GENERAL COMMITTEE
October 26, 2009
Meeting
No. 22
Finance & Administrative
Issues Community
Services Issues
Chair: Reg.
Councillor J. Virgilio Chair:
Councillor
A. Chiu
Chair, Budget Sub-Ctte: Councillor D. Horchik Environment & Sustainability Issues
Chair: IT Sub-Ctte: Reg. Councillor J. Jones Chair: Councillor
E. Shapero
Chair:
Grants Sub-Ctte: Councillor V. Burke
Attendance
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J. Baird,
Commissioner of Development Services
B. Librecz,
Commissioner of Community & Fire Services
A. Taylor,
Commissioner of Corporate Services
A. Brouwer, Deputy
Town Clerk
T. Casale, Senior
Buyer
C. Conrad, Town
Solicitor
B. Cribbett,
Treasurer
J. Lustig, Director
of Financial and Client Services
A. Moore, Manager of
Purchasing
P. Wealleans, Director of Revenues
P. Fu, Manager, Capital Right of Way
Assets
J. Klaus, General Manager of Waterworks
V. McGrath, Director, Sustainability
Office
L. Pogue, Director of Administration and
Operational Support, Markham Public Library
S. Shatil, Manager
of Facility Assets
A. Tang, Manager
Financial Planning
G. Taylor, Acting Director of Recreation
Services
E. Wu, Waterworks QMS Controller
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The General Committee convened at the hour of 9:00 a.m. with Regional Councillor
J. Virgilio in the Chair. Councillor C. Moretti chaired the meeting for the Building,
Parks, and Construction related items.
1. DELEGATIONS
(5.7)
Walter Cheung, on behalf of the Ladies’ Golf Club of Toronto addressed
Committee to highlight his issues related to erosion and his support for
measures planned to mitigate these concerns.
It was noted that the item would be discussed further in Committee’s
in-camera session.
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
That the deputation from Mr. Walter Chung, Ladies’ Golf Club of Toronto,
Ltd. be received.
CARRIED.
2. QUALITY MANAGEMENT SYSTEM (QMS) -
DRINKING WATER QUALITY
MANAGEMENT STANDARD
(DWQMS) ACCREDITATION (5.3)
Letter Certificate
Moved by Councillor A. Chiu
Seconded by Councillor C. Moretti
That the item “Quality Management System
(QMS) Drinking Water Quality Management Standard (DWQMS) Accreditation be considered
at the October 27, 2009 Council meeting.
CARRIED.
3. LAKE
ONTARIO ATLANTIC
SALMON RESTORATION PROGRAM (5.7)
Letter
Mr. T. Quinney, Provincial Manager Fish and
Wildlife Services and Co-Chair of the Lake Ontario Atlantic Salmon Restoration
Program was in attendance to provide a progress report on the Lake Ontario
Atlantic Salmon Restoration Program. Mr.
Quinney noted improvements to water quality enabling the Program’s success. Mr. Quinney thanked
the Town and the Program’s partners for their ongoing support.
Moved by Councillor E. Shapero
Seconded by Councillor V. Burke
1) That the presentation
and letter from Mr. T. Quinney, Provincial Manager Fish and Wildlife Services and Co-Chair of the
Lake Ontario Atlantic Salmon Restoration Program,
regarding the Lake Ontario Atlantic Salmon Restoration Program be received; and
2) That potential
opportunities for Town’s support for the Lake Ontario Atlantic Salmon Restoration Program be referred to staff for further
review.
CARRIED.
4. MINUTES
OF THE OCTOBER 5, 2009
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
1) That the Minutes of the October 5, 2009
General Committee be received.
CARRIED.
5. MINUTES OF
THE MAY 20, JUNE 17,
JULY 15,
AND AUGUST 19, 2009
MARKHAM VILLAGE BUSINESS
IMPROVEMENT AREA (3.11)
May June July August
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
1) That
the Minutes of the May 20, June 17, July 15, and August 19, 2009 Markham
Village Business Improvement Area Board of Management be received.
CARRIED.
