GENERAL COMMITTEE
February 28, 2011
Meeting No. 7
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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John
Livey, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Andy
Taylor, Commissioner of Corporate Services
Gary Adamkowski, Acting Director, Asset Management
Peter Loukes, Director, Operations
Joel Lustig,
Treasurer
Bill
Snowball, Fire Chief
Eddy Wu, Waterworks, Manager Operations
& Maintenance
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at 9:07 AM with Mayor Frank Scarpitti in the
Chair; Councillor Alex Chiu Chaired Community Services related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. 2011 BUDGET (7.0)
Presentation Appendix A Appendix B
Regional Councillor Gord Landon, Budget Chair
thanked the Budget Committee members, staff and all Members of Council that
attended the budget meetings for their input during this process.
Mr. Joel Lustig, Treasurer delivered a
PowerPoint presentation regarding the 2011 Budget.
The Committee briefly discussed Salary Gapping/Personnel
Adjustments. The Committee inquired
about the Non-personnel expenditure gapping.
Staff advised that the recommendation is to establish a corporate non-personnel
gapping figure of $290,000 for specific areas such as travel expense, office
supplies, advertising and promotion and professional services. The Committee requested that staff e-mail
Members of Council the estimated cost for 2011 winter maintenance operation.
Moved by Councillor Alex Chiu
Seconded by Colin Campbell
That the minutes of February 14 and 15, 2011
Budget Committee be confirmed.
CARRIED
Moved by Regional Councillor Gord Landon
Seconded by Councillor Logan Kanapathi
1) That
the presentation by Joel Lustig, Treasurer, entitled “2011 Budget” be received;
and,
2) That General Committee receive the 2011
Operating Budgets totalling $164,637,871 which results in a net tax rate
increase of 0%; and,
3) That
General Committee receive the 2011 Capital
Budget totalling $73,116,200; and,
4) That General Committee receive the 2011 Planning & Design Budget totalling
$6,964,473; and,
5) That
General Committee receive the 2011 Engineering Budget totalling $6,081,694; and,
6) That General Committee receive the 2011
Building Standards Budget totalling $7,422,520; and further,
7) That the above budgets be presented at
the Public Input Information meeting on February 28th, 2011 at 5:00 pm in the
Council Chamber.
CARRIED
2. MINUTES
OF THE FEBRUARY 14, 2011
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Deputy Mayor Jack Heath
1)
That the Minutes of the
February 14, 2011 General Committee be confirmed
CARRIED
3. MINUTES
OF THE JANUARY 19, 2011
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Deputy Mayor Jack Heath
1) That the Minutes of the
January 19, 2011 Animal Care Committee be received for information purposes.
CARRIED
4. MINUTES OF THE FEBRUARY 7, 2011
BUDGET SUB-COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Deputy Mayor Jack Heath
1) That the Minutes of the February 7,
2011 Budget Sub-Committee be received for information purposes.
CARRIED
5. MINUTES
OF THE JANUARY 25, 2011
THE FRIENDS OF THE MARKHAM
MUSEUM
FOUNDATION BOARD (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Deputy Mayor Jack Heath
1) That the Minutes of the January 25,
2011 The Friends of the Markham Museum Foundation Board be received for
information purposes.
CARRIED
6. MINUTES
OF THE JANUARY 24, 2011
VARLEY MCKAY ART FOUNDATION OF
MARKHAM (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Deputy Mayor Jack Heath
1) That the Minutes of the January 24,
2011 Varley McKay Art Foundation of Markham be received for information
purposes.
CARRIED
7. APPOINTMENTS TO ADVISORY No
Attachment
BOARDS/COMMITTEES (16.24)
Moved
by Councillor Alex Chiu
Seconded
by Deputy Mayor Jack Heath
1) That
Councillor Carolina Moretti be appointed to the Friends of the Markham Museum
Board with a term ending November 30, 2014.
CARRIED
8. APPOINTMENT OF MEMBERS TO THE
BOARD OF MANAGEMENT OF THE MAIN STREET
MARKHAM BUSINESS IMPROVEMENT
AREA (BIA) (16.24)
The
Committee suggested that the two local Ward Councillors be appointed to the
Main Street Markham Business Improvement Area (BIA).
Moved by
Councillor Don Hamilton
Seconded
by Councillor Howard Shore
1) That Council appoint Paul Cicchini,
Roger Clements, Daniel Gauthier, Vic Hartman, Tracy Kaitabanis, Diane
Kobelansky, Terrence Pochmurski and Behzad Safati as Directors of the Board of
Management for the Main Street Markham Business Improvement Area for a term to
expire November 30, 2014; and,
2) That Council appoint Councillor Carolina Moretti and Councillor Colin Campbell
as Directors of the Board of Management for the Main Street Markham Business
Improvement Area for a term to expire November 30, 2014.
CARRIED
9. 2010
INVESTMENT PERFORMANCE REVIEW (7.0)
Report Exhibits
1-6
Moved by Councillor Alex Chiu
Seconded by Deputy Mayor Jack Heath
1) That the report dated January 25, 2011 entitled “2010
Investment Performance Review” be received; and,
2) That the Town’s Investment Interest Allocation Policy be
updated to reflect that the Town’s average bond market rate of return be
allocated to the Town’s Trust Funds; and further,
3) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
10. STAFF
AWARDED CONTRACTS
FOR THE MONTH OF JANUARY 2011
(7.12)
Report
There was brief discussion regarding the
possibility of installing of a prefabricated building (similar to the one at
the Rugby Club) versus a permanent structure for the Fairtree Community Park
Washroom Building.
