1. That the report entitled “Extension and Alignment of Recycling Depot Service Contracts” be received; and,
2. That the tendering process be waived in accordance with the City’s Purchasing By-law # 2017-8, Part II, Section 11.1(c), Non Competitive Procurement which states, “when the extension of an existing Contract would prove more cost-effective or beneficial”; and,
3. That the recycling depot service contracts be extended with The Recycle People Corporation for three (3) years from January 1, 2023 to December 31, 2025 in the annual amount of $349,874.70 (Incl. of HST) relating specifically to the three (3) separate contracts below;
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- $ 103,226.24 – Recycling Collection and Marketing (201-Q-17)
- $ 33,518.00 – Styrofoam Densifier (048-S-20)
- $ 213,130.46 – Recycling Depot Staffing (019-S-19)
- $ 349,874.70 – Total Amount for 2023
4. That the 2023 Operating Budget be adjusted by $32,389.75 ($349,874.70 - $317,484.95 = $32,389.75) as outlined in Financial Considerations, subject to Council approval of the 2023 Operating Budget; and,
5. That the award amounts in 2024 and 2025 be adjusted for price based upon the Consumer Price Index for All-Items Ontario (May to May) and Council approval of the 2024 and 2025 Operating Budgets; and,
6. That the Chief Administrative Officer be authorized to extend all three contracts for an additional fourth (4th) year in 2026, at the same terms and conditions by mutual agreement between the City and the contractor, should the blue box program transition process be delayed; and further,
7. That Staff be authorized and directed to do all things necessary to give effect to this resolution.