FINANCE
& ADMINISTRATIVE COMMITTEE
2004-06-28
Meeting No. 13
Attendance
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J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
D. McClean,
Fire Chief
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
A. Brown,
Director of Engineering
P. Loukes,
Director, Operations & Asset
Management
S. Chait,
Director, Economic Development
S. Taylor,
Director, Strategic Services
B. Roth,
Director, Recreation & Culture Services
J. Lustig,
Director, Financial & Client Services
S. Taylor,
Director, Strategic Services
P.
Wealleans, Director, Taxation
Wm. Snowball,
Deputy Fire Chief
S. Mintz,
Deputy Fire Chief
S. Bertoia,
General Manager, Construction &
Utilities
P. Ingham,
General Manager, Operations
B.
Nicholson, Manager, Asset Management
R.
Hutcheson, Manager, Heritage Planning
A. Arbuckle,
Manager of Infrastructure &
Capital Works
D. Scott,
Manager, Markham Theatre
G. Phillips,
Manager, Markham Museum
B. Varner,
Real Property Manager
F. Wong,
Manager, Financial Planning
J. Nelson,
Acting Manager, Corporate &
Development Finance
B. Nanninga,
Executive Assistant to Mayor
and Council
J. Kee,
Committee Clerk
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The Finance & Administrative Committee
convened at the hour of 9:25 a.m. with Councillor
S. Daurio in the Chair.
DISCLOSURE OF INTEREST
Regional
Councillor J. Heath declared an interest with respect to the application by the
Markham Sunrise Rotary Club for an application for exemption to the Noise
By-law for Ribfest by nature of being a member of the local Rotary Club, and
did not take part in the consideration of, or vote on the question of approval
of this matter.
Regional
Councillor J. Heath declared an interest with respect to the Markham Museum
Wine Tasting Car Raffle by nature of being a member of the local Rotary Club,
and did not take part in the consideration of, or vote on the questions of
approval of this matter.
1. DELEGATION
OF AUTHORITY OVER SUMMER BREAK
TO THE CHIEF ADMINISTRATIVE
OFFICER AND TO
THE FINANCE &
ADMINISTRATIVE COMMITTEE (10.6 & 16.23) Weblink
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the Chief Administrative Officer, or designate, be delegated authority to call
public meetings; grant site plan approval; grant extensions and minor revisions
to draft plan approvals; approve street names; grant draft plan or condominium
approval; initiate special advertising and be authorized to act on any general
administrative issues that may be necessary in the absence of Council during
the summer break except as noted in this report, in which case the Finance
& Administrative Committee shall be the delegated approval authority;
And
that the Chief Administrative Officer be authorized to award any required
contracts greater than $350,000 for the period July 1 to August 29, 2004, which
are in compliance with the Town's Purchasing By-law and which are within budget
as approved by Council;
And
that the Treasurer report back to the September 20, 2004 Finance &
Administrative Committee as to the awards made by staff during this period.
CARRIED
2. SANDY'S
BAR & GRILL -APPLICATION FOR
EXEMPTION TO NOISE CONTROL
BY-LAW (2.10)
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
Sandy's Bar and Grill, 7354 Woodbine Avenue, be granted an exemption from the
Noise By-law for two outdoor events to be held on July 24 and August 1, 2004,
from 8:00 p.m. until 3:00 a.m. The
proposed events will take place in the parking lot adjacent to the Bar and
Grill and will feature a live music concert featuring musicians and bands from
Trinidad and Tobago.
CARRIED
3. PARTIAL
RELEASE AND ABANDONMENT OF
WATERMAIN EASEMENT - BLOCKS 66
AND 67,
PLAN 65M-3613 MARKHAM
(8.1) Weblink
Committee requested that specific details
relating to the town homes be provided by the Legal Department prior to the
Council Meeting on June 30, 2004.
Moved by Deputy Mayor F. Scarpitti
Seconded by Councillor G. McKelvey
That
a by-law be enacted authorizing the Mayor and Clerk to execute the necessary
partial release and abandonment of the watermain easement registered on title
to entire townhouse blocks being Blocks 66 and 67, Plan 65M-3613, in a form
satisfactory to the Town Solicitor.
