MAY 31, 2011 - 9:00 a.m.

MINUTES

DEVELOPMENT SERVICES COMMITTEE

All Members of Council

Development Services                                               Economic Development

Chair:                      Regional Councillor Jim Jones                                Chair:                      Councillor Carolina Moretti

Vice-Chair:              Councillor Don Hamilton                                       Vice-Chair:              Councillor Alex Chiu

                                                                                                                Transportation Issues

                                                                                                                Chair:                      Regional Councillor Gord Landon

                                                                                                                Vice-Chair:              Councillor Alan Ho

 

PART B

Report Agenda

9:00 a.m. – Council Chamber

 

Attendance

Mayor Frank Scarpitti Deputy Mayor Jack Heath Regional Councillor Jim Jones Regional Councillor Gord Landon Regional Councillor Joe Li Councillor Howard Shore Councillor Don Hamilton Councillor Carolina Moretti Councillor Alan Ho Councillor Logan Kanapathi Councillor Alex Chiu   Regrets   Councillor Valerie Burke Councillor Colin Campbell

John Livey, Chief Administrative Officer Jim Baird, Commissioner of Development Services Andy Taylor, Commissioner of Corporate Services Brenda Librecz, Commissioner of Community & Fire             Services Gary Adamkowski, Director, Asset Management, Alan Brown, Director of Engineering Catherine Conrad, Town Solicitor Mary Creighton, Director, Recreation Services Lilli Duoba, Senior Project Coordinator Dennis Flaherty, Director, Communications & Community Relations Phoebe Fu,  Manager, Capital ROW  Regan Hutcheson, Manager, Heritage Planning Richard Kendall, Manager, Central District Joel Lustig, Treasurer Rino Mostacci, Director of Planning and Urban Design Mark Visser, Manager of Strategy, Innovation & Investments Kitty Bavington, Council/Committee Coordinator

 

The Development Services Committee convened at the hour of 9:05 a.m. in the Council Chamber with Regional Councillor Jim Jones in the Chair. Regional Councillor Gord Landon assumed the Chair for Transportation items, Nos. 15-18.

 

 

DISCLOSURE OF PECUNIARY INTEREST – None Declared

 

 

 

1.         PRESENTATION OF SERVICE AWARDS (12.2.6)

 

Robert Cinq-Mars, Survey Crew Leader, Asset Management, 35 years

Eric Wyatt, Handyperson, Asset Management, 35 years

Bill Wiles, Manager, By-Law & Licensing, Clerks, 30 years

Nasir Kenea, Chief Information Officer, Information Technology Services, 10 years

Matthew Miller, GIS Analyst I, Information Technology Services, 10 years

Susan, Olin, Executive Assistant to the Commissioner of Community & Fire Services,    Community & Fire Services Commissioner's Office, 10 years

Rob Bassie, Maintenance Assistant, Asset Management, 5 years

Stephen Corr, Secretary, Committee of Adjustment, Building Standards, 5 years

Maria Cufre, Customer Service Representative, Milliken Mills C.C., Recreation Services, 5 years

Kimberley Kitteringham, Town Clerk, Clerks, 5 years

Jason Tsien, Community Resources Coordinator, Recreation Services, 5 years

Adrian Wong, Pool Supervisor, Milliken Mills, Recreation Services, 5 years

Dennis Flaherty, Director, Corporate Communications & Community Relations,            Communications & Community Relations, 3 years

Scott Grieve, Parks Development Coordinator, Planning & Urban Design, 3 years

Karen Liu, Senior Financial Analyst, Financial Services, 3 years

Shaqir Saraci, General Maintenance, Thornhill C.C., Recreation Services, 3 years

 

 

 

2.         DEVELOPMENT SERVICES COMMITTEE MINUTES
- May 10, 2011, Part B (10.0)

            Minutes

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

That the minutes of the Development Services Committee meeting, Part B, held May 10, 2011, be confirmed.

CARRIED

 

 

3.         DEVELOPMENT SERVICES PUBLIC MEETING MINUTES
- May 10, 2011 (10.0)

            Minutes

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

That the minutes of the Development Services Public Meeting, held May 10, 2011, be confirmed.

