THE FIFTH MEETING OF THE
INFORMATION TECHNOLOGY SUB-COMMITTEE
CANADA ROOM,
MINUTES
Attendance
Regional Councillor J. Jones
Councillor S. Daurio
Staff:
James Allen, Chief Information Officer
Nasir Kenea, Manager, Applications & GIS
Francis Poon, Manager, Client Delivery
Sugun Rao, Manager, Technology
Judy Kee, Committee Clerk
The Information Technology
Sub-Committee convened at the hour of
1. ONEYORK STEERING
COMMITTEE -
MINUTES –MAY 6 AND
Moved by Councillor S. Daurio
Seconded by Regional Councillor J. Jones
That the minutes of the OneYork Steering Committee meetings
held on May 6 and May 20, 2005 be received.
CARRIED
2. MOU FROM GIAVU INC.
Mr. Nasir Kenea, Manager, Applications & GIS, gave a presentation regarding a proposal from GIAVU Inc. to market zoning information through the internet. The purpose of which would be to provide interested parties the ability to conduct province-wide zoning and by-law searches. Some concerns were expressed with respect to the complexity of the zoning data; time involved in interpretation of the zoning by-laws, and possible risks that may be incurred relating to the Town data.
It was agreed that this was not a priority at this time, however, it was suggested that staff may wish to consider this as a priority in the future, as the availability of this type of information to developers and residents would be very helpful when making queries regarding land use designations within the Town of Markham.
Moved by Councillor S. Daurio
Seconded by Regional Councillor J. Jones
That the presentation by the Manager, Applications & GIS, regarding the proposal by GIAVU Inc. to market zoning information through the internet, be received;
And that the MOU submitted by GIAVU Inc. be received;
And that the MOU submitted by GIAVU, dated May 17, 2005, requesting access to electronic data sets (including zoning by-laws and municipal zoning maps) from the Town of Markham be refused.
CARRIED
3. VOICE MAIL CONSULTANT
RFI
Ms. Krishna Sookrit, Lead, Telephony & Desktop Integration, made a presentation relating to the inadequacy of the Town’s current voice mail system. She provided some background information on the system, and explained its many limitations, including storage/space capacity; its unreliability; software back-up time; its lack of voice mail ports, and maintenance.
Committee discussed various related matters, including: VOIP; faxback applications; and lack of integration with satellite locations’ telephone systems. It was suggested that staff contact the Region of York for comparative information.
After some discussion, Committee agreed that steps should be taken to investigate a replacement voice messaging system.
Moved by Councillor S. Daurio
Seconded by Regional Councillor J. Jones
That the presentation dated June 21, 2005 by the Lead, Telephony & Desktop Integration, entitled “Voice Mail Consultant – RFI”, be received;
And that staff be authorized to hire an independent Telecommunications Consultant to assist in the analysis process and procurement of a new Voice Messaging System;
And that the cost be funded from Account 400 998 5652, not to exceed $10,000.
CARRIED
4. IT EXTERNAL REVIEW
Mr. James Allen, Chief Information Officer, gave an update
on the External Review which was held on
Moved by Councillor S. Daurio
Seconded by Regional Councillor J. Jones
That the update by the Chief Information Officer regarding the External Review held on June 15, 2005, be received.
CARRIED
5. PROPOSED FUTURE MEETING
DATES
It was agreed that the following schedule of meetings be confirmed:
·
Meetings
in July or August – at call of Chair
·
Tuesday,
September 20
·
Tuesday,
October 18
·
Tuesday,
November 22
·
Meeting
in December – at call of Chair
Note: All meetings would be prior to Development
Services Committee at
ADJOURNMENT
The Information Technology Sub-Committee meeting adjourned
at the hour of