Meeting No. 15

Mr. Stu Kellock and Mr. John Webster delivered a PowerPoint presentation regarding the Diamond Jubilee Celebration 2012.

The Committee suggested that Mr. Kellock and Mr. Webster report back to General Committee outlining the proposed structure of the Steering Committee including a Terms of Reference.

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Colin Campbell

1) That the presentation by Mr. Stu Kellock and Mr. John Webster, entitled “Markham’s Diamond Jubilee Celebration 2012 (Celebrating 60 Years of Her Majesty's Reign)” be received; and,

2) That Mr. Stu Kellock and Mr. John Webster report back to the General Committee regarding the proposed structure of the Steering Committee including a Terms of Reference.

CARRIED

2. 2010 DRAFT FINANCIAL STATEMENTS (7.2)

Mr. Raj Raman, Senior Manager, Financial Reporting delivered a PowerPoint presentation outlining the 2010 Draft Financial Statements.

There was discussion regarding the value from an equity perspective of the Markham Enterprise Corporation.

There was brief discussion with respect to the Town's Reserves and Reserve Fund Study for Town assets.

Moved by Regional Councillor Gord Landon

Seconded by Councillor Don Hamilton

1) That the presentation by Mr. Raj Raman, Senior Manager, Financial Reporting & Purchasing, entitled “2010 Draft Financial Statements” be received.

CARRIED

3. 2011 FIRST QUARTER
REVIEW OF OPERATIONS (7.4)

Ms. Andrea Tang, Manager Financial Planning delivered a PowerPoint presentation outlining the First Quarter Review of Operations.

There was discussion regarding the unfavourable variance for Recreation revenue. Staff advised that they are reviewing and analysing the unfavourable variances in fitness memberships, ice and soccer rentals, and will report back to General Committee.

The Committee discussed the personnel ramp up reserve and how this reserve fund is used.

Moved by Regional Councillor Gord Landon

Seconded by Regional Councillor Joe Li

1) That the presentation by Ms. Andrea Tang, Manager Financial Planning entitled "2011 First Quarter Review of Operations" be received.

CARRIED

4. MINUTES OF THE MAY 9, 2011
GENERAL COMMITTEE (16.0)

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the Minutes of the May 9, 2011 General Committee be confirmed.

CARRIED

5. MINUTES OF THE APRIL 18, 2011
CANADA DAY COMMITTEE (16.0)

April

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the Minutes of the April 18, 2011 Canada Day Committee be received for information purposes.

CARRIED

6. MINUTES OF THE MARCH 30, 2011
CANADA DAY COMMITTEE (16.0)

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the following recommendations from the March 30, 2011 minutes be endorsed:

“That the Markham Canada Day Committee recommend to Town of Markham Mayor Scarpitti that a letter be sent on his behalf to the family of Jeanne Bowman to let them know how invaluable her efforts were to the success of the Canada Day children’s events, how much she meant to the Committee and how much Committee members will miss her; and;”

“That the tent used for children’s activities at Milne Park be renamed the Jeanne Bowman Children’s Tent as a testimonial to the enthusiasm she brought to ensuring Markham children participated in and enjoyed Canada Day events.”

2) That these matters be forwarded to Council for adoption on May 31, 2011.

CARRIED

7. MINUTES OF THE APRIL 21, 2011
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the Minutes of the April 21, 2011 Environmental Advisory Committee be received for information purposes.

CARRIED

8. MINUTES OF THE MAY 5, 2011
ENVIRONMENTAL ISSUES COMMITTEE (16.0)

Mr. Graham Seaman, Manager Climate Change & Energy addressed the Committee and provided a brief overview of the Community Energy and Water Social Benchmarking Pilot. He pointed out that this funding will only be accepted if their application to the Ontario Power Authority is approved by June 2011.