CARRIED

 

4.         HERITAGE MARKHAM COMMITTEE MINUTES
            - May 11, 2011 (16.11)

            Minutes

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

That the minutes of the Heritage Markham Committee meeting held May 11, 2011, be received for information purposes.

CARRIED

 

 

5.         MAIN STREET MARKHAM COMMITTEE MINUTES
            - April 20, 2011 (16.39)

            Minutes

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

That the minutes of the Main Street Markham Committee meeting held April 20, 2011, be received for information purposes.

CARRIED

 

 

6.         MARKHAM LIVE COMMITTEE MINUTES
            - May 2, 2011
            - May 16, 2011 (16.24)

            May 2  May 16 

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

1)         That the minutes of the Markham Live Committee meetings held May 2, 2011 and

            May 16, 2011, be received for information purposes; and,

 

2)         That the following recommendation from the May 16, 2011 minutes be endorsed:

 

                  "That the Markham Live Committee endorses a visit to the Richmond Oval in Vancouver, for two people: The Chair of the Markham Live Committee, Regional Councillor Jim Jones, and one staff member; and further,"

 

3)         That staff be directed to prepare a report detailing associated costs.

CARRIED

 

 

 

7.         COMMERCIAL FAÇADE IMPROVEMENT
            GRANT PROGRAM FOR HERITAGE DISTRICTS 2011 (16.11)

            Report  Appendix A 

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

1)         That the report entitled “Commercial Façade Improvement Grant Program for Heritage Districts 2011” be received; and,

 

2)         That the applications for the Commercial Façade Improvement Grant Program be approved, provided that the applicants comply with the eligibility requirements of the program; and,

 

3)         That 147A Main St. Unionville receive up to $15,000.00 of grant assistance (subject to the lowest quote), provided the applicant revises their application to reflect an accurate restoration of the façade(s) of this building to its original late 19^th century appearance based on local surviving historical examples, and physical evidence obtained on site, to the satisfaction of the Manager of Heritage Planning, and provided the applicant obtains the necessary approval, and enters into a Grant Agreement and Façade Easement with the Town; and,

 

4)         That 4400 Highway 7 E. Unionville receive $10,000.00 of grant assistance to help pay for the work already completed to improve the appearance of the property, provided that the applicant enters into a Grant Agreement and Façade Easement with the Town; and,

 

5)         That 8 Main St. N.  receive $5,252.12 of grant assistance, provided the applicant fabricates 3 pairs of historically accurate louvred shutters, and paints the historic windows, to the satisfaction of the Manager of Heritage Planning, and provided the applicant obtains the required approval, enters into a Grant Agreement with the Town, and the existing Façade Easement agreement is updated to include the replicated shutters; and,

 

6)         That 190 Main St. N. receive up to $15,000.00 of grant assistance, (subject to the lowest quote) to accurately replicate the historic woodwork of the front veranda, provided that the applicant also replaces existing inappropriate windows and the front door on the heritage portion of the building with an appropriate heritage door and windows to the satisfaction of the Manager of Heritage Planning, obtains the required approval, enters into a Grant Agreement with the Town, and the existing Heritage Conservation Easement agreement is updated to reflect the replicated windows and door; and,

 

7)         That Council authorizes the Mayor and Clerk to enter into Façade Easement Agreements with the owners of 147A Main Street Unionville and 4400 Highway 7 E. Unionville, and to update the existing Façade and Heritage Conservation Easement agreements for 8 Main St. N. and 190 Main St. N to reflect the proposed improvements, and any other documents required to give effect thereto, in a form satisfactory to the Town Solicitor; and,

 

8)         That Council agrees to waive the eligibility criteria pertaining to the timing of the work already done on 4400 Hwy. 7 E. as well as the provision of two competing quotations; and,

 

9)         That the grants be funded through the Heritage Façade Improvement/ Sign Replacement Project Account 620 101 5699 9059 in the amount of $33,000.00 and Account 620 101 5699 10013 in the amount of $12,252.12; and further,

 

10)       That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

8.         INTENTION TO DESIGNATE A PROPERTY UNDER
            PART IV OF THE ONTARIO HERITAGE ACT
            JOSEPH MARR HOUSE
            3 HERITAGE CORNERS LANE (16.11.3.)

