FINANCE
& ADMINISTRATIVE COMMITTEE
2004-08-30
Meeting No. 14
Attendance
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J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
J. Sales, Commissioner of Community &
Fire
Services
A. Taylor, Commissioner of Corporate Services
J. Baird, Commissioner of Development Services
P. Miller, Deputy Clerk
B. Cribbett, Treasurer
A. Brown, Director of Engineering
P. Loukes, Director, Operations & Asset
Management
J. Lustig, Director, Financial & Client Services
O. Bar-Moshe, Assistant Town Solicitor
R. Dominico, Manager of Corporate Strategy
&
Quality
T. Lambe, Manager, Policy & Research
F. Wong, Manager, Financial Planning
J. Nelson, Manager of Development Finance
M. Urquhart, Senior Planner, Markham Centre
B. Nanninga, Executive Assistant to Mayor
and
Council
J. Kee, Committee Clerk
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The Finance &
Administrative Committee convened at the hour of 9:05 a.m. with Councillor
S. Daurio in the
Chair.
DISCLOSURE OF INTEREST
Councillor J. Virgilio declared an interest with
respect to the Ontario Municipal Board appeal relating to 34 Alanadale Avenue
by nature of representing the potential purchaser of the property, and did not
take part in the consideration of, or vote on the question of approval of this
matter.
1. CHARMCHI - 77 JOHN STREET - ONTARIO
MUNICIPAL BOARD - APPEAL - COMMITTEE OF
ADJUSTMENT FILE NOS. A/12/04 AND A/13/04 (10.12 & 13.13)
Moved by Mayor D. Cousens
Seconded by Regional Councillor J. Heath
That the Town Solicitor be instructed to attend the
Ontario Municipal Board hearing in support of the Committee of Adjustment's
decision refusing variance applications respecting 77 John Street, Thornhill;
And that this recommendation be made public, subject
to Council authorizing the above.
CARRIED
2. HEATHER COX - 34 ALANADALE AVENUE
ONTARIO MUNICIPAL BOARD - APPEAL - COMMITTEE
OF ADJUSTMENT FILE NOS. A/12/04, A/33/04, A/34/04 (10.12 & 13.13)
Councillor J. Virgilio declared an interest with
respect to the Ontario Municipal Board appeal relating to 34 Alanadale Avenue
by nature of representing the potential purchaser of the property, and did not
take part in the consideration of, or vote on the question of approval of this
matter.
Moved by Mayor D. Cousens
Seconded by Regional Councillor J. Heath
That the Town Solicitor be instructed to attend the
Ontario Municipal Board hearing in support of the Committee of Adjustment
decision refusing severance and variance applications respecting 34 Alanadale
Avenue, Markham;
And that this report be made public, subject to
Council authorizing the above.
CARRIED
3. TOMMASO AND ROSA SERVIDONE - 34
MCKENNON
STREET - ONTARIO MUNICIPAL BOARD - APPEAL
COMMITTEE OF ADJUSTMENT FILE NO. A/56/04 (10.12 & 13.13)
Moved by Mayor D. Cousens
Seconded by Regional Councillor J. Heath
That the Town Solicitor be instructed to attend the
Ontario Municipal Board hearing in support of the Committee of Adjustment's
decision refusing a variance application respecting 34 McKennon Street,
Markham;
And that this report be made public, subject to
Council authorizing the above.
CARRIED
4. DEVELOPMENT
CHARGE UPDATE (7.11) Weblink 1
Ms. B. Cribbett, Treasurer, and Ms. J. Nelson, Manager
of Development Finance, distributed material and gave an update presentation on
Development Charges.
In addition, Committee had before it for consideration the report
entitled "Development Charge Update", dated August 30, 2004, and the
report entitled "Development Charge - Final Consultation", dated
August 30, 2004.
Committee expressed concerns relating to the following matters and
requested that staff provide additional information to the meeting of Committee
of the Whole on August 31, 2004:
- Treasurer to prepare
calculation between credit option and exemption option;
- calculate
differential charge per hectare between exemption option and no exemption;
- research difference between City of Vaughan
non-residential charge and Markham;
- staff prepare a recommendation to Province
requesting: 1) development charges for
hospitals;
2) more flexibility in allocating costs; 3) inclusion of cultural sites; and
4) no
10% mandatory discount for soft services.
During consideration of this matter, Committee convened In-Camera to
discuss legal issues.
