GENERAL COMMITTEE
December 10, 2012
Meeting No. 29
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, City Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Gary Adamkowski, Director, Asset Management
Martha
Pettit, Deputy Clerk
John
Ryerson, Director of Culture
Claudia
Marsales, Senior Manager of Waste & Environmental Management
Sara Tam,
Manager Business Planning & Innovation
Graham Seaman,
Senior Manager Sustainability Office
Joel Lustig,
Treasurer
Mavis Urquhart, Manager of Environmental
Leadership
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:09 a.m. with Mayor Frank
Scarpitti in the Chair; Councillor Howard Shore Chaired Community Services
related items; and Councillors Colin Campbell and Logan Kanapathi Chaired
Building, Parks and Construction related items.
The General Committee meeting recessed at 12:54 p.m. and reconvened at
1:52 p.m.
DISCLOSURE OF
INTEREST
None disclosed.
1. CITY OF MARKHAM CULTURE
POLICY & PLAN (6.5)
Presentation Report
Appendix
A
John Ryerson, Director of Culture delivered a
PowerPoint presentation regarding the City of Markham Culture Policy and Plan.
There was brief discussion regarding
community engagement.
The Committee discussed the financial aspects
relative to the Markham Culture Policy and Plan and noted that there is a need
to collectively work on partnerships.
Sheniz addressed the Committee regarding the
City of Markham Culture Policy & Plan and spoke in support.
Barry Nelson addressed the Committee with
respect to the City of Markham Culture Policy & Plan providing some
comments and spoke in support.
Moved by Councillor Carolina Moretti
Seconded by Councillor Howard Shore
1) That the presentation by Mr. John
Ryerson, Director of Culture entitled “City of Markham Culture Policy &
Plan 2012” be received; and,
2) That the staff report
titled “City of Markham Culture Policy & Plan” be received; and,
3) That the City of Markham Culture Policy
& Plan 2012 (Appendix A) be approved subject to annual business planning,
operating and capital budget processes; and,
4) That staff be directed to undertake
community outreach for the preparation of an implementation plan for the
Actions and report back to Council on the results; and,
5) That Council conveys appreciation to
the Province of Ontario for their support of Markham’s cultural planning
process; and,
6) That Council convey its appreciation to
the Building a Creative Markham Advisory Committee; and,
7) That the correspondence from Mr. David
Tsubouchi be received; and,
8) A
special thank you to the Chief Administrative Officer, Commissioners, all the
members of Building a Creative Markham Advisory Committee, members of the staff
team and consultants for all their efforts in advancing this plan; and further,
9) That Staff be authorized and directed
to do all things necessary to give effect to these resolutions.
CARRIED
2. MINUTES OF THE NOVEMBER 19, 2012
GENERAL COMMITTEE (16.0)
November
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1)
That the Minutes of the
November 19, 2012 General Committee be confirmed.
CARRIED
3. MINUTES
OF THE OCTOBER 17 2012
ACCESSIBILITY COMMITTEE (16.0)
Minutes
It was noted that the minutes indicate that
Councillor Carolina Moretti and Councillor Colin Campbell be contacted with
respect to providing their input on where the curve cuts should be located on
Main Street Markham prior to the completion of construction. It was suggested that Councillor Carolina
Moretti follow up with Warren Rupnarain, Accessibility Coordinator.
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the Minutes of the October 17,
2012 Accessibility Committee be received for information purposes.
CARRIED
4. MINUTES
OF THE OCTOBER 17, 2012
ANIMAL CARE COMMITTEE (16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie B
urke
1) That the Minutes of the
October 17, 2012 Animal Care Committee be received for information purposes.
CARRIED
5. MINUTES
OF THE OCTOBER 1, 2012
SPECIAL ANIMAL CARE COMMITTEE
(16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the Minutes of the October 1, 2012
Special Animal Care Committee be received for information purposes.