            Report  Appendix A   Appendix B 

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

1)         That as recommended by Heritage Markham, the Joseph Marr House – 3 Heritage Corners Lane be approved for designation under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and,

 

2)         That the Clerk’s Department be authorized to publish and serve Council’s Notice of Intention to Designate as per the requirements of the Ontario Heritage Act; and,

 

3)         That if there are no objections to the designation, in accordance with the provisions of the Ontario Heritage Act the Clerk be authorized to place a designation by-law before Council for adoption; and,

 

4)         That if there are any objections in accordance with the provisions of the Ontario Heritage Act the Clerk be directed to refer the proposed designation to the Ontario Conservation Review Board; and further,

 

5)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

9.         MARKHAM CENTRE ADVISORY
            MEMBERSHIP UP-DATE (10.0)

            Report  Appendix A & B 

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

1)         That the report dated May 31, 2011, titled “Markham Centre Advisory Membership Up-date,” be received; and,

 

2)         That Council endorse the current composition and membership of the Markham Centre Advisory as set out in Appendix B of this report; and,

 

3)         That Council authorize the addition of two new Advisory members representing Markham Centre residents; and further,

 

4)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

10.       LASSETER DEVELOPMENTS INC.
            BLOCKS 1-18 AND 33-36, DRAFT PLAN 19TM-09001
            BERCZY VILLAGE
            ZONING BY-LAW AMENDMENT APPLICATION
            TO AMEND MINIMUM LOT FRONTAGE AND
            MAXIMUM HEIGHT STANDARDS SOUTHWEST CORNER OF
            MAJOR MACKENZIE DRIVE AND MCCOWAN ROAD
            (ZA 11 115270) (10.5)

            Report   Attachments 

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

1)         That the staff report entitled “Preliminary Report, Lasseter Developments Inc., Blocks 1-18 and 33-36, Draft Plan 19TM-09001, Berczy Village, Zoning By-law Amendment Application to amend minimum lot frontage and maximum height standards, Southwest corner of Major Mackenzie Drive and McCowan Road, File No.: ZA 11 115270”, be received; and,

 

2)         That a Public Meeting be held to consider the Zoning By-law Amendment Application submitted by Lasseter Developments Inc.; and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

11.       DIGRAM DEVELOPMENTS INC.
            6475 MAJOR MACKENZIE DR
            GREENSBOURGH COMMUNITY
            (SU-09-122312) (10.0)

            Report  Attachment

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

That 2011/2012 servicing allocation for 11 townhouse units and 32 semi-detached units, in addition to the previously approved servicing allocation for 36 townhouse units, for a total of 47 townhouse units (population 132.54) and 32 semi-detached units (population 96.64) be granted to Digram Developments Inc., Phase 1, 19TM-09004.

CARRIED

 

 

 

12.       EXTENSION OF SITE PLAN ENDORSEMENT
            SIX STOREY - 178 ROOM HOTEL
            CONCORD HOSPITALITY - SPRINGHILL SUITES
            525 COCHRANE DRIVE
            (SC 07 131 014) (10.6)

            Report  Attachments 

 

Moved by: Councillor Alex Chiu

Seconded by: Regional Councillor Gord Landon

 

1)         That the Staff memorandum dated May 31, 2011, entitled “Extension of Site Plan Endorsement - Six storey - 178 room Hotel Concord Hospitality - Springhill Suites - 525 Cochrane Drive File No: SC 07 131 014”, be received; and,

 

2)         That the request for an extension of Site Plan Endorsement by Concord Hospitality - Springhill Suites be granted to June 10, 2014; and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

 

 

 

 

 

 

13.       CORNELL SECONDARY PLAN
            – REESOR ROAD DEFERRAL AREA NO. 1 (10.0)

            Report    Attachment 

 

The Commissioner of Development Services provided background information on the Cornell Secondary Plan and the deferral of a portion of the plan due to Urban Boundary and Rouge Park issues, which have now been addressed The lands are recommended for designation as Business Park, with special policies regarding natural and built heritage and sustainable development standards.

