Development Services Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 5

Tuesday, January 31, 2023 at 9:00 A.m. - 4:00 P.m.

Live streamed

Please bring this Development Services Committee Agenda to the Council meeting on February 22, 2023.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

DEVELOPMENT SERVICES COMMITTEE MINUTES – JANUARY 17, 2023 (10.0)

• 1. That the minutes of the Development Services Committee meeting held January17, 2023, be confirmed.

3.2

DEVELOPMENT SERVICES PUBLIC MEETING MINUTES - DECEMBER 6, 2022 AND JANUARY 23, 2023 (10.0)

• 1. That the minutes of the Development Services Public Meeting held December 6, 2022 and January 23, 2023, be confirmed.

3.3

SPECIAL DEVELOPMENT SERVICES COMMITTEE MINUTES - JANUARY 16, 2023 (10.0)

• 1. That the minutes of the Special Development Services Committee meeting held January 16, 2023, be confirmed.

4.

PRESENTATIONS

4.1

PRESENTATION OF SERVICE AWARDS (12.2.6)

The Development Services Committee recognizes the following members of staff:

Community Services Commission

Anthony Canto, Waterworks Operator I, Environmental Services, 10 years

Ralph Mione, Fitness Counsellor, Recreation Services, 10 years

Taylor Thomson, Operations Supervisor, Roads, Operations, 5 years

John Payne, Facility Operator II, Recreation Services, 5 years

Corporate Services Commission

Sugun Rao, Manager, Technology Infrastructure, Information Technology Services, 20 years

Saima Shaikh, Contact Centre Representative, Legislative Services, 5 years

Development Services Commission

Tina Roberge, Admin Asst., Strategy & Innovation Team, Planning & Urban Design, 20 years

Rachel D'Oliveira, Program Coordinator, Art Gallery, Economic Growth, Culture & Entrepreneurship, 5 years

Julie Chowdhury, Senior Capital Works Engineer, Engineering, 5 years

5.

DEPUTATIONS

6.

COMMUNICATIONS

7.

PETITIONS

8.

CONSENT REPORTS - DEVELOPMENT AND POLICY MATTERS

8.1

MINUTES OF THE OCTOBER 17, 2022 AND NOVEMBER 14, 2022 VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)

• 1. That the minutes of the October 17, 2022 and November 14, 2022 Varley-McKay Art Foundation meeting, be received for information purposes.

8.2

CURRENT PROCESS FOR THE REVIEW AND IMPLEMENTATION OF TRAFFIC CONTROL MEASURES (CITY-WIDE) (5.12)

D. Porretta, ext. 2040 / K. Kolawole, ext. 2736

Note: Supplemental presentation is attached.

• 1. That the presentation and staff report titled “Current Process for the Review and Implementation of Traffic Control Measures (City-wide)”, be received for information.

8.3

UNIONVILLE SUB-COMMITTEE MINUTES - JUNE 14, 2022 (10.0)

• 1. That the minutes and appendix of the Unionville Sub-Committee meeting held June 14, 2022, be received for information purposes.

8.4

FLATO MARKHAM THEATRE ADVISORY BOARD MINUTES - OCTOBER 21, 2022 (16.0)

• 1. That the minutes of the Flato Markham Theatre Advisory Board meeting held October 21, 2022, be received for information purposes.

8.5

FRIENDS OF THE MARKHAM MUSEUM BOARD MINUTES - NOVEMBER 9, 2022 AND DECEMBER 14, 2022 (16.0)

• 1. That the minutes of the Friends of the Markham Museum Board meeting held November 9, 2022 and December 14, 2022, be received for information purposes.

8.6

HERITAGE MARKHAM COMMITTEE MINUTES – DECEMBER 14, 2022 AND JANUARY 11, 2023 (16.11)

• 1. That the minutes of the Heritage Markham Committee meeting held December 14, 2022 and January 11, 2023, be received for information purposes.

8.7

CYCLING AND PEDESTRIAN ADVISORY COMMITTEE (CPAC) MINUTES – OCTOBER 20, 2022 (16.34)

• 1. ​That the minutes of the Cycling and Pedestrian Advisory Committee (CPAC) meetings held October 20, 2022, be received for information purposes.

9.

REGULAR REPORT - DEVELOPMENT AND POLICY MATTERS

9.1

CYCLING AND PEDESTRIAN ADVISORY COMMITTEE (CPAC) MINUTES – NOVEMBER 17, 2022 (16.34)

Note: Committee has the option to endorse, amend, refer to staff or receive for information the following recommendation from the November 17, 2022 Cycling and Pedestrian Advisory Committee meeting:

1. Whereas the total population and population density of Markham are increasing significantly, requiring new modes of travel; and,
2. Whereas new technologies, and other changes to society, have led to new modes of transportation appearing in Markham; and,
3. Whereas Micro mobility such as e-bikes and e-scooters (shared or privately owned) have added new options for Markham residents; and,
4. Whereas Micro mobility can contribute to sustainability, better land use and inclusiveness; and,
5. Whereas Micro mobility can support public transportation as modes for the first and last miles; and,
6. Whereas new data has suggested that e-scooters can reduce car use and therefore can reduce congestion and emissions; and,
7. Whereas Markham's Active Transportation Master Plan includes an action (E18) that is based on the assumption that a supportive policy and legal framework exists in Markham for micro mobility; and,
8. Whereas there are challenging trade-offs between facilitating micro mobility and accommodating disabled travelers, requiring a thoughtful policy regime; and,
9. CPAC recommends to Markham Council that:
   1. The City participate in the Provincial e-scooter pilot program and permit e-scooters on City facilities as appropriate; and,
   2. A start be made to building a safe network for Micro mobility; and,
   3. Parking spaces be provided for forms of Micro mobility; and,
10. CPAC recommends to Markham Council to direct Staff to draft a report on Micro mobility:
    1. Setting policies for Micro mobilities; and further,
    2. The development of an attainable infrastructure for the various forms of Micro mobility.