CARRIED
6. MINUTES
OF THE APRIL 19, 2012,
MAY 16, 2012, JUNE 20, 2012,
JULY 18, 2012
AUGUST 22, 2012, SEPTEMBER 27
2012,
OCTOBER 17, 2012 AND NOVEMBER 21, 2012
BOARD OF MANAGEMENT
UNIONVILLE BUSINESS
IMPROVEMENT AREA (16.0)
April May June July August September October November
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the Minutes of the April 19, 2012,
May 16, 2012, June 20, 2012, July 18, 2012, August 22, 2012, September 27,
2012, October 17, 2012 and November 21, 2012 Board of Management Unionville
Business Improvement Area be received for information purposes.
CARRIED
7. MINUTES OF THE NOVEMBER 12, 2012
BUDGET SUB-COMMITTEE (16.0)
November
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the Minutes of the November 13,
2012 Budget Sub-Committee be received for information purposes.
CARRIED
8. MINUTES OF THE ENVIRONMENTAL
ISSUES COMMITTEE
SEPTEMBER 4, 2012 AND DECEMBER
4, 2012 (16.0)
September December Report
Diane Blackburn, Recycling Council of
Ontario presented the City of Markham with the waste minimization award. The City of Markham was presented with Gold
for Municipal Combined Programs.
Farid Parhami, The Recycle People Corp.
addressed the Committee and congratulated Markham in achieving the Gold for
Municipal Combined Program Award.
Jacquie Copithorn, York Region District
School Board addressed the Committee relative to the Zero Waste program at the
separate and public schools and spoke in support.
There was discussion regarding the organic
pick up for the schools that have participated in the Zero Waste pilot project
in Markham.
The Committee discussed the reason for the
deferral for the application from the Youth Environmental Network of York
Region.
The Committee inquired whether all schools
will be eligible for the proposed funding relative to zero waste. Staff advised that they will be reporting
back on this matter.
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the minutes of the Environmental
Issues Committee dated September 4, 2012 and December 4, 2012 be received for
information purposes; and,
2) That the following recommendation from
the December 4, 2012 Environmental Issues Committee meeting be endorsed:
"That
staff report “Markham Environmental Sustainability Fund (MESF) – Fall 2012
Funding”, be received; and,
That available
funding from the MESF be reduced and capped at $150,000 annually, which is
reflective of recent annual expenditures, yet still ensures adequate financial
support is available for a variety of environmental community and staff
projects; and,
That the MESF program
requirements for funding schools be amended to support the Diversion Sub Committee Strategy - Markham’s Roadmap to 80% Diversion,
starting in 2013, as follows:
i.
a maximum of 10 schools be
approved by Markham’s Waste and Environmental Department for Zero Waste
Programs per year, to a maximum funding limit of $2,500 per separate and public
school with an emphasis on elementary schools. This Program and its funding
would be administered by the Waste and Environmental Management Department;
ii.
a maximum of 3 schools
continue to be approved to a maximum of $5,000 per funding cycle (Spring and
Fall) for all other qualifying environmental projects, provided the school has already adopted the Zero Waste practices to
the satisfaction of Markham’s Waste and Environmental Management Department;
and,
That the following is
recommended:
i.
That the application by the
Healthy Yards Program Coordinator - Toronto Region Conservation Authority
(TRCA) for $2,700 for a Demonstration Rain Garden Tour at Markham Museum, be
approved, allowing for a minor exception. That exception would permit this
application to be considered prior to TRCA reporting on their original project
to install the garden, which is now in place but awaiting completion of signage
and the opening ceremony. Also, that TRCA work with Environmental
Services, Communication and Community
Outreach staff and the Markham Museum staff to promote the tours to the public;
ii.
That the application by Youth
Environmental Network of York Region for $9,970, for an Ecological Action
Conference, be deferred, pending review
and discussions with Environmental Services, Communications and Community
Outreach and Operations staff;
iii.
That the application from
Lincoln Park Public School for $1,627, for a zero waste program, be approved,
provided they work with Waste and Environmental Management Department staff and
ensure the MESF is recognized in any promotional materials;
iv.
That the application by
James Robinson Public School for $5,000, for an outdoor garden as part of a
wheelchair accessible schoolyard, be approved, subject to review of the plant
species by Parks staff;
v.
