GENERAL
COMMITTEE
2005-01 -24
Meeting No. 2
Finance & Administrative Issues Transportation
Issues
Chair: Councillor
S. Daurio Chair:
Councillor K. Usman
Vice Chair,
Budget: Councillor D. Horchik
Vice Chair,
IT: Regional Councillor B.
O’Donnell
Attendance
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C. Conrad,
Town Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
S. Birrell,
Town Clerk
B. Cribbett,
Treasurer
D. McClean,
Fire Chief
P. Loukes,
Director, Operations & Asset
Management
S. Taylor,
Director, Strategic Services
A. Pozywiak,
Director, Strategic Initiatives
S. Bertoia,
General Manager, Construction
And Utilities
C. Marsales,
Manager, Waste Management
M. Urquhart,
Manager, Environmental
Leadership
B. Nanninga,
Executive Assistant to Mayor
and Council
J. Kee,
Committee Clerk
A. Brown,
Director of Engineering
A.
Mukherjee, Manager, Transportation/
Engineering
L. Mele,
Development Engineer
C. Raynor,
Committee Clerk
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The General Committee convened at the hour of
9:35 a.m. with Councillor S. Daurio in the Chair.
At 10:30 a.m. Councillor S. Daurio vacated
the Chair and Councillor K. Usman assumed the Chair.
DISCLOSURE OF INTEREST
None
declared.
1. PURCHASE
OF ONE (1) PUMPER FIRE APPARATUS (7.15)
Report
Moved by Councillor G. McKelvey
Seconded by Regional Councillor B. O’Donnell
That Council authorizes the Fire Chief and the Manager of Purchasing to
enter into a sales agreement with Safetek Emergency Vehicles, as the Canadian
sales distributor for Smeal Fire Apparatus Co. (Inc.), Nebraska U.S.A., for the
purchase of one (1) - Pumper Fire Apparatus for an amount not to exceed
$600,000 inclusive of import fees;
And that the funding for the pumper fire apparatus purchase be
up-fronted from the Life Cycle Replacement Reserve, account 86-2700-200;
And further that tax based funding be pre-approved and included in the
2006 capital budget to replenish the Life Cycle Replacement Reserve.
CARRIED
2. IDLE-FREE
ZONE AT CIVIC CENTRE AND FUNDING
REQUIREMENTS FOR ANTI-IDLING
CAMPAIGN (5.7) Presentation Report
Mr. Jean-Pierre Bombardier and Mr. Justin
Tse, Anti-Idling Technicians, made a presentation regarding the Town of Markham’s Idle-Free
Campaign 2005.
**Moved by Councillor J. Webster
Seconded by Councillor A. Chiu
That the presentation of Mr. Jean-Pierre Bombardier and Mr. Justin Tse,
Anti-Idling Technicians, regarding the Town of Markham’s Idle-Free Campaign
2005, be received.
CARRIED
Committee had
before it a staff report dated January 24, 2005 entitled: “Idle Free Zone at Civic Centre and Funding Requirements
for Anti-Idling Campaign. Members
suggested that staff consider including the Markham Theatre in this initiative,
and also, to make enquiries regarding school board participation, possibly
through the joint School Board/Police Liaison Committee.
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
That
the staff report entitled “Idle-Free Zone at Civic Centre and Funding
Requirements for Anti-Idling Campaign”, dated January 24, 2005, be received;
And
that Council authorize designation of the Markham Civic Centre as an idle-free
zone and that the following be undertaken, as described in this report:
- a letter announcing the Idle-Free Zone
and encouraging employees not to idle their vehicles be sent from the
Mayor and Chairman of the Environmental Issues Committee;
- five permanent metal signs be placed in
front of the Civic Centre;
- Markham Idle-Free key-tags and Idle-Free
windshield decals be distributed to staff on the idle-free day; and
- A 20 minute lunch hour presentation by
Natural Resource Canada officers and experts be arranged on idle-free municipal
initiatives.
