GENERAL COMMITTEE
September 23, 2013
Meeting No. 19
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
|
Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, City Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Trinela
Cane, Commissioner of Corporate Services
Joel Lustig,
Treasurer
Bill
Snowball, Fire Chief
Andrea Tang,
Manager, Financial Planning
Mary Creighton,
Director of Recreation
Alida
Tari, Council/Committee Coordinator
|
|
The General Committee convened at the hour of 12:11p.m. with Regional
Councillor Gord Landon in the Chair.
Mayor Frank Scarpitti assumed the Chair at 12:40 p.m. Councillor Howard
Shore Chaired Community Services related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. MINUTES OF THE SEPTEMBER 16, 2013
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the
Minutes of the September 16, 2013 General Committee be confirmed.
CARRIED
2. MINUTES OF THE JUNE 20, 2013
BOARD OF MANAGEMENT
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)
Minutes
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the June 20, 2013
Board of Management Markham Village Business Improvement Area Committee be
received for information purposes.
CARRIED
3. MINUTES OF THE JUNE 24, 2013
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the June 24, 2013
Canada Day Committee be received for information purposes.
CARRIED
4. MINUTES OF THE JUNE 20, 2013
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the June 20, 2013
Environmental Advisory Committee be received for information purposes.
CARRIED
5. MINUTES OF THE JUNE 25, 2013
PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the June 25, 2013
Public Library Board be received for information purposes.
CARRIED
6. MINUTES OF THE MAY 28, 2013
SANTA CLAUS PARADE COMMITTEE (16.0)
Minutes
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the May 28, 2013
Santa Claus Parade Committee be received for information purposes.
CARRIED
7. STAFF AWARDED CONTRACTS FOR THE
MONTHS OF JUNE, JULY AND AUGUST 2013 (7.12)
Report
There was brief
discussion regarding the following:
·
19-T-13
Painting at Thornhill Community Centre and Various Building City-Wide
·
184-T-13
Highway 48 Parkland (relocation of 9040 Markham Rd.)
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Colin Cambell
1) That the report entitled “Staff
Awarded Contracts for the Months of June, July and August be received;
2) That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
CARRIED
8. AWARD OF PROPOSAL 151-R-13 ELECTRICAL
SERVICES FOR CITY FACILITIES (7.12)
Report
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the report entitled “Award of Proposal 151-R-13
Electrical Services for City Facilities” be received; and,
2) That the contract for Electrical Services for City
Facilities be awarded to the highest ranked and lowest priced bidder,
Kudlak-Baird (1982) Ltd., beginning October 1, 2013 in the estimated annual
amount of $271,750.08 inclusive of HST with prices fixed for a period of four
(4) years totaling $1,087,000.32 inclusive of HST; and,
3) That the award be funded from the various City Departments
Operating and Capital budget accounts on an as required basis; and,
4) That this report be tabled at the September 24th,
2013 Council Meeting; and,
5) That the award amounts in 2014 to 2017 be subject to Council
approval of the respective year’s operating budgets and that the award amounts
be amended to reflect changes (e.g. growth from new facilities) to the various
user budget accounts as approved by Council during the annual budget process;
and,
6) That the 2014 operating budget be adjusted accordingly to
reflect the 2% rate reduction in comparison to the previous contract; and
further,
7) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
9. CONTRACT EXTENSION (303-R-09) FOR
GENERAL INSURANCE AND RISK
MANAGEMENT PROGRAM (7.12)
Report
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the report “Contract Extension (303-R-09) for General
Insurance and Risk Management Program” be received; and,
2) That contract 303-R-09 for General Insurance and Risk
Management Program be extended for a further one-year term from January 1, 2014
to January 1, 2015 to Jardine Lloyd Thompson for a maximum amount of $1,225,000
(inclusive of PST, premium changes, asset growth, and inflation in property
values); and,
3) That the Treasurer be authorized to extend the contract for
General Insurance and Risk Management Program for three further one year
periods (2015 to 2017) provided that it is in the best interest of the City and
the premium increase per year does not exceed 5% of the cost of the previous years' insurance program, exclusive
of annual coverage changes and asset growth related changes to the property and
automotive portfolios; and,
4) That the Treasurer be further authorized to approve all
annual coverage changes, asset growth related changes to the property and
automotive portfolios (2015 to 2017); and,
5) That in accordance with Purchasing By-Law 2004-341, Part II,
Section 7 (1)(c), Non-Competitive Procurement, whereby “When the extension of
an existing contract would prove more cost-effective and beneficial”, the
tendering process be waived; and,
6) That this award be funded from 2014 Operating Account
840-8465555 Insurance Premium as shown in the financial consideration section,
subject to Council approval of the 2014 operating budget; and further,
7) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
10. DELEGATION OF AUTHORITY TO
CHIEF ADMINISTRATIVE OFFICER
DURING THE ANNUAL SUMMER
RECESS AS PER BY-LAW 4-2000 (7.0)
Report
Moved by Councillor
Logan Kanapathi
Seconded by Deputy
Mayor Jack Heath
1) That the report entitled
“Delegation of Authority to Chief Administrative Officer during the annual
summer recess as per By-law 4-2000” be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
11. 2013 JULY YEAR-TO-DATE REVIEW OF
OPERATIONS AND YEAR END PROJECTION (7.4)
Presentation Report Appendices
1-12
Andrea Tang, Manager,
Financial Planning delivered a PowerPoint presentation regarding the 2013 July
Year-to-Date (YTD) review of Operations and Year-End projections.