**Moved by Mayor D. Cousens
Seconded by Councillor J. Virgilio
That the report and presentation on the
"Development Charge Update" be received;
And that the summary responses to the comments from
the public and the development community be received for information;
And that the policy exempting non-residential
additions and expansions from Town Wide Hard and Area Specific development
charges for properties that paid lot levies prior to 1991 be continued;
And that a policy exempting additions or expansions
for business office up to 50% of the original floor space, similar to the
mandatory industrial exemption, be approved;
And that
the Option 4 development charge exemption endorsed at the public meeting on
August 3 include an additional qualifying criteria that the exemption be
subject to the provision that an application for recognition of the exemption
be made on or before September 1, 2005, be deferred and referred to the August
31, 2004 meeting of Committee of the Whole for additional information;
And that the residential Town-wide hard development
charge for Apartment Units - 2 or More Bedrooms - be reduced to $1,516 and
subsequently indexed in accordance with the Development Charges Act, 1997;
And that the revised Town Wide Soft, Town Wide Hard
and Area Specific development charges, as amended, be brought forward for
approval to the August 31, 2004 Council Meeting;
And an
exemption to non- residential properties that paid lot levies prior to November
1991 and remaining in the ownership of the original benefiting owner (Option 4
endorsed at the public meeting on August 3rd) be brought forward for approval
to the August 31, 2004 Council Meeting be deferred and referred to the August
31, 2004 meeting of Committee of the Whole;
And that the public be advised of the proposed
amendments to the Town Wide Soft, Town Wide Hard and Area Specific Development
Charge By-laws at the second Public Meeting on August 31, 2004;
And that no further public meeting, after August 31, 2004, is required under
Section 12 of the Development Charges Act;
And that Council approve the development charge
background study prepared by Hemson Consulting Ltd. Dated July 2004, as amended, subject to these recommendations;
And that it is the intent of Council to meet the
increased need for services resulting from the anticipated development through
the implementation of the amended capital program attached;
And that Council recognizes that there are operating
costs associated with the implementation of the capital program; and
And that the Town of Markham Development Charge
By-laws, as amended, be brought forward to the August 31, 2004 Council Meeting
for adoption by Council.
CARRIED
______________________________________________________________________________
**Amended by Council at its meeting held August 31, 2004 to delete the
above in its entirety and substitute the following:
"That appreciation and
congratulations be extended to the following staff members for their
extraordinary effort in the preparation of the proposed new Development Charge
By-laws:
Jim Baird
Ophir Bar-Moshe
Al Brown
Barb Cribbett
Sue Lau
Joel Lustig
Jennifer Nelson
Andy Taylor;
And that the presentation by the Treasurer clarifying the financial
implications of Option 4 Development Charge exemption for non-residential
properties, be received;
And that the report and presentation to the August 30, 2004 Finance and Administrative
Committee on the "Development Charge Update" be received;
And that the summary responses to the comments from
the public and the development community be received for information;
And that the policy exempting non-residential
additions and expansions from Town Wide Hard and Area Specific development
charges for properties that paid lot levies prior to 1991 be continued;
And that a policy exempting additions or expansions
for business office up to 50% of the original floor space, similar to the
mandatory industrial exemption, be approved;
And that the Option 4 development charge exemption
endorsed at the public meeting on August 3 include an additional qualifying
criteria that the exemption be subject to the provision that an application for
recognition of the exemption be made on or before September 1, 2005;
And that the residential Town-wide hard development
charge for Apartment Units - 2 or More Bedrooms - be reduced to $1,516 and
subsequently indexed in accordance with the Development
Charges Act, 1997;
And that the revised Town Wide Soft, Town Wide Hard
and Area Specific development charges, as amended, be brought forward for
approval to the August 31, 2004 Council Meeting;
And that an
exemption to non- residential properties that paid lot levies prior to November
1991 and remaining in the ownership of the original benefiting owner (Option 4
endorsed at the public meeting on August 3rd) be included;
And that the public be advised of the proposed
amendments to the Town Wide Soft, Town Wide Hard and Area Specific Development
Charge By-laws at the second Public Meeting on August 31, 2004;
And that no further public meeting, after August 31,
2004, is required under Section 12 of the Development
Charges Act, 1997;
And that Council approve the development charge
background study prepared by Hemson Consulting Ltd. dated July 2004, as
amended, subject to these recommendations;
And that it is the intent of Council to meet the
increased need for services resulting from the anticipated development through
the implementation of the amended capital program;
And that Council recognizes that there are operating
costs associated with the implementation of the capital program;
And that the Town of Markham Development Charge By-laws,
as amended, be brought forward to the August 31, 2004 Council Meeting for
adoption by Council;
***Moved by Mayor D. Cousens
Seconded by Councillor J. Virgilio
That the report titled "Development Charge -
Final Consultation" be received;
And that the Town-Wide Hard Special Projects
(Streetscaping) Capital Program be reduced by $1,000,000;
And that the $1,000,000 reduction in the Town-Wide
Hard Special Projects be used to reduce the Town-Wide Hard Non-residential
charge, amending the per hectare charge from $64,770 to $63,580.
