M I N U T
E S
GENERAL
COMMITTEE
2005-08-29
Meeting No. 12
Finance & Administrative Issues Community
Services & Environment Issues
Chair: Councillor S. Daurio Chair:
Councillor A. Chiu
Vice Chair, Budget: Councillor
D. Horchik Vice Chair, Fire & Emergency Services:
Vice Chair, IT: Regional
Councillor B. O’Donnell Regional Councillor J. Heath
Vice
Chair, Recreation & Culture:
Councillor J. Webster
Vice
Chair, Character Community:
Councillor J. Webster
Vice
Chair, Environment Issues:
Councillor E. Shapero
Attendance
|
|
J. Livey,
Chief Administrative Officer
C. Conrad,
Town Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
J. Allen,
Chief Information Officer
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
A. Pozywiak,
Director, Strategic Initiatives
P. Loukes,
Director, Operations & Asset
Management
J. Lustig,
Director, Financial & Client Services
C. Biss,
Chief Executive Officer, Markham
Public Libraries
B. Varner,
Real Property Manager
F. Wong,
Manager, Financial Planning
M. Urquhart,
Manager, Environmental
Leadership
D. Walker,
Manager, Library Strategy
B. Nanninga,
Executive Assistant to Mayor
and Council
J. Kee,
Committee Clerk
|
The General Committee convened at the hour of
9:30 a.m. with Councillor S. Daurio in the Chair.
The General Committee recessed at the hour of
12:20 p.m. and reconvened at the hour of
12:50 p.m. with Councillor S. Daurio in the
Chair.
At 1:30 p.m. Councillor S. Daurio vacated the
Chair and Councillor A. Chiu assumed the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. BRIEFING BY CONSULTANT REGARDING PUBLIC
INFORMATION FORUM ON PESTICIDES (5.7)
Presentation
Mr. Robb
Ogilvie, Consultant with Ogilvie, Ogilvie and Company, presented meeting format
and approach options for the Public Information Forum on Pesticides, scheduled
for Thursday, September 29, 2005.
There was
considerable discussion surrounding the options available and the importance of
an objective approach. Several motions
were made and lost regarding the panellists to be involved, format and timing.
Moved by
Councillor G. McKelvey
Seconded by
Councillor K. Usman
That the presentation
by Mr. Robb Ogilvie, Consultant with Ogilvie, Ogilvie and Company, regarding
meeting format and approach options for the Public Information Forum on
Pesticides scheduled for September 29, 2005, be received;
**And that Option 2,
“Designated Presenter/Batter” be adopted, with format and timing, as proposed.
CARRIED
---------------------------------------------------------------------------
**Amended
by Council at its meeting on September 1, 2005 to withdraw the matter and refer back to staff for a further report
to General Committee on September 12, 2005.
2. PROPOSED
TENDERING OF THE MARKHAM VILLAGE
LIBRARY EXPANSION AND
RENOVATION (3.19 & 6.0)
Report
In response to
Committee’s request, Mr. Peter Loukes, Director, Operations & Asset
Management, and Mr. Jerry Shoalts, of Shoalts and Zaback Architects, presented
a brief review of the design options of the Markham Village Library Expansion,
previously considered by Council.
Committee
discussed financial considerations, including cost savings and funding sources;
effects of delays; future of the arena; and future development of the entire
site.
Moved by
Councillor G. McKelvey
Seconded by
Regional Councillor J. Heath
That this
report entitled “Proposed Tendering of the Markham Village Library Expansion
and Renovation” be received;
And that the
revised cost estimate of $10,502,055 outlined in Table 1 on Page 3 of this
report be approved;
And that the
revised square footage of 38,360 square feet (12,500 sf for the expansion,
6,300 sf for the Library Administration replacement and 19,560 sf for the
renovation) be approved;
And that the
current funding shortfall in construction, contingency & internal costs, in
the amount of $2,364,408, and the proposals to mitigate the shortfall outlined
in Table 3 on Page 5 of this report be reviewed in further detail by Finance
and reported to Council in the construction award report for the Markham
Village Library;
And that the
Furniture, Fixture & Equipment portion of the project, in the amount of
$741,405, and the Collections costs, in the amount of $1,144,600, be funded
from the Development Charges Reserve;
And further
that Council approve tendering the Markham Village Library Expansion and
Renovation as a single-phase project.
CARRIED
3. PURCHASE
OF SPONSORSHIPS – 8TH MARKHAM
PRAYER BREAKFAST – NOVEMBER
25, 2005 (12.2.6)
Report
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That
Council purchase two tables of 10 at the 8th Annual Markham Prayer Breakfast in
the amount of $600.00. The amount is to
be charged to account 840 8415840.