The Committee
discussed the following:
·
Funding
deficit relative to winter operations
·
Challenges
with snow removal in laneways
·
Streetlight
hydro pricing
·
Planning
reserves and revenues lower than anticipated for 2013
·
Challenges
relative to lower recreation revenues and efforts underway to assist in raising
those revenues
·
Consideration
to include forestry as part of the Life Cycle reserves
Moved by Mayor Frank
Scarpitti
Seconded by Councillor
Logan Kanapathi
1) That
the presentation by Ms. Andrea Tang, Manager, Financial Planning entitled “2013
July Year-To-Date (YTD) Review of Operations and Year- End Projection, be received;
and,
2) That the report dated September 23, 2013 entitled “2013 July
Year-To-Date Review of Operations and Year End
Projection” be received.
CARRIED
12. FLATO MARKHAM THEATRE STRATEGIC
UPDATE AND KEY INITIATIVES (6.5)
Report Appendix
A Appendix
B
Moved by Councillor Alan Ho
Seconded by Mayor Frank Scarpitti
This item has been deferred to the October 7, 2013 General Committee
meeting.
1) That the presentation by Mr. John
Tidball, Chair, Flato Markham Theatre Advisory Board and Ms. Karen Toon,
Member, Flato Markham Theatre Advisory Board entitled “Flato Markham Theatre
Strategic Update and Key Initiatives,” be received.
2) That the report titled Flato Markham Theatre (FMT) Strategic Update and Key Initiatives be
received; and further,
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
13. APPOINTMENT OF MEMBERS TO THE
MAYOR’S YOUTH TASK FORCE FOR THE
PERIOD OF SEPTEMBER 1, 2013 TO JUNE 30, 2014 (16.24)
Report
Moved by Councillor Valerie Burke
Seconded by Regional Councillor Gord Landon
1) That the Report Appointment of Members to the Mayor’s Youth
Task Force for the period of September 1, 2013 to June 30, 2014 be received;
and,
2) That the following Appointments of Members to the Mayor’s
Youth Task Force be confirmed for the term September 1, 2013 to June 30, 2014;
Name
|
Ward
|
School
|
Grade
|
Tiffany Chan, Co – Chair
|
5
|
Unionville H.S.
|
12
|
Amanda Whyte, Co-Chair
|
5
|
Unionville H.S.
|
12
|
Joeffre Braga
|
5
|
St. Brother Andre
|
11
|
Nirushi Mohan
|
7
|
Markham District H.S.
|
11
|
Ronaz Remtulla
|
3
|
Unionville H.S.
|
12
|
Tina Zhong
|
5
|
Thornhill
Secondary School
|
11
|
Crystal Chen
|
2
|
Thornhill
Secondary School
|
10
|
Annie Sun
|
4
|
Pierre Elliott Trudeau
|
12
|
Jeffrey Li
|
3
|
Markville
Secondary School
|
11
|
Sean Pereira
|
1
|
St. Roberts
Catholic H.S.
|
10
|
Jennifer Cheng
|
7
|
Markham District H.S.
|
11
|
Michelle Lu
|
4
|
Markham District H.S.
|
11
|
Nandini Shah
|
4
|
Bur Oak
Secondary School
|
11
|
Ashley Lam
|
6
|
Markham District H.S.
|
12
|
Loreta Chan
|
3
|
Markville
Secondary School
|
10
|
Pai Liu
|
4
|
Bur Oak Secondary
School
|
12
|
Yu Xin Shi
|
8
|
Milliken Mills H.S.
