General Committee
April 4, 2016
Meeting
Number 5
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
|
|
|
Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Barb Rabicki, Director Operations
Graham Seaman, Director of
Sustainability
Mohammed Hosseini-Ara, Acting Director
of Culture
Alida
Tari, Council/Committee Coordinator
|
|
|
|
|
The General Committee meeting convened at the hour of 9:11 AM with Councillor
Colin Campbell in the Chair. Deputy
Mayor Jack Heath assumed the Chair at 10:15 AM. Councillor Valerie Burke
Chaired Environment and Sustainability related items.
General Committee recessed at 9:58 AM and reconvened at 10:16 AM. General Committee recessed at 1:00 PM and
reconvened at 1:48 PM.
Disclosure of
Interest
None disclosed.
1. PRIME MINISTER JUSTIN
TRUDEAU’S PORTRAIT (12.2.6)
Mayor Frank Scarpitti addressed the Committee and provided some
background information about the artist, Ms. Bronwen Stanley Jones. They unveiled the portrait of Prime Minister
Justin Trudeau.
2. MINUTES
OF THE MARCH 21, 2016
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the March 21, 2016 General Committee meeting be confirmed.
Carried
3. MINUTES
OF THE JANUARY 20, 2016 AND
FEBRUARY 17, 2016 ADVISORY COMMITTEE
ON ACCESSIBILITY (16.0)
January February
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the January 20, 2016 and February 17, 2016 Advisory Committee on
Accessibility meeting be received for information purposes.
Carried
4. MINUTES
OF THE JANUARY 20, 2016
AND FEBRUARY 17, 2016
ANIMAL CARE COMMITTEE (16.0)
January Letters February
Councillor
Valerie Burke addressed the Committee and thanked the Mayor for taking the
leadership. She suggested that copy of
the letter and photos be sent to: Provincial and Federal Ministers of
Environment & Climate Change; Ministry of Natural Resources; York Region
Council; Markham MP's and MPP's; Prime Minister Justin Trudeau and Premier
Kathleen Wynne.
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the January 20, 2016 and February 17, 2016 Animal Care Committee
meeting be received for information purposes; and,
2) That
the following resolutions passed at the January 20, 2016, Animal Care Committee
meeting be received:
“That the Animal Care
Committee request that the City of Markham show its support in mitigating
injuries to wildlife, as consistent with Markham’s Green Print Plan, by
encouraging restaurant establishments in Ontario to find an alternative,
preventative, solution to the use of dome shaped refreshment lids that can trap
and cause injury to wildlife; and,
That the Animal Care Committee
request that the attached letter to McDonalds, Tim Hortons, and the Restaurant
Association of Ontario, on the matter, be signed by Mayor Frank Scarpitti.”;
and further,
3) That
the letters addressed to Mr. John E. Betts, President and Chief Executive
Officer, McDonald’s Canada and Mr. David Clanachan, President and Chief
Operating Officer, Tim Hortons Canada be received; and further,
4) That
a copy of the photos and letters be sent to: Provincial and Federal Ministers
of Environment & Climate Change;
Ministry of Natural Resources; York Region Council;
Markham MP's and MPP's; Prime Minister Justin Trudeau and Premier Kathleen Wynne.
Carried
5. MINUTES
OF THE AUGUST 27, 2015,
SEPTEMBER 17, 2015, OCTOBER 15, 2015,
NOVEMBER 19, 2015 AND JANUARY 21, 2016 BOARD OF
MANAGEMENT MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE (16.0)
August September October November January
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the August 27, 2015, September 17, 2015, October 15, 2015, November 19, 2015 and January 21, 2016 Board
of Management Markham Village Business Improvement Area Committee meeting be
received for information purposes.
Carried
6. MINUTES
OF THE MARCH 4, 2015 BOARD OF
MANAGEMENT MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA COMMITTEE
ANNUAL GENERAL MEETING (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the March 4, 2015 Board of Management Markham Village Business
Improvement Area Committee Annual General meeting be received for information
purposes.
