General Committee
May 7, 2018
Meeting
Number 8
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
|
Councillor
Alex Chiu
|
Andy
Taylor, Chief Administrative Officer
Arvin Prasad, Commissioner of Development
Services
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community
& Fire Services
Catherine
Conrad, City Solicitor and Acting Director of Human Resources
Brian
Lee, Director of Engineering
Joel
Lustig, Treasurer
Mary Creighton, Director of Recreation
Services
Chris Alexander,
Acting Manager of By-law & Regulatory Services
Bryan Frois, Chief of
Staff
Josh
Machesney, Acting Council/Committee Coordinator
|
The General Committee meeting convened at the hour of 9:02 AM with Deputy
Mayor Jack Heath in the Chair; Councillor Alan Ho Chaired Community Services
related items.
General Committee recessed at 11:00 AM and reconvened at 11:10 AM
General Committee recessed at 12:15 PM and reconvened at 1:00 PM.
Disclosure of
Pecuniary Interest
None disclosed.
Andy Taylor,
Chief Administrative Officer, took a moment to welcome and introduce the new
Commissioner of Development Services, Arvin Prasad.
Mr. Prasad
introduced himself to General Committee and thanked Mr. Taylor for the
introduction.
Regional
Councillor Jim Jones welcomed Mr. Prasad on behalf of Members of Council as the
Chair of the Development Services Committee.
1. MINUTES
OF THE APRIL 23, 2018
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by
Councillor Alan Ho
1) That
the minutes of the April 23, 2018 General Committee meeting be confirmed.
Carried
2. INTEGRATED LEISURE MASTER PLAN
OVERVIEW AND UPDATE (6.0)
Presentation Report
Brenda Librecz,
Commissioner of Community & Fire Services addressed the Committee and
provided introductory remarks relative to the Integrated Leisure Master Plan (ILMP).
Debbie Walker, Director
of Strategy and Innovation, Markham Public Library introduced the consultant
Steve Langlois, Principle Planner, Montieth Brown Planning Consultants.
Steve Langlois
delivered a PowerPoint presentation on the ILMP. He provided an overview and
update of:
·
The City’s
facility needs
·
Work
completed to date
·
Key
accomplishments from the 2010 ILMP
·
Key themes
for ILMP Update
·
Next steps
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Don Hamilton
1) That the Report entitled Integrated
Leisure Master Plan Overview and Update be received for information; and,
2) That the Presentation by Mr. Steve Langlois, Principal
Planner, Monteith Brown Planning Consultants, entitled Integrated Leisure Master Plan Overview and Update be received for
information; and further,
3) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
3. YORK
REGION COMMUNICATION (13.4)
Moved
by Councillor Karen Rea
Seconded
by Councillor Valerie Burke
1) That
the following communication dated April 20, 2018 from York Region be received
for information purposes:
a) York
Region Official Plan Monitoring Report
b) 2017
Development Charge Reserve Fund Statement
c) Development
Activity Summary 2017
d) Partnering
with University of Toronto and Other Agencies to Prepare for the Future of
Transportation in the Region
e) Transportation
Services Capital Infrastructure Status Update
f) 2018
Speed Limit Revisions
g) Ontario’s
Action Plan for Seniors – Update and Implication for Long-Term Care
h) 2017
Greening Strategy Achievements
i) Vector-Borne
Disease Program 2017/2018 Annual Update
j) 2017
Paramedic Response Time Performance Results
k) 2018
Property Tax Rates
l) 2018
Property Tax Ratios
Carried
4. YORK
REGION COMMUNICATION (13.4)
Communication
Moved
by Councillor Karen Rea
Seconded
by Councillor Valerie Burke
1) That the communication dated April 24, 2018 from
York Region regarding “York Region Seniors Strategy Update,” be received for
information purposes:
Carried
5. MINUTES
OF THE FEBRUARY 21, 2018
AND MARCH 26, 2018 ADVISORY
COMMITTEE ON ACCESSIBILITY (16.0)
February March
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the February 21, 2018 and March 26, 2018 Advisory Committee on
Accessibility meeting be received for information purposes.
