M I N U T E S

GENERAL COMMITTEE

 

Finance & Administrative Issues                                                Community Services Issues

Chair:              Mayor Frank Scarpitti                                                                            Chair:              Councillor Alex Chiu

Vice Chair:      Councillor Carolina Moretti                                                                   Vice Chair:      Councillor Howard Shore

 

Environment & Sustainability Issues                                          Building, Parks, & Construction Issues

Chair:              Councillor Valerie Burke                                                                         Chair:              Councillor Logan Kanapathi

Vice Chair:      Regional Councillor Joe Li                                                                      Vice Chair:      Councillor Colin Campbell

 

                                                                                                                       

                Alternate formats are available upon request.

 

 

Attendance

 

Deputy Mayor Jack Heath Regional Councillor Jim Jones Regional Councillor Gord Landon Regional Councillor Joe Li Councillor Valerie Burke Councillor. Howard Shore Councillor Don Hamilton Councillor Carolina Moretti Councillor Colin Campbell Councillor Alan Ho Councillor Logan Kanapathi Councillor Alex Chiu   Regrets Mayor Frank Scarpitti

John Livey, Chief Administrative Officer Catherine Conrad, Town Solicitor Jim Baird, Commissioner of Development Services Brenda Librecz, Commissioner of Community & Fire Services Andy Taylor, Commissioner of Corporate Services Joel Lustig, Treasurer Bill Snowball, Fire Chief Dennis Flaherty, Director Communication & Community Relation Alida Tari, Council/Committee Coordinator

 

The General Committee convened at 9:05 AM with Councillor Carolina Moretti in the Chair; Councillor Alex Chiu Chaired Community Services related items; Councillor Valerie Burke Chaired Environment and Sustainability related items.

 

DISCLOSURE OF INTEREST

 

None disclosed.

 

 

1.         MARKHAM'S GREENPRINT SUSTAINABILITY PLAN (5.7)

            Presentation

 

Mr. Philip Ling, Markham Environmental Advisory Committee addressed the Committee and spoke in support of Markham’s Greenprint Sustainability Plan.

 

Ms. Victoria McGrath, Director Sustainability Office delivered a PowerPoint presentation regarding Markham’s Greenprint Sustainability Plan.

 

The Committee discussed and suggested the following:

·        Report quarterly to General Committee rather than annually

·        Implementation and monitoring

·        Communication roll out plan including other opportunities such as social media

·        Measurable components

·        Whether the sustainability office should be commission based or remain as a separate department

·        Ensure youth are engaged by communicating the plan to the schools

·        Consider sharing the Greenprint Sustainability Plan with other municipalities

·        Use the Greenprint Sustainability Plan as a screening tool in the 2012 budget process

 

The Committee thanked the Sustainability staff for all their work in bringing this plan forward.

 

Moved by Councillor Logan Kanapathi

Seconded by Regional Councillor Joe Li

 

1)         That the presentation provided by Ms. Victoria McGrath, Director Sustainability Office regarding Markham's Greenprint Sustainability Plan be received.

CARRIED

 

 

2.         THE GREENPRINT, MARKHAM’S
SUSTAINABILITY PLAN, FINAL REPORT (5.7)

            Report     Appendix A     Appendix B

 

Moved by Councillor Logan Kanapathi

Seconded by Regional Councillor Joe Li

 

1)         That the staff report and presentation titled The Greenprint, Markham’s Sustainability Plan, Final Report dated June 13, 2011, be received; and,

 

2)         That Council approve the Greenprint, Markham’s Sustainability Plan, as attached; and,

 

3)         That the Sustainability Office continue to work with Council, staff and the community to implement the recommendations and report progress quarterly to Council while also incorporating the Greenprint into annual business planning and capital and operating budget processes; and,

 

4)         That the implementation of the Greenprint be coordinated through the Environmental Issues Committee; and,

 

5)         That the Sustainability Office report back regularly on progress on implementation; and,

 

6)         That the correspondence from Mr. Ryan Friedman be received; and further,

 

7)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

3.         MINUTES OF THE MAY 30, 2011
            GENERAL COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)                  That the Minutes of the May 30, 2011 General Committee be confirmed.

CARRIED

 

4.         MINUTES OF THE MARCH 16, 2011 AND
APRIL 20, 2011 ANIMAL CARE COMMITTEE (16.0)

            March     April

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the March 16, 2011 and April 20, 2011 Animal Care Committee be received for information purposes.

CARRIED

 

 

5.         MINUTES OF THE APRIL 20, 2011
ACCESSIBILITY COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the April 20, 2011 Accessibility Committee be received for information purposes.

CARRIED

 

 

6.         MINUTES OF THE MAY 16, 2011
CANADA DAY COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the May 16, 2011 Canada Day Committee be received for information purposes.