CARRIED
4. 024-R-04
JANITORIAL SERVICES FOR VARIOUS
LOCATIONS WITHIN THE TOWN OF
MARKHAM (7.12)
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the report titled "024-R-04 Janitorial Services for Various Locations
Within the Town of Markham" be received;
And
that RFP 024-R-04 titled Janitorial Services for Various Locations Within the
Town of Markham be awarded to the highest ranked and lowest priced bidder,
Arsenal Cleaning Services Ltd. in their proposed amount of $789,342.15
inclusive of 7% GST ($737,702.94 exclusive of GST) for a period of three years
effective August 1, 2004;
And
that the remaining expenditures for 2004 (August to December), estimated at
$109,630.86 including 7% GST ($102,458.75 excluding GST) be provided from the
various Departmental Operating Accounts;
And
that the following 2005-2007 estimated costs (exclusive of GST) be provided for
within the respective years' budget submissions for the various departments:
2005 $245,901.00
2006 $245,901.00
2007
(Jan - July 31) $143,442.25
And
that the 2005 Operating Budgets be re-allocated to properly match budgets with
the award of this contract;
And
further that the Purchasing Manager and the Director of Financial & Client
Services be authorized to extend the contract for an additional two years at
the same price, terms and conditions.
CARRIED
5. LICENSE
AGREEMENT - HEALTH CANADA
RADIATION DETECTOR, STATION
#96 (8.2 & 12.2.6) Weblink
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
Council authorize the Mayor and Clerk to execute a License Agreement between
the Town of Markham and Health Canada Radiation Protection Bureau for the
installation of a radiation monitor at Station #96; 5567 14th Avenue, Markham,
for nominal consideration, in a location acceptable to the Commissioner of
Community and Fire Services and in a form satisfactory to the Town Solicitor.
CARRIED
6. GLENBURN
FOREST POND RESTORATION PROJECT
ACCESS AND SITE WORKS
AGREEMENT
LARKIN-MONARCH PHASE 5, BERCZY
VILLAGE SUBDIVISION (8.2 &
5.7)
Weblink
**Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
a by-law be enacted authorizing the Mayor and Clerk to execute an Access and
Site Works Agreement between Stantec Consulting Limited and the Town of
Markham to implement the Glenburn Forest Pond Restoration Project over Town
owned lands legally described as Parts 8 and 42 on Plan 65R-22455, subject to
the approval of the Commissioner of Development Services and in a form
satisfactory to the Town Solicitor.
CARRIED
------------------------------------------------------------------------
**Amended by Council at its meeting held June
30, 2004 to change the word "Stantec Consulting Limited" to "Larkin-Monarch Partnership".
7. MARKHAM
MUSEUM WINE TASTING CAR RAFFLE (6.7)
Regional
Councillor J. Heath declared an interest with respect to the Markham Museum
Wine Tasting Car Raffle by nature of being a member of the local Rotary Club,
and did not take part in the consideration of, or vote on the questions of
approval of this matter.
The
matter of tickets being purchased for the event by Councillors was raised, and
the Town Solicitor advised that Members would be advised of any restrictions.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Councillor J. Virgilio
That
the "Markham Museum Wine Tasting Car Raffle" report be received;
And
that Council approve the Museum's purchase of an automobile to be raffled in
partnership with the Markham Unionville Rotary Club during the annual Museum
Wine Tasting event to be held September 10, 2004;
And
that the Town of Markham enter into a car sponsorship agreement with Markville
Ford Lincoln regarding the purchase of a 2004 Convertible Ford Mustang car to
be raffled;
And
that the Mayor and Clerk be authorized to sign and execute the Car Sponsorship
Agreement with Markville Ford Lincoln in a form satisfactory to the Town
Solicitor;
And
that Council approve the use of the net proceeds of the Wine Tasting event to
underwrite the purchase of the automobile if the raffle proceeds fail to reach
the break-even point of $31,500.
CARRIED
8. DONATION
OF FIRE TRUCK APPARATUS
TO ECUADOR
(7.15 & 7.0 & 12.2.6) Weblink
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the Town of Markham work with Safetek Emergency Vehicles which will purchase 1
- 1984 International/Thibault Pumper (Vehicle #9807) from the Town and donate
it on behalf of the Town of Markham for use in Ecuador, through Dr. P. W.
Roberts, M.D., Chairman, Friends of Ecuador Committee;
And
that Safetek Emergency Vehicles receive a charitable tax receipt from the
appropriate registered charity;
And
that the sale by means of a public auction, tender or quotation be waived in
accordance with Purchasing By-law 143-2000 Section 34 "If it is determined
that a higher return, net of disposal costs can be achieved by sale of obsolete
or surplus goods to the original vendor or vendors in that line of
business."
