M I N U T E S
INFORMATION
TECHNOLOGY SUB-COMMITTEE
2004-06-21
Meeting No. 2
Attendance
|
Members: Reg. Councillor B. O'Donnell Reg. Councillor J. Jones Councillor S. Daurio Others: Councillor J. Webster |
A. Taylor, Commissioner, Corporate Services J. Allen, Chief Information Officer C. Biss, Chief Executive Officer, Markham Public Libraries B. Misra, Manager, Applications & GIS F. Edwards, Manager, Administration J. Swan, Client Advisor J. Fry, Project Manager V. Lai, Applications Support Specialist J. Chadwick, Applications Support Specialist J. Kee, Committee Clerk |
The Information Technology Sub-Committee convened at the
hour of
1. IT
STRATEGIC PLAN UPDATE
IBM
BUSINESS CONSULTING SERVICES
Mr. David Milne, IBM Business Consulting Services, was in attendance and updated Committee on the status of the Information Technology Strategy Plan, noting that the contract has now been signed, and the interview structure is the current focus.
Moved by Councillor S. Daurio
Seconded by Regional Councillor J. Jones
That the presentation of Mr. David Milne, IBM Business Consulting Services, regarding the Information Technology Strategy Plan, be received.
CARRIED
2. COUNCIL
CHAMBERS AUDIO VISUAL UPGRADE
Ms. June, Fry, Project Manager, IT Department, gave a presentation on the completed and proposed audio visual upgrades for the Council Chambers, Canada Room, York Room, Ontario Room, Pickard Room and Mayor's Board Room. It was noted that on-site installation will take place in the Council Chambers during the months of July and August, and work on the remaining meeting rooms will be scheduled individually to reduce impact on town staff, and it is expected that all work will be completed by December, 2004.
Staff was requested to look into having the ceiling screens in the Canada Room raised slightly to provide better viewing. Also, it was suggested that staff investigate the matter of including "wireless" in all of the meting rooms.
Moved by Councillor S. Daurio
Seconded by Regional Councillor J. Jones
That the presentation of Ms. June Fry, Project Manager, IT Department, regarding the audio visual upgrades to the Council Chambers and other Markham Civic Centre meetings rooms, be received.
CARRIED
3. PAPERLESS WORKFLOW
Mr. John Swan, Client Advisor, IT Department, was in attendance to provide an update on the subject of "paperless workflow". Committee was reminded that staff was directed by Council to research the feasibility of implementing a paperless agenda system for standing committees and Council, and received details of staff's objectives and their recommended approach to the project.
It was suggested that staff also look into the feasibility of having all documents generated electronically.
Moved by Councillor S. Daurio
Seconded by Regional Councillor J. Jones
That the presentation of Mr. John Swan, Client Advisor, IT Department, regarding the status of the paperless workflow project, be received.
CARRIED
ADJOURNMENT
The Information Technology Sub-Committee meeting adjourned
at the hour of