General Committee
November 14, 2016
Meeting
Number 18
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Colin
Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Kimberley
Kitteringham, City Clerk
Martha
Pettit, Deputy City Clerk
Joel
Lustig, Treasurer
Phoebe Fu, Director of Asset Management
Catherine Conrad, Acting Director of
Human Resources
Mary Creighton, Director of Recreation
Services
Andrea Tang, Senior Manager of
Financial Planning
Mark Visser, Manager, Financial
Strategy & Investment
Kevin Ross, Manager Development Finance
Kiran Saini, Acting Manager, Access & Privacy
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:02 AM with Deputy
Mayor Jack Heath in the Chair; Councillor Alan Ho Chaired Community Services
related items and Councillor Colin Campbell Chaired Building, Parks and Construction
related items.
General Committee recessed from 11:43 AM to 11:55 AM. General Committee recessed at 12:50 PM and
reconvened at 1:35 PM. General Committee
recessed at 3:04 PM and reconvened at 3:06 PM.
Disclosure of
Interest
None disclosed.
1. PROCEDURAL BY-LAW
AMENDMENTS (2.1)
Presentation
Kimberley
Kitteringham, City Clerk addressed the Committee and reviewed the revised
wording under Guiding Principles.
It was suggested that
other forms of social media besides facebook and twitter also be used as a
source to communicate to the public.
The Committee
requested that the word "immediately" be removed from the section to
close debate and call it "Close Debate & Vote."
There was discussion
regarding the proposed provision to prohibit Councillors from reading aloud
during meetings from e-mail, texts, etc.
Staff noted that the purpose of this provision is to assist with running
effective and efficient meetings.
The Committee
suggested that staff report back at the November 28, 2016 General Committee
meeting with proposed meeting schedule for Standing and Council meetings.
Moved by Mayor Frank
Scarpitti
Seconded by Regional
Councillor Nirmala Armstrong
1) That
the presentation entitled "Proposed Amendments to Markham City Council's
Procedural By-law" be received; and,
2) That
Staff report back at the November 28, 2016 General Committee meeting a proposed
2017 Standing Committee and Council meeting schedule.
Carried
2. DEVELOPMENTS CHARGES
BACKGROUND STUDY
UPDATE (7.11)
Presentation
Kevin Ross, Manager Development Finance
delivered a PowerPoint presentation providing an update with respect to the
Development Charges background study.
There was discussion regarding the proposed
timelines and that an update should be provided to General Committee prior to
the 2017 summer recess. It was suggested that Members of Council forward any
requests via e-mail to Kevin Ross and copy the subcommittee members.
Regional Councillor Nirmala Armstrong,
Councillor Don Hamilton and Councillor Karen Rea requested to be part of the
subcommittee.
1)
That the presentation by Kevin
Ross, Manager Development Finance, entitled “Development Charges Background
Study Update ” be received; and,
2)
That a Council Development Charge Committee be established; and,
3) That Mayor Frank Scarpitti; the Chair
and Vice Chair of the Budget Committee, Regional
Councillor Nirmala Armstrong, Councillor Don Hamilton and Councillor Karen Rea
be appointed to the Council Development Charge Committee; and further,
4)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
Carried
3. 2016 SEPTEMBER YEAR-TO-DATE
REVIEW OF OPERATIONS AND
YEAR END PROJECTIONS (7.0)
Presentation Report Appendices
Andrea Tang, Senior Manager of Financial
Planning delivered a PowerPoint presentation regarding 2016 September
Year-to-Date review of Operations and Year End projections.
Moved by Councillor Karen Rea
Seconded by Councillor Amanda Collucci
1) That the report entitled “2016
September Year-To-Date Review of Operations and Year
End Projection” be received.
2)
That the presentation entitled “2016
September Year-To-Date Review of Operations and Year
End Projection” be received.
Carried
4. MINUTES OF THE OCTOBER 31, 2016
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the October 31, 2016 General Committee meeting be confirmed.
Carried
5. MINUTES OF THE NOVEMBER 1, 2016
SPECIAL GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the November 1, 2016 Special General Committee meeting be
confirmed.
Carried
6. MINUTES OF THE MINUTES OF
THE OCTOBER 11, 2016,
OCTOBER 14, 2016 AND OCTOBER 18, 2016
BUDGET COMMITTEE (16.0)
October
11 October
14 October
18
There was
discussion regarding Markham Village Heritage Conservation District Plan and
Culture Public Art Coordinator.
Moved by
Councillor Karen Rea
Seconded by
Councillor Alex Chiu
1) That
the minutes of the October 11, 2016, October 14, 2016, and the October 18
Budget Committee meeting be received for information purposes.
Carried
7. MINUTES OF THE OCTOBER 6, 2016
AND NOVEMBER 7, 2016 SANTA
CLAUS PARADE COMMITTEE (16.0)
October
6 November
7
There was discussion regarding whether the
words Merry Christmas will be included on the banners for the Santa Claus
Parade. Staff will confirm.
Moved by Councillor Karen Rea
Seconded by Councillor Colin Campbell
1) That
the minutes of the October 6, 2016 and November 7, 2016 Santa Claus Parade
Committee meeting be received for information purposes.