CARRIED
9. REQUEST
TO COMPLETE SUBDIVISION WORKS AT
MARKHAM
HERITAGE ESTATES - FUNDING
ALLOCATION REQUEST (16.11
& 7.0) Weblink
Moved by Councillor A. Chiu
Seconded by Councillor K. Usman
That
the Staff Report entitled "Request to Complete Subdivision Works at
Markham Heritage Estates - Funding Allocation Request," dated June 28,
2004, be received;
And
that Council authorize the implementation of the following improvements to an
upset limit of $304,850 inclusive of 7% GST ($285,000 exclusive of 7% GST) to
cover all costs associated with design, construction and contract
administration:
Walkway Connection $ 27,000
Island Medians $ 58,000
Road Construction Work $150,000
Super Mail Box Shelter $ 50,000
$285,000 + GST
And
that funding for the improvement projects be provided from the Capital Reserve
Fund;
And
that Staff be authorized to initiate the land division process for Block 39
through the municipality's power of conveyance;
And
that Heritage staff examine the options available for interpretive plaques
and/or signage for the individual buildings at Markham Heritage Estates, and
repairs to the Markham Heritage Estates entry sign, and prepare a submission
for consideration during the 2005 capital budget process;
And
that staff be directed to identify any remaining subdivision works that are
required to be completed by the Town of Markham as the developer of Markham
Heritage Estates for the consideration of Council in a future report;
And
that the request for hanging baskets not be supported.
CARRIED
10. PROPOSED
2005 USER FEES AND RATES FOR THE
MARKHAM THEATRE FOR PERFORMING
ARTS (6.2)
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the report dated June 28, 2004 from the Community Services Commission entitled
"Proposed 2005 User Fees and Rates for the Markham Theatre for Performing
Arts." be received;
And
that the proposed 2005 rate and fee increases be approved effective January 2,
2005;
And
that future increases be made annually based on a 12-month change of the
Consumer Price Index (Toronto, All-Items, May to May), with such increases to
be effective January 1 of the following year and rounded up to the nearest half
dollar;
And
that a dedicated capital improvement reserve fund for replacement of capital
expenditure items be established for the Markham Theatre for Performing Arts;
And
that income from the capital improvement charge levied through ticket sales be
directly attributed to such a dedicated capital improvement reserve fund;
And
that a capital improvement charge of 47¢ plus GST, for a total of 50¢, be
approved to be added to the ticket price;
And
that the capital improvement charge be effective May 1, 2005, to correspond to
the end of the Theatre season for which ticket prices have already been
advertised;
And
that the capital improvement charge be increased to 93¢ plus GST, for a total
of $1, effective May 1, 2006;
And
that By-law 2002-276, a by-law to impose fees or charges for services or
activities provided or done by the Town of Markham, be amended to reflect the
new rates;
And
that notice to the public be provided in accordance with By-law 2002-275, a
by-law to prescribe the form and manner and times for the provision of
reasonable notice.
CARRIED
11. HIGHWAY
407 - PROPERTY TAXATION ISSUE (7.3) Weblink
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
Council adopt the following resolution:
"Whereas
the 407 ETR is being operated by the private sector on a for-profit basis
through tolls paid by those using the highway;
And
whereas the 407 ETR operates in a number of municipalities;
And
whereas the Province has indicated it plans to expand the use of toll roads in
Ontario;
And
whereas municipal roads connected to the 407 ETR are subject to increased
vehicular traffic placing additional demand on the local infrastructure;
And
whereas the land occupied by the 407 ETR does not generate property tax revenue
to the local municipality;
And
whereas the Province of Ontario makes payments-in-lieu of property taxes (PILs)
on lands owned or controlled by the Province where taxable tenants occupy the
land;
And
whereas the current Assessment Act exempts from taxation toll highways, and the
current Municipal Tax Assistance Act excludes highways from a payment-in-lieu
of property taxes (PILs);
Now,
Therefore be it resolved that the Council of the Town of Markham request the
Province of Ontario to make the necessary legislative and regulatory changes regarding
the 407 ETR and all future toll roads which are operated in full or in part by
for-profit organizations, to provide local municipalities with:
- The ability to charge property taxes; or
- The ability to charge payments-in-lieu
of taxes (PILs) at the commercial rate that would be payable if property
taxes were applicable; or
- An equivalent portion of the revenues
received from toll roads
And
that this resolution be forwarded to the Premier of Ontario, Minister of
Finance, Minister of Transportation, Minister of Municipal Affairs and Housing,
the local member of Provincial Parliament, the Association of Municipalities of
Ontario (AMO), the Municipal Financial Officers Association of Ontario (MFOA),
the Region of York and all municipalities through which the 407 ETR
passes."