|
11
|
Henry He
|
3
|
Marc Garneau CI
|
11
|
Justin Jen
|
4
|
St. Augustine
|
9
|
Clive Ngan
|
4
|
Pierre Elliot Trudeau
|
12
|
Arjun Bali
|
6
|
Bayview
Secondary School
|
12
|
Joyce Chan
|
5
|
Unionville High School
|
9
|
Scott Zhang
|
6
|
Unionville High School
|
10
|
Gary Li
|
4
|
Pierre Elliot Trudeau
|
11
|
Monica Xu
|
4
|
Bayview
Secondary School
|
10;
and further,
|
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
14. STRATEGIC PLANNING FOR
VARLEY ART GALLERY (6.12)
Report
Moved by Councillor Valerie Burke
Seconded by Regional Councillor Gord Landon
1) That the report entitled Strategic Planning for Varley Art
Gallery be received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
15. DARREN HILL TRAIL PROPOSED
PARKING PROHIBITION (2.17)
Report Attachment
A Attachment
B
Moved by Councillor Valerie Burke
Seconded by Regional Councillor Gord Landon
1) That the staff report entitled “Darren
Hill Trail Proposed Parking Prohibition”,
be received; and,
2) That Schedule “C” of Parking By-law
2005-188, be amended by prohibiting parking anytime on the east & north
sides of Darren Hill Trail, between the property line of #37 and #35 Darren
Hill Trail and the property line between #35 and #21 Darren Hill Trail; and,
3) That Schedule “C” of Parking By-law
2005-188, be amended by prohibiting parking anytime on the south & west
sides of Darren Hill Trail between the property line of #22 and #24 Darren Hill
Trail and the property line between #18 Darren Hill Trail and the rear property line of #1396 Castlemore
Avenue; and,
4) That the Operations Department
be directed to install and maintain the appropriate regulatory signs at the subject locations; and,
5) That the cost of materials and installation for the regulatory signs be funded from capital
project # 11305 (Traffic Operational Improvements) in the amount of
approximately $500; and,
6) That the Parking Control Department be directed to enforce the
parking prohibition upon approval of the By-law amendment and installation of
the regulatory signs; and further,
7) That staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
16. ACQUISITION OF AN ARTICULATED
AERIAL LADDER DEVICE (7.16)
Report Attachment
A
Bill
Snowball, Fire Chief presented the Committee with photographs of the
articulated aerial ladder device.
Moved by
Councillor Colin Campbell
Seconded by
Mayor Frank Scarpitti
1) That the report entitled “Acquisition of an Articulated Aerial
Ladder Device” be received; and,
2) That the approved funding for the Capital Project - 13403
New Fleet Vehicles Fire be increased by $305,300, inclusive of HST, to reflect
current market price for an articulated aerial ladder device; and,
3) That the increase in the budget in the amount of $305,300 be
100% funded from Development Charges in accordance with the original budget
request; and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
17. FEDERAL FUNDING ANNOUNCEMENT
(7.0)
Councillor Howard Shore advised the
Committee that Federal Finance Minister Jim Flaherty announced that his
government will put up funding to assist in the building of a subway in
Scarborough and stated concerns that necessary funding is not being received by
York Regional municipalities to advance their transportation issues.
It was suggested that Andy Taylor, Chief
Administrative Officer investigate the specifics of the announcement.
18. IN-CAMERA MATTERS (16.0, 8.6, 11.0 &
6.0)
Moved by Deputy
Mayor Jack Heath
Seconded by
Councillor Colin Campbell
That, in accordance
with Section 239 (2) of the Municipal
Act, General Committee resolve into an in-camera/restricted session to
discuss the following confidential matters (1:50 p.m.):
(1) GENERAL
COMMITTEE IN-CAMERA MINUTES
- September 16, 2013
[Section
239 (2) (a) (b) (c) (d) (e) (f)]
(2) A
PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR
LOCAL BOARD (WARD 8)
[Section 239 (2) (c)]
(3) LABOUR RELATIONS OR EMPLOYEE
NEGOTIATIONS
(CUPE INSIDE & OUTSIDE COLLECTIVE BARGAINING)
[Section
239 (2) (d)] (restricted)
(4) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE
INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL
BOARD EMPLOYEES
AND
ADVICE THAT IS SUBJECT
TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING
COMMUNICATIONS NECESSARY FOR THAT PURPOSE
[Section
239 (2) (b) (f)] (restricted)
CARRIED
Moved by Regional Councillor Gord Landon
Seconded by Councillor Colin Campbell
That the General Committee rise from the in-camera and restricted
session (4:52 p.m.)
CARRIED
ADJOURNMENT
Moved by Councillor Alan Ho
Seconded by Councillor Howard
Shore
That the General Committee meeting adjourn at 4:52 p.m.
CARRIED