6. MINUTES
OF THE MAY 27, AND JUNE 24, 2009
UNIONVILLE BUSINESS IMPROVEMENT AREA (3.12)
May June
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
1) That
the Minutes of the May 27, and June 24, 2009 Unionville Business Improvement
Area Board of Management be received.
CARRIED.
7. SEPTEMBER 2009 YEAR-TO-DATE
REVIEW OF OPERATIONS
AND YEAR END PROJECTION (7.2)
Report 1
Moved by Councillor
A. Chiu
Seconded by
Councillor J. Webster
1) That the report
dated October 26, 2009 entitled “September 2009 Year-To-Date Review of
Operations and Year –End Projection” be received.
CARRIED.
8. 2010 BUDGET – NOVEMBER 4, 2009
PUBLIC MEETING PRESENTATION (7.4)
Presentation
Moved by
Councillor A. Chiu
Seconded by
Councillor J. Webster
1) That the
presentation entitled “2010 Budget” to be presented at the November 4, 2009
Public Meeting be received.
CARRIED.
9. THORNHILL
COMMUNITY CENTRE &
LIBRARY INFRASTRUCTURE
RENOVATION PROJECT (5.0)
B. Penner, ext. 4550
Presentation
S. Andrews, Director of Asset Management
provided an overview of the Thornhill Community Centre and Library
Infrastructure Renovation Project objectives, including enhanced accessibility,
improved pedestrian flow, energy efficiency, better address community needs,
enhanced efficiency of space, increased computer training and book sorting
facilities, and enhanced natural light.
A representative from Lim WK Architect was present to provide further
clarification.
Committee members provided further feedback
and suggestions for staff’s consideration, including:
-
Consideration for a space for
nursing mothers;
-
Consideration for child-sized
toilets;
-
Signage to advise of landscape
plans to mitigate concerns raised by the required removal of trees;
-
Appropriate and adequate
lighting;
-
Mitigation of any obtrusive
lighting in glass dome;
-
Accessibility considerations,
including review by the Accessibility Advisory Committee;
-
Potential use of cycling
facilities as an energy source;
-
Review by appropriate
organizations, including FLAP; and
-
Consideration of best practices
and experiences from previous community centre and related facility
renovations.
It was noted that the award of tender for
the project would come forward to Council in January, 2010.
Moved by Deputy Mayor J. Heath
Seconded by Regional Councillor J. Virgilio
1) That the presentation entitled “Thornhill Community Centre
& Library Infrastructure Renovation Project” be received; and
2) That Council approve the design in
principle and that staff report back at the November
9, 2009 General Committee meeting.
CARRIED.
10. MAIN STREET MARKHAM
PERMANENT WASHROOMS
STORAGE FACILITY (5.0)
Report
This item was moved to the November 9, 2009 General Committee
meeting.
11. FEDERATION OF CANADIAN MUNICIPALITIES
ANNUAL CONFERENCE, WHISTLER,
B.C.
JUNE 5-8, 2009 (5.7)
Presentation
V. McGrath, Director, Sustainability Office
provided an overview of the sessions regarding the Federation of Canadian
Municipalities Annual Conference in Whistler, British Columbia. It was noted that there was significant value
in the information presented on community sustainability planning and the
sharing of best practices in sustainability shared among delegates.
Moved by Regional
Councillor J. Virgilio
Seconded by
Councillor L Kanapathi
1) That
the presentation by V. McGrath, Director of Sustainability, entitled
“Federation of Canadian Municipalities (FCM) Annual Conference, Whistler, B.C.,
June 5-8, 2009 be received.
CARRIED.