Carried
7. MINUTES
OF THE FEBRUARY 18, 2016
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the February 18, 2016 Markham Environmental Advisory Committee meeting
be received for information purposes.
Carried
8. MINUTES
OF THE OCTOBER 26, 2015,
NOVEMBER 23, 2015, AND JANUARY 25, 2016
FLATO MARKHAM THEATRE ADVISORY BOARD (16.0)
October November January
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the October 26, 2015, November 23, 2015 and January 25, 2016
Flato Markham Theatre Advisory Board meeting be received for information
purposes.
Carried
9. MINUTES
OF THE DECEMBER 3, 2015
PUBLIC REALM ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the December 3, 2015 Public Realm Advisory Committee meeting be
received for information purposes.
Carried
10. MINUTES
OF THE NOVEMBER 2, 2015,
DECEMBER 7, 2015, JANUARY 11, 2016
AND FEBRUARY 1, 2016 RACE RELATIONS
COMMITTEE (16.0)
November December January February
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the November 2, 2015, December 7, 2015, January 11, 2016 and
February 1, 2016 Race Relations Committee meeting be received for information
purposes.
Carried
11. MINUTES
OF THE JANUARY 11, 2016
VARLEY-MCKAY ART FOUNDATION OF MARKHAM (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the January 11, 2016 Varley-McKay Art Foundation of Markham meeting
be received for information purposes.
Carried
12. MINUTES
OF THE JANUARY 25, 2016
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Regional Councillor Jim Jones
1) That
the minutes of the January 25, 2016 York University Markham Campus Committee meeting
be received for information purposes.
Carried
13. AWARD OF TENDER 286-T-15 SUPPLY
AND DELIVERY OF SEVENTEEN (17)
VARIOUS VEHICLES (7.12)
Report
Moved by
Councillor Alex Chiu
Seconded by Regional Councillor Jim Jones
1) That
the report entitled “Award
of Tender 286-T-15 Supply and Delivery of Seventeen (17) Various Vehicles” be received; and,
2) That
the contract for supply and delivery of various vehicles awarded to the lowest
priced bidders for each respective vehicle in the following amounts;
Ø
East Court Ford Lincoln $223,049.77
Ø
Pine View Auto Sales Inc. $ 49,862.40
Ø
Airport Nissan Corp. $ 85,478.40
Ø
Highland Chevrolet Buick GMC
Cadillac Ltd. $ 82,481.01
Ø
Total Award Inclusive of HST $440,871.58;
and,
3) That the Manager of Fleet and Supplies be authorized to
“Markhamize” the vehicles in the amount of $29,400.00; and,
4) That the award of $440,871.58 and “Markhamizing” cost of
$29,400.00, totaling $470,271.58 be funded from the various accounts as
identified within the Financial Considerations section of this report with
available budget of $421,164.29; and,
5) That the net shortfall in the amount of $49,107.29
($470,271.58-$421,164.29) be funded from the Waterworks Capital Contingency in
the amount of $50,458.13 and the remaining surplus amount of $1,350.84 be
returned to the original funding source; and,
6) That upon delivery of the new vehicles, the following 17
units: Units 1244, 1245, 2166, 2167,
2168, 2172, 2176, 2177, 2179, 2188, 2198,
6080, 8050, 8051, 8052, 9090 and 9095
will be sold upon delivery of the new units in accordance with
Purchasing By-law 2004-341, PART V Disposal of Personal Property and proceeds
will be posted to account 890 890 9305 (proceeds from the Sale of Other Fixed
Assets); and further,
7) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
14. UPDATE TO DEVELOPMENT CHARGES
DEFERRAL POLICY AND CHANGES TO THE
DEVELOPMENT CHARGES ACT (7.11)
Report Appendix
A Appendix
B
Kevin Ross, Manager,
Development Finance summarized the required amendments to the City's Development
Charges Deferral Policy as a result of changes made by the Province to the Development Charges Act.
