Finance & Administration
	TO:	Mayor and Members of Council
	FROM:	John Livey, Chief Administrative Officer
	PREPARED BY:	Andy Taylor, Commissioner of Corporate Services
	DATE OF MEETING:	2004-Jun-28
	SUBJECT:	Delegation of Authority over summer break to the Chief Administrative Officer and to the Finance & Administrative Committee

RECOMMENDATION:

THAT the Chief Administrative Officer, or designate, be delegated authority to call public meetings; grant site plan approval; grant extensions and minor revisions to draft plan approvals; approve street names; grant draft plan or condominium approval; initiate special advertising and be authorized to act on any general administrative issues that may be necessary in the absence of Council during the summer break except as noted in this report, in which case the Finance & Administrative Committee shall be the delegated approval authority;

THAT the Chief Administrative Officer be authorized to award any required contracts greater than $350,000 for the period July 1 to August 29, 2004, which are in compliance with the Town’s Purchasing By-law and which are within budget as approved by Council;

AND THAT the Treasurer report back to the September 20, 2004 Finance & Administrative Committee as to the awards made by staff during this period.

PURPOSE:

Following the Council meeting on June 30^th, there will be no meetings of Council or the Finance & Administrative Committee until August 30^th. To permit regular business activities of the Town to continue throughout the summer such as planning, purchasing and personnel issues, it is recommended that the Chief Administrative Officer, or designate, during this period, be granted authority to call public meetings; grant site plan approval; grant extensions and minor revisions to draft plan approvals; approve street names; grant draft plan or condominium approval; initiate special advertising and award any required contracts greater than $350,000 which are in compliance with the Town’s Purchasing By-law and which are within budget.

The Treasurer will submit a report to the September 20^th Finance and Administrative Committee outlining contracts awarded this period. Members of Council will also be briefed by the C.A.O. following the Finance & Administrative Committee meeting on September 20^th with regard to planning approvals which occurred during the summer.

The C.A.O., in consultation with the Mayor and Chair of the Finance & Administrative Committee, will convene a special session of the Finance & Administrative Committee should items of importance or of an emergency nature not covered in the delegated approval require action. In such case, Council’s authority shall be delegated to the Finance & Administrative Committee. This policy is consistent with past practices.

FINANCIAL CONSIDERATIONS:

None.

BUSINESS UNITS CONSULTED AND AFFECTED:

None

ATTACHMENTS:

None

Andy Taylor, Commissioner, Corporate Services

John Livey, Chief Administrative Officer

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