 

The Committee received clarification of the lands involved, the conclusions of the study by the Rouge Alliance, the need for trail head parking, and the location of the pedestrian linkages to Rouge Park. Staff were requested to add specific reference to providing sufficient parking requirements for the trail head, and to add wording that would allow a suitable alternative location for the trail head and pedestrian linkage.

 

Moved by: Regional Councillor Gord Landon

Seconded by: Councillor Logan Kanapathi

 

1)         That the staff report entitled ‘Cornell Secondary Plan – Reesor Road Deferral Area No. 1’ , dated May 31, 2011, be received; and,

 

2)         That the Region of York be requested to modify and approve the updated Cornell Secondary Plan – Official Plan Amendment No. 168 as outlined in this report, to remove the deferral on the lands east and west of Reesor Road north of Highway 407 and incorporate site specific policies; and,

 

3)         That the Rouge Park, Toronto Conservation Authority and Ontario Realty Corporation be forwarded a copy of the staff report and Council resolution for information; and further,

 

4)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

14.       STATUS UPDATE OF ON-GOING
            MARKHAM CENTRE STUDIES (10.0)

            Report  Figure 1 & 2  

 

Moved by: Councillor Don Hamilton

Seconded by: Regional Councillor Joe Li

 

1)         That the Status update of on-going Markham Centre studies be received; and,

 

2)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

15.       008-R-11 DETAILED DESIGN FOR THE
            RECONSTRUCTION OF MAIN STREET MARKHAM
            FROM HIGHWAY 7 TO 16TH AVENUE (7.12.2)

            Report  Appendix A  Appendix B 

 

Alan Brown, Director of Engineering, introduced this item and gave a brief overview of the project and the timeline.

 

The Committee noted a concern by stakeholders for the impacts of the construction on the local businesses. Staff advised that a meeting will be held with the stakeholders in late summer or early fall, and staff agreed to work with the Ward 4 and Ward 5 Councillors to keep the public informed.

 

Moved by: Councillor Carolina Moretti

Seconded by: Regional Councillor Jim Jones

 

1)         That the report entitled “Detailed Design for Main Street Markham from Highway 7 to 16^th Avenue”, be received; and,

 

2)         That the Detailed Design work as specified in the contract “008-R-11 Detailed Design and Contract Administration for the reconstruction of Main Street Markham” (between Highway 7 and 16^th Avenue) be awarded to the highest ranked and lowest priced bidder Morrison Hershfield Limited, in the amount of $280,317.25, inclusive of HST; and,

 

3)         That funding for the project be provided from the following sources:

 

·        Part 1 for the detailed design of Main Street Markham, from Hwy 7 to Church Street Parkette, in the amount of $86,122.54 (inclusive of HST) to be funded from Capital Account 083-5350-10055-005 which currently has $150,000 available funding;

·        Parts 3 and 4 for the detailed design of Main Street Markham, from Church Street Parkette to 16^th Avenue, in the amount of $194,194.71 (inclusive of HST) to be funded from Capital Account 083-5350-11079-005 which currently has $939,400.00 available funding (Gas Tax); and,

 

4)         That upon completion of the detailed design to the satisfaction of Engineering Department, staff be authorized to award Morrison Hershfield Limited the Contract Administration and Inspection works (Parts 2 and 5 of bid form) for the Main Street Markham, from Hwy 7 to 16^th Avenue in the amount of $147,686.32, inclusive of HST, which will be funded from Capital Accounts 083-5350-10055-005 and 083-5350-11079-005; and,

 

5)         That the Engineering Department Project Management Fee in the amount of $37,835.00 be funded from Capital Accounts 083-5350-10055-005 and 083-5350-11079-005; and,

 

6)         That a contingency amount of $130,000.00 inclusive of HST be established to cover any unforeseen design, contract administration and legal costs, which will be funded from Capital Accounts 083-5350-10055-005 and 083-5350-11079-005; and,