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the Minutes of the May 5, 2011 Environmental Issues Committee be received for information purposes; and,

2) That the following recommendations from the May 5, 2011 minutes be endorsed:

a) “That Funding up to a maximum of $10,000.00 be awarded to the Markham Fair for a Growing Green display and program subject to:

i) Development of a robust mobile tradeshow display and exhibit in consultation with the Markham Sustainability Office and the Communications and Community Relations staff;

ii) Release of funding subject to approval of a revised detailed budget to the satisfaction of the Director of Communications and Community Relations;

iii) Markham Fair executing an agreement with the Town of Markham, to the satisfaction of the Town Solicitor, confirming the mobile tradeshow display and related components, will be available for use by the Town;

iv) The Commissioner of Community and Fire Services being authorized to execute the agreement on behalf of the Town, with the Markham Fair; and,

b) That the funds come from the account #87 2800168 Markham Environmental Sustainability Fund (MESF); and,

c) That the funding application from Graham Seaman, Manager, Climate Change and Energy, requesting $25,000, for a Community Energy and Water Social Benchmarking Pilot, be approved, conditional on the project receiving Ontario Power Authority funding and development of a detailed marketing plan in conjunction with the Director of Communications and Community Relations; and further,

d) That the funds come from the account #87 2800168 Markham Environmental Sustainability Fund (MESF).

3) That these matters be forwarded to Council for adoption on May 31, 2011.

CARRIED

9. MINUTES OF THE MAY 5, 2011
ENVIRONMENTAL ISSUES COMMITTEE
-WASTE DIVERSION SUBCOMMITTEE (16.0)

There was brief discussion regarding the compromise worked out between the Town of Markham and York Region with respect to the word "mandatory" in their advertisements for compostable bags.

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the Minutes of the May 5, 2011 Environmental Issues Committee- Waste Diversion Subcommittee be received for information purposes.

CARRIED

10. MINUTES OF THE MAY 9, 2011 AND MAY 17, 2011
EXCELLENCE THROUGH EFFICIENCY
AND EFFECTIVENESS (E3) TASK FORCE (16.0)

May 2 May 17

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the Minutes of the May 9, 2011 and May 17, 2011 E3 Task Force be received for information purposes.

CARRIED

11. MINUTES OF THE MARCH 23, 2011
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the Minutes of the March 23, 2011 Markham Village Business Improvement Area Committee be received for information purposes.

CARRIED

12. STAFF AWARDED CONTRACTS
FOR THE MONTH OF APRIL 2011 (7.12)

There was brief discussion regarding sufficient parking for the Victoria Square Playground and Water Play.

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the report entitled “Staff Awarded Contracts for the Month of April 2011 be received; and,

2) That Staff be authorized and directed to do all things necessary to give effect to this

resolution.

CARRIED

13. DEVELOPMENT CHARGES INDEXING
- JULY 1, 2011 (7.11)

Report Appendix A Appendix B Appendix C Appendix D

The Committee inquired what the difference between Town Wide Development Charges and Area Specific Development Charges. Staff will provide a response to Members of Council by

e-mail.

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the report titled “Development Charges Indexing – July 1, 2011” be received; and,

2) That Council approve an increase in development charges of 2.20%, effective July 1, 2011; and further;

3) That staff be directed to do all things necessary to give effect to this report.

CARRIED

14. MARCH 2011 YEAR-TO-DATE
REVIEW OF OPERATIONS (7.4)

Report Attachments

Moved by Councillor Alan Ho

Seconded by Councillor Alex Chiu

1) That the report dated May 30, 2011 entitled “March 2011 Year-To-Date Review of Operations” be received.

CARRIED

15. DRAFT 2010 CONSOLIDATED
FINANCIAL STATEMENTS (7.2)

Report Attachment

Moved by Councillor Alex Chiu

Seconded by Regional Councillor Jim Jones

1) That the report “Draft 2010 Consolidated Financial Statements” be received; and,

2) That Council approve Markham’s Draft Consolidated Financial Statements including Markham Enterprises Corporation (MEC) for the fiscal year ended December 31, 2010; and,

3) That Council authorize Staff to issue the Financial Statements (including MEC) for the year ended December 31, 2010 upon receiving the auditors’ final report; and further,

4) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

16. PARKS AMBASSADORS PROGRAM (2.0)

Mr. Bill Wiles, Manager By-Laws Enforcement and Licensing briefly outlined the details in the report.

There was discussion regarding the requirement to have police clearance letters for Adopt-a-Park program volunteers. Staff advised that such a requirement does not currently exist.

The Committee suggested that this report be referred to the Environmental Issues Committee and report back to General Committee by June 28, 2011.

