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TO: |
Mayor and Members of Council |
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FROM: |
Jim Baird, Commissioner of Development Services Valerie Shuttleworth, Director of Planning & Urban Design |
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PREPARED BY: |
Regan Hutcheson, Manager, Heritage Planning |
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DATE OF MEETING: |
2004-Jun-28 |
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SUBJECT: |
Request to Complete Subdivision Works at Markham Heritage Estates Funding Allocation Request |
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RECOMMENDATION:
THAT the Staff Report entitled
“Request to Complete Subdivision Works at Markham Heritage Estates – Funding
Allocation Request,” dated June 28, 2004, be received;
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AND THAT Council
authorize the implementation of the following improvements to an upset limit
of $304,850 inclusive of 7% GST ($ 285,000 exclusive of 7%GST) to cover all
costs associated with design, construction and contract administration: Walkway Connection $27,000
Island Medians $58,000
Road Construction Work $150,000
Super Mail Box Shelter $50,000
$285,000 + GST AND THAT funding for the
improvement projects be provided from the Capital Reserve Fund; AND THAT Staff be authorized to initiate the land
division process for Block 39 through the municipality’s power of conveyance; AND THAT Heritage staff examine the options
available for interpretive plaques and/or signage for the individual
buildings at Markham Heritage Estates, and repairs to the Markham Heritage
Estates entry sign, and prepare a submission for consideration during the
2005 capital budget process; AND THAT staff be directed to identify any
remaining subdivision works that are required to be completed by the Town of AND THAT the request for
hanging baskets not be supported. |
PURPOSE:
The Town of
BACKGROUND:
The Markham Heritage Estates subdivision was
created in the late 1980’s by the Town of
The
Town is the developer of
The Markham Heritage Estates subdivision was
registered on
To date, the Town has received $2,238,000 in
revenue from 27 lot sales. Based on lot
pricing currently in effect, additional revenues of approximately $1,604,000
are expected from the sale of the remaining 16 lots with the total overall
revenue estimated at $3,842,000. All
monies from lot sales at Markham Heritage Estates are deposited into the
General Capital Reserve Account.
Estimated
development costs for
In 1988, the estimated cost associated with
developing Markham Heritage Estates was $2.9 million including land costs (see
Appendix A). Since 1988, approximately
$2.7 million has been expended on the development of the original
subdivision (including $1.5 million for servicing and $837,000 for the
original land acquisition), and an expenditure of approximately $450,000 to
expand the subdivision through the acquisition of the Lunau
homestead property in 2000. The total
expenditures to date are $3,204,020 (including the expenditures identified in
the following sections of this report).
In
1990 and 1991, two studies were completed focussing on
In 1990, the Town retained the consulting
services of Unterman McPhail
Cuming Associates to undertake the Markham Heritage
Estates Lot Allocation and
In 1991, the Town retained the consulting
services of Marshall Macklin Monaghan Limited to prepare landscape design
guidelines and an overall landscape master plan for Markham Heritage
Estates. The study included guidelines
for individual lot landscaping and an overall vision statement, phasing and objectives
for the public or streetscape components of the subdivision. The cost of the study was $20,000.
In
1995, major capital works were undertaken
On
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the installation of perimeter landscaping and an
entrance feature ($195,600)
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the installation of two absent light standards on
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the undertaking of localized asphalt and concrete
patching ($15,000)
Staff was also directed to examine the need for a parkette
and the introduction of the island medians in the northern cul-de-sac for
1996.
Town
approved details plans for landscape medians and entrance feature in 1996
In 1996, the Town retained the consulting
services of Todhunter, Schollen
& Associates (Landscape Architects, Land Planners and Environmental
Restoration Consultants) to undertake detail working drawings for the design of
the
Fencing
improvements were undertaken in 1999
In May 1999, at the request of a property owner
to the south, Council authorized funding in the amount of $9,245 be provided
from an appropriate reserve to install fencing along the property boundary of
5906 and
Upon the death of Mrs. Lunau
who owned
Residents
of the subdivision have identified a number of projects to be completed
Ward 4 Councillor
Each of the above projects is discussed in
detail in the next section of this report.
Other issues or costs which staff has
identified include the introduction of missing lamp posts, improvement to the
entry sign and the creation of two lots from Block 39.
OPTIONS/DISCUSSION:
Each of the requested projects is discussed
below. Staff from the appropriate
departments has been consulted. Some of
the identified projects are works that are required to be undertaken by the
Town as the developer of the subdivision while other projects should be
considered as part of the Town’s annual capital budget review process. All identified costs include design,
construction and administration.
1. Walkway Connection
Discussions with residents of
Markham Heritage Estates concerning access to parks and schools resulted in the
decision by Council to support a walkway connection between Markham Heritage
Estates and the new subdivision to the west.
The walkway is located between the properties municipally known as 6 and
Fencing $6,000
Walkway $9,600
Shrubs $3,600
Trees $7,800
Total $27,000 plus GST
2.