CARRIED

 

 

7.         MINUTES OF THE APRIL 28, 2011
CYCLING & PEDESTRIAN ADVISORY COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the April 28, 2011 Cycling & Pedestrian Advisory Committee be received for information purposes.

CARRIED

 

 

8.         MINUTES OF THE MAY 16, 2011 AND MAY 24, 2011
EXCELLENCE THROUGH EFFICIENCY
AND EFFECTIVENESS (E3) TASK FORCE (16.0)

            May 16     May 24

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the May 16, 2011 and May 24, 2011 E3 Task Force be received for information purposes.

CARRIED

 

 

9.         MINUTES OF THE APRIL 20, 2011
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the April 20, 2011 Markham Village Business Improvement Area Committee be received for information purposes.

CARRIED

 

 

10.       MINUTES OF THE APRIL 4, 2011
            RACE RELATIONS COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the April 4, 2011 Race Relations Committee be received for information purposes.

CARRIED

 

 

11.       MINUTES OF THE APRIL 12, 2011
            SENIORS ADVISORY COMMITTEE (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the April 12, 2011 Seniors Advisory Committee be received for information purposes.

CARRIED

 

 

12.       MINUTES OF THE APRIL 6, 2011
            THE FRIENDS OF THE MARKHAM MUSEUM
            FOUNDATION BOARD (16.0)

            Minutes

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the Minutes of the April 6, 2011 The Friends of the Markham Museum Foundation Board be received for information purposes; and,

 

2)         That the recommendation from the April 6, 2011 minutes be endorsed:

“That Cathy Molloy, Director of Markham Museum, be given signing authority for cheque requisitions issued by the Friends of the Markham Museum Foundation.”

CARRIED

 

 

13.       BOARD AND COMMITTEE RESIGNATION (16.24)

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the resignation from Patrick Carr from the Varley-McKay Art Foundation of Markham be received with regret and that a letter of appreciation be forwarded by Mayor Frank Scarpitti.

CARRIED

 

 

14.       KENNEDY MACKENZIE CONSIX INVESTMENTS
LIMITED PROPOSED PLAN OF SUBDIVISION
19TM-95050, PHASE 3
– RELEASE OF AGREEMENTS FROM TITLE (8.0)

            Report     Attachment

 

There was brief discussion regarding certain Agreements registered on title that are no longer applicable as the subject lands have been rezoned.

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

           

1)         That the report entitled “Kennedy Mackenzie Consix Investments Limited Proposed Plan of Subdivision 19TM-95050, Phase 3 – Release of Agreements from Title” be received; and,

 

2)         That the Mayor and Clerk be authorized to execute the necessary Release of Agreements to be registered on title to that Part of Lot 19, Concession 6, designated as Parts 1, 2 ,3 & 4, Plan 65R-28314, said Release to be in the form and content satisfactory to the Town Solicitor; and,

 

3)       That the Chief Administrative Officer be delegated authority to execute releases of agreements registered on title that have either expired or are no longer applicable, all in a form satisfactory to the Town Solicitor; and,

 

4)       That Staff be authorized and directed to do all things necessary to give effect to this resolution; and further,

 

5)         That the following resolution be reported out in the public Council meeting on June 14, 2011.

CARRIED

 

 

 

15.       STAFF AWARDED CONTRACTS
FOR THE MONTH OF MAY (7.12)

            Report

 

The Committee requested that staff report back to General Committee (Fall 2011) regarding the relining program for iron watermains.

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the report entitled “Staff Awarded Contracts for the Month of May 2011” be received; and,

 

2)         That Staff be authorized and directed to do all things necessary to give effect to this resolution

 

CARRIED

 

 

16.       AWARD OF PROPOSAL 009-R-11 SUPPLY
& INSTALL TELEPHONE SYSTEM, UNIFIED
MESSAGING & CALL CENTRE SOFTWARE (7.12)

Report

 

The Committee suggested that this item be deferred to the General Committee meeting two weeks from today.

 

Moved by Councillor Howard Shore

Seconded by Regional Councillor Gord Landon

 

That the following recommendation be deferred to the June 27, 2011 General Committee meeting.