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Alex Chiu

That the following recommendation be referred to the Environmental Issues Committee:

1) That the report entitled Parks Ambassadors Program be received; and,

2) That Council approve the Town’s participation in York Regional Police’s Parks Ambassadors Program commencing in the Spring of 2011; and,

3) That the estimated 2011 costs of $5,000 for the program be funded equally from the 2011 Operating budgets within the Operations and By-law Enforcement & Licencing departments and the 2012 anticipated costs will be addressed in the 2012 budget process; and further,

4) That staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

17. MEMORANDUM OF UNDERSTANDING
WITH THE TORONTO POLICE SERVICE
REGARDING DISCLOSURE OF INFORMATION
FOR EMPLOYMENT AND VOLUNTEER PURPOSES (11.0)

Report Attachment

Ms. Mona Nazif, Human Resource Manager briefly summarized the details outlined in the report.

Moved by Councillor Don Hamilton

Seconded by Councillor Colin Campbell

1) That the report entitled Memorandum of Understanding with the Toronto Police Service regarding Disclosure of Information for Employment and Volunteer Purposes be received; and,

2) That the Mayor and Town Clerk be authorized to sign the Memorandum of Understanding with the Toronto Police Service to allow for disclosure of information relating to Vulnerable Sector Screening Program- Police Reference Check; and further,

3) That Staff be directed to do all things necessary to give effect to this resolution.

CARRIED

18. SPONSORSHIP OPPORTUNITIES (7.0)

Mr. Dennis Flaherty, Director Communications & Community Relations briefly summarized the details outlined in the report.

There was brief discussion regarding the revised Mercedes-Benz sponsorship and the sponsorship opportunity with Bank of Nova Scotia.

Moved by Councillor Alex Chiu

Seconded by Councillor Alan Ho

1) That the report "Sponsorship Opportunities" be received; and,

2) That Council approve the sponsorship opportunity with Bank of Nova Scotia (Scotiabank) for the East Arena Pad at the Angus Glen Community Centre for a three-year period with total remuneration of $121,548; and,

3) That Council approve the sponsorship opportunity with Mercedes-Benz for interior signage at Angus Glen Community Centre and on two tennis nets at the tennis facility for a one-year period with total remuneration of $10,000; and,

4) That Council authorize the Commissioner of Corporate Services to enter into interior naming rights and sponsorship contracts with Scotiabank, Mercedes-Benz and Royal Bank of Canada (RBC) in a form satisfactory to the Town Solicitor; and,

5) That Council delegate authority to the Commissioner of Corporate Services to approve future interior naming rights and sponsorship opportunities up to $100,000 per sponsorship agreement; and further,

6) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

19. ‘BIG BLUE BELLY’ & BIA PILOT PROJECT UPDATE (5.1)

Presentation Standard of Care Guide

Mr. Rob Kadlovski, Member, Unionville BIA Board of Management, addressed the Committee and spoke in support of the proposed 'Big Blue Belly' & BIA Pilot project. He requested that Council increase the number of Big Blue Belly containers from eight to twelve.

Councillor Colin Campbell indicated that he would have liked to see the Markham BIA launch a Big Blue Bell pilot at the same time as the Unionville BIA.

Ms. Claudia Marsales, Senior Manager, Waste & Environmental Management Department delivered a PowerPoint presentation providing an update regarding the Big Blue Belly & BIA Pilot Project.

The Committee inquired where and how many Big Blue Belly containers will be placed along Main Street Unionville during the Pilot. Mr. Tony Lamana, Member, Unionville BIA Board of Management, addressed the Committee advising that they are recommending that twelve Big Blue Belly containers be placed along Main Street Unionville. He briefly explained the proposed placement plan that they will continue to work out with Town staff.

There was discussion with respect to Styrofoam cups and containers no longer being used by the merchants on Main Street Unionville.

Moved by Councillor Don Hamilton

Seconded by Regional Councillor Jim Jones

1) That the presentation by Ms. Claudia Marsales, Senior Manager, Waste Management & Environment, entitled “Big Blue Belly & BIA Pilot Project Update” be received; and,

2) That staff consider increasing the number of Big Blue Belly containers from eight to twelve along Main Street Unionville for the pilot.

CARRIED

20. MUNICIPAL DRINKING WATER LICENSE (MDWL)
PROGRAM OVERVIEW AND STANDARD OF CARE (5.3)

Mr. Eddy Wu, Manager, Operations & Maintenance; Ms. Catherine Conrad, Town Solicitor and Mr. Peter Loukes, Director, Operations delivered a PowerPoint presentation regarding the Municipal Drinking Water License (MDWL) Program and Standard of Care.