That the application by
Claudia Marsales, Waste and Environment Department, for $5,000, for a multi-residential
battery recycling program, be approved; and,
That funds come from the Markham
Environmental Sustainability Fund (MESF), account #87 2800168; and further,
That Staff be authorized to do
all things necessary to give effect to the above."
CARRIED
9. MINUTES
OF THE OCTOBER 22, 2012
PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the Minutes of the October 22,
2012 Public Library Board be received for information purposes.
CARRIED
10. MINUTES
OF THE SEPTEMBER 10, 2012
AND OCTOBER 1, 2012 RACE
RELATIONS
COMMITTEE (16.0)
September October
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the Minutes of the
September 10, 2012 and October 1, 2012 Race Relations Committee be received for
information purposes.
CARRIED
11. MINUTES OF THE OCTOBER 1, 2012,
OCTOBER 11, 2012, NOVEMBER 12, 2012
AND NOVEMBER 21, 2012
SOUTHEAST COMMUNITY CENTRE AND
LIBRARY SUB COMMITTEE (16.0)
October
1 October
11 November
12 November
21
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That
the Minutes of the October 1, 2012, October 11, 2012, November 12, 2012 and
November 21, 2012 Southeast Community Centre and Library Sub Committee be
received for information purposes.
CARRIED
12. BOARD/COMMITTEE
RESIGNATIONS (16.24)
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the resignation of Mi Ly from the Animal
Care Committee be received with regret for information purposes and that a
letter of appreciation be forwarded by Mayor Frank Scarpitti.
CARRIED
13. 2013 STANDING COMMITTEE/
COUNCIL
MEETING SCHEDULE (16.0)
Calendar FinalCalendar
The Committee discussed the possibility of
changing the Tuesday May 13, 2013 Council meeting to Tuesday May 8, 2013. It was suggested that the Tuesday May 13,
2012 Council meeting remain and if there are any contentious items for Ward 5
that they be dealt with at the next meeting.
The following changes were suggested:
·
Tuesday February 19, 2013
Development Services Committee Meeting (day time) be moved up to Tuesday
February 12, 2013
·
Thursday May 23, 2013 Special
Council (Community Recognition) be moved to Wednesday May 22, 2013
There was brief discussion regarding the
potential to begin the Standing Committee meetings at 10:00 a.m.
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That
the Tuesday February 19, 2013 Development Services Committee Meeting (day time) be moved up to Tuesday February
12, 2013; and,
2) That
the Thursday May 23, 2013 Special Council (Community Recognition) be moved to Wednesday May 22, 2013; and further,
3) That the 2013 Standing Committee/Council
Meeting Schedule be approved, as amended.
CARRIED
14. GLENBOURNE AND GLENRIDGE
COMMUNITIES
SANITARY SEWER SYSTEM – FEES
BY-LAW (5.5)
Report
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the report entitled “Glenbourne and Glenridge Communities
Sanitary Sewer System - Fees
By-law” be received; and,
2) That Council enact a Fees By-law pursuant to Section 391 of the Municipal Act, 2001 for costs associated
with the sanitary sewer system; and,
3) That the Finance Department be
authorized to collect the total project costs for the Glenbourne and Glenridge
Communities Sanitary Sewer System from the sixty eight (68) property owners of
Glenbourne and Glenridge Communities (as set out in the Fees By-law); and,
4) That the costs per lot be paid either as a one-time payment or
annually up to a maximum of 10 years accruing interest at the same rate as
the Region of York 10 Year Debenture
Rate, 5.1% calculated annually in advance; and,
5) That all outstanding amounts be added to the tax account of each
property owner; and,
6) That the collected funds be reimbursed
to the Waterworks Stabilization Capital Reserve; and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
15. DEVELOPMENT CHARGES INDEXING
– JANUARY 1, 2013 (7.11)
Report
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1)
That the report titled
“Development Charges Indexing – January 1, 2013” be received; and,
2) That Council approve an increase in development charges of
0.7%, effective January 1, 2013; and further,
3) That staff be directed to do all things necessary to give
effect to this report.