CARRIED
12. UPDATE
ON SATELLITE COMMUNITY CENTRE
WELL WATER SYSTEMS (6.6 &
5.3)
Committee
requested staff to report back on town water conversions for the Box Grove
Community Centre and the Victoria Square Community Centre.
**Moved by
Regional Councillor J. Heath
Seconded by
Councillor K. Usman
That
the report entitled "Update on Satellite Community Centre Well Water
Systems" be received;
And
further that staff prepare and submit to Council future reports as necessary to
comply with the requirements of the Safe Water Drinking Act (Ontario Regulation
170/03);
And further that staff report back on the timing for conversion to Town
water for the Box Grove Community Centre and the Victoria Square Community
Centre.
CARRIED
-------------------------------------------------------------------
**Amended by Council at it's meeting held
June 30, 2004 to add the following words to the last clause: "as soon as possible".
13. DETAILED
DESIGN FOR THE BIRCHMOUNT ROAD
EXTENSION - 14TH AVENUE TO
HIGHWAY 407
050-R-04 CONSULTANT SELECTION
(5.10)
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the staff report entitled "Detailed Design for the Birchmount Road
Extension - 14th Avenue to Highway 407, 050-R-04 Consultant Selection," be
received;
And
that detailed Design for the Birchmount Road Extension - 14th Avenue to Highway
407 (RFP 050-R-04 Consultant Selection), be awarded to the highest ranked
consultant, Totten Sims Hubicki Associates at an upset fee of $545,853.01
inclusive of 7% GST and disbursements ($510,143.00 exclusive of GST and
inclusive of disbursements);
And
that funding for the project be provided from the Engineering Department 2001
Capital Account # 83-5399-3748-005, Birchmount Extension - Detail Design from 14th Ave. to
Hwy 7 in the amount of $835,000;
And
that upon payment of all invoices, any remaining funds in Engineering
Department 2001 Capital Account # 83-5399-3748-005, Birchmount Road Extension -
Detail Design from 14th Ave. to Hwy 7 be returned to its original funding
source.
CARRIED
14. CREATION
OF A CITIZEN COMMITTEE TO REVIEW
REMUNERATION OF ELECTED
OFFICIALS (16.23.2)
Moved by
Councillor K. Usman
Seconded by
Regional Councillor J. Jones
That
a seven member Citizen Committee be established to review and recommend
remuneration including salary and benefits for Elected Officials;
And
that the seven member Citizen Committee include representation from:
- The Markham Board of Trade
- York Technology Association
- Ratepayers' Association
- Condominium Association
- Non-Profit Sector
- Retired Executive residing in Markham
- Markham Resident
And
that the Citizen Committee report back to the Committee of the Whole in the
fall of 2004;
And that the following persons be appointed to the Citizen Committee:
Frank Vetere President, York Condominium
Corporation 792
Deb Weller Markham Board of Trade (former
President)
TBA York Technology
Association
Wilbert Lai Chinese Business
Entrepreneurial Association
Rahul Bhardwaj United Way of York Region
Drew Gerrard Citizen Representative
Lorne Clodge Citizen Representative
Louie Tucci President, Jennings Gate
Ratepayers Association
CARRIED
15. CREATION
OF AN INTERNAL COMMITTEE TO REVIEW
OFFICE SPACE FOR COUNCILLORS
AND THEIR STAFF (16.23
Moved
by Councillor K. Usman
Seconded
by Regional Councillor J. Jones
That an internal committee be established to review office space for
Councillors and their staff.
CARRIED
16. SIGN BY-LAW REGULATIONS FOR PORTABLE
SIGNS (2.16)
Moved by Councillor A. Chiu
Seconded by Councillor K. Usman
That
the regulations with respect to portable signs, contained in the Town's Sign
By-Law 2002-294 be re-affirmed.
