General Committee
May 1, 2017
Meeting
Number 8
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor and Acting Director of
Human Resources
Kimberley
Kitteringham, City Clerk
Martha
Pettit, Deputy City Clerk
Joel
Lustig, Treasurer
Mary Creighton, Director of Recreation
Services
Biju Karumanchery, Director of Planning
& Urban Design
Mark
Visser, Senior Manager Financial Strategy & Investment
Alex Moore, Manager
of Purchasing & Accounts Payable
Christopher
Alexander, Acting Manager, By-law
Enforcement &
Regulatory Services
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:06 AM with Deputy
Mayor Jack Heath in the Chair and Councillor Alan Ho Chaired Community Services
related items.
Disclosure of
Interest
None disclosed.
1. MINUTES
OF THE APRIL 18, 2017
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Don Hamilton
Seconded by
Councillor Alex Chiu
1) That the minutes of the
April 18, 2017 General Committee meeting be confirmed.
Carried
2. THE ROYAL LIFE SAVING
SOCIETY CANADA AWARDS
BAR TO SERVICE MEDAL – JEFFREY MCCURDY
SERVICE COMMENDATION – MARTA WRZAL (6.0)
Letters
Brenda
Librecz, Commissioner of Community & Fire Services addressed the Committee
and provided some opening regarding the Bar to Service Medal. It was noted that Marta Wrzal will not be in
attendance today, and will be presented the “Service Commendation” at a later
date.
Mary
Creighton, Director of Recreation addressed the Committee and provided
information relative to the Bar of Service Medal.
General
Committee congratulated Jeffrey McCurdy, Committee Program Supervisor for
receiving the “Bar to Service Medal.”
3. DEVELOPMENT CHARGES
BACKGROUND STUDY UPDATE (7.0)
Presentation
Mark Visser, Senior Manager Financial Strategy & Investment
delivered a PowerPoint presentation providing an update regarding the Development
Charges Background study.
The Committee discussed and suggested the following relative to the
Development Charges Background study:
·
Stormwater
Management Ponds - when paid through development charges versus when paid
through an area specific charge
·
Development
Charges can be used to pay for construction of a park, but not to purchase the
land
·
Development
Charges are indexed to take into account inflation
·
Include
a "development charges as a percentage of townhouse and condo prices"
chart in a future presentation
·
If
land is converted from non-residential to residential use is there any impact
to Section 37 funds
·
Land area development charges versus Gross
Floor Area (GFA) development charges
Moved by Councillor
Logan Kanapathi
Seconded by Mayor
Frank Scarpitti
1) That the presentation entitled “Development Charges
Background Study Update” be received; and,
2) That Council endorse the following policies to be utilized
in the preparation of the Development Charges Background Study:
a) Staff be directed to institute a policy where
new roads/expansions to accommodate growth are funded 100% from Development
Charges,
b) Staff be directed to levy non-residential
City Wide Hard Development Charges based on floor space (Gross Floor Area)
rather than land area,
c) Staff be directed to develop a GFA-based
methodology that supports differentiated rates for CWH charges related to non-residential
development,
d) Staff be directed to provide a credit for
change-in-use based on the prevailing rates, consistent with York Region; and,
3) That
Regional Councillor Jim Jones be appointed to the Council Development Charge Committee; and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
DEPUTATIONS
There were
no deputations.
COMMUNICATIONS
There were
no communications.
PETITIONS
There were
no petitions.
4. MINUTES OF THE FEBRUARY 14, 2017
SENIOR ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Nirmala Armstrong
1) That
the minutes of the February 14, 2017 Senior Advisory Committee meeting be
received for information purposes.
Carried
5. MINUTES OF THE FEBRUARY 21, 2017
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Nirmala Armstrong
1) That
the minutes of the February 21, 2017 York University Markham Campus Committee meeting
be received for information purposes.
Carried
6. MINUTES OF THE MARCH 22, 2017
UNIONVILLE B.I.A GENERAL
MEMBERSHIP MEETING (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Nirmala Armstrong
1) That
the minutes of the March 22, 2017 Unionville B.I.A General Membership meeting be
received for information purposes.
Carried
7. MINUTES OF THE MARCH 27, 2017
MARKHAM PUBLIC LIBRARY
BOARD (16.0)
Minutes
Moved by
Regional Councillor Jim Jones
Seconded by
Regional Councillor Nirmala Armstrong
1) That
the minutes of the March 27, 2017 Markham Public Library Board meeting be
received for information purposes
Carried
8. ADDITION OF GENERAL
COMMITTEE
MEETING (16.0)
Moved by Regional
Councillor Jim Jones
Seconded by Regional
Councillor Nirmala Armstrong
1) That an additional General Committee meeting be
scheduled for Thursday June 8, 2017 from 9:00 AM to 3:00 PM.
Carried
9. 2017 FIRST QUARTER
INVESTMENT
PERFORMANCE REVIEW (7.0)
Report Attachment
Moved by Regional
Councillor Jim Jones
Seconded by Regional
Councillor Nirmala Armstrong
1) That the report dated May 1, 2017 entitled “2017 First
Quarter Investment Performance Review” be received.