CARRIED
16. INTERIM SPENDING AUTHORITY
PENDING APPROVAL OF 2013 BUDGET (7.0)
Report
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That
the report “Interim Spending
Authority pending approval of 2013 Budget”, be received; and,
2) That Council approve 50% of the 2012 Operating, Waterworks,
Planning & Design, Building Standards and Engineering budgets equal to $137,087,510 as a pre-budget approval for 2013 operating
expenditures; and further,
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
17. 2013 CAPITAL AND OTHER
PROGRAMS BUDGET (7.5)
Report Appendix
1 Appendix
2 Appendix
3
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the report dated December 10, 2012
entitled, “2013 Capital and Other Programs Budget” (2013 Capital Budget) be
received; and,
2) That Council approve the 2013 Capital
Budget which totals $169,032,100 as outlined in Appendices 1, 2 and 3; and
further,
3) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
18. CHANGES TO USER FEE BY-LAW
AND PARKING BY-LAW (7.0)
Report Appendix
A
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the report dated December 10, 2012 entitled “Changes to User Fee By-Law
and Parking By-Law” be received; and,
2) That Legislative Services user fees and
service charges (within By-law 2002-276) be amended to reflect the changes as
outlined in Appendix A – Table 1; and,
3) That parking fines (within By-law 2005-188) be amended to reflect the
changes as outlined in Appendix A – Table 2; and,
4) That monthly overnight parking permit
fees (within By-law 2005-188) be amended as outlined in Appendix A – Table 3;
and,
5) That amendments to Legislative Services
user fees and service charges, parking fines, and monthly overnight parking
permit fees will be effective January 1, 2013; and,
6) That total additional revenues of $502,000 from the
amendments to Legislative Services user fees and service charges, and parking
fines be included in the 2013 Operating Budget; and,
7) That By-law 2002-276, a by-law to impose fees and charges
for services or activities provided by the City of Markham, be amended to reflect
the changes in rates; and,
8) That By-law 2005-188, a by-law to govern and control the
parking of vehicles in the City of Markham, be amended to reflect the changes
in rates; and,
9) That notice to the public will be provided in accordance
with By-law 2002-275, a by-law to prescribe the form, manner and times for the
provision of reasonable notice; and further,
10) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
19. REQUEST FOR PROPOSAL 186-R-12
JANITORIAL SERVICES FOR VARIOUS
LOCATIONS WITHIN THE CITY (7.12)
Report
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the report “Request for Proposal
186-R-12 Janitorial Services for Various Locations within the City” be
received; and,
2) That Request for Proposal 186-R-12 for
Janitorial Services be awarded to the highest ranked and second lowest priced
bidder, Arsenal Cleaning Services Ltd. in the annual amount of $378,926.07
inclusive of HST; and,
3) That staff be authorized to extend the
contract for two (2) additional years at the same itemized pricing, subject to
the supplier performance; and,
4) That the contract be
funded from various City Department’s Operating Budgets; and further,
5) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
20. WARD BOUNDARY REVIEW
INTERIM REPORT (9.2)
Report Attachment
A Attachment
B Attachment
C
Attachment
D Attachment
E Attachment
F Attachment
G
Staff provided some
opening comments relative to the Ward Boundary Review process.
Dr. Robert J. Williams, Public Affairs Consultant
delivered a PowerPoint presentation providing a high level overview of the City
of Markham Ward Boundary Review 2012-2013.
The Committee discussed the following:
·
Whether future development has been considered
during the review
·
Thornhill area – whether it should be one Ward
·
Dividing an existing community
·
Appropriate fit relative to the various communities
·
Representation by population numbers (noted that
would require two additional Ward Councillors to decrease the optimal Ward
Population)
·
Option D – try to balance the numbers more between
Wards 5, 7 and 8
·
Should there be a full study of the impact if the
number of Ward Councillors was to increase
·
Any consideration to recommending “at large
elections”
·
Any consideration to work load of individual Ward
Councillors
·
Any consideration to increase support staff for Ward
Councillors rather than increasing number of Councillors
·
Support for option D
·
Consider 7 equal rectangle Wards and leave Thornhill
how is
·
Difficulty of considering subjective issues (such as
work load, transit issues, etc)
·
Can you provide a timeline of deadlines to meet
Staff delivered a brief PowerPoint presentation
providing a high level overview relative to increasing the size of Council for
the City of Markham.