CARRIED
______________________________________________________________________________
***Amended by Council to delete the above in its
entirety, and substitute the following:
That the report titled "Development Charge - Final
Consultation" be received;
And that the Town-Wide Hard Special Projects
(Streetscaping) Capital Program be reduced by $1,000,000;
And that the $1,000,000 reduction in the Town-Wide
Hard Special Projects be used to reduce the Town-Wide Hard Non residential
charge, amending the per hectare charge from $64,770 to $63,580;
And that the Town of Markham
recommends that the Province of Ontario immediately start a consultative
process with the municipal sector to make needed revisions to the Development Charges Act, 1997;
And that consideration be given to
revising the Development Charges Act 1997
to allow hospitals to resume collecting development charges to finance growth
related costs;
And that consideration be given to
revising the Development Charges Act 1997
to allow a service level standard equivalent to the highest year of the
previous ten (10) year period, rather than the average of the previous
ten (10) years;
And that consideration be given to
revising the Development Charges Act 1997
to eliminate or reduce the 10% mandatory discount on growth related soft
services, such as community centres, libraries and parks;
And that consideration be given to
revising the Development Charges Act 1997
to include cultural or entertainment facilities, including museums, theatres
and art galleries;
And that consideration be given to
revising the Development Charges Act 1997
to allow more flexibility in allocating costs to differing types of
development;
And that consideration be given to
revising the Development Charges Act 1997
to allow municipalities to recover development charge revenue lost when exempt
properties (e.g. Crown corporations, schools etc) purchase and develop on land
otherwise subject to development charges;
And that the principal of “Growth
pays for growth” be more clearly reflected in the methodology allowed in the
Development Charges Act.
5. APPOINTMENT
OF MEMBERS TO THE MAYOR'S YOUTH
TASK FORCE FOR THE PERIOD
SEPTEMBER 1, 2004
TO JUNE 30, 2005 (16.24) Weblink
Moved by Regional Councillor J. Jones
Seconded by Mayor D. Cousens
That the following appointments to the Mayor’s Youth Task Force be
confirmed for the term September 1, 2004, to June 30, 2005:
LEGEND:
R - Returning
Markham Grade
R Michelle Ramcharran High School 9
R Shaun Zafar High School 12
Mathew Biskup High School
9
Jesse Colautti Elementary School 8
Ashley Haick Elementary School 8
Lukshmi Jayakumar Elementary School
8
Unionville
R Taha Bandukwala High School 12
R Kristen Coutts High School 12
R Zain Naqi High School 12
Mona Ahmad High
School 12
David Wang High
School 9
Timothy Galang Elementary School
8
Milliken
R Nicky Sidhu High School 12
Shanky Dewett High School 12
Aditi Marisetti High School 10
Sarah Singh High School 12
Thornhill
R Sanam Nader High School 12
R Ben Bigio High School 10
R Sarah Bleiwas High School 12
R Tcheka Nedamat High School 12
Elliot Gordon High School 12
Henry Ngan High
School 12
Mitch Reiss High
School 11
CARRIED
6. SUPPLY
AND DELIVERY OF GASOLINE AND DIESEL FUEL
(ITEM 3 PART A B20 BIO-DIESEL
FUEL) (7.12.1) Weblink
Moved by Regional Councillor J. Jones
Seconded by Mayor D. Cousens
That the report entitled, "Supply and Delivery of
Gasoline and Diesel Fuel (Item 3 Part A B20 Bio-Diesel Fuel)" be received;
And that Item 3 Part A (Supply & Delivery of B20
Bio-diesel Fuel) tender 228-T-03, Supply and Delivery of Gasoline and Diesel
Fuel, York Region Buyers Co-operative CT-03-11 be awarded to the lowest
acceptable bidder, Bio-Diesel Canada Inc.;
And that the term of the contract shall be for one (1)
year commencing May 1, 2004 with an option to renew for two additional one year
periods subject to satisfactory performance and approval of the Region of York
and the participating members of the Co-op;
And that the Director of Operations and Asset
Management and the Director of Financial & Client Services be authorized to
extend the contract for an additional two one year terms at a unit price to be
mutually agreed upon with the vendor and York Region;
And further that funds are provided for within the
Operations Department's Operating Account 750 752 4307 (Bio Diesel) in the
amount of $15,000 inclusive of all taxes.