 

1)         That the report entitled “Award of Proposal 009-R-11 Supply and Install Telephone System, Unified Messaging & Call Centre Software” be received; and,

 

2)         That the contract for Supply and Install Telephone System, Unified Messaging & Call Centre Software from Proposal 009-R-11 be awarded to the highest ranked bidder, Unity Telecom Corp., in the amount of $1,143,018 (inclusive of HST impact); and,

 

3)         That the hardware, software and labour cost for 009-R-11 be funded from account #049-5350-10077-005 (Core Phone System Phase#1) in the amount of $399,000 and account #049-5350-11118-005 (Core Phone System Phase#2) in amount of $205,600 with a total of $604,600 (inclusive of HST impact); and,

 

4)         That the warranty, support and maintenance fees for the telephone system in the amount of $453,997 (inclusive of HST impact) over a five year term be funded from existing various departmental telecom operating budget (to be consolidated under ITS budget); and,

 

5)         That the funding shortfall of $84,421 be addressed in the 2012 capital budget process; and,

 

6)         That Unity Telecom Corp. be designated as the preferred vendor for Town’s telephony service needs and for Avaya Hardware and software product for the term of this contract; and further,

 

7)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

17.       067-S-11 SUPPLY OF A PUMPER TRUCK
AND AERIAL APPARATUS (7.12)

            Report     Attachment

 

There was brief discussion regarding the budget variance amounts for the pumper truck and aerial apparatus.

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Colin Campbell

 

1)         That the report entitled “067-S-11 Supply of a Pumper Truck and Aerial Apparatus” be received; and,

 

2)         That the supply of a Pumper Truck be awarded to Safetek Emergency Vehicles in the amount of $561,613.44 in US dollars ($550,601.41 in CDN dollars) inclusive of HST; and,

 

3)         That the supply of an Aerial Chassis and Apparatus be awarded to Safetek Emergency Vehicles in the amount of $917,730.00 in US dollars ($882,143.30 in CDN dollars) inclusive of HST; and,

 

4)         That authority to approve the expenditure to equip the Pumper Truck and the Aerial Chassis and Apparatus in the amount of $26,000.00 be provided to the Director, Operations or his designate as per the limits in accordance to the Expenditure Control Policy; and,

 

5)         That the funds for the awards be provided from account 057-6150-11245-005 “Corporate Fleet Replacement” in the amount of $1,412,282.00; and,

 

6)         That the shortfall in the amount of $46,462.27 be funded from the Life Cycle Replacement and Capital Reserve account; and,

 

7)         That the tender process be waived in accordance with Purchasing By-law 2004-341, Part II, Section 7 Non Competitive Procurement, item 1 (e) which states “Where the Town is acquiring specialized equipment, in which case the sources of supply may be identified based on technical specifications prepared by the User Department staff.  The Manager of Purchasing may negotiate purchases based on such specifications in consultation with the User Department;” and,

 

8)         That vehicles 9841 (1995 model year) and 9853 (1990 model year) will be sold in accordance with Purchasing By-law 2004-341, Part V, Disposal of Personal Property and proceeds be posted to account 890 890 9305 upon delivery of new Pumper Truck and Aerial Apparatus; and further,

 

9)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

CARRIED

 

 

18.       MARKHAM MUSEUM
            GROWING WITH MARKHAM (6.7)

Presentation

 

Ms. Cathy Molloy, Manager, Museum delivered a PowerPoint presentation regarding the Markham Museum.

 

The Committee suggested that a tour of the Museum for Members of Council be scheduled over the summer time.

 

There was discussion regarding programs offered at the Museum for children and adults with special needs.

 

The Committee complimented Ms. Molloy and her staff for their on-going dedication to support and enhance the exceptional experience for all visitors at the Museum.

 

The Committee suggested that staff look at whether there could be an improved integration between the new and old building.

 

Moved by Councillor Carolina Moretti

Seconded by Councillor Don Hamilton

 

1)         That the presentation by Ms. Cathy Molloy, Manager, Museum, entitled “Markham Museum Growing with Markham” be received.

CARRIED

 

19.       IN-CAMERA (16.24) AND RESTRICTED MATTERS (11.0)

 

Moved by Regional Councillor Gord Landon

Seconded by Councillor Howard Shore

 

That, in accordance with Section 239 (2) (b) of the Municipal Act, General Committee resolve into an in-camera session to discuss the following confidential matters (10:42 AM):

 

1)         Personal matters about an identifiable individuals, including municipal or local board employees.

 

2)         Personal matters about an identifiable individuals, including municipal or local board employees. (Restricted Agenda)

CARRIED

 

Moved by Regional Councillor Jim Jones

Seconded by Regional Councillor Joe Li

 

That the Committee rise from the in-camera session (10:50 AM)

CARRIED

 

 

NEW BUSINESS

 

20.       E3 TASK FORCE MEETINGS (16.0)

 

Regional Councillor Gord Landon advised the Committee that an E3 Task Force meeting is scheduled for Friday June 17, 2011 that will be considering staff positions.

 

It was suggested that the E3 Task Force meeting be re-scheduled to Monday June 20, 2011.

 

 

ADJOURNMENT

 

That the General Committee meeting adjourn at 10:55 AM.