CARRIED
17. THORNLEA
HIGH SCHOOL - PROPOSED NEW ACCESS
ROAD OVER CITY OF TORONTO
RESERVOIR LANDS -
8127 BAYVIEW AVENUE, MARKHAM
(13.6.1 & 5.10) Weblink
Committee
discussed various cost sharing splits and agreed that staff be given the
flexibility to negotiate with the York Region District School Board.
Moved by
Deputy Mayor F. Scarpitti
Seconded by
Councillor K. Usman
That
Council authorize the Mayor and Clerk to enter into a cost sharing arrangement
with the York Region District School Board to assist the Board with the annual
cost of a License Agreement with the City of Toronto and the capital
construction cost of a new access road from the east side of Bayview Avenue to
Thornlea School and the Town's recreational facilities over the City's
reservoir lands, in a form that is satisfactory to the Chief Administrative
officer and the Town Solicitor.
CARRIED
18. PARTNERSHIP
POLICY (3.0) Report
1
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That
the policy guidelines for partnership, sponsorship and advertising activities
as outlined in Appendix A of the report entitled "Partnership Policy"
dated June 28, 2004 be approved.
CARRIED
19. NEW
PROVINCIAL REGULATIONS RESPECTING
CERTIFICATION OF DRINKING
WATER SYSTEM
OPERATORS AND LICENSING OF
SEWAGE
WORKS OPERATORS (5.3)
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That
the report entitled "New Provincial Regulations Respecting Certification
of Drinking Water System Operators and Licensing of Sewage Works Operators"
be received;
And
that Council designate all Waterworks Operator positions Level 1, Level 2, and
Level 3 as Operators-in-Charge for the purpose of Ontario Regulation 128/04
made under the Safe Drinking Water Act, 2002;
And
that Council designate Waterworks Supervisor William Dawson as the Overall
Responsible Operator for the purpose of Ontario Regulation 128/04 made under
the Safe Drinking Water Act, 2002;
And
that the Overall Responsible Operator or General Manager be authorized to
designate an Overall Responsible Operator to act in his place when he is absent
or unable to act as permitted under Ontario Regulation 128/04 made under the
Safe Drinking Water Act, 2002;
And
that Council designate all Waterworks Operators positions Level 2 and Level 3
as Operators-in-Charge for the purpose of Ontario Regulation 129/04 made under
the Ontario Water Resources Act;
And
that Council designate the Waterworks Supervisor William Dawson as an Overall
Responsible Operator for the purpose of Ontario Regulation 129/04 made under
the Ontario Water Resources Act;
And
further that the Overall Responsible Operator or General Manager be authorized
to designate an overall responsible operator to act in his place when he is
absent or unable to act as permitted under Ontario Regulation 129/04 made under
the Ontario Water Resources Act.
CARRIED
20. 092-S-04
SUPPLY, INSTALLATION AND
MAINTENANCE OF WATER METERS
(5.3 & 7.12.1)
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That
the report entitled "092-S-04 Supply, Installation and Maintenance of
Water Meters" be received;
And
that the tendering process be waived in accordance with Purchasing By-law
143-2000, Section 14 (1) Item (c) "When the extension of an existing
contract would prove more cost-effective or beneficial";
And
that Neptune Technology Group (Canada)
Ltd. be designated as the Town's vendor of record for the supply, installation
and maintenance of water meters;
And
that the supply, installation and maintenance of water meters be awarded to Neptune
Technology Group (Canada) Ltd. for a 5-year term to an upset limit of
$7,024,655.20 inclusive of 7% GST & 8% PST ($6,583,158.80 inclusive of 8%
PST & exclusive of GST) for the period August 1, 2004 to July 31, 2009;
And
that the Manager of Purchasing and General Manager of Waterworks be authorized
to negotiate further the unit prices for each of the components of this
contract;
And
that the Water Meter Maintenance Pilot Project undertaken by Neptune Technology
Group (Canada) Ltd. be approved at an estimated cost of $48,150.00 including 7%
GST ($45,000.00 excluding GST) for the period April 1, 2004 to July 31, 2004 as
per Neptune Technology Group (Canada) Ltd. unit price proposal;
And
that contract 126-S-01 for water meter supply be extended to July 31, 2004 to coincide with the expiry date of the installation and
maintenance contracts;
And
that the remaining expenditure for 2004 (August to December), estimated at
$901,286.43 including 7% GST and 8% PST ($844,574.07 including 8% PST &
excluding GST), be provided for from 2004 Waterworks Operating Budget and the
2004 Waterworks Capital Account 53-6150-6020-005 Meter Replacement Project;
And
that the following 2005-2009 estimated costs (exclusive of GST) be provided for
within the respective years' budget submissions for the Waterworks Department:
2005 $1,316,631.76
2006 $1,316,631.76
2007 $1,316,631.76
2008 $1,316,631.76
2009 (Jan 1 - July 31) $
472,057.69
And
that the 2005-2009 Waterworks Operating and Capital Budgets and purchase orders
be adjusted for growth based on the approved budget for that year;
And
further that the Mayor and Clerk be authorized to execute the contract with
Neptune Technology Group (Canada) Ltd. in a form acceptable to the Town
Solicitor.