 

7)         That staff be authorized to use the approved 2011 construction funding for Main Street Markham, from Hwy 7 to Church Street Parkette (083-5350-11079-005), to assist in funding  the detailed design of Main Street Markham, from Church Street Parkette to 16^th Avenue, which currently has a remaining amount of $294,604.26, inclusive of HST; and, 

 

8)         That the construction cost for Main Street Markham, from Church Street Parkette to Bullock Drive in the amount of $899,211.17, inclusive of HST, be included in the 2012 Capital budget process; and further,

 

9)         That staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

16.       AWARD OF TENDER # 064-T-11
            KARACHI DRIVE ROAD EXTENSION
            FROM NEW DELHI DRIVE TO KIRKHAM DRIVE (7.12.2)

            Report  Attachment A  

 

The Committee requested that staff consider alternate construction options that would avoid carving up the parcels of land.

 

Moved by: Councillor Logan Kanapathi

Seconded by: Councillor Carolina Moretti

 

1)         That the report entitled “Award of Tender # 064-T-11, Karachi Drive Road Extension from New Delhi Drive to Kirkham Drive”  be received; and,

 

2)         That the contract for Tender # 064-T-11, Karachi Drive Road Extension from New Delhi Drive to Kirkham Drive be awarded to the lowest priced, qualified bidder Wyndale Paving Co. Ltd. in the amount of $ 989,267.27, inclusive of HST; and,

 

3)         That a separate purchase order in the amount of $ 98,926.72 inclusive of HST, be issued for contingency to cover any additional construction fees and that the Director of Engineering be authorized to approve the expenditure of this contingency amount up to the specified limit in accordance with the Expenditure Control Policy; and,

 

4)         That a separate purchase order in the amount of $ 76,497.58 inclusive of HST be issued to Power Stream Inc. for Hydro service connections and be funded from Capital Budget account # 083-5350-9351-005 - Road SE CC Karachi Drive; and,

 

5)         That the Engineering Department Project Management Fee in the amount of $87,351.86 be funded from Capital Budget account # 083-5350-9351-005 - Road SE CC Karachi Drive; and,

 

6)         That the award of tender # 064-T-11, Karachi Drive Road Extension from New Delhi Drive to Kirkham Drive be funded from Capital Budget account # 083-5350-9351-005-Road SE CC Karachi Drive, in the amount of $ 1,052,791.24; and,

 

7)         That the shortfall in the amount of $ 199,252.20 inclusive of HST, be funded from Capital Account #083-5350-9325-005-Main St. Unionville which currently has a remaining amount of $ 218,155.92 and is funded from the same funding source (i.e. Infrastructure Grant / Roads & Bridges Grant); and further,

 

8)         That staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

17.       INFLOW & INFILTRATION
            REDUCTION STRATEGY (5.5)

            Report  Attachment A  Attachment B  Attachment C  

 

Alan Brown, Director of Engineering, gave a brief overview of the inflow and infiltration reduction strategy. Staff are requesting endorsement of the strategy and will provide a follow-up report on issues relating to private property and environmental issues.

 

Moved by: Councillor Logan Kanapathi

Seconded by: Councillor Carolina Moretti

 

1)         That the report entitled “Inflow & Infiltration Reduction Strategy” dated May 31, 2011 be received; and,

 

2)         That Council endorse the recommendations of the York Region report titled “Inflow and Infiltration Reduction Strategy” as endorsed by Regional Council on February 17, 2011 and as summarized herein; and,

 

3)         That through development and endorsement of the Strategy, York Region and the local municipalities commit to:

 

Develop and maintain this Strategy including the programs, goals and inter-agency and regulatory reporting requirements for staged reduction of inflow and infiltration over the next 20 years;

 

·        Recommend to future Councils that they commit funds for inflow and infiltration reduction that is economically justified by the avoidance of future treatment and conveyance costs;

 

·        Measure wastewater flows before and after carrying out construction/ rehabilitation works on sewers and to document inflow and infiltration expenditures and flow reduction measures;

