M I N U T E S
COMMITTEE OF THE WHOLE
2006-10-10
Meeting No. 16
Attendance
Deputy Mayor F. Scarpitti
Regional Councillor J. Heath
Regional Councillor J. Jones (6:00)
Regional Councillor B. O'Donnell
Councillor S. Daurio
Councillor J. Virgilio (5:25)
Councillor G. McKelvey
Councillor J. Webster
Councillor D. Horchik
Councillor K. Usman (5:35)
Councillor A. Chiu
|
J. Livey, Chief Administrative Officer
C. Conrad, Town Solicitor
J. Sales, Commissioner of Community & Fire
Services
A. Taylor, Commissioner of Corporate Services
J. Baird, Commissioner of Development Services
S. Andrews, Director, Asset Management
S. Birrell, Town Clerk
D. Ciastko, Senior Economic Development Officer
B. Cribbett, Treasurer
P. Loukes, Director, Operations
J. Lustig, Director of Financial and Client Services
M. Rebane, Manager, Corporate Communications
D. Taylor,
Manger, Executive Operations
J. Tsien, Community Resource Coordinator
G. Walker, Senior Health & Safety Specialist
L. Wells, Manager, Programs
B. Wiles, Manager, Enforcement and Licensing
J. Wong, Technology Support Specialist
K. Bavington, Committee Clerk
|
The Committee of the Whole meeting convened at the hour of 5:05 p.m. with Deputy Mayor F.
Scarpitti in the Chair.
DISCLOSURE OF INTEREST – None
Declared
1. MINUTES
OF COMMITTEE OF THE WHOLE
- SEPTEMBER 26, 2006 (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor S. Daurio
That the minutes of the Committee of the Whole meetings (12:00 noon and
4:00 p.m.) held on September 26, 2006 be confirmed.
CARRIED
2. PANDEMIC
READINESS EMERGENCY PLAN (3.0 & 13.4.4)
Presentation
Mr. D. Taylor, Manager, Executive Operations, provided a presentation
regarding this matter.
Moved by Councillor A. Chiu
Seconded by Councillor J. Webster
That the presentation by Mr. Don Taylor, Manager, Executive Operations,
regarding Pandemic Readiness Emergency Plan be received
And that appreciation be expressed to Don Taylor, Glen Walker, Shayne
Mintz, Janet Carnegie, and staff for their work on this project.
CARRIED
3. ACTIVE
2010 PHYSICAL ACTIVITY PLAN (6.0)
Presentation
Ms. L. Wells, Manager, Programs, and J. Tsien,
Community Resource Coordinator, provided a presentation regarding this matter.
Moved by Councillor J. Webster
Seconded by Councillor K. Usman
That the presentation by Ms. Lori Wells, Manager, Programs, and J.
Tsien, Community Resource Coordinator, with respect to Active 2010 Physical
Activity Plan be received.
CARRIED
4. ADVISORY
BOARD/COMMITTEES APPOINTMENTS (16.24)
Moved by Councillor S. Daurio
Seconded by Councillor G. McKelvey
That the following resignations be accepted with
regret and a letter of appreciation be forwarded:
- Natalie
Talsky - Markham Theatre Advisory Board
- Romila Verma -
Markham
Conservation Committee
- Basith Khan -
Markham Race
Relations Committee
- Raza Sumar - Markham
Race Relations Committee
- Maria Pia
Andrejin - Heritage Markham Committee (Markham
Representative);
And that the above vacancies not be filled until
vacancies in all of the advisory committee are considered later in the year;
And that Elizabeth Plashkes and Neil Kernaghan be
appointed to the Varley-McKay Art Foundation of Markham.