The Committee
discussed the following relative to the proposed update to Development Charges
Deferral Policy and changes to the Development
Charges Act:
·
Interest
charged on DC's that are deferred
·
Does York
Region a similar deferral policy
·
Is there a
review process for deferral charges
·
Bill 73 -
revision to the Development Charges Act
Moved by Deputy Mayor
Jack Heath
Seconded by Regional
Councillor Jim Jones
1) That the report entitled “Update to
Development Charges Deferral Policy and Changes to the Development Charges Act”
be received; and,
2) That the Development Charge Deferral Policy as amended in
Appendix A and noted in this report, be approved by Council; and,
3) That staff be
directed to provide a review of the updated Development Charges Deferral Policy
at the same time of the Development Charges By-law update; and,
4) That staff be
directed to provide quarterly updates on Development Charges Deferrals; and
further,
5) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
15. MARKHAM ARTS COUNCIL
CELEBRATE MARKHAM GRANT ALLOCATION (7.6)
Report Appendix
A Appendix
B Appendix
C
Jane Milrose, Chair,
Markham Arts Council (MAC) delivered a PowerPoint presentation providing an
update regarding the Markham Arts Council.
She noted that that Deepti Aurora, Vice-Chair and Awni Mamdani, Treasuer
were in attendance.
The Committee
complimented the Markham Arts Council Board of Directors for all their work to
date.
There was
considerable discussion regarding audited financial statements versus review
engagement reporting and whether audited financial statements are necessary for
groups such as MAC.
The Committee
suggested that clause 5 from the staff report be deleted. The Committee requested that staff report
back with a process for applicants to the Celebrate Markham Program that
includes the type, frequency and dollar threshold for financial statements that
would be submitted to the City of Markham as part of their funding request.
Moved by Regional
Councillor Nirmala Armstrong
Seconded by Mayor
Frank Scarpitti
1) That the report titled, “Markham Arts Council Celebrate
Markham Grant Allocation” be received; and,
2) That Markham Arts Council (MAC) be approved for a net amount
of $23,400 (Celebrate Markham grant of $30,000 less 2016 loan repayment of
$6,600); and,
3) That in future years, should MAC receive a Celebrate Markham
grant, the loan repayment of $6,600 will be deducted from the grant amount;
and,
4) That as a part of their annual Celebrate Markham funding
request, Markham Arts Council provide an annual report to Council including a 2016 financial audit to be conducted in
2017, annual business plan, marketing plan and key projects and initiatives
demonstrating clear alignment and connections with City of Markham’s strategic
initiatives, including the City’s Culture Plan; and,
5) That staff be
directed to report back with updated criteria with respect to financial
reporting requirements for Celebrate Markham Grant recipients, including dollar
thresholds, level of audit and frequency of reporting; and further,
6) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
16. CANADA’S FIRST MONARCH
BUTTERFLY FRIENDLY CITY (5.7)
Report Appendix
1 Appendix
2
Barb Rabicki, Director
of Operations and Graham Seaman, Director of Sustainability addressed the
Committee and provided a verbal presentation regarding Canada's First Monarch
Butterfly Friendly City.
The Committee
congratulated staff for being proactive.
There was discussion regarding the opportunity of planting fruit trees
in backyards and in community gardens.
There was a suggestion
to have a proclamation for bees.
Moved by Mayor Frank
Scarpitti
Seconded by Councillor
Colin Campbell
1) That Council issue a Proclamation, proclaiming Markham as Canada’s
First Monarch Friendly City in order to raise awareness about the decline of
the monarch butterfly and the species’ need for habitat; and,
2) That the Sustainability Office and
Operations Department implement the following actions to make Markham a Monarch
Friendly City;
a.
Launch a public communication
effort to encourage citizens to plant monarch gardens at their homes or in
their neighborhoods.
b.
Communicate with community
garden groups and Adopt a Park groups
and urge them to plant native milkweeds and nectar-producing plants.
c.
City staff to continue to
identify opportunities for milkweed / nectar plant planting & seeding
programs.
d.
Convene a meeting with
gardening leaders in the community to discuss partnerships to support monarch
butterfly conservation.
e.