CARRIED
4. PURCHASE
OF SPONSORSHIPS – MARKHAVEN
FOUNDATION GALA – OCTOBER 28,
2005 (12.2.6)
Report
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That
Council purchase a silver sponsorship to the Markhaven Foundation Gala, October
28, 2005. The silver sponsorship amount
is $2,000.00 and provides 4 tickets to the Gala, ¼ page ad in the program and
Town logo displayed. The amount is to be
charged to account 840 8415840.
CARRIED
5. PURCHASE
OF SPONSORSHIPS –YORK CENTRAL
HOSPITAL GALA – THE BEAT GOES
ON
NOVEMBER 4, 2005 (12.2.6)
Report
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That
Council purchase a table of 10 for the York Central Hospital Gala, November 4,
2005. The cost is $3,000.00. The amount is to be charged to account 840
8415840.
CARRIED
6. STRATEGIC
INITIATIVES DISCUSSION (12.0)
Ms. Anne
Pozywiak, Director of Strategic Initiatives, was in attendance to provide
details of the proposed Strategic Initiatives Retreat, and to obtain direction
regarding its duration and location.
Moved by Mayor
D. Cousens
Seconded by
Councillor J. Virgilio
That the information presented by the Director of Strategic
Initiatives, be received;
And that a two-day Retreat be held before the end of October, 2005.
CARRIED
7. APPOINTMENT
OF MEMBERS TO THE MAYOR’S
YOUTH TASK FORCE FOR THE
PERIOD OF
SEPTEMBER 1, 2005 – JUNE 30.
2006 (16.21)
Report
Moved by
Councillor K. Usman
Seconded by
Deputy Mayor F. Scarpitti
That
the following appointments to the Mayor’s Youth Task Force be confirmed for the
term September 1, 2005, to June 30, 2006:
LEGEND: R - Returning
Markham Grade
R Timothy Galang High
School 9
R Lukshmi Jeyakumar High School 9
R Mathew Biskup High
School 10
Sindhu Suppiah High School 12
Su-Ann Khaw High School 11
Jara Mae Vallestro High
School 11
Vino Jeyapalan High School
9
Unionville
R Jesse Colautti High
School 9
Andrew Tse High
School 11
Giorgio Proestos High School 10
Vivian Hui High School 10
Kavinda Senanayake High School 10
Maha Naqi Elementary School 7
Milliken
R Aditi Marisetti (Co-Chair) High
School 11
Rafia Khan High School 12
Deqa Osman High
School 11
Divya Khurana High School 11
Catherine Pak High School 11
Samantha Soto Elementary
School 8
Thornhill
R Ben Bigio (Co-Chair) High
School 11
R Mitch Reiss High
School 12
Kayla Cooper High
School 12
Bailey Spagat High
School 12
Andrew Xiao High School 11
Deron Fung High School 9
CARRIED
8. MILLIKEN MILLS CHILDRENS’ FESTIVAL
REQUEST FOR FUNDING (3.5 & 7.6)
Councillor K.
Usman advised that an additional $5,000 is required for the Milliken Mills
Childrens’ Festival being held on Saturday, September 10, 2005 at the Milliken
Mills Community Centre.
Moved
by Councillor K. Usman
Seconded
by Regional Councillor J. Heath
That an additional $5,000 be allocated to the Milliken Mills Childrens’
Festival, being held on Saturday, September 10, 2005 at the Milliken Mills
Community Centre.
CARRIED
-------------------------------------------------------------------------
Other
matters considered by General Committee on August 29, 2005
9. TORONTO WILDLIFE CENTRE (5.7)
Presentation
Ms.
Nathalie Karvonen, Executive Director, Toronto Wildlife Centre, delivered a
presentation regarding wildlife services provided by the Toronto Wildlife
Centre for the Markham community. She
advised that the Centre helps wildlife in distress and provides education to
the community on wildlife-related issues, and has provided increasing amounts
of wildlife services each year since 1993, at a cost to TWC of over $200,000.
Moved
by Mayor D. Cousens
Seconded
by Councillor E. Shapero
That
the presentation by Ms. Nathalie Karvonen, Executive Director, Toronto Wildlife
Centre, regarding services provided by the Toronto Wildlife Centre for the Markham
community, be received and referred to staff for further
discussion.
CARRIED
Ms.
Marilyn Ginsburg, member of the Grandview Area Residents Association, and also
a volunteer with the Toronto Wildlife Centre, spoke in support of the work that
the Toronto Wildlife Centre has carried out in the Town of Markham.
Moved
by Regional Councillor B. O’Donnell
Seconded
by Councillor G. McKelvey
That the deputation of Ms. Marilyn Ginsburg, member of the Grandview
Area Residents Association, and also a volunteer with the Toronto Wildlife
Centre, with respect to the work of the Toronto Wildlife Centre, be received.