CARRIED
5. 1648438
ONTARIO INC. (J. ADDISON SCHOOL)
2 VALLEYWOOD DRIVE, OFFICIAL
PLAN AND
ZONING BY-LAW AMENDMENTS TO
PERMIT
A PRIVATE SCHOOL AND
RESIDENCES
(OP 05 011949, ZA 05 011972)
(10.3, 10.5)
Memo
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the memorandum dated October 10, 2006 from the Director of
Planning and Urban Design providing an update regarding the proposed official
plan and zoning by-law amendments submitted by 1648438 Ontario Inc. (J. Addison
School) to permit a private school with accessory residences at 2 Valleywood
Drive, be received;
And that the proposed amendment (Appendix A) to the Town's Official
Plan be adopted and referred to the Region of York for approval;
And that the proposed amendment (Appendix B) to Zoning By-law 165-80,
as amended, be enacted without further notice.
(By-laws 2006-284 and 2006-285)
CARRIED
6. STAFF
AWARDED CONTRACTS FOR
THE MONTH OF SEPTEMBER 2006
(7.12)
Report
Committee requested that consideration be given to installation of
garbage containers at major intersections.
Moved by Councillor D. Horchik
Seconded by Councillor A. Chiu
That the report entitled "Staff Awarded Contracts for the Month of
September 2006" be received.
CARRIED
7. TAX
WRITE-OFFS IN ACCORDANCE WITH
SECTION 354 OF MUNICIPAL ACT
(7.3)
Report
Moved by Councillor A. Chiu
Seconded by Councillor S. Daurio
That taxes totalling $116,235.67 (includes penalty
and interest estimated in the amount of $44,005.14) as set out in this report
be written off pursuant to the provisions of Section 354 of the Municipal Act, 2001;
And that the applicable penalty and/or interest charges
be adjusted accordingly;
And that the Treasurer be directed to remove the
taxes from the Collector’s Roll.
CARRIED
8. EXTENDED
DRIVEWAYS COMMUNICATIONS PLAN (10.5)
Report
Schedule
A
Committee suggested communications be included with tax and/or water
bills, and emphasized the importance of communicating with contractors as well
as residents.
Moved by Councillor G. McKelvey
Seconded by Councillor J. Virgilio
That the Extended Driveways Communications Plan
outlined in Schedule “A” be approved for implementation.
CARRIED
9. ANIMAL
CARE (2.8)
Report Terms
of Ref Terms
of Ref - Final
Committee directed that the mandate be clarified to deal exclusively
with household pets.
Moved by Councillor D. Horchik
Seconded by Councillor K. Usman
That Council approve the establishment of an Animal
Care Committee to promote and ensure excellence and professionalism in animal
care through continuing education, effective networking, mutual support and the
enhancement of the ability to provide quality, cost effective services to our
residents and care to the animals in our municipality;
And That the Committee be composed of a maximum of seven (7) persons:
·
Three Members of the Public
·
One Member of Council
·
One representative from the following organizations:
o
Action Volunteers for Animals
o
North Toronto
Cat Rescue
o
Habitat Cat
And
that the following resources be assigned to the Committee:
- The Town Clerk (or
alternate)
- Senior Animal Control
Officer (or alternate)
- A voluntary
veterinarian
And that the Mandate of the Animal Care Committee be revised to exclusively
handle household pets and feral cats.
CARRIED
10. ROBINSON
STREET LANEWAY SANITARY SEWER SYSTEM (5.5)
Report Att
A Att
B
Committee noted that information is still pending
regarding the number of septic tanks in the area.
Moved by Councillor G. McKelvey
Seconded by Councillor K. Usman
That the report entitled “Robinson Street Laneway
Sanitary Sewer System” be received;
And that a by-law be enacted
to establish the Robinson Street Laneway described on Registered Plan of
Subdivision 4065 as public highway;
And that the Asset Management Department be authorized
to proceed with functional review, detailed design and construction tendering
of the Robinson Street Laneway sanitary sewer system;
And that the cost
for functional review, detailed design, construction tendering,
and all related administrative
costs estimated at $10,000 be up fronted by the Town from the Life Cycle
Replacement and Capital Reserve Fund and if the project proceeds recovered from
the benefiting property owners with appropriate interest;
And that a capital project be established for the
functional review, detail design, construction tendering and all related
administrative costs to an upset limit of $10,000.
