Electronic General Committee Agenda

Meeting Number: 6

Monday, May 04, 2020 at 9:30 A.m. - 12:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on May 12, 2020.

 

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE APRIL 20, 2020 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the April 20, 2020 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

• 1. That the following communications from York Region be received for information purposes:
     1. 2019 Annual Compliance Report for the York Region Rapid Transit Network
     2. Major Transit Station Areas Update
     3. 2019 Employment and Industry Report
     4. Planning for Employment and Employment Conversions
     5. Metrolinx to Crombie Regarding The Missing Link
     6. ventureLAB 2019 Results; and, 
  2. That the City of Markham provide comments by June 30, 2020 on the following communication from York Region that was received for information purposes during the April 20, 2020 General Committee meeting:
     1. Draft York Region Climate Change Action Plan
     2. That the Committee refer this item to staff for comments prior to June 30, 2020.

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE FEBRUARY 5, 2020 AND MARCH 4, 2020 BOARD OF MANAGEMENT UNIONVILLE BUSINESS IMPROVEMENT AREA (16.0)

• 1. That the minutes of the February 5, 2020 and March 4, 2020 Board of Management Unionville Business Improvement Area Committee meeting be received for information purposes.

8.

REGULAR REPORTS - COMMUNITY SERVICES ISSUES

8.1

SINGLE USE PLASTIC REDUCTION STRATEGY - PHASE 1 (5.1)

• 1. That the report entitled “Single Use Plastic Reduction Strategy – Phase 1” be received; and,
  2. That the presentation entitled “Single Use Plastic Reduction Strategy - Phase 1 - Presentation” be received; and,
  3. That the Waste and Environmental Management Department undertake a review of all municipal facilities for opportunities to eliminate or reduce non-essential single use plastic (“SUP”) products and collaborate with the appropriate staff to source alternative products; and,
  4. That a community-wide education program be implemented to raise awareness of the SUP issue and provide options for SUP reduction; and,
  5. That effective October 20, 2020 (Waste Reduction Week) non-food packaging  Styrofoam be banned from curbside collection; and,
  6. That staff report back on the results of Phase 1 actions and outline Phase 2 recommendations regarding the implementation of a potential municipal by-law or other methods to reduce plastic retail shopping bags and polystyrene convenience food containers from distribution in Markham including the estimated financial impact and legal implications associated with the implementation and enforcement of a by-law; and,
  7. That a copy of this report and recommendations be forwarded to York Region and the local municipalities for their information; and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

8.2

RESPONSE TO YORK REGION – FIRE REGIONALIZATION (7.15)

• 1. That Council not support proceeding with a Regional Fire Service study; and,
  2. That Staff recommend that we continue current efforts with Richmond Hill and Vaughan, in particular the creation of a shared communications centre that will enable further joint/shared opportunities to achieve efficiencies and to improve services to our residents and businesses.

9.

MOTIONS

10.

NOTICES OF MOTION

10.1

FEASIBILITY INVESTIGATION OF IMPLEMENTING FREE MICROSOFT 365 ENTERPRISE SOFTWARE TRIAL 

• Whereas, in just a few short months the Covid-19 pandemic has fundamentally changed the way we live and work, and its impact will continue to be felt for the foreseeable future; and,

  Whereas, working remotely has created immense challenges for governments, businesses and employees, and has heightened the requirement for more integrated systems, and advanced collaboration tools and videoconferencing technologies to ensure productivity; and,

  Whereas, cities and workplaces are in the midst of an unprecedented digital transformation driven by the rise of mobile and connected systems, the explosion of online data, and the emergence of automated integrated business solutions and technologies such as artificial intelligence and machine learning; and,

  Whereas, the Covid-19 pandemic has accelerated the opportunity for governments and businesses to dramatically transform how they work, significantly improve operational efficiency, and support remote team collaboration; and,

  Whereas, the City of Markham is proceeding with its vision of a “frictionless City, with the implementation of Digital Markham, its roadmap for digital innovation, collaboration and partnership among citizens, businesses and government; and,   

  Whereas, Markham is already a leader in the provision of digital services and has already leveraged a number of the latest technology platforms to improve service delivery to residents and businesses including online voting, ePlan, and a full suite of online services; and,

  Whereas, cities need to consider the role technology should play in facilitating remote work, enhancing engagement, collaboration, new ways of working and potential leveraging of opportunities across municipalities/other levels of government; and,

  Whereas, Markham has become aware of potential benefits of Microsoft 365 in supporting “work anywhere”, organizational effectiveness and employee productivity, and a possible opportunity for a free six month trial of Microsoft 365 Enterprise software.

  And therefore, be it resolved that Markham Council direct Staff to investigate the opportunity and report back on the feasibility of implementing a free trial of the Microsoft 365 Enterprise integrated software solution, including associated costs, work effort, anticipated benefits and the establishment of a Council/Staff committee to guide the pilot, if approved.

11.

NEW/OTHER BUSINESS

11.1

YORK REGION - MANDATED REVIEW OF REGIONAL COUNCIL COMPOSITION (13.4)

• 1. That the communication dated February 27, 2020 from York Region regarding Mandated Review of Regional Council Composition be received for information purposes; and,
  2. That the City of Markham provides its consent by May 15, 2020 to a bylaw changing the size of Regional Council by increasing the number of members from the City of Vaughan from four to five.  

12.

ANNOUNCEMENTS

12.1

TOWN HALL 

13.

CONFIDENTIAL ITEMS

General Committee did not resolve into Confidential Session and referred Confidential Item 13.2.1 to the Council Confidential Agenda on May 12, 2020.   Confidential Item 13.1.1 will be placed on a future General Committee Confidential Agenda for consideration.  

• 1. That Confidential Item 13.2.1 be referred to the Council Confidential Agenda on May 12, 2020.

13.1

FINANCE & ADMINISTRATIVE ISSUES

13.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES - FEBRUARY 18, 2020 (16.0) [Section 239 (2) (a) (b) (c) (e) (f)]

13.2

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

13.2.1

THE SECURITY OF THE PROPERTY OF THE MUNICIPALITY OR LOCAL BOARD (8.7) [Section 239 (2) (a)]

14.

ADJOURNMENT

• That the General Committee meeting adjourn at 12:27 PM.