 

·        Continue to work together in a collaborative manner over the life of the Strategy and to commit the appropriate staffing and financial resources toward implementation of the Strategy based on a business case analysis; and,

 

4)         That Town staff report back as to the implementation issues including but not limited to the  funding strategy and I/I reduction on private property; and,

 

5)         That the Region of York be advised accordingly; and further,

 

6)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

 

18.       THE AWARD OF TENDER # 042-T-11
            CONSTRUCTION OF RODICK ROAD PHASE 3
            FROM RIVIERA DRIVE TO ALDEN ROAD / ESNA PARK DRIVE (7.12.2)

            Report  Attachment 

 

Moved by: Councillor Alex Chiu

Seconded by: Deputy Mayor Jack Heath

 

1)         That staff report entitled “The Award of Tender #042-T-11, Construction of Rodick Road Phase 3, from Riviera Drive to Alden Road / Esna Park Drive” be received; and,

 

2)         That the Tender # 042-T-11, Construction of Rodick Road Phase 3, from Riviera Drive to Alden Road / Esna Park Drive, be awarded to Dagmar Construction Inc., the lowest bidder, in the amount of $11,160,692.16, inclusive of HST; and,

 

3)         That a contingency amount of $558,034.61, inclusive of HST (5.0% of construction cost) be established to cover any additional construction costs, and that the CAO be authorized to approve the expenditure of this contingency amount up to the specified limit; and,

 

4)         That the Engineering Department Project Management Fee in the amount of $551,075.43 be funded from Capital Budget account # 083-5350-11064-005 - “Rodick Road Phase 3, from Riviera Drive to Alden Road / Esna Park Drive”; and,

 

5)         That staff be authorized to increase the Request for Proposal #181-R-07 as approved by Council on March 4, 2008 from $233,060 (exclusive of taxes) to 398,162.01, inclusive of HST, for AECOM Limited to provide contract administration services, construction inspection, environmental inspections, and material testing as described in this report; and,

 

 

6)         That a contingency amount of $38,115.99, inclusive of HST, be established to cover any additional contract administration services, construction inspection, environmental inspections, and material testing, and that the Director of Engineering be authorized to approve the expenditure of this contingency amount up to the specified limit; and,

 

7)         That the existing Purchase Order No. D9 36 with Canadian National Railway to provide inspection, engineering review, and flagging operations, be increased from $155,387.52, inclusive of HST, to $238,220.16, inclusive of HST, (an increase of $82,832.64, inclusive of HST) and that the Director of Engineering be authorized to approve the expenditure of this increase in accordance with Purchasing By-Law 2004-341, Part II, Section 7 (1) (b); and,

 

8)         That the existing Purchase Order No. D9 48 with Canadian National Railway to provide inspection, engineering review, and flagging operations, be increased from $15,538.75, inclusive of HST, to $23,822.02, inclusive of HST, (an increase of $8,283.26, inclusive of HST) to cover any additional work to be carried out by Canadian National Railway, and that the Director of Engineering be authorized to approve the expenditure of this contingency amount up to the specified limit; and,

 

9)         That funding for the project “Rodick Road Phase 3, from Riviera Drive to Alden Road / Esna Park Drive” be provided from the approved Capital Budget account # 083-5350-11064-005; and,

 

10)       That additional compensation for property acquisitions and related legal expenses, and legal expenses arising out of contractor matters be funded from Capital Budget “Rodick Road Extension - Phase 3” accounts 083-5350-11064-005 and 083-5350-9300-005; and,

 

11)       That the remaining balance in Capital Budget “Rodick Road Extension - Phase 3” accounts 083-5350-11064-005 and 083-5350-9300-005, be returned to the original funding source upon completion of this project including property acquisitions and related legal expenses; and further,

 

12)       That staff be authorized and directed to do all things necessary to give effect to the above resolutions

CARRIED

 

 

 

 

 

 

 

 

 

19.       PAN AM GAMES (6.0)

            Presentation  Report  Appendix A  Appendix B

 

Brenda Librecz, Commissioner of Community Services, gave a presentation to the Committee. The purpose of the report is to provide an update relating to the Pan Am facility and to obtain approval for the schematic design presented by B + H Architects. Toronto 2015 has requested the Town provide a decision by June 2, 2011 in order to meet the timelines for the Games. Jason Fellen, representing the Toronto 2015 organization was in attendance.