CARRIED
21. 089-R-04
INTERIOR FURNITURE FOR ANGUS GLEN
COMMUNITY CENTRE AND LIBRARY
(AGCC&L)
(7.12 & 6.6 &
3.19) Weblink
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That the staff report entitled “089-R-04 Interior Furniture for Angus
Glen Community Centre and Library (AGCC&L)” be received;
That RFP 089-R-04 Interior Furniture for Angus
Glen Community Centre and Library be split and awarded to the
lowest priced proponents in the upset limits as listed below:
Part A - Angus
Glen Community Centre
|
|
Inclusive of
GST and PST
|
Exclusive of GST and Inclusive of PST
|
|
Hauser
|
$ 32,264.40
|
$ 30,300.48
|
|
POI
|
$166,027.95
|
$155,921.90
|
|
Holmes and Brakel
|
$ 1,687.05
|
|
|
Subtotal Part A
|
|
$187,806.74
|
Part B - Angus
Glen Library
|
|
Inclusive of GST and PST
|
Exclusive of GST and Inclusive of PST
|
POI
|
$229,727.71
|
$215,744.29
|
|
Holmes and Brakel
|
$ 49,093.42
|
$ 46,105.12
|
|
Subtotal Part B
|
$278,821.13
|
$261,849.41
|
|
|
|
|
|
|
|
|
|
GRAND TOTAL Part A and Part B:
|
$478,800.53
|
$449,656.15
|
And that the
Manager of Purchasing be authorized to negotiate with the recommended
proponents for more favourable pricing;
And that funds
for Interior Furniture for the Angus Glen Community Centre, Part A will be
provided for in Angus Glen Community Centre 2002 Capital Budget, Account # 63
5350 4921 005 Furniture and Equipment Other;
And that funds
for Interior Furniture for Angus Glen Library, Part B will be provided for in
Angus Glen Community Centre 2002 Capital Budget, Account # 63 5350 4920 005,
Furniture and Equipment Library;
And that the
remaining funds in Angus Glen Community Centre 2002 Capital Budget, Account #
63 5350 4921 005, Furniture and Equipment Other will be applied to the
acquisition of other furniture that are required but are not included in this
RFP;
And that the
remaining funds in Angus Glen Community Centre 2002 Capital Budget, Account #
63 5350 4920 005 Furniture and Equipment Library will be applied to the
acquisition of other furnishings and equipment required for the operation of
the Library;
And that the
supply and delivery of FORTY (40) Herman Miller task chairs as specified in the
RFP be excluded from the award and the Manager of Purchasing be authorized to
negotiate a contract with the three authorized dealers in the Toronto area for
the acquisition of FORTY (40) Herman Miller task chairs with an estimated value
of $20,000 inclusive of taxes.
CARRIED
22. RIBFEST
- APPLICATION FOR EXEMPTION
TO NOISE CONTROL BY-LAW (2.10)
Regional
Councillor J. Heath declared an interest with respect to the application by the
Markham Sunrise Rotary Club for an application for exemption to the Noise
By-law for Ribfest by nature of being a member of the local Rotary Club, and
did not take part in the consideration of, or vote on the question of approval
of this matter.
The
matter of granting the exemption to the Markham Fair Board, rather than to the
Markham Sunrise Rotary Club, was raised, however subsequent to the meeting,
clarification was received from staff. A
copy of the Markham Fair Noise Policy is attached hereto as Appendix
"A".
Moved
by Councillor G. McKelvey
Seconded
by Deputy Mayor F. Scarpitti
That
Markham Sunrise Rotary Club be granted an exemption from the Noise By-law for
the Ribfest event to be held from July 9th to July 11th, 2004 at Markham Fairgrounds.