The majority of lots
located on
Asphalt Removal $5,000
Curbing $22,000
Site Preparation $7,000
Planting $24,000
Total $58,000 plus GST
3. Final Asphalt Coat
Roads at Markham
Heritage Estates were initially constructed with only the base coat of
asphalt. In 1996, some localized asphalt
and concrete patching was undertaken as well as final coat of asphalt on
This road work could
potentially be deferred to the 2005 budget year. However, given that the island medians are
proposed to be installed and the existing base road is in poor condition, it is
recommended that this secondary road work, including removal and replacement of
damaged curb, repair to base asphalt and placement of top course of asphalt be
implemented this year at an estimated cost of $150,000
4. Super Mailbox Shelter
Super Mailboxes were
installed on a temporary basis near the entrance to Markham Heritage Estates on
the east side of Heritage Corners Lane and were not an attractive entrance
feature. When the Town acquired the Lunau property and four new lots were created, it was
determined that the mailboxes would have to be relocated. The Landscape Master Plan had shown the
mailboxes on the two east islands at
Mailbox
Shelter $50,000
plus GST.
The current street name
signage does not reflect the special status of the subdivision. The street name signage should be similar in
design to the signage used in the heritage conservation districts. There are five signs that need to be
replaced. This work could be undertaken
by the Town Sign Shop this year. An
amount of $1400 would be required for some expenses such as new poles, sign
plates, brackets, etc. This request
should be considered during the 2005 capital budget review.
6. Interpretive Signage
All the properties at
Markham Heritage Estates are individually designated under Part IV of the
Ontario Heritage Act. All other
individually designated properties in the Town receive a bronze designation
plaque at a cost of approximately $350 per plaque. Given the special nature of Markham Heritage
Estates and the fact that the homes have been relocated from other parts of
Heritage staff will
examine the interpretive options available, and present a submission for the
2005 capital budget. Staff will also
work with the Urban
7. Repair
The Road Maintenance
Section of the Community and Fire Services Commission has been contacted to
repair the existing split rail fence in the island medians at
8. Hanging Flower Baskets
A request has been made
for the introduction of hanging flower baskets on the lamp posts at Markham
Heritage Estates. Hanging baskets are an
urban feature primarily located in the commercial core areas, business
improvement areas and main streets of
In addition, from an
operating perspective, there is not only an initial capital cost, but also an
ongoing maintenance cost associated with hanging baskets as they must be
watered on a daily basis. Staff recommends that this request not be supported.
9. Repairs to Entry Sign
The Entry Sign to
Markham Heritage Estates needs to be repainted as it is fading. The cost to undertake this work would be
approximately $500. This request should
be considered during the 2005 capital budget deliberations.
10. Missing Lamp Posts
Of the approximately 35
lamp posts to be installed throughout the subdivision, 25 have been installed
to date. From the entrance at
10 lamps @ $3,500 for
acquisition/installation $35,000
Staff will forward this
request for funding in a future report when all remaining Markham Heritage
Estates developer requirements are identified.
11. Block 39
Block 39 at Markham
Heritage Estates was originally designed for a potential road allowance to
allow the possible expansion of the subdivision to the south. This opportunity was not pursued and the
Block should be subdivided into 2 lots.
Staff should be authorized to initiate the land division process for
Block 39 through the municipality’s power of conveyance.
Summary of project costs and future works
The following summarizes the cost
of the identified projects recommended for consideration at this time:
Walkway Connection $24,000
Island Medians $66,000
Road Construction Work $150,000
Super Mail Box Shelter $45,000
Total $285,000
plus GST
A review of the revenues versus
expenditures for Markham Heritage Estates (Appendix ‘A’) indicates that these
projects can be funded from current and projected revenues. Staff will be undertaking a review of the
entire heritage subdivision project to ensure that all required developer
related works have been identified and will report back to Council in the fall
of 2004.
FINANCIAL CONSIDERATIONS:
Upon Council approval of the requested
expenditures, Financial Services Department will transfer funds from the
General Capital Reserve and set up a capital account to finance the work
approved by Council.
ENGAGE 21ST
CONSIDERATIONS:
This project aligns with the
corporate goal of achieving a Quality Community through recognizing, promoting
and strengthening a sense of community.
BUSINESS UNITS CONSULTED AND AFFECTED:
This report has been reviewed by the Financial
Services Department.