Carried
6. MINUTES
OF THE MARCH 21, 2018
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the March 21, 2018 Animal Care Committee meeting be received for
information purposes.
Carried
7. MINUTES
OF THE MARCH 19, 2018
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the March 19, 2018 Canada Day Committee meeting be received for
information purposes.
Carried
8. MINUTES
OF THE MARCH 22, 2018
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the March 22, 2018 Markham Environmental Advisory Committee meeting
be received for information purposes.
Carried
9. MINUTES
OF THE OCTOBER 18, 2017
GERMAN MILLS MEADOW & NATURAL HABITAT
LIAISON COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the October 18, 2017 German Mills Meadow & Natural Habitat
Liaison Committee meeting be received for information purposes.
Carried
10. MINUTES
OF THE JANUARY 25, 2018
HEINTZMAN HOUSE BOARD (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the January 25, 2018 Heintzman House Board meeting be received
for information purposes.
Carried
11. MINUTES
OF THE MARCH 8, 2018
BOARD OF MANAGEMENT
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the March 8, 2018 Board of Management Markham Village Business
Improvement Area Committee meeting be received for information purposes.
Carried
12. MINUTES
OF THE MARCH 26, 2018
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the March 26, 2018 Markham Public Library Board meeting be
received for information purposes.
Carried
13. MINUTES
OF THE JANUARY 18, 2018
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the January 18, 2018 Public Realm Advisory Committee meeting be
received for information purposes.
Carried
14. MINUTES
OF THE MARCH 5, 2018
RACE RELATIONS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the March 5, 2018 Race Relations Committee meeting be received
for information purposes.
Carried
15. MINUTES
OF THE FEBRUARY 7, 2018
SENIORS HALL OF FAME
AWARDS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That
the minutes of the February 7, 2018 Seniors Hall of Fame Awards Committee meeting
be received for information purposes.
Carried
16. AWARD OF CONSTRUCTION
TENDER 056-T-17 WEST THORNHILL
- PHASE 2C STORM SEWER AND
WATERMAIN REPLACEMENT (7.12)
Report Attachment
A Attachment
B
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That the report entitled “Award of Construction Tender 056-T-17
West Thornhill – Phase 2C Storm Sewer and Watermain Replacement” be received; and,
2) That the contract for Tender 056-T-17 West Thornhill – Phase
2C Storm Sewer and Watermain Replacement be awarded to the lowest priced
Bidder, Lancorp Construction Co Ltd. in the amount of $10,019,719.64, inclusive
of HST; and,
3) That a 10% contingency in the amount of $1,001,971.96
inclusive of HST, be established to cover any additional construction costs and
that authorization to approve expenditures of this contingency amount up to the
specified limit be in accordance with the Expenditure Control Policy; and,
4) That the construction award in the amount of $11,021,691.60
($10,019,719.64 + $1,001,971.96) be funded from the following capital projects:
(a) 058-6150-18279-005 “West
Thornhill Flood Control Implementation - Phase 2C Construction”; and
(b) 053-5350-18292-005 “Cast
Iron Watermain Replacement – West Thornhill Phase 2C” as outlined under the
financial considerations section in this report; and,
5) That the remaining funds in project #18279 “West Thornhill Flood Control Implementation - Phase 2C
Construction” in the
amount $4,179,536.50 will not be required from the Stormwater Fee Reserve and
the budget remaining in project #18292 “Cast Iron
Watermain Replacement – West Thornhill Phase 2C” in the amount of $146,706.90
will be returned to the original funding source; and,
6) That a 5-year moratorium be placed on
any major servicing and utility installation along restored areas including
Meadowview Avenue (from Willowdale Blvd to Jewell St), Woodward Avenue (from
Laneway to Dudley Ave), Highland Park Blvd (from Laneway to Willowdale Blvd),
Jewell Street (from Steeles Ave E to Meadowview Ave), and Willowdale Blvd (from
Highland Park Blvd to Meadowview Ave); and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
17. AWARD OF RFP 278-R-17 CONSULTING
ENGINEERING SERVICES FOR CAST IRON
WATERMAIN AND SANITARY SEWER
UPGRADES DESIGN (7.12)
Report Attachment
Councillor Rea pointed a correction in the report. On
page 2 of the report, the report should read “…re-servicing of 9 lots of Sir
Lancelot Dr.”