• 1. ​That the minutes of the Cycling and Pedestrian Advisory Committee (CPAC) meetings held November 17, 2022, be received for information purposes.

9.2

MENU BOARD SIGN VARIANCE – 2048833 ONTARIO INCORPORATED 8310 MCCOWAN ROAD APPLICATION NO. 22.261422.000.00.SP (2.16, 10.13)

C. Miller, ext. 3980

• 1. That the menu board sign variance application by 2048833 Ontario Incorporated at 8310 McCowan Road, Application No. 22.261422.000.00.SP, BE APPROVED subject to the following conditions:
     1. That the proposed menu board sign be restricted to a maximum height of 2.5 metres and a maximum sign area of 2.0 square metres; and,
     2. Where two (2) menu board signs are provided on-site, zero (0) pre-menu boards be permitted in association with the drive-through service facility; and,
  2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

STREAMLINING DEVELOPMENT APPROVALS THROUGH A COMMUNITY PLANNING PERMIT SYSTEM (10.0)

E. Irvine, ext. 2094

Note: Presentation is attached.

• 1. That the report dated January 31, 2023 entitled "Streamlining Planning Approvals through a Community Planning Permit System” be received; and,
  2. That the report dated January 31, 2023 entitled "Streamlining Planning Approvals through a Community Planning Permit System” be forwarded to the Ministry of Municipal Affairs and Housing as per the terms of the Audit and Accountability Fund – Intake 3 Fund; and,
  3. That staff be directed to evaluate the findings of the study entitled “Final Report: Streamlining Planning Approvals Through a Community Planning Permit System” and report back to Development Services Committee with potential options for a Community Planning Permit System including a work program and required resources; and further,
  4. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4

APPROVAL OF THE CONTINUATION OF THE DESIGNATED HERITAGE PROPERTY GRANT PROGRAM, 2023-2025 (16.11)

R. Hutcheson, ext. 2080

• 1. That the January 31, 2023, report titled, “Approval of the Continuation of the Designated Heritage Property Grant Program, 2023-2025”, be received; and,
  2. That a by-law be adopted to implement the Designated Heritage Property Grant Program (2023-2025) generally in the form attached as Appendix “A” to this report; and,
  3. That the existing reserve fund titled, “Designated Heritage Property Grant Reserve Fund”, continue to be used as the funding source for the program; and,
  4. That the Designated Heritage Property Grant Program be allocated $30,000 per year in funding for a three year period (2023 to 2025) for a total of $90,000 from the following source:
     1. A transfer of $90,000 from the Heritage Loan Reserve Fund, which has a current balance of $134,375; and,
  5. That By-law 175-81, as amended, (A By-law to Establish a Heritage Fund) be amended as per Appendix “C” to this report; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5

MAIN STREET UNIONVILLE REVITALIZATION – PROJECT UPDATE AND SCOPE ADJUSTMENT, WARD 3 (7.9, 10.0)

N. Azmy, ext. 2197 / A. Cachola, ext. 2711

• 1. That the report entitled “ Main Street Unionville Revitalization – Project Update and Scope Adjustment, Ward 3, be received; and,
  2. That Purchase Order PD-21263 issued to CIMA Canada be increased by $239,207.23 inclusive of HST, to cover the additional design work and communication efforts required for the project, and to be funded from Capital Account 22338 (Main Street Unionville Reconstruction); and,
  3. That the contingency Purchase Order PD-21264 issued to CIMA Canada be increased by $35,881.08 inclusive of HST, to cover any additional design work required for the project and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy, and to be funded from Capital Account 22338 (Main Street Unionville Reconstruction); and,
  4. That the Engineering Department Capital Administration Fee in the amount of $25,238.22 inclusive of HST, be transferred to revenue account 640-998-8871 (Capital Admin Fees); and,
  5. That the Engineering Capital Account # 083-5350-22338-005 (Main Street Unionville Reconstruction) be increased to include the scope adjustment, as identified in this report in the amount of $1,363,000 inclusive of HST, to be funded from the following reserves:
     1. Life Cycle Fund - $86,100; and,
     2. Development Charges Reserve (DC Reserve) / Community Benefits Charge (CBC) / Tax- $36,600; and,
     3. Waterworks Reserve (WW Reserve) - $161,500; and,
     4. Stormwater Reserve (SW Reserve) - $175,600; and,
     5. York Region - $833,500; and,
     6. Tax/Canada Community Building Fund (CCBF) - $28,700; and,
     7. Private Property - $41,000; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

• As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

ADJOURNMENT