CARRIED
10. MARKHAM
PUBLIC LIBRARY BOARD
REGARDING MARKHAM VILLAGE
LIBRARY EXPANSION (3.19 &
6.0)
Ms.
Michelle Tidball, Chair, Markham Public Library Board was in attendance and
made a presentation to Committee in support of the proposed tendering of the Markham
Village Library Expansion and Renovation.
Moved
by Mayor D. Cousens
Seconded
by Councillor A. Chiu
That the presentation by Ms. Michelle Tidball, Chair of the Markham
Public Library Board, regarding the Markham Village Library Expansion be
received.
CARRIED
11. MINUTES
– INFORMATION TECHNOLOGY
SUB-COMMITTEE – JUNE 21, 2005
(7.13 & 16.34)
Minutes
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That
the minutes of the Information Technology Sub-Committee meeting held on June
21, 2005 be received.
CARRIED
12. PURCHASE
OF SPONSORSHIPS - JOHN ALLAN
CAMERON TRIBUTE DINNER
–SEPTEMBER 11, 2005 (12.2.6)
Moved by
Councillor G. McKelvey
Seconded by
Councillor D. Horchik
That Council receive the information regarding the John Allan Cameron
Tribute Dinner being held at Le Parc on Sunday, September 11, 2005;
And
that those Members of Council wishing to attend may do so with all expenses to be
charged to the Councillors’ individual budgets.
CARRIED
13. PURCHASE
OF SPONSORSHIPS –ALONGSIDE
AFRICA GALA – OCTOBER 15, 2005
(12.2.6)
Report
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That
Council receive the invitation to participate in the Alongside Africa Gala on
October 15, 2005.
CARRIED
14. 065-S-05
CONTRACT AWARD FOR STREETLIGHT
MAINTENANCE 2005 – POWER STREAM
(5.19 & 7.12)
Report
Committee
expressed some concern with respect to the Affiliate Relationship Code
requirement and requested that the matter be referred to the next meeting of
General Committee to provide an opportunity for staff to meet with Power Stream
regarding the concerns expressed this date.
Moved by Deputy
Mayor F. Scarpitti
Seconded by
Mayor D. Cousens
That the staff report dated August 29, 2005 entitled “065-S-05 Contract
Award for Streetlight Maintenance 2005, Power Stream” be referred to the
September 12, 2005 meeting of General Committee;
And that staff be requested to arrange a meeting with representatives
of Power Stream to discuss concerns raised with respect to the Affiliate
Relationship Code.
CARRIED
15. UPDATE
ON COMMONWEALTH GAMES (3.8, 6.10)
Mr.
J. Livey, Chief Administrative Officer, advised that this matter has been
deferred, and suggested that it be considered at the In-Camera portion of the
Committee of the Whole meeting on Thursday, September 1, 2005.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Councillor K. Usman
That the matter regarding the Update on Commonwealth Games be deferred
and be considered at the In-Camera portion of the Committee of the Whole
meeting on Thursday, September 1, 2005.
CARRIED
16. AUGUST
19th STORM DEBRIEFING (3.0)
Mr. Peter
Loukes, Director, Operations & Asset Management, provided an update on
matters relating to the August 19th storm. Committee received details on Town locations
of severe damage; staff response; remedial work carried out; on-going
investigations of damage; preliminary estimates; and insurance claims. Members commended all staff who have been
involved in the aftermath of the storm.
Committee
discussed various issues, including the feasibility of applying to the Province
with respect to the Ontario Disaster Relief Assistance Program (ODRAP), which
may provide assistance where property has been damaged by natural
disasters. Further information on this
and other aspects of the storm will be presented at the Committee of the Whole
meeting on September 1, 2005.
Moved
by Deputy Mayor F. Scarpitti
Seconded
by Regional Councillor B. O’Donnell
That the update by the Director, Operations & Asset Management
regarding matters relating to the August 19th storm be received;
And that further information regarding the storm damage be presented at
the Committee of the Whole meeting on September 1,
2005;
And that appreciation be expressed to all staff in the Contact Centre,
Roads, Parks and Waterworks Departments who have been involved with the work
following the storm.
CARRIED
17. MINUTES – MARKHAM THEATRE BOARD:
APRIL 4, 2005, MAY 9, 2005, MAY 30, 2005, JUNE 27, 2005 (6.0)
April
4 May
9 May
30 June
27
Moved by
Councillor K. Usman
Seconded by
Councillor S. Daurio
That
the minutes of the Markham Theatre Board meetings held on April 4, 2005, May 9,
2005, May 30, 2005, June 27, 2005 be received.