And that when the tender price is known, the residents
of Robinson Street Laneway be advised of the total project costs for their
decision whether to proceed with the construction of this project;
And that the Asset Management
Department staff report back the resident’s decision and staff recommendation;
And further that if the
Robinson Street Sanitary Sewer System is to proceed, the total project cost be
up fronted by the Town and recovered by imposing an equal fee against the
benefiting property owners abutting the works in accordance with Section 391 of
the Municipal Act.
CARRIED
11. SHOPPING
CART CONTROL STRATEGY (5.0)
Report
Moved by Councillor A. Chiu
Seconded by Councillor S. Daurio
Whereas shopping carts abandoned within the Town of Markham constitute
a public nuisance in that they may be a traffic hazard, impede sidewalks and
street maintenance, may be a risk to public safety and are unsightly;
Now be it resolved that the report entitled
“Shopping Cart Control Strategy” be received;
And that staff be authorized, as part of the
Strategy, to conduct a Phase 1 communication and education program concerning
abandoned shopping carts;
And further that staff hold an information
meeting in the Fall of 2006 and report back to Council early in 2007 on the
Shopping Cart Control Strategy, including a shopping cart control by-law to
replace By-Law 278-97.
CARRIED
12. FOLLOW-UP
RE
- MARKHAM ENERGY CONSERVATION
OFFICE (MECO)/
MISSION GREEN AND POWERSTREAM
SEASONAL LED LIGHT
EXCHANGE PROGRAM (3.0)
Report Att
1 Att
2
Moved by Councillor S. Daurio
Seconded by Councillor J. Webster
That the update on the Markham Energy Conservation Office
(MECO)/Mission Green & PowerStream Seasonal LED Light Exchange Program be
received.
CARRIED
13. MARKHAM
SPACE RACE (10.16)
Report
Atts
Moved by Councillor K. Usman
Seconded by Regional Councillor B. O'Donnell
That the report titled “Markham Space Race” be
received for information;
And that a Markham Space Race account 032 224 0016, be
set up to receive funds from corporate sponsors, and to finance expenditures
for the Markham Space Race program;
And further that the Markham Space Race account 032
224 0016, be a continuous account and that any net revenue at year-end 2006 be
carried over for use in the Markham Space Race program for use in subsequent
years.
CARRIED
14. 2007
GENERAL INSURANCE AND
RISK MANAGEMENT PROGRAM (4.0)
Report
Att
A Att
B
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor K. Usman
That the report dated October 10, 2006 entitled “2007
General Insurance and Risk Management Program” be received;
And that the contract to
provide General Insurance and Risk Management Program by Frank Cowan Company
Limited be extended for an additional year for the period January 1, 2007 to
December 31, 2007, for a total cost not to exceed $1,682,640 inclusive of
PST (4% increase over the 2006 premium of $1,567,226 and the increased
liability coverage $52,725);
And
that funding be provided for as follows:
- $1,236,109 (2006
Budget $1,070,551 plus $165,558k phase-in) – 2007 Operating Budget
- $ 62,689 (4% increase of the 2006
premium) to be pre-approved in the 2007 Operating Budget
- $ 52,725 (Liability coverage increase
from $10 to 15 million) to be pre-approved
in the 2007 Operating Budget
- The above will be
funded from the corporate insurance accounts (840-846 5550, 5560, 5520,
5595, 5596)
- $ 331,117 – unfunded to be included into
the 2008/2009 budgets as phase-in III & IV of the 4 year phase-in for
the insurance premium.
And that the Director of Financial and Client Services be authorized to
negotiate the 2007 contract for General Insurance and Risk Management Program
with the Frank Cowan Company Limited provided that the premium increase does
not exceed 4% of the 2006 insurance premium, exclusive of the increased
liability coverage;
And that the Director of Financial and Client Services be authorized to
extend the contract for General Insurance and Risk Management Program for a
further two years provided that it is the best interest of the Town and the
premium increase does not exceed 5%
of the previous years' insurance program, exclusive of annual coverage changes.