Moved by Councillor Karen Rea
Seconded by Regional Councillor Nirmala Armstrong
1) That the report entitled “Award of RFP
278-R-17 Consulting Engineering Services for Cast Iron Watermain and Sanitary
Sewer Upgrades Design” be received; and,
2) That the contract for RFP 278-R-17
Consulting Engineering Services for Cast Iron Watermain and Sanitary Sewer
Upgrades Design be awarded to the highest ranked, third lowest priced Bidder,
R.V. Anderson Associates Limited, in the amount of $411,782.02, inclusive of
HST; and,
3) That a 10% contingency in the amount of
$41,782.02 inclusive of HST, be established to cover any additional
construction costs and that authorization to approve expenditures of this
contingency amount up to the specified limit be in accordance with the
Expenditure Control Policy; and,
4) That the Consulting Engineering
Services award in the amount of $452,960.22 ($411,782.02 + $41,782.20) as
outlined under the financial considerations section of this report be funded
from the capital project 053-6150-17226-005 “Watermain Construction - Design”;
and, AND THAT the remaining budget of $9,699.78 in capital project
053-6150-17226-005 “Watermain Construction - Design” will be returned to the
original funding source; and,
5) That Contract administration services
be awarded to R.V. Anderson Associates Limited in the amount of $347,366.51
inclusive of 10% contingency and HST be requested as part of the 2019 and/ or
2020 Capital budget process, subject to Council approval; and,
6) That the Purchase Order for contract
administration services be updated to reflect the actual construction time
required based on the final design in accordance with the Expenditure Control
Policy; and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
18. 2018 FIRST QUARTER INVESTMENT
PERFORMANCE REVIEW (7.0)
Report Attachment
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That the report dated May 7, 2018 entitled “2018 First
Quarter Investment Performance Review” be received.
Carried
19. 2018 UNIONVILLE BUSINESS
IMPROVEMENT AREA AND
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA
OPERATING BUDGETS (7.0)
Report Exhibit I & II Exhibit
III Exhibit
IV
Moved by
Regional Councillor Joe Li
Seconded by
Councillor Kanapathi
1) That the report
entitled “2018 Unionville Business Improvement Area and Markham Village
Business Improvement Area Operating Budgets” dated May 7, 2018 be received;
and,
2) That the 2018
Operating Budget in the amount of $283,756 for the Unionville Business Improvement
Area (UBIA) be approved; and,
3) That the 2018
Operating Budget in the amount of $448,300 for the Markham Village Business Improvement
Area (MBIA) be approved; and,
4) That the Special Tax
Rate levy, in the amount of $205,982 for the UBIA members and $239,322 for the
MBIA members be included in the 2018 Tax Levy By-law; and further,
5) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
20. CITY OF MARKHAM CELEBRATED
CANADA 150 IN 2017 (3.5)
Report Attachment
Moved by Councillor
Karen Rea
Seconded by Regional
Councillor Nirmala Armstrong
1) That the report,
“City of Markham Celebrated Canada 150 in 2017”, be received; and,
2) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
3) That Staff provide a
reporting of the financial information for each major activity for the City of
Markham’s Canada 150 celebrations including total expenditures and revenue
sources.
Carried
21. FENCE EXEMPTION APPEAL
- 60 BROOKSHIRE CIRCLE (2.0)
Report
Attachment
A Attachment
B Attachment
C
Chris Alexander,
Acting Manager, By-law Enforcement & Regulatory Services addressed the
Committee and provided a brief background regarding the appeal and explained
the results of his investigation. He further discussed the Fence By-law and the
appeal process laid out in the By-law.
Marc Salsky,
applicant, advised General Committee that he erected the fence for privacy and
security concerns, and asked Committee members to support the fence exemption.
Robert Frimet,
resident, spoke in opposition to the fence exemption appeal.