Carried
10. STAFF AWARDED CONTRACTS
FOR THE MONTH OF MARCH 2017
(7.12)
Report
Nathalie Karvonen, Toronto Wildlife Centre
was in attendance to request permission to address Committee on staff award
contract 263-Q-16 Wildlife Education, Rehabilitation and Rescue Services. In response to a question by the meeting
Chair, staff advised that the City's new Procedural By-law prohibits
individuals from making a deputation to "promote products or services for the purpose of
soliciting business" - these deputants
are instead to be directed to submit a request through the City’s existing procurement procedures. Given the newly adopted procedural rules, the
Chair ruled the deputation out of order.
A subsequent motion to challenge the Chair did not carry, and the Chairs
ruling was upheld.
The Committee discussed whether the $9,906.56 remaining after the budget
award could be used to improve service for the City's animal services (domestic
and wildlife) on statutory holidays, during non-business hours, and for
emergencies.
It
was suggested that staff report back to General Committee in approximately six
(6) months relative to the new wildlife service provider. There was discussion regarding whether to
hold a Council Workshop regarding animal services.
Moved
by Councillor Valerie Burke
Seconded
by Councillor Karen Rea
1) That staff be directed to report back
to General Committee with respect to using the remaining
balance of $ 9,906.56 to improve the City of Markham domestic and wildlife animal services to include
emergency hours and statutory holidays; and,
2) That staff be directed to report back
to General Committee in approximately six (6) months
providing an update on the new wildlife service provider and to include complaints received with the City's previous
wildlife service provider; and further,
3) That staff be directed to schedule a
Special General Committee meeting in the Fall to
discuss Wildlife Services and to ensure that the City's two current service providers (OSPCA and Shades of Hope)
are in attendance.
Carried
There was brief discussion regarding the
staff award report "004-T-17 Supply and Delivery Various Vehicles."
Moved by Councillor Valerie Burke
Seconded by Councillor Don Hamilton
1) That the report entitled “Staff Awarded
Contracts for the Month of March 2017” be received; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
11. 151-R-16 CONSULTING
ENGINEERING SERVICES FOR
WEST THORNHILL - PHASE 3 STORM
SEWER UPGRADES AND WATERMAIN
REPLACEMENT (5.3)
Report Attachment
A Attachment
B
Moved by Regional
Councillor Jim Jones
Seconded by Regional
Councillor Nirmala Armstrong
1) That the report entitled “151-R-16 Consulting
Engineering Services for West Thornhill - Phase 3 Storm Sewer Upgrades and
Watermain Replacement” be received; and,
2) That the detailed design work under
contract 151-R-16 Consulting Engineering Services for West Thornhill - Phase 3
(inclusive of Phases 3A, 3B and 3C) Storm Sewer Upgrades and Watermain
Replacement be awarded to the highest ranked, second lowest priced Bidder, R.V.
Anderson Associates Limited, in the amount of $644,608.90, inclusive of HST;
and,
3) That a 10% contingency in the amount of
$64,460.90, inclusive of HST, be established to cover any additional
construction costs and that authorization to approve expenditures of this contingency
amount up to the specified limit be in accordance with the Expenditure Control
Policy; and,
4) That the detailed design in the amount of
$709,069.80 be funded from the capital projects 16211 “West Thornhill Flood
Control Design – Phase 3” and project 16247 “Watermain Construction Design for
2017” as outlined under the financial considerations section in this report;
and,
5) That the budget remaining in project
16211 “West Thornhill Flood Control Design – Phase 3” and project 16247
“Watermain Construction Design for 2017” in the amounts of $285,565.10 and
$8,166.40 respectively, be returned to original funding sources; and,
6) That the contract administration
services award (inclusive of 10% contingency) for Phase 3A in the amount of
$390,992.44 ($355,447.68 + $35,544.76), Phase 3B in the amount of $394,843.04
($358,948.22 + $35,894.82) and Phase 3C in the amount of $402,589.02
($365,990.02 + $36,599.00) as outlined under the financial considerations
section of this report be requested as part of the 2020, 2021 and 2022 Capital
budget process, subject to Council approval; and,
7) That the future Purchase Order for
contract administration of Phases 3A, 3B & 3C be updated to reflect the
actual construction time required based on the final design; and further,
8) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
MOTIONS
There were
no motions.
NOTICES OF MOTIONS
There were
no notices of motions.
NEW/OTHER BUSINESS
12. NEW/OTHER BUSINESS – FEDERAL
BILL TO LEGALIZE
MARIJUANA BY JULY 2018 (13.1)
Federal
Bill to legalize marijuana by July 2018
Regional Councillor Nirmala Armstrong
addressed the Committee inquiring what the next steps are for the City relative
to the Federal Bill to legalize marijuana by
July 2018. Staff advised that they will need to review the bill, and
determine what actions the municipality has authority to undertake under the
Federal legislation.
13. NEW/OTHER BUSINESS – SPADINA
SUBWAY EXTENSION (7.3)
Spadina
Subway Extension
Councillor
Karen Rea addressed the Committee advising of the potential tax levy that will
be imposed by York Region relative to the Spadina Subway extension.
ANNOUNCEMENTS
There were
no announcements.
Adjournment
Moved by Regional Councillor Joe
Li
Seconded by Councillor Colin
Campbell
That the General Committee meeting adjourn at 12:12 PM.
Carried