Carried
8. MINUTES OF THE SEPTEMBER 26, 2016
YORK UNIVERSITY MARKHAM
CAMPUS COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the September 26, 2016 York University Markham Campus Committee meeting
be received for information purposes.
Carried
9. MINUTES OF THE SEPTEMBER 26, 2016
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
There was
discussion regarding the $2,500 cost to cover for the Board and staff meet and
greet.
Moved by
Regional Councillor Nirmala Armstrong
Seconded by
Councillor Alex Chiu
1) That
the minutes of the September 26, 2016 Markham Public Library Board meeting be
received for information purposes.
Carried
10. TEMPORARY BORROWING
BY-LAW 2017 (7.0)
Report
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That the report titled “2017 Temporary Borrowing By-law” be received;
and,
2) That a by-law be brought forward for Council approval to
authorize the temporary borrowing, if required, of amounts not to exceed
$172,817,913 from January 1, 2017 to September 30, 2017 and
$86,408,957 from October 1, 2017 to December 31, 2017 to meet the expenditures
of the municipality until taxes are collected and other revenues are received;
and,
3) That the Treasurer report to Council in
advance of borrowing, if temporary borrowing is required; and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
11. 2017 INTERIM SPENDING
AUTHORITY PENDING
APPROVAL OF BUDGET (7.9)
Report
It was suggested that
this report be placed on the December 13, 2016 Council agenda for ratification.
Moved by Regional
Councillor Nirmala Armstrong
Seconded by Councillor
Valerie Burke
1)
That the report titled “2017 Interim Spending Authority Pending Approval of Budget”, be
received; and,
2)
That Council approve 50% of the City’s 2016 Operating,
Waterworks, Planning & Design, Building Standards and Engineering budgets
equal to $172,817,913 as a pre-budget
approval for 2017 operating expenditures; and,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Note: At
the December 13, 2016 Council meeting the 2017 Budget was approved by Council,
therefore Council consented to not adopt the above recommendation as it is no
longer required.
12. 2017 INTERIM SPENDING AUTHORITY
PENDING APPROVAL OF UNIONVILLE AND
MARKHAM VILLAGE IMPROVEMENT
AREAS BUDGETS (7.9)
Report
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That the
report titled “2017 Interim Spending Authority Pending Approval of Unionville
and Markham Village Business Improvement Area Budgets”, be received; and,
2) That Council approve 50% of the 2016
Operating Budget equivalent to the amounts of $125,309 for the Unionville BIA
(UBIA) and $172,812 for the Markham Village BIA (MBIA) as pre-budget approval for
2017 operating expenditures; and,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
13. MILMAR COURT SANITARY SEWER
- AMENDMENT OF BY-LAW NO.
2007-65 (5.5)
Report
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the report entitled "Milmar Court Sanitary Sewer - Amendment of By-law No,
2007-65" be received; and,
2) That
By-law 2007-65, a by-law to levy the actual costs of construction of the
sanitary sewer on Milmar Court, be amended as outlined in Appendix A; and,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
14. MARKHAM TEXTILE AND CLOTHING
REUSE AND RECYCLE INITIATVE
AGREEMENT WITH THE FEDERATION
OF CANADIAN MUNICIPALITIES (5.2)
Moved by Mayor Frank
Scarpitti
Seconded by Councillor
Karen Rea
Whereas
the City of Markham applied to the Federation of Canadian Municipalities
(FCM) for funding under the Green Municipal Fund for Markham’s textile
recycling program; and,
Whereas FCM approved Markham’s funding
application in the amount of $67,100 or 50% of eligible costs; and,
Whereas FCM requires the City of Markham to
sign a funding agreement to finalize the grant and issue approved
disbursements;
Now therefore be
it resolved:
1) That the Commissioner of Community and Fire Services be
authorized to execute the Markham
Textile and Clothing Reuse and Recycle Initiative Grant Agreement NO.15003 with
the Federation of Canadian Municipalities as Trustee of the Green Municipal
Fund; and,
2) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
15. CITY OF MARKHAM ASSET
MANAGEMENT PLAN (7.1)
Presentation Report
Phoebe Fu, Director of Asset Management and Andrea Tang,
Senior Manager of Financial Planning delivered a PowerPoint presentation
regarding the City of Markham Asset Management Plan.
There was brief discussion regarding
reserve adequacy.
Moved by Mayor Frank Scarpitti
Seconded by Councillor Alan Ho
1) That the
presentation titled “City of Markham Asset Management Plan” be received; and,
2) That the report
titled “City of Markham Asset Management Plan” be received; and
3) That Council endorse the 2016 City of Markham Asset
Management Plan (AMP) Final Report and adopt the proposed asset management
strategy and framework; and further,
4) That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
Carried
16. POWERSTREAM MERGER UPDATE
(7.0)
Report
Mark Visser, Manager, Financial Strategy
& Investment delivered a PowerPoint presentation providing an update regarding
the PowerStream Merger.