CARRIED
15. AWARD
OF TENDER 184-T-06 SUPPLY &
DELIVERY OF SODIUM CHLORIDE
(HIGHWAY COARSE ROCK SALT)
YORK REGION BUYERS
CO-OPERATIVE CT–06-05 (7.12)
Report
Moved by Councillor A. Chiu
Seconded by Councillor G. McKelvey
That the staff report entitled “Award of Tender
184-T-06 Supply & Delivery of Sodium Chloride (Highway Coarse Rock Salt)
York Region Buyers Co-operative CT–06-05” be received;
And that Tender 184-T-06 Supply & Delivery of
Sodium Chloride (Highway Coarse Rock Salt) York Region Buyers Co-operative
CT–06-05 be awarded to the lowest priced bidder, Sifto Canada Corp. in their
unit price of $66.60 per tonne including delivery and inclusive of 8% PST in the
estimated annual amount of $865,800.00;
And that the term of the contract shall
be for two (2) years commencing from the date of issue of the purchase order
with an option to renew for one additional year based on mutual agreement of
both parties;
And that the Director of Operations and
the Manager of Purchasing be authorized to extend the contract for an additional one year at
a unit price to be mutually agreed upon with the vendor and the York Region;
And that the 2006 costs, estimated at $333,018.00 be
charged to the Operating Account 700 504 4525 Salt;
And that the following 2007-2008 estimated costs be
provided for within the respective years budget submission for the Operations
Department;
- 2007 $865,800.00
- 2008 (Jan 1 – Apr 30) $532,782.00
And that the 2007 and 2008 Budgets Purchase Orders
will be adjusted for growth (increase in kilometers of roadway) based on
approved budget for that year.
CARRIED
16. AWARD
OF TENDER 145-T-06
CONSTRUCTION OF MOUNT JOY
NEIGHBOURHOOD PARK (7.12)
Report
Moved by Councillor K. Usman
Seconded by Councillor J. Webster
That the report entitled “Award of Tender 145-T-06,
Construction of Mount Joy Neighbourhood Park” be received;
And that the contract for tender 145-T-06 for the
construction of Mount Joy Neighbourhood Park be awarded to the lowest price
qualified bidder, Mopal Construction in the amount of $638,800.00 (Base tender
items of $621,600.00 and Provisional items B1 & B2 for $17,200.00),
exclusive of contingency and GST;
And that a consultant and construction contingency amount of $95,000.00
exclusive of GST be established to cover any additional consulting services
and/or sub-consulting fees and to cover any additional construction costs
including authorized contingencies and approved change orders, and that the
Director of Planning and Urban Design or designate be authorized to approve expenditure of this contingency
amount up to the specified limit in accordance with the Expenditure Control
Policy;
And that the award be funded from Planning and Urban Design’s 2004 Capital Budget account
81-5350-6252-005, Brother Andre Park Greensborough (Mount Joy), in the amount of $909,100.00;
And further that upon payment of all invoices associated with this
project, any remaining funds will be returned to the original funding sources.
CARRIED
17. LICENCING
FEES BY-LAW (2.0)
Report Atts
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
That By-law 2002-284, “A By-law to Establish Licence
Fees for the Town of Markham”
be amended to:
- Adjust
License Fees consistent with the costs of enforcement and administration
of each type and class of licence as outlined in Appendix A
- Waive a
licence fee for the current year if an application for a new licence is
submitted within 30 days of its expiry date, and is accompanied by a
renewal application and the full licence fee for the next calendar year
- Exempt Eating
Establishment Licence Fees for Non-Profit organizations
CARRIED
18. AWARD
OF TENDER 144-T-06
CONSTRUCTION OF EAST CATHEDRAL
NEIGHBOURHOOD PARK (7.12)
Report
Moved by Councillor G. McKelvey
Seconded by Regional Councillor J. Heath
That the report entitled “Award of Tender 144-T-06,
Construction of East Cathedral Neighbourhood Park” be received;
And that the contract for tender 144-T-06
for the construction of East Cathedral Neighbourhood Park be awarded to
the lowest price qualified bidder, Gateman Milloy Inc. in the amount of
$399,683.37 (Base tender items of $369,909.20 and Provisional items 1.0,
2.0, 2.1, 3.0, 4.2 for $29,774.17),
exclusive $40,000.00 contingency and GST;
And that a consultant and construction contingency amount of
$40,000.00 exclusive of GST be established to cover any additional consulting
services and/or sub-consulting fees and to cover any additional construction
costs including authorized contingencies and approved change orders, and that
the Director of Planning and Urban Design or designate be authorized to approve expenditure of this
contingency amount up to the specified limit in accordance with the Expenditure
Control Policy;
And that the award be funded from Planning and Urban Design’s 2005 Capital Budget account
#81-5350-6649-005, East Cathedral Neighbourhood Park, in the amount of
$429,000.00, $15,000 from a letter of credit issued to the Town by Metrus to
cover for grading work and $39,981.37 from the remaining balance in Planning and Urban Design’s 2004 Capital Budget Account
#81-5350-6252-005, Brother Andre (Mount Joy) Neighborhood Park;
And further that upon payment of all invoices associated with this
project, any remaining funds will be returned to the original funding sources.