And
that Town of Markham
Idle-Free brochures be printed
for distribution at libraries, GO Train stations and other locations within the
Town of Markham as part of the Idle-Free Campaign;
And
that the cost of these initiatives in the amount of $2500, be funded from the
reserve account 086-2700083 (Clean Air Initiatives);
And further that the Markham Theatre also be included in the idle-free
zone.
CARRIED
______________________________________________________________________________
** Amended
by Council at its meeting held on February 8, 2005 to add the following
paragraph:
"And further that all Community Centres and Libraries also be
included as Idle Free Zones."
3. FINANCIAL
INCENTIVES FOR AFFORDABLE HOUSING
REQUEST TO THE REGION OF YORK
FOR CHANGES
TO THE REGIONAL DEVELOPMENT
CHARGES BY-LAW
DEFINITION FOR AN APARTMENT
DWELLING (7.11 & 10.7) Report
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That
the staff report entitled “Financial Incentives for Affordable Housing – Request
to the Region of York for Changes to the Regional Development Charges By-law
Definition for an Apartment Dwelling” be received;
And
that Council request the Region of York to introduce a development charge
by-law definition for plexes and stacked and garden apartments, to charge such
units at the same rate as apartment units, consistent with Markham’s
definition, to demonstrate support for increasing the supply of rental and
affordable housing in Markham and the Region overall;
And
accordingly that Council request the Region of York to initiate changes to the
Regional Development Charges By-law definition of “apartment dwellings” to
include:
-
a dwelling unit
in a duplex, triplex or fourplex;
-
a residential
building, other than a hotel, containing more than four dwelling units
where
the residential units are connected by an interior corridor; and
-
a residential
building, other than a hotel, with a minimum of sixty units per net hectare and
a minimum floor space index of 0.75;
And
further that the Clerk be requested to forward a copy of this report to the
Region of York.
CARRIED
4. REPORT
ON DEVELOPING THE ANTI-IDLING BY-LAW
WITH THE GREATER TORONTO
AREA
CLEAN AIR PARTNERSHIP
(5.7) Report
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That
the staff report entitled “Report on Developing Anti-Idling By-law Development with
the Clean Air Partnership” dated January 10, 2005, be received;
And
that the Greater Toronto Area Clean Air Partnership be requested to select the
Town of Markham for participation in their Idle-Free Program 2005-2006;
And
that staff be directed to bring forward an anti-idling by-law and
implementation plan to Council for adoption no later than spring 2005;
And
that the two anti-idling technician’s positions be extended for an additional
three (3) months to assist with the delivery of this program and completion of
other anti-idling initiatives that are currently underway, at a cost of $8,000;
And
that an upset limit of $2,500 be set for promotional materials;
And
that the funding for promotion and salaries be funded from the reserve account
086-2700083 (Clean Air Initiatives).
CARRIED
5. PURCHASE
OF SPONSORSHIPS – YEE HONG DRAGON
BALL – SATURDAY, FEBRUARY 5, 2005
(12.2.6) Report
Moved
by Councillor A. Chiu
Seconded
by Councillor K. Usman
That Council
be polled and tickets be purchased for those wishing to attend the Yee Hong
Dragon Ball on Saturday, February 5, 2005 at
the Metro Toronto Convention Centre.
Tickets are $400.00 each and will be purchased as required not to exceed
$3000.00. Charges to account 840
8415840.
A silent
auction item will be provided on behalf of Council.
CARRIED
6. PURCHASE
OF SPONSORSHIPS – WINTER FROLIC
2005 - EVERGREEN HOSPICE GALA
– FRIDAY,
FEBRUARY 18, 2005
(12.2.6) Report
Moved
by Regional Councillor B. O’Donnell
Seconded
by Councillor A. Chiu
That
Council be polled and tickets to be purchased for those wishing to attend the
Evergreen Hospice Gala “Winter Frolic 2005” on Friday, February 18, 2005 at
Angus Glen Golf Club. Tickets are
$140.00 each and will be purchased as required not to exceed the Town’s maximum
contribution. Charges to account 840
8415840.