Moved by Councillor
Karen Rea
Seconded by Councillor
Valerie Burke
1) That the report entitled “Fence Exemption Appeal - 60
Brookshire Circle be received; and,
2) That the
correspondence from Marc Salsky and Robert Frimet be received; and,
3) That deputations
from Marc Salsky and Robert Frimet be received.
Carried
General Committee
discussed, at length, deferring the matter to a mediation process, varying the
exemption, and denying the exemption. General Committee was unsuccessful at
passing a resolution to deal with the matter.
Moved by Councillor Don Hamilton
Seconded by Councillor Valerie
Burke
4) That this matter be
referred directly to the May 15th, 2018 Council Meeting.
Carried
22. 2018 ADDITIONAL COUNCIL AND
STANDING COMMITTEE MEETING DATES (16.0)
Brian Lee, Director of
Engineering advised that one additional meeting (Development Services Committee
and Council) is required in July to deal with an impending item. It was
suggested that the other meeting dates are not required.
Moved by Councillor Colin Campbell
Seconded by Regional Councillor Jim Jones
1) That the following
meeting dates be added to the 2018 Council and Standing Committee meeting
Calendar:
·
Monday July 16, 2018 from 9 am to 3pm - General
Committee/Development Services Committee
·
Monday July 16, 2018 at 7:00 pm Council meeting
Carried
MOTIONS
There were
no motions.
NOTICES OF MOTIONS
There were
no notices of motions.
NEW/OTHER BUSINESS
23. PARKING ISSUES IN CORNELL (2.17)
Councillor Colin Campbell addressed the
Committee advising that there are a number parking concerns on Kenilworth Gate
and Grand Cornell Street in Cornell due to commuters utilizing on-street
parking. He advised that residents, whom the parking is intended for, are
unable to use the parking as all spots are regularly taken by commuters early
in the morning. In response, some cars are being vandalized and fake notices
are being places on these vehicles.
Moved by
Councillor Colin Campbell
Seconded by
Mayor Frank Scarpitti
1)
That
Staff provide a memo on the matter at the May 15th, 2018 Council
meeting to add parking on Kenilworth Gate and Grand Cornell Street to Schedule
D of the City of Markham Parking Control By-law 2005-192 to restrict on-street
parking to three hours.
Carried
24. FUNDING AND AUTHORIZATION
FOR REGIONAL COUNCILLOR JIM JONES
TO ATTEND “BELT AND ROAD SUMMIT” (10.16)
Regional
Councillor Jim Jones addressed Committee to ask for funding and authorization
for International Travel to Attend the “Belt and Road Summit” in Hong Kong and
Southern China from June 26, 2018 to July 1, 2018. It was suggested that this item be added to the May 15,
2018 Council agenda for endorsement, and that staff determine the dates,
approximate cost, and account that it will be funded from.
25. CHARITY STATUE UPDATE (6.0)
Councillor Karen Rea
requested an update regarding the status of the lawsuit.
Committee consented add
this matter to the confidential agenda and that the matter be discussed during
confidential session.
ANNOUNCEMENTS
There were
no announcements.
26. CONFIDENTIAL ITEMS (8.6,
11.0 & 6.0)
Moved by Councillor Don Hamilton
Seconded by Councillor Colin Campbell
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a
confidential session to discuss the following matters (1:47 PM) :
1. A
PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR
LOCAL BOARD (WARD 1) (8.6)
[Section 239 (2) (c)]
General
Committee consented to placing this item on the May 15th, 2018
Council agenda for consideration.
2. PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (11.0)
[Section 239 (2) (b)]
General Committee resolved into a
restricted session for this matter.
3. ADVICE THAT
IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY
FOR THAT PURPOSE (CHARITY STATUE UPDATE) (6.0)
[Section
239 (2) (f)]
General Committee received a verbal
update from Brian Lee, Director of Engineering.
Moved by Councillor Colin Campbell
Seconded by Regional Councillor Joe Li
That the General Committee rise from the confidential session 2:40
PM.
Carried
Adjournment
Moved by Councillor Colin Campbell
Seconded by Regional Councillor Joe Li
That the General Committee meeting adjourn at 2:40 PM.
Carried