CARRIED
19. JOINT
MUNICIPAL WASTE DIVERSION STRATEGY (5.1 & 13.4)
Report
Moved by Councillor K. Usman
Seconded by Councillor A. Chiu
Whereas in 2004, the Town of Markham
established its “Mission Green” program with a 70% waste diversion target;
And whereas the Town of Markham
is currently diverting 68% of its residential waste and anticipates achieving
70% waste diversion in 2007;
And whereas the Region of York and the local
Municipalities have prepared a municipal waste diversion strategy entitled
‘Working Together Toward a Sustainable Residential Waste
Management System’ setting out a range of waste diversion initiatives and
recommending a Regional waste diversion target of 65% in the short term;
And whereas the Town of Markham
has already implemented most of the initiatives
proposed by the strategy and surpassed the recommended 65% diversion
target;
Now be it resolved that the staff report ‘Joint
Municipal Waste Diversion
Strategy’ be approved;
And that the Joint Municipal Waste
Diversion Strategy document titled “Working Together Toward a Sustainable
Residential Waste Management System” be
received;
And that Markham continue to participate in the
Strategy implementation;
And that Markham
encourage equivalent diversion targets be established by each local
municipality to fully support the Regional target to divert a minimum of 65% of
its waste from landfill;
And that the initiative to install bag breaking
technology at the Region’s recycling facility and the addition of plastic film
and polystyrene plastic into the blue box be considered a priority initiative;
And further that the Region of York and the Local
Municipalities be encouraged to
continue to work together to expand upon the waste diversion strategy to
include long term waste management plan development.
CARRIED
20. SIGN BY-LAW (2.16)
Committee discussed provisions of the Sign By-law 2002-94, specifically
Election Signs, to provide greater clarity. The issue is placement of free
standing election signs adjacent to the fences of back-lotted properties. Staff
was requested to ensure By-law Enforcement staff act on signs in violation of
the by-law.
Moved by Regional Councillor J. Heath
Seconded by Regional Councillor J. Jones
That the Sign By-law 2002-94 be confirmed to permit free-standing
election signs adjacent to fences on back-lotted properties on Town roads.
LOST
21. 16TH AVENUE ROAD CONSTRUCTION (5.10,
13.4)
Moved by Councillor D. Horchik
Seconded by Councillor K. Usman
That Town staff be directed to meet with Regional staff with respect to
a Traffic Management Plan for 16th
Avenue and pursue if there are any alternatives to
a closure between Kennedy Road
and Warden Avenue;
And further, that the Region be requested that no work occur on 16th
Avenue between 7:00 - 9:00 a.m. and 4-6 p.m. or
that at least two lanes remain open during rush hour;
And further, that the Region be requested to improve advanced signage;
And that staff report back as soon as possible.
CARRIED
22. ODOUR PROBLEMS IN THE AREA OF
BAYVIEW AVENUE AND STEELES
AVENUE (5.5)
Staff provided an update on on-going odour problems in the Bayview
Avenue and Steeles Avenue area, and advised that they are working with the
Region to identify and resolve the issue. A further update will be provided.
The Committee of the
Whole meeting adjourned at 7:05 p.m.