CARRIED
7. PURCHASE
OF SPONSORSHIPS – MIDNIGHT
AT THE OASIS
MARKHAM
STOUFFVILLE HOSPITAL
GALA
FRIDAY, APRIL 1, 2005 (12.2.6) Report
Committee requested the Executive Assistant to the Mayor and Council to
try to ensure that the Town of Markham is credited as an official
sponsor of both the Markham Stouffville Hospital Gala on April 1st and
the 8th Annual Legacy Run on April 24th. Failing credited recognition, the matter will
be re-considered at the February 14, 2005 General Committee meeting.
Moved
by Councillor K. Usman
Seconded
by Regional Councillor B. O’Donnell
That
Council purchase a Corporate Table of 10 for the Markham Stouffville Hospital
Gala “Midnight at the Oasis” on Friday, April 1, 2005 at Le
Parc. Charges of $3,500 to account 840
8415840.
CARRIED
8. PURCHASE
OF SPONSORSHIPS – 8TH ANNUAL LEGACY
5 KM RUN OR WALK – SUNDAY, APRIL 24, 2005 (12.2.6) Report
Committee requested the Executive Assistant to the Mayor and Council to
try to ensure that the Town of Markham is credited as an official
sponsor of both the Markham Stouffville Hospital Gala on April 1st and
the 8th Annual Legacy Run on April 24th. Failing credited recognition, the matter will
be re-considered at the February 14, 2005 General Committee meeting.
Moved
by Councillor J. Webster
Seconded
by Regional Councillor B. O’Donnell
That Council
sponsor the Legacy Run in the amount of $500.
Charge $500 to account 840 8415840.
CARRIED
9. FEDERATION OF CANADIAN MUNICIPALITIES
CONFERENCE
JUNE 3 – 6, 2005 – ST. JOHN’S,
NEWFOUNDLAND (13.12.4 & 11.12)
**Moved by
Councillor G. McKelvey
Seconded by
Councillor A. Chiu
That the information regarding FCM's 68th Annual
Conference and Municipal Expo, being held June 3-6, 2005 at the St. John’s
Convention Centre in St. John’s, Newfoundland, be received;
And that Council approve the attendance of four
members of Council, excluding the Mayor, at the Annual Conference and Municipal
Expo of the Federation of Canadian Municipalities, June 3-6, 2005, with
authorized expenses to be paid in accordance with Town Policy;
And that for 2006, four Members of Council who did not
previously attend an FCM Conference, in this term of Council, be permitted to
do so with authorized expenses to be paid in accordance with Town Policy;
And that for 2006, Members of Council who previously
attended an FCM Conference in this term of Council, be permitted to do so, with
authorized expenses to be paid in accordance with Town Policy, provided other
Members of Council do not want to attend;
And that despite this Policy, any Member of Council
who wishes to attend the FCM Conference may do so provided that all expenses
are charged to their individual budgets;
And also that if conferences are held where overnight
travel is not required, all Members of Council would be able to attend.
CARRIED
______________________________________________________________________________
** Amended
by Council at its meeting held on February 8, 2005 to refer this matter back to
staff.
10. REGIONAL ROAD ASSUMPTION CRITERIA
(5.10) Report
Mr. A. Brown, Director, Engineering provided
an overview of the Region’s criteria for assuming jurisdiction of local roads.
Staff noted that Council must approve the assumption before it can proceed. It
was also noted that streetscape requirements will be agreed before the
assumption takes place.
The Committee suggested that discussions take
place with the Region as to how to improve the integration of Regional roads
into the Town’s streetscapes. Staff advised that a report on the issue is being
developed and that it will be beneficial to raise it following the Region’s overall
streetscape study.
**Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That the criteria for assumption of roads by the Region of York be
endorsed by Council;
And that, in the event a road is transferred to the Region, the Region
and the Town develop an agreement to establish and maintain the appropriate
streetscape and urban design standards to reflect the Town’s objectives;
And that the transfer of any Regional roads to the local municipality
will be subject to appropriate consultation with local staff and approval by
local council;
And that Kees Schipper, Region of York Commissioner of Transportation
and Works be advised accordingly
And that, following completion
of the York Region Streetscape Study, staff schedule a workshop to address the
service and community issues associated with Regional roads and their
integration into the Town of Markham, such as road signage.