CARRIED
18. MINUTES – CANADA DAY COMMITTEE:
JUNE 13, 2005, JUNE 20, 2005, JUNE 27, 2005 (3.5)
June
13 June
20 June
27
Moved by
Councillor K. Usman
Seconded by
Councillor S. Daurio
That
the minutes of the Canada
Day Committee meetings held on June
13, 2005, June 20, 2005 and June 27, 2005 be received.
CARRIED
19. MINUTES – VARLEY-McKAY ART FOUNDATION
OF MARKHAM: JUNE 27, 2005 (6.12)
Minutes
Moved by
Councillor K. Usman
Seconded by
Councillor S. Daurio
That
the minutes of the Varley-McKay Art Foundation of Markham meeting held on June
27, 2005 be received.
CARRIED
20. MINUTES – MARKHAM CONSERVATION COMMITTEE:
JUNE 23, 2005 (3.0)
Minutes
Committee
expressed concern regarding Item #5-a of the June 23, 2005 minutes of the
Markham Conservation Committee giving direction for the Chair of the Committee
to forward a letter to the Premier of Ontario relating to the construction of a
sewer pipe across 19th Avenue. It was
agreed that this action was beyond the mandate of this advisory committee, and
if the letter had been sent, a retraction letter would have to be prepared.
Moved by
Regional Councillor B. O’Donnell
Seconded by
Mayor D. Cousens
That the
minutes of the meeting of the Markham Conservation Committee, held on June 23,
2005, be received;
And that Item #5-a, entitled York/Durham Sewer System, giving direction
to the Chair of the Committee regarding correspondence relating to the construction
of a sewer pipe across 19th Avenue, be referred to the Town Clerk.
CARRIED
21. ANIMAL
CONTROL SERVICES –LETTERS
OF CONCERN FROM RESIDENTS
(2.8)
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That
the letters to the Mayor and Members of Council expressing concerns regarding
animal control services within York Region be received and referred to the Town
Clerk.
CARRIED
22. WILDLIFE
SERVICES –LETTERS
OF CONCERN FROM RESIDENTS
(2.8)
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That
the correspondence regarding the wildlife services portion of the Town’s animal
control contract from: Ms. Jinny Talbot; Mr. Richard Cohen; Mr. Eric Shapero;
and Mr. Josh Shapero, be received and referred to the Town Clerk.
CARRIED
23. RESOLUTION
FROM MARKHAM PUBLIC
LIBRARY BOARD REGARDING
MARKHAM
VILLAGE LIBRARY EXPANSION
(3.19 & 6.0)
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That the following motion passed at the
August 23, 2005 meeting of the Markham Public Library Board be received and
referred to the Commissioner of Community Services:
“RESOLVED THAT: we affirm the support we are going ahead with
Markham Village Library Expansion as planned in 2005 and urge Council to move
forward with this project.
AND THAT: a member of the Board bring the
urgent message in a presentation to Council at General Committee on Monday, August 29, 2005.”
CARRIED
24. TOWN
OF COBALT – RESOLUTION REGARDING
DRINKING WATER INSPECTION
REPORT (5.3)
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That the
letter dated May 10, 2005, from the Town of Cobalt detailing a resolution
carried by Council of the Town of Cobalt with respect to the operation of their
water facility and the regulation of water safety by the Ministry of
Environment be received.
CARRIED
25. REGION OF YORK – RESOLUTION REGARDING
WATER AND WASTEWATER CAPACITY AND
SERVICING ASSIGNMENT PROTOCOL (5.3)
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That the
letter and report dated June 24, 2005, from the Region of York detailing a
resolution carried by Regional Council with respect to the adoption of a Water
and Wastewater Capacity and Servicing Assignment Protocol be received.
CARRIED
26. REGION OF YORK – RESOLUTION REGARDING
QUALITY OF LIFE IN CANADIAN MUNICIPALITIES (3.0)
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That the letter
and report dated July 11, 2005, from the Region of York detailing a resolution
carried by Regional Council with respect to the adoption of recommendations
made by the Federation of Canadian Municipalities regarding the Quality of Life
in Canadian Municipalities be received.
CARRIED
27. EMAIL IN SUPPORT OF PESTICIDE BY-LAW
(3.0)
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That the email
dated June 29, 2005 from Ms. K. Connell in support the Town of Markham adopting
a pesticide by-law be received.
CARRIED
-------------------------------------------------------------
Moved by Councillor K. Usman
Seconded by Councillor J. Virgilio
That the Committee resolve In Camera to
discuss confidential property and legal matters. (2:20 p.m.)
CARRIED
Moved by Councillor K. Usman
Seconded by Councillor A. Chiu
That the Committee rise. (2:40 p.m.)
CARRIED
--------------------------------------------------------------
ADJOURNMENT
The General Committee adjourned at the hour
of 3:00 p.m.