Moved by Councillor Alex Chiu
Seconded by Deputy Mayor Jack Heath
1) That the report entitled “Staff Awarded Contracts for the
Month of January 2011”
be
received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this
resolution.
CARRIED
11. DELEGATION OF AUTHORITY FOR
PROTECTION OF INTELLECTUAL PROPERTY (12.0)
Report
Mr. John Livey, Chief Administrative Officer briefly summarized the
details outlined in the report.
The Committee suggested that staff
provide status reports to General Committee on this matter.
Moved by Councillor Alex Chiu
Seconded by Regional Councillor
Jim Jones
1) That the Chief Administrative Officer be delegated authority
to approve and (in consultation with the Town Solicitor) apply for trade-mark,
official mark, copyright, domain name or similar registration (as applicable)
in respect of any corporate identifiers, words, tag lines, designs or other
marks used in connection with the Town of Markham’s operations, services,
programs, projects, publications, website, or other initiatives (collectively “Corporate
Identifiers”); and,
2) That Chief Administrative Officer report back to General
Committee on the use of delegated authority; and further,
3) That the Chief Administrative Officer,
or designate, be authorized and directed to do all things necessary to give
effect to this resolution, including, without limitation, the execution of
application forms or other applicable documentation.
CARRIED
12. SPRING AND YEAR-ROUND LOAD
RESTRICTIONS FOR THE TOWN OF
MARKHAM’S ROAD NETWORK (5.0)
Report Appendix
A & B
Moved by Regional
Councillor Gord Landon
Seconded by Councillor
Howard Shore
1) That the report
titled ‘Spring and year round load restrictions for the Town of Markham’s road
network’ be received; and,
2) That the gross
weight of commercial vehicles be restricted to 5 tonnes per axle on all public
highways under the jurisdiction of the Town of Markham, from March 1, 2011 to
April 30, 2011, according to the attached by-law “Appendix A ”; and,
3) That should adverse
spring thaw conditions be encountered due to a harsh winter, at the discretion
of the Director of Operations, the load restrictions be extended up to May 31,
2011 (up to four weeks); and,
4) That the gross
vehicle weight of commercial vehicles be restricted to 5 tonnes per axle for
the hard surfaced Town roads listed in Appendix ‘B’, from March 1, 2011 to
February 28, 2012, according to the attached by-law “Appendix B”; and,
5) That according to
the Highway Traffic Act Sec. 122(4) the restrictions would exempt vehicles
operated by or on behalf of the municipality and school busses; and,
6) That the Director of
Operations be authorized to grant exemptions to the By-law to permit heavy
vehicular loads, at his discretion; and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
13. 2010 QUALITY MANAGEMENT SYSTEM
MANAGEMENT REVIEW OUTCOMES (5.3)
Report Attachment
A Attachment
B Attachment
C Attachment
D
There was discussion
with respect to having water fountains functional in Markham's local parks.
Moved by Regional
Councillor Jim Jones
Seconded by Deputy
Mayor Jack Heath
1) That the report entitled “2010 Quality Management System
Management Review Outcomes” be received; and,
2) That Council, as the Owner of the Town’s drinking water
system, acknowledge and support the outcomes and action items identified from
the 2010 Management Review; and,
3) That Council, as the Owner of the Town’s drinking water
system, acknowledge and endorse the revisions make to the Town’s QMS
documentation as the result of the annual document review as outlined in
Attachments “C” & “D”; and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
14. CELEBRATION OF MARKHAM'S
IRISH HERITAGE (3.5)
Councillor Colin Campbell requested that recognition
of Irish Heritage be supported as a Town event.
He advised that he has been successful in obtaining some donations to
fund this year's the event. There was
brief discussion related to funding sources for any potential shortfall.
Councillor Campbell advised Members of
Council that invitations will be sent out to them and that the event is taking
place on March 16, 2011 from 2:00 PM to 4:00 PM at the Town of Markham Civic
Centre in the Great Hall area.
Moved
by Councillor Colin Campbell
Seconded
by Councillor Valerie Burke
1) Whereas Markham Council is dedicated to embracing, promoting
and celebrating the heritage and diversity of Markham, be it resolved; and,
2) That Markham Council endorse and support an annual event
celebrating Markham's Irish heritage and the contribution of the Irish
community to Markham's growth and success.
CARRIED
15. MAPS (16.0)
Deputy Mayor Jack Heath invited all Members
of Council to his office to view a map that will assist in understanding some
of the issues/concerns related to projects that he is working on.
16. IN-CAMERA MATTERS (8.2)
Moved by Regional
Councillor Gord Landon
Seconded by
Regional Councillor Jim Jones
That, in
accordance with Section 239 (2) (a) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matters (10:03 AM):
1) The security of the
property of the municipality or local board.
CARRIED
Moved by Deputy
Mayor Jack Heath
Seconded by
Regional Councillor Joe Li
That the Committee rise from the
in-camera session (10:07 AM)
CARRIED
ADJOURNMENT
The General
Committee meeting adjourned at 10:12 AM.