CARRIED
7. PERMIT
PARKING - INVERLOCHY BOULEVARD (2.17) Weblink
Committee directed staff
to prepare a report for the next Transportation Committee on on-street and
overnight parking in new subdivisions, such as Cornell.
Moved by Regional
Councillor J. Heath
Seconded by Councillor G. McKelvey
That the monthly administration fee, to be payable to
the Cooperative Homes Inc. Thornhill Green for the issuance of parking permits
on Inverlochy Boulevard, be set at $20 per permit;
And that staff be delegated the authority to negotiate
and set parking administrative fees with third parties;
And
further that staff be requested to prepare a report for the next Transportation
Committee on on-street and overnight parking in new subdivisions; such report
to include an update on the current status and criteria to be considered.
CARRIED
8. GEL
DON INVESTMENTS - LAND ACQUISITION FOR
TENBURY TURNING CIRCLE AND
PART LOT CONTROL
EXEMPTION BY-LAW - BLOCKS 78
AND 82 AND PART OF
BLOCKS 79, 80 AND 81, REGISTERED
PLAN 65M-2497(8.6 & 10.0) Weblink
Moved by Regional Councillor J. Jones
Seconded by Mayor D. Cousens
That Council authorize the enactment of a part lot
control exemption by-law for all of Block 78 and 82 and part of Blocks 79, 80
and 81 on Registered Plan 65M-2497;
And that Council authorize the acquisition of land for
a portion of the terminus of Tenbury Drive, legally described as part of Block
82 on Registered Plan 65M-2497, designated as Parts 15 and 17 on a reference
plan to be registered, for nominal consideration. Acquisition will be subject to an
environmental clearance, to the satisfaction of the Director of Engineering and
in a form satisfactory to the Town Solicitor;
And that adoption of the part lot control exemption
by-law shall be conditional upon conveyance of the required portion of the
Tenbury Drive Circle to the Town, to the satisfaction of the Town Solicitor.
CARRIED
9. PURCHASE
OF SPONSORSHIPS - "CASABLANCA"
YORK CENTRAL HOSPITAL
FOUNDATION
NOVEMBER 5, 2004 (12.2.6) Weblink
Committee discussed the
current status of the 2004 Council Table Promotion budget, and it was suggested
that the Grant Committee review the matter of funding of sponsorships for the
remainder of 2004. The Executive Assistant
to the Mayor and Council was requested to provide a list of events that the
Town commits to annually.
Moved by Mayor D. Cousens
Seconded by Regional Councillor J. Jones
That Council purchase a bronze
sponsorship in the amount of $3,000 for the York Central Hospital Foundation
for "Casablanca" Gala on November 5, 2004 at LeParc, Markham;
And that such funds be charged to the
Corporate Contingency Account.
CARRIED
10. PURCHASE
OF SPONSORSHIPS - "REMEMBER WHEN"
2004 CALENDAR AND CASINO NIGHT
- LEPARC
FRIDAY, OCTOBER 15, 2004
(12.2.6) Weblink
Moved by Mayor D. Cousens
Seconded by Councillor J. Virgilio
That Council purchase a Calendar
Platinum Sponsorship in the amount of $5,000 for the Brick by Brick Union Villa
Fundraising Campaign in support of "Remember When" 2004 Calendar and
Casino Night.
And that such funds be charged to the
Corporate Contingency Account.
CARRIED
____________________________________________________________________________
Other
matters considered by Finance & Administrative Committee on August 30,
2004:
11. 2004
SECOND QUARTER INVESTMENT
PERFORMANCE REVIEW (7.0) Weblink
Moved by Regional Councillor J. Jones
Seconded by Mayor D. Cousens
That the report dated August 30, 2004 entitled
"2004 Second Quarter Investment Performance Review" be received.
CARRIED
12. RESULTS
OF 2004 STAFF SATISFACTION SURVEY (12.0) Weblink
The Chief Administrative
Officer provided highlights of the results of the fourth staff satisfaction
survey which was administered in May and June of 2004.
Moved by Regional Councillor J. Jones
Seconded by Councillor J. Webster
That the report "Results of 2004 Staff
Satisfaction Survey" be received.
