Logo

 

Council Minutes

June 12, 2018, 7:00 PM

Council Chamber, Anthony Roman Markham Civic Centre

Meeting No. 12

 

 

Roll Call

Mayor Frank Scarpitti, Regional Councillor Jim Jones, Regional Councillor Joe Li (arrived 7:14 PM), Regional Councillor Nirmala Armstrong, Councillor Valerie Burke, Councillor Alan Ho, Councillor Karen Rea, Councillor Colin Campbell, Councillor Amanda Collucci, Councillor Logan Kanapathi, Councillor Alex Chiu (arrived 7:19 PM).

 

 

Regrets

Deputy Mayor Jack Heath

Councillor Don Hamilton

 

Staff

Andy Taylor, Chief Administrative Officer

Catherine Conrad, City Solicitor and Acting Director of Human Resources

Trinela Cane, Commissioner of Corporate Services

Brenda Librecz, Commissioner of Community and Fire Services

Arvin Prasad, Commissioner of Development Services

Joel Lustig, Treasurer

Kimberley Kitteringham, City Clerk

Alida Tari, Acting Manager, Access & Privacy

John Wong, Technology Support Specialist

Bryan Frois, Chief of Staff

Andrea Berry, Senior Manager, Corporate Communications & Community Engagement

 

 

The meeting of Council convened at 7:09 PM on June 12, 2018 in the Council Chamber. Mayor Frank Scarpitti presided.

 

 

INDIGENOUS LAND ACKNOWLEDGEMENT

 

We begin today by acknowledging that we walk upon the traditional territories of Indigenous Peoples and we recognize their history, spirituality, culture, and stewardship of the land. We are grateful to all Indigenous groups for their commitment to protect the land and its resources and we are committed to reconciliation, partnership and enhanced understanding.

 

 

 

 

Mayor Frank Scarpitti remarked on the recent 2018 Provincial Election held on June 7, 2018 and advised that congratulatory letters have been sent to party leaders on behalf of Council.

 

He congratulated Councillors Amanda Collucci and Logan Kanapathi for running in the election and the Mayor commented on Councillor Logan Kanapathi's win and wished him well in his new role as an MPP.

 

 

 

1.         DISCLOSURE OF PECUNIARY INTEREST

 

None disclosed.

 

 

2.         APPROVAL OF PREVIOUS MINUTES

 

(1)        COUNCIL MINUTES MAY 29, 2018

Minutes

 

Moved by Councillor Amanda Collucci

Seconded by Councillor Alan Ho

 

            1)         That the Minutes of the Council Meeting held on May 29, 2018, be adopted.

 

Carried

 

 

3.         PRESENTATIONS

 

There were no presentations

 

 

4.         DEPUTATIONS

 

There were no deputations.

 


 

5.         COMMUNICATIONS

 

Moved by Councillor Colin Campbell

Seconded by Councillor Karen Rea

 

That Council receive and consent to the disposition of communications in the following manner:

 

Received

16-2018           SPECIAL OCCASION LIQUOR PERMIT APPLICATION – MARKHAM VILLAGE MUSIC FESTIVAL (WARD 4) (3.21)

Info

 

                        Requesting an approval from the City of Markham to designate the Markham Village Music Festival being held on June 15 and 16, 2018 at Main Street Markham Road, north of Highway 7 to Bullock, as an event of Municipal Significance. The City's designation is a requirement of the Alcohol and Gaming Commission of Ontario (AGCO) to support the application of a Special Occasion Liquor Permit.

Carried

 

 

17-2018           TEMPORARY EXTENSION APPLICATION (LIQUOR SALES LICENCE) FOR ROUGE RIVER BREWING COMPANY, 158 MAIN STREET NORTH, MARKHAM (WARD 4) (3.21)

Info

Requesting an approval from the City of Markham to extend their existing liquor licence for the patio areas at 158 Main Street North, Markham. The proposed extension will be utilized in conjunction with the Markham Village Music Festival as follows:

·        Friday, June 15, 2018  from 7:00 PM to 11:00 PM

·        Saturday, June 16, 2018 from 11:00 AM to 11:00 PM

Carried

 

 

18-2018           SPECIAL OCCASION LIQUOR PERMIT APPLICATION – PAVED PARADISE – A NIGHT TO SUPPORT THE NATURE CONSERVANCY OF CANADA (WARD 8) (3.21)

Info

 

                        Requesting an approval from the City of Markham to designate Paved Paradise – A Night to Support the Nature Conservancy of Canada being held on June 16, 2018 at 2600 John St. Markham, as an event of Municipal Significance. The City's designation is a requirement of the Alcohol and Gaming Commission of Ontario (AGCO) to support the application of a Special Occasion Liquor Permit.