CARRIED
23. DARKNIGHTS
NATIONALS - APPLICATION FOR
EXEMPTION TO NOISE CONTROL
BY-LAW (2.10)
The
matter of granting the exemption to the Markham Fair Board, rather than to
Innovative Entertainment and Productions Inc. was raised, however subsequent to
the meeting, clarification was received from staff. A copy of the Markham Fair Noise Policy is
attached hereto as Appendix "A".
Moved
by Councillor G. McKelvey
Seconded
by Deputy Mayor F. Scarpitti
That
Innovative Entertainment and Productions Inc. be granted an exemption from the
Noise By-Law for the Darknights Nationals event to be held from July 17th to
July 18th, 2004 at Markham Fairgrounds.
CARRIED
24. CATHOLIC CEMETERIES - ARCHDIOCESE OF TORONTO
(CCAT) 10TH LINE AND STEELES AVENUE, MARKHAM
CHRIST THE KING CEMETERY
(8.1 & 6.3)
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
That the report entitled "Catholic
Cemeteries - Archdiocese of Toronto", dated June 28, 2004 be received;
And that Council approve the final conveyance
to the Town of the CCAT lands designated as Parts 3, 4, 5, 9 and 17 on Plan
65R-24320 and ORC lands shown as Part 3 on a draft plan to be deposited,
including a provision for two temporary easements in favour of CCAT and ORC in
a location and form that is subject to the approval of the Commissioner of
Development Services and that staff be directed to take all steps and execute
such documentation as necessary to give effect thereto.
CARRIED
____________________________________________________________________________
Other matters
considered by Finance & Administrative Committee on June 28, 2004:
25. MINUTES
- INFORMATION TECHNOLOGY
SUB-COMMITTEE - JUNE 21, 2004 (7.13 & 16.34) Weblink
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the minutes of the Information Technology Sub-Committee meeting held on June
21, 2004, be received.
CARRIED
26. MINUTES
- BUILDING AND PARKS CONSTRUCTION
COMMITTEE - JUNE 18, 2004 (16.34 & 10.13
& 6.3) Weblink
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the minutes of the Building and Parks Construction Committee meeting held on
June 18, 2004 be received.
CARRIED
27. STAFF
AWARDED CONTRACTS FOR THE PERIOD
FROM APRIL 1, 2004 TO MAY 31, 2004 (7.12) Weblink
Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the report entitled "Staff Awarded Contracts for the period from April 1,
2004 to May 31, 2004" dated June 28, 2004 be received.
CARRIED
28. TENDER
AWARD - 074-T-04
PAVEMENT MARKINGS (7.12.2) weblink
**Moved by Councillor K. Usman
Seconded by Councillor G. McKelvey
That
the report titled "Tender Award - Pavement Markings" be received.
CARRIED
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**Amended by Council at its meeting held June
30, 2004 to add the following five (5) clauses:
"And that tender
074-T-04 Pavement Markings be awarded to the lowest acceptable bidder, Guild
Electric Limited. in their unit prices (Appendix A) totalling an estimated
$501,624.12 inclusive of 7% GST ($468,807.60 exclusive of GST) for a period of
three years effective July 1, 2004
And that the
expenditure for 2004, estimated at $167,208.04 inclusive of 7% GST ($156,269.20
exclusive of GST) be provided from the Operations Departments Operating Account
# 700 505 5307.
And that the balance of funds in
the estimated amount of $84,613.80 will be monitored and used as required in
accordance with the Expenditure Control Policy and Purchasing By-law.
And that the
following 2005 –2006 estimated costs (exclusive of GST) be provided for within
the respective years’ budget submission for the Operations Department:
·
2005 $156,269.20
·
2006 $156,269.20
And further that the 2005 and
2006 budgets/purchase orders will be adjusted for growth (increase in
kilometers of roadway requiring pavement markings) based on the approved budget
for that year."
29. FINANCIAL
IMPACTS OF BILL 124 TO
THE TOWN OF MARKHAM
(7.0 & 10.0 & 10.6) Weblink
Staff was requested to provide specific
details of the financial impact of Bill 124 to the Town, when available.
Moved by Councillor D. Horchik
Seconded by Councillor K. Usman
That
the report dated June 28, 2004 entitled "Financial Impacts of Bill 124 to
the Town of Markham" be received for information.
CARRIED
30. EXPIRATION OF DEVELOPMENT
CHARGE EXEMPTIONS (7.11)
Ms.