 

The presentation included the background of Markham’s participation, the venues approved for water polo, badminton and table tennis, and the design process to date. Council approved the functional program on January 25, 2011, the schematic design is waiting for Council approval, and the detailed design is expected to start shortly. The Legacy pool and badminton facility floor plans were reviewed. Markham’s Accessibility Guidelines have been incorporated into the design so that the facilities would accommodate the needs of the Para Pan Games.

 

Markham’s Legacy expectations were discussed with respect to Markham’s leadership and vision in the creation of the CSIO initiative. Community needs and key gaps were identified. It was noted that the proposed 50-metre pool will be the only one in York Region, and the  concentration of badminton players in Markham is the largest in the Region.

 

Preliminary cost estimates have been developed, and staff are continuing to work on cost-allocation with TO2015. Timelines for completion of the project by the date of July 2014 were reviewed and a proposal to establish a Design Committee was also presented.

 

Four options were presented to the Committee. Based on the criteria used to evaluate the options, staff are recommending Option # 1: To participate in the Pan Am Games (water polo and badminton) and proceed to detailed design and continue to monitor the budget.

 

The Committee requested a memo from staff regarding the scope and funding sources for the options. Discussions included the approved budget, increased costs and who is responsible for overruns, eliminating elements to reduce the costs, temporary back-up facilities, land ownership, the RFP process, and Infrastructure Ontario policies.

 

It was suggested that negotiations with TO2015 may allow the PAN AM pool venue to be constructed as the aquatic centre for the first phase of the MISTA complex.

 

The Committee resolved to go In-Camera for confidential discussions.

 

 

20.       IN-CAMERA MATTER (6.0)

 

Moved by: Deputy Mayor Jack Heath 

Seconded by: Councillor Alan Ho

 

That, in accordance with Section 239 (2)(e) of the Municipal Act, Development Services Committee resolve into an in-camera session to discuss the following confidential matter:

 

1)         Litigation or potential litigation – PAN AM Games.

CARRIED

 

Moved by: Regional Councillor Gord Landon  

Seconded by: Councillor Alex Chiu  

 

That the Committee rise from the in-camera session (12:37 PM).

CARRIED

 

Moved by: Mayor Frank Scarpitti

Seconded by: Councillor Carolina Moretti

 

1)                  That the staff report dated May 28, 2011 regarding Toronto 2015 Pan/Para Pan Am Games – Markham Venue, be received; and

 

2)                  That the staff presentation to Development Services Committee on May 31, 2011 be received; and

 

3)                  That staff provide a memo outlining the options discussed at DSC that include scope and  funding sources at the Council meeting on May 31, 2011; and further,

 

4)                  That the following clauses be referred to the Council meeting on May 31, 2011:

 

a)        That the Schematic Design as presented by B + H Architects (Attachment A) be approved  in order to proceed to Design Development stage based on the condition that Town contributions remain as approved in January 2011 and that a further request be made to Toronto 2015 to make a contribution to the Badminton/Field House: and,

b)        That a Pan Am Markham Pool & Field House Design Committee be established chaired by the Chair of the Land, Buildings and Parks Committee with four additional Council members including the Local Councillor; and,

c)         That a letter be forwarded to Toronto 2012 immediately following the Council decision on May 31, 2011 advising them of the decision; and,

d)        And that Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

 

NEW BUSINESS

 

 

21.       AGRICULTURAL ZONING (10.5)

 

Regional Councillor Gord Landon identified a concern that landscape contractors are storing equipment and materials in an agricultural zone on 19^th Avenue, and the difficulties that By-law Enforcement staff face when trying to enforce the by-law. The Commissioner of Development Services will review this issue with By-law Enforcement.

 

 

ADJOURNMENT

 

The Development Services Committee meeting adjourned at 12:45 PM.