Ms. Marion Matthias, Markham resident addressed the
Committee with respect to the Ward Boundary Review and provided some comments
and concerns.
Moved by Deputy
Mayor Jack Heath
Seconded by
Councillor Carolina Moretti
1) That the staff report
entitled “Ward Boundary Review 2012 – Consultants Interim Report & Draft
Options” be received; and,
2) That the report of Dr. Robert J.
Williams, titled “Interim Report 2012 Ward Boundary Review” (Attachment “A”) be
received; and,
3) Council direct staff to obtain public
input on the “Interim Report 2012 Ward Boundary Review” and Council’s preferred
option D including an examination of minor modifications, to realign the City’s ward boundaries as
outlined in this report; and,
4) That following public consultation, a
final report and recommended options to Markham’s ward boundaries be presented
at a future meeting of General Committee; and further,
5) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
21. DIVERSITY ACTION PLAN – STATUS
UPDATE (11.0)
Presentation Report
Moved by Councillor Logan Kanapathi
Seconded by Regional Councillor Jim Jones
That the following be deferred to
the January 21, 2013 General Committee meeting:
1) That the report entitled “Diversity
Action Plan- Status Update” be received as information; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
22. ONE BOOK ONE MARKHAM (3.19)
Presentation
Deborah Jestin,
Library Board Chair delivered a PowerPoint presentation regarding the “One
Book, One Markham.”
There was brief
discussion regarding the selection process of the book.
The Committee thanked
everyone involved in bringing forward this great initiative.
Moved by Deputy Mayor
Heath
Seconded by Councillor
Colin Campbell
1) That
the presentation by Ms. Deborah Jestin, Library Board Chair entitled “One Book,
One Markham” be received.
CARRIED
23. QUALITY MANAGEMENT SYSTEM
OPERATIONAL PLAN AND POLICY
ENDORSEMENT AND MANAGEMENT
REVIEW OUTCOMES (5.3)
Report Attachment
A Attachment
B
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the report
“Quality Management System Operational Plan and Policy Endorsement and
Management Review Outcomes” be received; and,
2) That Council,
as the Owner of the City’s drinking water system, acknowledges and endorses the
revisions made to the City’s Quality Management System (QMS) Operational Plan,
Policy and Service Level Documents; and,
3) That the
Quality Management System Management Review Outcomes be received; and,
4) That Council,
as the Owner of the City’s drinking water system, acknowledge and support the
outcomes and action items identified from the 2012 Management Reviews; and
further,
5) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
24. MUNICIPAL INFRASTRUCTURE
INVESTMENT
INITIATIVE – GRANT APPLICATION
FOR WEST
THORNHILL STORM REMEDIATION
(5.0)
Report
Moved
by Regional Councillor Jim Jones
Seconded
by Councillor Valerie Burke
1) That the report
“West Thornhill Storm Remediation - Municipal
Infrastructure Investment Initiative
- Grant Application” be received; and,
2) That staff be authorized to submit an Expression of Interest and, if
successful, an application for a grant under the Ontario Ministry of
Infrastructure’s Municipal Infrastructure Investment Initiative - Capital
Program; and further,
3) That Staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
25. MARKHAM PAN AM CENTRE UPDATE
(5.0)
Report Attachment
A
There was discussion regarding the parking
structure. It was suggested that staff
will bring back the site plan when the overlay is finalized.
Moved by Deputy Mayor Jack Heath
Seconded by Regional Councillor Jim Jones
1) That the report titled “Markham Pan Am Centre
Update” be received; and,
2) That
the Commissioner of Community and Fire Services be authorized to enter into
discussion with Toronto 2015 (TO2015) regarding the Municipal Designation
Program – “Host Municipality” and report
back to Council on the program and costs in the first quarter of 2013; and,
3) That the
remaining unfunded portion of $15.36M will be requested in the 2014 Capital
Budget; and,
4) That Community Services staff report back on
the public art in Q1 2013 outlining processes, timing and budget; and further,
5) That Staff be authorized and directed to do all
things necessary to give effect to this resolution.