ATTACHMENTS:
Figure 1 Report
Identification
Figure 2 Map
of Markham Heritage Estates illustrating lot sales
Appendix ‘A’
Appendix ‘B’ Revenues
Compared to Expenditures
Appendix ‘C’
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Valerie Shuttleworth, M.C.I.P., R.P.P. Director of |
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Jim Baird, M.C.I.P., R.P.P. Commissioner of Development Services |
Q:\Development\Heritage\MARKHAM
HERITAGE ESTATES\GENERAL\F&A Report June 28 04.doc
FIGURE 1
File Q:\Development\Heritage\MARKHAM
HERITAGE ESTATES\GENERAL\F&A Report June 28 04 FINAL.doc
Heritage
LOCATION MAP
Appendix A
Expenditures
June 2004
Projected
Costs (1988) Actual
Costs
1. Land Cost $837,407
(17. 39ac) $837,407
$450,000
(note 1)
$1,287,407
2. Public Works $1,299,420 $1,298,445
$15,000
(note 2)
$1,313,445
3. Hydro $257,560 $236,099
$5,000
(note 3)
$241,099
4. Survey, Land Title,
Etc $15,000 $26,742
5. Soil Testing $5,000 $6,005
6. Stormwater
Report $3,000 included
in #2
7. Landscaping $150,065 $1,107
$195,600
(note 4)
$70,115
(note 5)
$266,822
8.
Consultants Fee $22,500
$22,500
(planning)
9.
Contingency (10%) $258,995 $40,000
(note 6)
Total $2,848,947 $3,204,020
Notes
1
Cost of Lunau Homestead
purchase ($426,000 plus associated expenses)
2
Asphalt and concrete work approved in 1995
3
Installation of two missing light standards approved in
1995
4
Installation of perimeter and internal landscaping,
entrance feature
5
Installation of landscaped islands at
6
Two studies:
Appendix B
Projected Revenues Compared to Capital Expenditures
to date
(June 2004)
Expenditures $3,204,020
Revenue from
Former
Expected Revenue
From Future
$3,842,000 $3,842,000
Available Revenue $637,980
Q:\Development\Heritage\MARKHAM
HERITAGE ESTATES\GENERAL\F&A Report Revenue and Costs June28 04.doc
Appendix C
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Address |
Amount |
After Landscape Rebate |
Date of |
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9 |
4 Wismer |
61,000 |
58,000 |
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10 |
6 Wismer |
85,000 |
82,000 |
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11 |
8 Wismer |
123,500 |
120,500 |
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12 |
10 Wismer |
69,500 |
66,500 |
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13 |
12 Wismer |
62,000 |
59,000 |
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14 |
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62,000 |
59,000 |
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15 |
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70,000 |
67,000 |
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16 |
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96,000 |
93,000 |
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17 |
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84,500 |
81,500 |
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18 |
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83,000 |
80,000 |
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19 |
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69,000 |
66,000 |
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20 |
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75,000 |
72,000 |
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21 |
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62,000 |
59,000 |
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22 |
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80,000 |
77,000 |
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23 |
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98,000 |
95,000 |
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24 |
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81,000 |
78,000 |
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25 |
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97,000 |
94,000 |
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26 |
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69,000 |
66,000 |
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27 |
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62,000 |
59,000 |
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28 |
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75,000 |
72,000 |
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29 |
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68,500 |
65,500 |
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30 |
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95,000 |
92,000 |
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31 |
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73,500 |
70,500 |
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32 |
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74,000 |
71,000 |
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33 |
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68,500 |
65,500 |
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37 |
6 Aileen
Lewis |
109,000 |
106,000 |
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38 |
11
Heritage Corners |
94,000 |
91,000 |
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Part 1 |
1
Heritage Corners |
175,000 |
172,000 |
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TOTAL |
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$2,238,000 |
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Dated
Q:\Development\Heritage\MARKHAM
HERITAGE ESTATES\Lot Prices and Lot Sales\Expenditures, Lot Sales & Lots to
Sold (June 2004).doc
LOTS TO BE SOLD
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Address |
Amount |
After Landscape Rebate |
Date of |
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1 |
2
Heritage Corners |
99,000 |
96,000 |
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2 |
4
Heritage Corners |
99,000 |
96,000 |
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3 |
6
Heritage Corners |
96,000 |
93,000 |
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4 |
8
Heritage Corners |
104,000 |
101,000 |
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5 |
10
Heritage Corners |
112,000 |
109,000 |
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6 |
12
Heritage Corners |
118,000 |
115,000 |
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7 |
14
Heritage Corners |
123,000 |
120,000 |
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8 |
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96,000 |
93,000 |
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34 |
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96,000 |
93,000 |
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35 |
2 Aileen
Lewis |
96,000 |
93,000 |
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36 |
4 Aileen
Lewis |
118,000 |
115,000 |
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Block39 |
Aileen
Lewis |
100,000 |
97,000 |
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(2 Lots) |
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100,000 |
97,000 |
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Lunau |
3
Heritage Corners |
96,000 |
93,000 |
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Lunau |
5
Heritage Corners |
103,000 |
100,000 |
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Lunau |
7
Heritage Corners |
96,000 |
93,000 |
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$1,604,000 |
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TOTAL |
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Date
Q:\Development\Heritage\MARKHAM
HERITAGE ESTATES\Lot Prices and Lot Sales\Expenditures, Lot Sales & Lots to
Sold (June 2004).doc