CARRIED
______________________________________________________________________________
** Amended
by Council at its meeting held on February 8, 2005 to withdraw this matter.
11. TRANSPORTATION
MANAGEMENT
ASSOCIATION CONSOLIDATION (5.12) Report 1 2
Mr. A. Brown, Director, Engineering, briefly summarized the proposed
consolidation of the 404/7 and Markham Centre Transport Management Associations
(TMA) into one body. Staff advised that Markham Centre stakeholders are in
favour of the proposed consolidation.
Moved by Councillor J. Virgilio
Seconded by Regional Councillor J. Heath
That the Markham Centre and 404/7 Transportation Management Association
initiatives be consolidated as one Transportation Management Association;
And that a separate and stand alone Transportation Management
Association be reconsidered in the future as the Markham Centre development
matures;
And that staff report back to Committee to seek Council approval for
the organizational and governance structure and business plan of the soon to be
incorporated Transportation Management Association.
CARRIED
12. REGION OF YORK
2005 AND 10 YEAR CAPITAL ROAD
PROGRAM (5.10, 13.4.3) Report 1
Mr. A. Brown, Director, Engineering, provided an overview of York
Region’s 2005 and 10 Year Capital Road Programs, including the financial
commitments. Mr. Brown noted that Markham sites have not yet been identified
for some projects but that staff will work with the Region to develop an
implementation plan. Staff will also discuss with the Region the merits of
widening sections of 16th Avenue and Warden Avenue from four (4) to
six (6) lanes.
There was discussion of the need to include the widening of Steeles
Avenue and the three (3) interblock crossings of Highway 404 in the Region’s
plans. It was agreed that further discussion of the matter may be necessary at
Council on February 8, 2005 but staff will include the projects in their
submission to the Region.
There was also discussion of the roads in proximity to the Box Grove
development. Staff advised that limitations on water allocation may delay the
development but that potential solutions are being considered.
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the staff report entitled “Region of York – 2005 and 10 Year
Capital Road Program” dated January 24, 2005 be received;
And that the Region of York be requested to incorporate into their 2006
and 10 Year Capital Road Programs, Markham’s requirements as noted in
Attachment “A” (attached to the original Council minutes kept on file in the
Clerk’s Office);
And that Mr. Keith Bray, Markham Board of Trade, Ms. A. Yip,
Scarborough/York Chinese Business Association, and Mr. K. Schipper,
Commissioner of Works, Region of York, be advised accordingly.
CARRIED
____________________________________________________________________________
Other matters
considered by General Committee on January 24, 2005:
13. THREE-STREAM
COLLECTION – PHASE II (5.1) Presentation
Mr. Peter Loukes, Director, Operations and
Asset Management, gave a presentation, entitled: “Three-Stream Collection,
Phase 2”, which gave details of the success of Phase 1 and the new green bin
system, York Region municipalities launch schedule; and the requirements for
Phase 2 implementation.
Appreciation was expressed to the Members of
the Three-Stream Project Team regarding
Phase 1, and it was suggested that staff consider
the continuation of a slightly expanded Committee which would guide the launch
of Phase 2. Some concern was expressed
regarding the current and proposed annual tonnage statistics presented this
date, and staff was requested to confirm these figures in the next report to
Committee.
Staff advised that discussions will continue
with the Region of York, and a detailed report will be presented to the
February 14 meeting of General Committee.
Moved
by Councillor G. McKelvey
Seconded
by Councillor A. Chiu
That
the presentation of the Director, Operations and Asset Management, regarding
Phase 2 of the Three-Stream Collection, be received.