12. AWARD OF PROPOSAL
190-R-09
SUPPLY & INSTALL SOLAR
PHOTOVOLTAIC (PV) RENEWABLE
ELECTRICITY GENERATION
AT THE CIVIC CENTRE (5.7 & 7.12)
Report
Moved by Regional
Councillor J. Virgilio
Seconded by Deputy
Mayor J. Heath
1)
That the staff Report titled,
“Award of Proposal 190-R-09 Supply & Install Solar Photovoltaic (PV)
Renewable Electricity Generation at the Civic Centre” be received; and,
2) That
Council authorize the installation of a 9.6 kW solar PV panels on the roofs and
walls of the third floor Mechanical Rooms at the Civic Centre, as shown in the
attached picture; and,
3) That
Staff be authorized to award Contract 190-R-09 to the highest ranked and lowest
priced bidder, Dasd Contracting Inc. in the amount of $98,500 inclusive of PST
and exclusive of GST; and,
4) That
a separate purchase order in the amount of $14,775 exclusive of GST be issued
for contingency to cover any additional fees and that the Director of Asset
Management be authorized to approve expenditure of this contingency amount up
to the specified limit in accordance with the Expenditure Control Policy; and,
5) That the
award be funded from capital budget account 77-5350-8535-005 (MESF - PV Panels
on Roof of Markham Civic Centre/Other Facilities); and,
6)
That the Director,
Sustainability Office, be authorized to apply for Ontario Feed-in tariff
incentive; and,
7)
That the Mayor and Clerk be
authorized to enter into Contract with financial incentive providers in a form
acceptable to the Town solicitor; and,
8)
That the estimated annual
energy rebate from Ontario’s Feed-in-Tariff (FIT) program (in amount of $10,896
a year) be built into the Civic Centre Operating Budget with the first $113,275
going towards the Lifecycle Reserve for the capital project payback, the rest
of which will be used to offset annual hydro costs. This estimated amount will be adjusted in
future years’ budgets based on the actual amount received in the first year of
operations; and further,
9) That Staff be
authorized and directed to do all things necessary to give effect to this resolution.
CARRIED.
IN CAMERA MATTERS
Moved by
Councillor A. Chiu
Seconded by
Councillor L. Kanapathi
That, in
accordance with Section 239 (2) (a), (c) and (e), Municipal Act, 2001
General Committee resolve into an in-camera session to discuss the following
confidential matters:
1) A litigation or potential litigation
matter, including matters before administrative tribunals, affecting the municipality or local board
regarding Home Depot Holdings Inc. vs. Town
of Markham – Appeal Update.
2) A litigation or potential litigation
matter, including matters before administrative tribunals, affecting the municipality or local board
regarding an application pursuant to Section 357 of the Municipal
Act, 2001 – Poverty Appeal Outcome.
3) A matter
regarding the security of the property of the municipality or board - slope
erosion issues.
4) A
proposed or pending acquisition of or disposition of land by the municipality
regarding the Pan Am Games.
CARRIED
13. 190 MAIN STREET UNIONVILLE (9.0)
The item “190 Main
Street, Unionville” was moved from the in-camera agenda for consideration in
open session.
The Committee received an update from Mr. B. Wiles, Manager of By-law
Enforcement and Licensing regarding the enforcement activities related to Zoning
By-law compliance at 190 Main Street, Unionville. Mr. Wiles indicated that he has communicated
with the current owner and tenant of the property to discuss compliance. A Zoning Notice was issued, which requires
compliance by November 5, 2009. Should
the property be found incompliant with the Zoning By-law after this date,
additional steps will be taken as per standard enforcement practices.
Committee
consented to the introduction of the following motion following a 2/3 majority
vote.
Moved by Mayor F.
Scarpitti
Seconded by
Councillor J. Webster
1) That staff prepare a report outlining the pros
and cons related to Zoning By-law exemptions
for election campaign offices in Zones not currently permitting such a use for a limited and defined period of
time.
CARRIED
Moved by Councillor
D. Horchik
Seconded by
Councillor V. Burke
1) That the report of Mr. B. Wiles, Manager of
By-law Enforcement and Licensing regarding enforcement
activities related to Zoning By-law compliance at 190 Main Street, Unionville be received.
CARRIED.
MOTION TO RISE AND REPORT
Moved by
Councillor D. Horchik
Seconded by
Councillor L. Kanapathi
That Committee
rise from its in-camera session.
CARRIED.
NEW BUSINESS
Councillor V. Burke thanked staff for their involvement with the
Sustainability Fair.
ADJOURNMENT
Committee adjourned at 12:30 p.m.