti
Seconded by Councillor Alex Chiu
1) That the Minutes of the October 19
& November 16 and January 18, 2012 Markham Village Business Improvement
Area Committee be received for information purposes.
CARRIED
9. MINUTES OF THE FEBRUARY 8
& MARCH 13, 2012
VARLEY MCKAY ART FOUNDATION OF
MARKHAM (16.0)
February March
Moved
by Councillor Carolina Moretti
Seconded by Councillor Alex Chiu
1) That the Minutes of the February 8
& March 13, 2012 Varley McKay Art Foundation of Markham be received for
information purposes.
CARRIED
10. MINUTES OF THE FEBRUARY 16,
2012
ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Minutes
Moved
by Councillor Carolina Moretti
Seconded by Councillor Alex Chiu
1) That the Minutes of the February 16,
2012 Environmental Advisory Committee be received for information purposes.
CARRIED
11. MINUTES OF THE FEBRUARY 15,
2012
ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved
by Councillor Carolina Moretti
Seconded
by Councillor Alex Chiu
1) That the Minutes of the February 15,
2012 Accessibility Committee be received for information purposes.
CARRIED
12. MINUTES OF THE FEBRUARY 9 & FEBRUARY 23
AND MARCH 22, 2012 SENIORS HALL OF FAME AWARD COMMITTEE (16.0)
February
9 February
23 March
22
Moved
by Councillor Carolina Moretti
Seconded by Councillor Alex Chiu
1) That the Minutes of the February 9
& February 23 and March 22, 2012 Seniors Hall of Fame Award Committee be
received for information purposes.
CARRIED
13. MINUTES OF THE FEBRUARY 29,
2012
PUBLIC REALM ADVISORY
COMMITTEE (16.0)
Minutes
Moved
by Councillor Carolina Moretti
Seconded
by Councillor Alex Chiu
1) That the Minutes of the February 29,
2012 Public Realm Advisory Committee be received for information purposes.
CARRIED
14. MINUTES OF THE FEBRUARY 6
& MARCH 5, 2012
RACE RELATIONS COMMITTEE
(16.0)
February March
The Committee discussed item #7 and #8 in the
March 5, 2012 Race Relation Committee meeting minutes and requested that the minutes
be sent back to the Race Relations Committee.
It was requested that the following words under item #7 "The Mayor
of Markham has been supportive in putting this item on the table for
discussion" be removed from the minutes.
Councillor Logan Kanapathi indicated that he did not move the motion
listed under item #8 and requested that the recording Clerk verify who moved
that motion.
Moved
by Councillor Carolina Moretti
Seconded by Councillor Alex Chiu
1) That the Minutes of the February 6, 2012
Race Relations Committee be received for information purposes; and,
2) That the minutes of March 5, 2012 Race Relations Committee
be referred back to the Race Relations Committee.
CARRIED
15. MINUTES OF THE MARCH 7, 2012
JOINT PUBLIC ART/PUBLIC REALM
ADVISORY COMMITTEE (16.0)
Minutes
Moved
by Councillor Carolina Moretti
Seconded
by Councillor Alex Chiu
1) That the Minutes of the March 7, 2012
Joint Public Art/Public Realm Advisory Committee be received for information
purposes.
CARRIED
16. 2011 YEAR END REVIEW OF
OPERATIONS (7.2)
Report
Moved
by Regional Councillor Gord Landon
Seconded by Councillor Logan Kanapathi
1) That the report dated April 2, 2012
entitled “2011 Year End Review of Operations” be received.
CARRIED
17. RINC & INFRASTRUCTURE PROJECTS-
PROJECT COMPLETION & OPERATIONAL RESULTS (5.0)
Presentation
Glen Taylor, Senior Manager, Infrastructure & Special
Projects delivered a PowerPoint presentation outlining the project completion
and operational results regarding the RInC & Infrastructure Projects.
There was
brief discussion regarding spot bookings for adhoc groups.
The
Committee discussed the proposal to review options for safe snow dumping at the
Civic Centre Outdoor Skating Rink and whether there is an opportunity to have
some snow remain so that children can safely plan on it. There was discussion regarding the
possibility of having a skate rental kiosk in the future.
There was
discussion regarding the Angus Glen Tennis Centre and the drop in centre
concept. Staff pointed out that they
will continue to work with schools if they are interested in tennis programs.
The
Committee extended their thanks to Glen Taylor for all his professional
contributions in ensuring that all the Stimulus & RInC projects have been
successful completed by the completion deadline dates.
Jim
Baird, Commissioner of Development Service, Brenda Librecz, Commissioner of
Community & Fire Services and Andy Taylor, Chief Administrative Officer presented the Mayor and Members
of Council with a plaque of appreciation.
Moved by
Councillor Carolina Moretti
Seconded
by Councillor Don Hamilton
That the
presentation from Glen Taylor, Senior Manager, Infrastructure & Special
Project entitled " RInC & Infrastructure Projects - Project Completion
& Operational Results", be received.
CARRIED
NEW BUSINESS
18. SPONSORSHIP MARKETING
OPPORTUNITIES
Councillor Valerie Burke requested that the
exterior of the Thornhill Village Library not be considered for naming
sponsorship opportunity.
Moved by Councillor Valerie Burke
Seconded by Councillor Howard Shore
That staff be directed to report back to
General Committee regarding the request to remove the exterior of the Thornhill
Village Library from the list of identified Sponsorship Marketing
Opportunities; and,
That staff be directed to review the entire
list of identified Sponsorship Marketing Opportunities and report back to
General Committee.
CARRIED
19. IN-CAMERA MATTERS
Moved by
Councillor Alex Chiu
Seconded by
Councillor Colin Campbell
That, in
accordance with Section 239 (2) (b) (a) (a) (a) of
the Municipal Act, General
Committee resolve into an in-camera session to discuss the following
confidential matters (12:52 PM):
1) Personal matters about an identifiable
individual, including municipal or local board employees;
2) The security of the
property of the municipality or local board; Ward #1
3) The
security of the property of the municipality or local board; Ward #6
4) The security
of the property of the municipality or local board; Ward #7
CARRIED
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Joe Li
That the General Committee rise from the in-camera session (1:25
PM).
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 1:25 PM.