Continue to support the monarch
& pollinator friendly demonstration garden at City Hall.
f.
Consider the use of native
milkweed and nectar plants on city properties where appropriate; and,
3) That the City of Markham encourage residents to sign the
David Suzuki Foundation’s Monarch Manifesto; and,
4) That Staff report back by October
2016 with a City of Markham Bee Strategy to protect bees, and include exploring
a Bee Proclamation and evaluate opportunities for bee hives within the City
of Markham in partnership and/or hosting on City properties; and,
5) That a copy of this resolution be
forwarded to Federation of Canadian Municipalities
(FCM); Association of Municipalities of
Ontario (AMO); the Provincial and
Federal Ministers of Environment & Climate Change; Ministry of Natural Resources; York Region
Council; all Markham MP's and MPP's; Prime Minister Justin Trudeau and Premier Kathleen
Wynne; and further,
6) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
17. IN-CAMERA MATTERS (16.0,
16.0, 7.12, 7.12, 16.24 & 6.3)
Moved by Councillor Don Hamilton
Seconded by Councillor Colin Campbell
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (11:47 AM):
(1) GENERAL COMMITTEE
IN-CAMERA MINUTES
- MARCH 21, 2016 (16.0)
[Section
239 (2) (b) (c)]
(3) LITIGATION OR POTENTIAL
LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE
MUNICIPALITY OR LOCAL BOARD (MARKHAM PUBLIC LIBRARY) (7.12)
[Section 239 (2) (e)]
Carried
Moved by
Mayor Frank Scarpitti
Seconded by
Councillor Colin Campbell
That
General Committee rise from in-camera session (12:40 PM)
Carried
Moved by Councillor Valerie Burk
Seconded by Regional Councillor Nirmala Armstrong
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (1:49 PM):
(2) FLATO MARKHAM THEATRE
ADVISORY BOARD IN-CAMERA MINUTES
- NOVEMBER 23, 2015 (16.0)
[Section
239 (2) (b) (c)]
(4) LITIGATION OR POTENTIAL LITIGATION,
INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY
OR LOCAL BOARD (AWARD OF CONTRACT) (7.12)
[Section 239 (2) (e)]
(5) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (BOARD/COMMITTEE APPOINTMENT) (16.24)
[Section 239 (2) (b)]
(6) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (NAMING OF CITY OF MARKHAM PARKS) (6.3)
[Section 239 (2) (b)]
Carried
Moved by Councillor Valerie Burke
Seconded by Councillor Alex Chiu
That General Committee rise from in-camera session.
Carried
(1) GENERAL COMMITTEE IN-CAMERA MINUTES
- MARCH 21, 2016 (16.0)
[Section
239 (2) (b) (c)]
General Committee confirmed the
March 21, 2016 minutes.
(2) FLATO MARKHAM THEATRE ADVISORY BOARD IN-CAMERA MINUTES
- NOVEMBER 23, 2015 (16.0)
[Section
239 (2) (b) (c)]
General Committee received the Flato Markham Theatre Advisory Board
in-camera minutes.
(3) LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE
ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD (MARKHAM
PUBLIC LIBRARY) (7.12)
[Section 239 (2) (e)]
General
Committee consented to place this item on the April 5, 2016 Council agenda for
consideration.
(4) LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE
ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD (AWARD OF
CONTRACT) (7.12)
[Section 239 (2) (e)]
General
Committee consented to place this item on the April 5, 2016 Council agenda for
consideration.
(5) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (BOARD/COMMITTEE APPOINTMENT) (16.24)
[Section 239 (2) (b)]
General
Committee consented to place this item on the April 5, 2016 Council agenda for
consideration.
(6) PERSONAL
MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING MUNICIPAL OR LOCAL BOARD
EMPLOYEES (NAMING OF CITY OF MARKHAM PARKS) (6.3)
[Section 239 (2) (b)]
General
Committee referred this item directly to the April 5, 2016 Council meeting.
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Don
Hamilton
That the General Committee meeting adjourn at 3:50 PM.
Carried