CARRIED
26. REQUEST RECEIVED FROM COMMUNITY
ORGANIZATION TO PROVIDE MUNICIPAL
SUPPORT FOR A CHINESE MEMORIAL
GARDEN IN MARKHAM
(DR. HENRY NORMAN BETHUNE) (12.2.6)
Presentation Report
Dr. Ken Ng, Chairman
of the Federation of Chinese Canadians in Markham addressed the Committee
regarding its request that Markham provide municipal support for a Chinese Suzhou
garden dedicated to Dr. Bethune in Markham and spoke in support.
Brenda
Librecz, Commissioner of Community & Fire Services provided the Committee
with some brief background information regarding the proposal.
Sara Tam,
Manager Business Planning & Innovation delivered a PowerPoint presentation
regarding the request received from the FCCM to provide municipal support for a
Suzhou-style Chinese Garden in Markham to commemorate Dr. Bethune.
The
Committee suggested that it should be clear that this garden will be honouring
a Canadian, Dr. Henry Norman Bethune.
The
Committee suggested that staff also investigate the Chinese classical garden in
Boston.
1) That
the presentation by Ms. Sara Tam, Manager of Business Planning &
Innovation, entitled “Request received from Community
Organization to provide Municipal Support for Dr.
Henry Norman Bethune Garden in Markham,” be received.
2) That the report entitled, “Request received
from Community Organization to provide Municipal Support for a Chinese Memorial
Garden in Markham” dated November 23, 2012 be received; and,
3) That Council support the project being proposed by the local
community organization, Federation of Chinese Canadians in Markham (FCCM), to
develop a Suzhou-style Chinese garden in
the City of Markham and their application for funding from the Province of
Ontario; and,
4) That the City of Markham’s
contribution to the FCCM project consists of the provision of the land on which
the proposed Chinese garden will be situated, without foregoing ownership of
the land; and,
5) That Council endorse the contribution
of City-owned land within an existing or future park towards the FCCM project
and subject to
a.
FCCM receiving funding from
other levels of government, fundraising the remainder from the private sector,
and providing a satisfactory business and operating plan; and
b.
City of Markham finalizing a
suitable location and community access terms, completing its due diligence
review, and concluding other related requirements; and,
6) That the City of Markham is not responsible for any costs or
responsibilities associated with the design, construction, and operation of the
proposed FCCM project; and,
7) That staff be authorized to work with FCCM on finalizing a
location and terms of an agreement for Council approval; and,
8) That staff report back to Council no later than Q2 of 2013;
and further,
9) That staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
27. SOUTHEAST MARKHAM COMMUNITY
CENTRE & LIBRARY PROJECT –
ENERGY CONSERVATION AND
SUSTAINABILITY INITIATIVES (6.6)
Report
Staff provided a brief summary of the
proposed initiatives to achieve LEED Gold level of certification.
There was brief discussion regarding the
Solar Photovoltaic system.
Moved by Mayor Frank Scarpitti
Seconded by Regional Councillor Jim Jones
1) That the report titled “Southeast
Markham Community Centre & Library Project – Energy Conservation and
Sustainability Initiatives” be received; and,
2) That Council approves the recommended energy
conservation and sustainability initiative of targeting LEED Gold level of
certification on the basis of adding a 300kW Solar Photovoltaic system and
other additional enhancements to the base building design; and,
3) That Perkins + Will be authorized to
proceed with the LEED Gold design including the Solar Photovoltaic rooftop
array in the amount of $37,175 to be funded from the ‘South East Community Centre/Architect
Consultant Services’ 2011 Capital Account #70-5350-11318-005; and,
4) That Council approves the recommended
additional enhancements to the base building design to enable targeting LEED
Gold level of certification, at an additional capital cost of $247,000, funded
from “South East Markham Community Centre and Library” 2013 Capital Account #13500,
and;
5) That Staff be directed to include a
300kW solar photovoltaic rooftop array as an option in the construction
contract tender of the project, and;
6) That Staff be directed to make a
recommendation, once bids are received, whether to include the solar photovoltaic
rooftop array as part of the construction contract award, or lease the roof top
area to PowerStream Solar, and further,
7) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
28. STIVER MILL RESTORATION
- COMMUNITY INFRASTRUCTURE
IMPROVEMENT FUND (CIIF) (5.7)
Report
There was brief discussion
relative to the conditions associated to the CIIF Grant.