CARRIED
13. PURCHASE
OF SPONSORSHIPS - CHARLES SAURIOL
ENVIRONMENTAL LAND TRUST
DINNER
THURSDAY, NOVEMBER 4, 2004
(12.2.6) Weblink
Moved by Mayor D. Cousens
Seconded by Councillor D. Horchik
That Council receive the information regarding the
Charles Sauriol Environmental Land Trust Dinner on Thursday, November 4, 2004
to be held at Pearson Convention Centre, Brampton, Ontario.
CARRIED
14. PURCHASE
OF SPONSORSHIPS - 8TH ANNUAL CHILDREN'S
CHAMPION GALA FOR THE YORK
REGION ABUSE
PROGRAM "CASABLANCA"
LEPARC
FRIDAY, OCTOBER 22, 2004
(12.2.6) Weblink
Moved by Councillor J. Virgilio
Seconded by Mayor D. Cousens
That Council receive the request for sponsorship from
Sue Flanagan, the Chair of the 2004 Gala Committee in support of the 8th Annual
Children's Champion Gala for the York Region Abuse Program.
CARRIED
15. PURCHASE
OF SPONSORSHIPS - 2ND ANNUAL CANADIAN
CRIME VICTIM FOUNDATION -
DELTA CHELSEA INN
FRIDAY, SEPTEMBER 24, 2004
(12.2.6) Weblink
Moved by Councillor J. Virgilio
Seconded by Councillor G. McKelvey
That Council receive the request for sponsorship of
the 2nd Annual Canadian Crime Victims Foundation Gala Appreciation &
Fundraising Dinner on Friday, September 24, 2004 at the Delta Chelsea Inn,
Downtown, Toronto.
CARRIED
16. PURCHASE
OF SPONSORSHIPS - IF I HAD A MILLION
DOLLARS GALA DINNER - DECEMBER
2, 2004 (12.2.6) Weblink
Moved by Councillor G. McKelvey
Seconded by Councillor J. Virgilio
That Council receive the invitation to purchase a
sponsorship to the Million Dollars Gala Dinner on Thursday, December 2, 2004.
CARRIED
17. SWAN LAKE VILLAGE - TASK GROUP FOR FAIR
TAXATION AND DELIVERY OF MUNICIPAL SERVICES
(7.0 & 12.2.6)
Moved by Councillor G. McKelvey
Seconded by Regional Councillor J. Jones
That the undated letter from Chairman of the Swan Lake Group & The
Association of Markham Village and Townhouse Condominiums requesting the
formation of a Task Group to report to the Finance & Administrative
Committee, and also requesting that current concerns of Swan Lake and other
condominium owners with respect to services provided by the Town of Markham to
residential property owners be addressed, be received.
CARRIED
18. PROPOSAL FOR MURAL & FUNDING REQUEST
MAIN STREET MARKHAM COMMITTEE (16.39 & 7.0)
Councillor G. McKelvey advised Committee of a proposal from the Main
Street Markham Committee for the placement of a mural on private property.
Moved by Councillor D. Horchik
Seconded by Mayor D. Cousens
That the email dated August 21, 2004 from Councillor George McKelvey
regarding proposal from the Main Street Markham Committee for a mural to be
placed on the south side of the building on the north-east corner of Church
Street and Main Street Markham, be received.
CARRIED
19. DEVELOPMENT
CHARGE BY-LAW
REQUEST FOR GRANDFATHERING
BRATTY AND PARTNERS (7.11)
Moved by Councillor D. Horchik
Seconded by Regional Councillor J. Jones
That the letter dated August 27, 2004 from Barry
Horosko, Bratty and Partners, Barristers and Solicitors, on behalf of 2015776 Ontario
Inc. (Liberty Development Corporation), requesting Council's consideration to
"grandfather" the existing Development Charge rates for an office
building at the intersection of Highway 7 and South Town Centre Boulevard, be
received.
CARRIED
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Seconded
by Councillor J. Virgilio
That
the meeting resolve in-camera to discuss legal matters. (10:25 a.m.)
CARRIED
Seconded
by Regional Councillor J. Heath
That
the Committee rise and report. (10:35 a.m.)
CARRIED
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Seconded
by Councillor G. McKelvey
That
the meeting resolve in-camera to discuss a legal matter. (10:40 a.m.)
CARRIED
Seconded
by
That
the Committee rise. (11:00 a.m.)
CARRIED
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ADJOURNMENT
The Finance & Administrative
Committee meeting adjourned at the hour of 12:15 p.m.