Moved by Regional Councillor Nirmala
Armstrong
Seconded by Councillor Colin Campbell
1) That
the report dated November 14, 2016 entitled "PowerStream Merger
Update" be received; and,
2) That
the City of Markham guarantee a Markham Enterprises Corporation loan for up to
$47.3M to finance the equity contribution required for the closing of the
MergeCo transaction; and,
3) That
the Mayor and Clerk be authorized to execute the required lending documents;
and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
17. NAMING OF COMMUNITY CENTRE
AND
LIBRARY IN SOUTHEAST MARKHAM
(3.19)
Report
Brenda Librecz, Commissioner of Community
& Fire Services addressed the Committee and provided some opening remarks
relative to the naming of the community centre and library in southeast
Markham.
Mary Creighton, Director of Recreation
delivered a PowerPoint presentation regarding the naming of the community
centre and library in southeast Markham.
The Committee discussed the five (5)
proposed names to be considered and stated their support for "Aanin
Community Centre and Library."
Moved by Councillor Logan Kanapathi
Seconded by Mayor Frank Scarpitti
1) That the report "Naming of the new
Community Centre and Library in South East Markham" be received; and,
2) That Council endorse the following name:
"Aanin Community
Centre and Library"; and,
3) That Staff be directed to seek input from
the Community on the option recommended by General Committee; and,
4) That Staff report back to the December
12, 2016 General Committee with public input; and further,
5) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
18. MAIN STREET UNIONVILLE
PUBLIC WASHROOMS (5.6)
Presentation
Phoebe Fu, Director of Asset Management delivered a PowerPoint presentation
regarding the Main Street Unionville public washrooms.
The
Committee suggested and discussed the following relative to the proposed
construction of public washroom at 185 Main Street Unionville:
·
Have
the building set further back from the sidewalk not so prominent on the Main
Street
·
Toronto Region and Conservation Authority (TRCA) will
not permit any building structure in the flood zone
·
Operation costs for the washrooms
·
Option 1 versus Option 3
·
Concerns with negative impact on the adjacent building
and patio to the proposed location for public washrooms
·
Pre-fabricated
verses standard construction
·
Associated
costs of potential vandalism
·
The need for
further consultation with stakeholders and community
·
Investigate
the potential for the City to partner with one or more of the business owners
and share the cost of operating their washroom facility and make it available
to the public
·
Loss of
green space from the Main Street
·
Ensure
bathroom signage is inclusive to include Lesbian, Gay, Bisexual, Trans and
Queer (LGBT) community
·
Obtain statistics
on visitor information during festivals and number of washrooms required
·
Investigate
building a few more public washrooms at Crosby arena that can be accessed by
outside
Rob Kadlovski,
Historic Unionville Community Vision Committee addressed the Committee regarding
the proposed public washrooms to be installed at 185 Main Street, Unionville
and spoke in support. He stated his
support for Option 1 and requested that funds be included in the 2017 Budget
for the design, permit application and tender.
Mr. Kadlovski believes that no further consultation is required on the
location.
Tony Lamanna, Main
Street Markham business owner addressed the Committee with respect to the
proposed public washrooms to be installed at 185 Main Street, Unionville and
stated concerns with the location, and suggested that two washrooms will not be
sufficient.
Alick Siu, Unionville
Residence Association addressed the Committee regarding the proposed public
washrooms to be installed at 185 Main Street, Unionville and spoke in support of
staff proposal for Option 1.
Peter Wales,
Unionville Villagers Association addressed the Committee with respect to the
proposed public washrooms to be installed at 185 Main Street, Unionville and
spoke in support.
Wes Rowe, Unionville
Villagers Association addressed the Committee regarding the proposed public
washrooms to be installed at 185 Main Street, Unionville and spoke in support
of the concept.
Moved by Mayor Frank
Scarpitti
Seconded by Councillor
Amanda Collucci
1) That
the presentation entitled "Main Street Unionville Public Washrooms"
be received; and,
2) That
Staff be authorized to conduct a Public
Information meeting with the stakeholders and community to present the current
proposed options; and,
3) That staff be authorized to examine potential
partnership opportunity with current business owner(s) to share the cost to
maintain their existing washroom facilities and be available to be used by the
public; and,
4) That
Staff report back on the findings of the public consultation undertaken on the
location of Unionville public washroom; and,
5) That staff be directed to examine the
potential of future public washrooms with user fees and whether other Main
Streets charge for public washrooms; and further,
6) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
19. IN-CAMERA MATTERS
General Committee did
not proceed into an in-camera discussion.
Moved by Councillor Logan Kanapathi
Seconded by Regional Councillor Joe Li
That the following be
referred directly to the November 15, 2016 Council meeting:
[Section 239 (2) (c)]
That the following be
deferred to the November 28, 2016 General Committee meeting:
[Section 239 (2) (a) (f)]
That the following be
referred directly to the November 15, 2016 Council meeting:
[Section 239 (2) (d)]
Carried
Adjournment
Moved by Councillor Colin Campbell
Seconded by Councillor Alex Chiu
That the General Committee meeting adjourn at 3:30 PM.
Carried