Barb Cribbett, Treasurer, reviewed six options available regarding the future
treatment of certain vacant lands in the upcoming Development Charge Background
Study and By-law that were exempted from payment of development charges until
December 31, 2003 under the Town's DC by-law, which will expire on August 31,
2004.
Mr.
Pitman Patterson, of Borden Ladner Gervais, was in attendance on behalf of the
Teubner Family, who own property in the south-west quadrant of Highway 404 and
Highway 7, and requested that Committee consider either Option 2, Option 3, or
Option 4 which would include a clause indicating there would be no change in
beneficial ownership.
Ms. Dagmar
Teubner was also in attendance, and spoke in support of the exemption
continuing.
Committee
discussed the proposed options and the potential financial impacts to the
Town. Staff was requested to report back
with more information on the options, changes and benefits, and provide a
breakdown and the specific locations of the registered industrial and
residential subdivisions. In addition,
staff was requested to contact all of the landowners regarding this process and
advise them of the Public Meeting scheduled for August 3, 2004.
The
Chief Administrative Officer advised that Members of Council would be updated
by staff on this matter during the summer recess.
Moved
by Mayor D. Cousens
Seconded
by Regional Councillor J. Heath
That
the report and presentation on the Expiration of Development Charge
Exemptions" be received;
And that the deputations of Mr. Pitman Patterson, of Borden Ladner
Gervais and Ms. Dagmar Teubner be received;
And that staff report back with more information on the proposed options,
changes and benefits; provide a break-down and the specific locations of each
of the registered industrial and residential subdivisions; contact all of the
landowners regarding this process and to extend an invitation to the
Development Charge Public Meeting;
And that such information be presented to the Public Meeting on August
3, 2004.
CARRIED
31. SUMMARY
OF THE DEVELOPMENT CHARGE
BACKGROUND STUDY (7.11)
Copies of the
staff report dated June 28, 2004 entitled "Summary of the Development Charge
Background Study" were distributed.
Due to time constraints, this matter was referred to the meeting of
Committee of the Whole scheduled for Wednesday, June 30, 2004.
32. TENDER
AWARD CONTRACT 070-T-04 -
RODICK ROAD/ HWY 407 GRADE
SEPARATION (5.10 & 7.5) Weblink
Moved by
Regional Councillor J. Jones
Seconded by
Councillor K. Usman
That
the staff report entitled "Tender Award - Contract 070-T-04 Rodick
Road/Highway 407 Grade Separation" be referred to the meeting of Committee
of the Whole on June 30, 2004 so that information may be provided by staff as
discussed in the In-Camera session of the Finance & Administrative Committee
meeting this date.
CARRIED
33. OFFICE
FURNITURE MANUFACTURER OF CHOICE
STEELCASE INC. (7.12) Report
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That the report entitled "Office Furniture Manufacturer of Choice
- Steelcase Inc." be referred to the meeting of Committee of the Whole on
June 30, 2004 due to time constraints this date.
CARRIED
34. RESOLUTION FROM THE MUNICIPALITY OF
CHATHAM-KENT REGARDING THE GS TAX REBATE
AND P.S.T. (13.5.1)
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That the
letter and resolution dated May 26, 2004 from Municipality of Chatham-Kent
regarding the GS Tax Rebate and PST be received.
CARRIED
35. UNITED WAY OF YORK
REGION -
DRAGON BOAT FESTIVAL (13.4 & 12.2.6)
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That the
letter dated June 8, 2004 from the Dragon Boat Co-ordinator of the United Way
of York Region regarding participation in this year's ATI Technologies Inc.
Dragon Boat Festival on Saturday, August 28, 2004 at Seneca College King Campus
be received.
CARRIED
36. RESOLUTION - CITY OF KAWARTHA LAKES -
MUNICIPAL
PERFORMANCE MEASUREMENT PROGRAM (13.5.1)
Moved by Mayor
D. Cousens
Seconded by
Councillor G. McKelvey
That the
letter dated June 3, 2004 regarding a resolution in opposition to the
Provincial Government's Municipal Performance Measurement Program be received.
CARRIED
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Seconded by Councillor A. Chiu
That the meeting resolve in-camera to discuss
a legal matter and a property matter (9:05 a.m.)
CARRIED
Seconded by Councillor A. Chiu
That the Committee rise and report. (9:25
a.m.)
CARRIED
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ADJOURNMENT
The Finance & Administrative Committee meeting adjourned at the
hour of 11:05 a.m.