Moved by Councillor Don Hamilton

Seconded by Deputy Mayor Jack Heath

1) That the presentation by Mr. Eddy Wu, Manager, Operations & Maintenance, Catherine Conrad, Town Solicitor, and Peter Loukes, Director, Operations, entitled “Municipal Drinking Water License (MDWL) Program Overview and Standard of Care” be received.

CARRIED

21. MARKHAM INTERNATIONAL INDIAN FILM
ACADEMY (IIFA) BUZZ EVENTS UPDATE (6.5)

Mr. John Ryerson, Director, Culture delivered a PowerPoint presentation outlining the Markham IIFA Buzz Events.

There was brief discussion regarding the location of the stage. Staff advised that they will be evaluating this event and the other large events at the Markham Civic Centre and will report back to Committee.

Moved by Councillor Logan Kanapathi

Seconded by Councillor Howard Shore

1) That the presentation by Mr. John Ryerson, Director, Culture, entitled “Markham IIFA Buzz Events” be received.

CARRIED

22. SOUTH EAST MARKHAM COMMUNITY CENTRE
LIBRARY AND PARK (6.0)

Ms. Mary Creighton, Director, Recreation Services delivered a PowerPoint presentation regarding the South East Markham Community Centre.

There was discussion with respect to the proposed road connections and whether it will have any measurable impact on the sports fields and/or programs. Deputy Mayor Jack Heath requested that staff meet with him to review the proposed road connection in close detail and would also like further information with respect to the water course.

The Committee briefly discussed the future potential of the Town acquiring the golf course.

Moved by Councillor Logan Kanapathi

Seconded by Regional Councillor Gord Landon

1) That the presentation by Ms. Mary Creighton, Director, Recreation Services, entitled “South East Markham Community Centre, Library and Park” be received.

CARRIED

23. COMMUNITY LEAD TESTING PROGRAM
- STATUS REPORT (7)(7) (5.3)

Moved by Regional Councillor Jim Jones

Seconded by Councillor Colin Campbell

1) That the report titled “Community Lead Testing Program – Status Report (7)” be received; and,

2) That staff report back to Council with the findings of the Community Lead Testing Program after completion of sampling period #8; and further,

3) That staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

24. MARKHAM FIRE & EMERGENCY SERVICES
2010 ANNUAL SERVICE REPORT (7.15)

Report Annual Report

There was discussion regarding the current relationship between York Region's Emergency Management Services (EMS) and the Town of Markham Fire & Emergency Services. Staff advised that they are working with EMS on the dispatch issues.

Moved by Councillor Howard Shore

Seconded by Councillor Colin Campbell

1) That the 2010 Annual Service Report from the Markham Fire and Emergency Services (MFES) be received; and,

2) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

25. NORTH AMERICAN SOCIETY OF TRENCHLESS
TECHNOLOGY (NASTT) “2011 MUNICIPAL AND
UTILITY ACHIEVEMENT AWARD” (5.3)

Report Figure 1 Figure 2 Figure 3 Figure 4

Moved by Deputy Mayor Jack Heath

Seconded by Councillor Don Hamilton

That the following be presented at the May 31, 2011 Council Meeting:

1) That Mayor Frank Scarpitti and Councillor Alex Chiu, on behalf of the Town of Markham, receive the North American Society of Trenchless Technology (NASTT) “2011 Municipal and Utility Achievement Award”; and,

2) That Council recognizes the Waterworks Department staff for their efforts that resulted in the Town receiving the “2011 Municipal and Utility Achievement Award”.

CARRIED

26. FORMER SABISTON LANDFILL SITE-
INFORMATION & STATUS UPDATE (5.7)

There was brief discussion regarding the wide variation in the methane gas concentration assessment.

The Committee inquired when the Public Meeting will be held. Staff advised that they anticipate holding a Public Meeting during the Fall, 2011 following a Council Workshop that is scheduled for June 24, 2011.

Moved by Councillor Howard Shore

Seconded by Councillor Carolina Moretti

1) That the report entitled “Former Sabiston Landfill Site – Information & Status Update” be received; and,

2) That the CAO be authorized to enter into necessary agreements with the National Spiritual Assembly of Baha’i of Canada and the Bayview Golf and Country Club for the purpose of carrying out investigation work on their properties, to the satisfaction of the CAO, and further,

3) That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

27. 014-S-10 PURCHASE, SUPPLY AND
DELIVER OFFICE FURNITURE (7.12.1)