CARRIED
14. STAFF
AWARDED CONTRACTS FOR THE PERIOD
FROM NOVEMBER 1 TO DECEMBER 31, 2004 (7.12) Report
Moved by
Councillor A. Chiu
Seconded by
Councillor K. Usman
That
the report dated January 24, 2005, entitled
“Staff Awarded Contracts for the Period from November 1 to December 31, 2004”, be received.
CARRIED
15. PURCHASE
OF SPONSORSHIPS – CANADIAN
FEDERATION OF INTERCULTURAL
FRIENDSHIP
FUNDRAISING DINNER – FEBRUARY
11, 2005
CRYSTAL FOUNTAIN BANQUET HALL
(12.2.6) Report
Committee
was advised that this event has been cancelled.
Moved
by Councillor K. Usman
Seconded
by Regional Councillor J. Heath
That the
request from Canadian Federation of Intercultural Friendship for participation
in their Fundraising Dinner on February 11, 2005 at the Crystal Fountain Banquet Hall be received as information, as the event has now been cancelled.
CARRIED
16. TOWN OF RICHMOND HILL
GREATER TORONTO TRANSIT
AUTHORITY -
SUPPORT FOR THE CREATION OF A
NEW PROVINCIAL AUTHORITY
AND MANDATE SUGGESTIONS FOR
THE PREMIER AND
MINISTER OF TRANSPORTATION
(13.4.2, 5.14)
Moved by Councillor D. Horchik
Seconded by Councillor G. McKelvey
That the letter dated November 25, 2004 from Mr. R. Prowse, Town Clerk,
Town of Richmond Hill, containing a resolution encouraging the Province of
Ontario to establish a Greater Toronto Transit Authority be received;
And that staff
prepare a report on the matter incorporating comments from York Region staff
and addressing the possibility of utilizing alternative fare programs, for
example “fare by distance”.
RECEIVE
17. YORK
REGION
ROAD SAFETY PROGRAM STATUS REPORT (13.4.2, 5.10)
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the letter dated November 19, 2004 from Mr. D. Kelly, Regional
Clerk, York Region, containing a status report on the Region’s Road Safety
Program be received.
CARRIED
18. YORK REGION
OFF-SITE IMPROVEMENTS – GO
RAIL STATIONS (13.4.2, 5.14.2)
Moved by Councillor A. Chiu
Seconded by Councillor G. McKelvey
That the letter dated November 23, 2004 from Mr. D. Kelly, Regional
Clerk, Region of York, containing a report considering means of improving
commuter connection to GO stations be received.
CARRIED
19. YORK REGION
TEMPORARY ROAD CLOSURE OF 16TH
AVENUE
BETWEEN NINTH LINE AND MARKHAM
BY-PASS
TOWN OF MARKHAM (13.4.2, 5.10)
That the letter dated December 17, 2004 from Mr. D. Kelly, Regional
Clerk, York Region, regarding a temporary closure of 16th Avenue
between Ninth Line and Markham By-Pass for either one week with normal hours of
work, or an extended weekend with work around the clock be received.
CARRIED
20. ONTARIO GOOD ROADS ASSOCIATION
REPORT OF THE 2005-2006
NOMINATING COMMITTEE (13.12.3)
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the letter dated December 24, 2004 from Ms. S. Richardson,
Executive Director, Ontario Good Roads Association (OGRA), listing nominees for
the OGRA Board of Directors in 2005-2006 be received.
CARRIED
21. TOWN
OF RICHMOND HILL
RESPONSE TO YORK REGION’S
DRAFT 2005 CAPITAL PROGRAM (ROADS) AND REGIONAL ROAD PRIORITIES IN RICHMOND
HILL (13.4.2, 5.10)
Moved by Councillor G. McKelvey
Seconded by Councillor A. Chiu
That the letter dated January 11, 2005 from Mr. R. Prowse, Town Clerk,
Town of Richmond Hill, containing a response to York Region’s Draft 2005
Capital Program (Roads) and Regional Road priorities in Richmond Hill be
received.
CARRIED
ADJOURNMENT
The General Committee adjourned
at the hour of 11:15 a.m.