Moved by Mayor
Frank Scarpitti
Seconded by
Councillor Carolina Moretti
1) That the Report
entitled “Stiver Mill Restoration – Community Infrastructure Improvement Fund
(CIIF)” be received; and,
2) That the City of Markham proceed with
the completion of the Stiver Mill restoration for a total cost of $1,901,800 on
a 1/3 shared basis with Government of Canada and 2/3 funded by City of Markham;
and,
3) That the project be funded from the following
sources:
i.
‘Unionville Public Washrooms’
capital project #9219 with remaining funds of $148,816;
ii.
‘Stiver Mill Preservation and
Stabilization’ capital project #12284 with remaining funds of $161,900;
iii.
CIIF Grant for $622,339;
iv.
Section 37 funding in the
amount of $968,745.
4) That a capital project be established to undertake the work
for the Stiver Mill Restoration Project (Project); and,
5) That the Mayor and Clerk be authorized to execute the
contribution agreement, in a form and content satisfactory to the City
Solicitor and Commissioner of Community Services and Fire; and,
6) That the tendering process be waived where it is necessary
or in the best interest of the City to acquire Consulting and Professional
Services from a supplier who has a proven track record with the City in term of
pricing, quality and service, in accordance with Purchasing By-Law 2004-341,
Part II, Section 7 (1) (h); and the City award the Consulting and Professional
Services for detailed design and construction administration to David Johnston
Architect for 10% of the estimated construction costs, not to exceed $180,000,
inclusive of contingency and HST impact; and
7) That Staff proceed with the preparation of the design
drawings and tender documents, tendering and tender award as required for the
restoration of the Stiver Mill and associated landscape works; and,
8) That the Chief Administrative Officer (CAO) be delegated
authority to award the construction tender to the successful bidder provided
that the project is within budget or can be made to come within budget through
selected scope changes and/or corresponding price adjustments and/or budget
allocation changes; and,
9) That the Director of Planning and Urban Design, or
designate, be delegated authority for Site Plan Approval; and further,
10) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
NEW BUSINESS
COUNCIL
MEETING
The Committee discussed changing the
Tuesday December 18, 2012 Council meeting from 1:00 p.m. to 7:00 p.m.
Moved
by Councillor Carolina Moretti
Seconded
by Councillor Valerie Burke
That
the Tuesday December 18, 2012 Council meeting be re-scheduled to begin at 7:00
p.m.
CARRIED
29. IN-CAMERA MATTERS (16.0,
8.6, 5.0, 8.6, 8.0, 12.2.6, & 12.2.6)
The Committee
received majority consent to add four new items to the in-camera agenda.
Moved by
Councillor Carolina Moretti
Seconded by
Councillor Valerie Burke
That, in accordance
with Section 239 (2) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matters:
1) A matter in respect
of which a council, board, committee or other body may hold a closed meeting
under another Act. (Minutes of
In-Camera November 19, 2012 General Committee)
[Section 239 (2)
(g)]
2) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
[Section
239 (2) (c)]
3) The
security of the property of the municipality or local board.
[Section 239 (2) (a)]
4) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
[Section
239 (2) (c)]
5) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
[Section
239 (2) (c)]
6) A
personal matter about an identifiable individual, including municipal or local
board employees.
[Section
239 (2) (b)]
7) A
personal matter about an identifiable individual, including municipal or local
board employees.
[Section
239 (2) (b)]
ADJOURNMENT
Moved by Councillor
Alan Ho
Seconded by
Councillor Carolina Moretti
That the General
Committee meeting adjourn at 4:45 p.m.
CARRIED