Carried

 

 

 

6.         PROCLAMATIONS

 

(1)        PROCLAMATION AND FLAG RAISING REQUESTS (3.4)

 

Moved by Regional Councillor Nirmala Armstrong

Seconded by Regional Councillor Jim Jones

 

1)         That the following new request for proclamation be approved and added to the Five-Year Proclamations List approved by Council:

 

            - Parachute National Injury Prevention Day – July 5, 2018

            - Rotary Week – June 22 - 28, 2018

 

2)         That the following new request for a flag to be raised at the Anthony Roman Markham Civic Centre flagpole be approved and added to the Five-Year List of Request to Raise Flag approved by Council:

 

            - Rotary Week – June 22 - 28, 2018

(Organized by the Markham-Unionville Rotary Club)

Carried

 

 

7(A)     REPORT NO. 24 – DEVELOPMENT SERVICES COMMITTEE (MAY 28, 2018)

 

That the report of the Development Services Committee be received & adopted. (Items 1 to 4):

 

Moved by Regional Councillor Jim Jones

Seconded by Regional Councillor Joe Li

 

(1)        INFORMATION MEMORANDUM
MARKHAM GOLF DOME
150 BURNCREST ROAD
APPLICATION TO EXTEND A MINISTER'S ZONING ORDER
MMAH FILE #: 19-MZOA-187256
WARD: WARD
8 (10.0)

Memorandum

 

1)         That Council endorse the application to extend a Minister’s Zoning Order to permit the continued siting of an indoor and outdoor golf driving range at 150 Burncrest Road to July 1, 2021; and,

 

2)         That this endorsement be sent to The Ministry of Municipal Affairs (MMA) as the City of Markham’s comments on this application; and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

(2)        ADDITION OF PROPERTIES TO THE
MARKHAM REGISTER OF PROPERTY OF
CULTURAL HERITAGE VALUE OR INTEREST, WARD 5 (16.11)

            Report

 

1)         That the report entitled “Addition of Properties to the Markham Register of Property of Cultural Heritage Value or Interest”, dated May 28, 2018, be received; and,

 

2)         That as recommended by the Heritage Markham Committee, the properties identified in Appendix “A” of this report be added to the Markham Register of Property of Cultural Heritage Value or Interest; and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

(3)        REQUEST FOR DEMOLITION
OF THE BARN AND DESIGNATION
OF THE PROPERTY 11091 WARDEN AVENUE (10.13, 16.11.3)

            Report

 

1)         That the staff report titled “Request for Demolition of the Barn and Designation of the Property”, dated May 28, 2018, be received; and,

 

2)         That Heritage Markham Committee’s recommendation “that the demolition be denied by Council and both the existing heritage barn and farmhouse be designated under Part IV of the Ontario Heritage Act”, be received; and,

 

3)         That Council support Option 2 – demolish the existing barn and reclaim/ salvage as much material as possible; and,

 

4)         That as recommended by Heritage Markham, the John Mustard Farmhouse and Milk House  be approved for designation under Part IV of the Ontario Heritage Act as a property of cultural heritage value or interest; and,

 

5)         That the Clerk’s Department be authorized to publish and serve Council’s Notice of Intention to Designate as per the requirements of the Ontario Heritage Act; and,

 

6)         That if there are no objections to the designation in accordance with the provisions of the Ontario Heritage Act, the Clerk be authorized to place a designation by-law before Council for adoption; and,

 

7)         That if there are any objections in accordance with the provisions of the Ontario Heritage Act, the Clerk be directed to refer the proposed designation to the Ontario Conservation Review Board; and further,

 

8)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

(4)        UNIONVILLE HOME SOCIETY
(4300 HWY 7 EAST)
CONSTRUCTION AGREEMENT (WARD 3) (5.0)

Report

 

1)         That the report titled “Unionville Home Society (4300 HWY 7 East) Construction Agreement (Ward 3)” be received; and,

 

2)         That Council authorize the Mayor and Clerk to execute a Construction Agreement with Unionville Home Society, to allow for the construction of municipal sewers and watermain within the Unionville Home Society lands to service the proposed re-development; and further,

 

3)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

7(B)     REPORT NO. 27 - DEVELOPMENT SERVICES PUBLIC MEETING
            (JUNE 11, 2018)

 

That items 1 to 4 were directly referred to the June 12, 2018 Council meeting.

 

Moved by Councillor Colin Campbell

Seconded by Councillor Alan Ho

 

(1)        AWARD OF RFP 208-R-17 CONSULTING
ENGINEERING SERVICES FOR SHORT
TERM SANITARY FLOW MONITORING (7.12)

            Report

 

1)         That the report entitled “Award of RFP 208-R-17 Consulting Engineering Services for Short-term Sanitary Flow Monitoring” be received; and,

 

2)         That Contract 208-R-17 Consulting Engineering Services for Short-term Sanitary Flow Monitoring be awarded to the highest ranked / third lowest priced bidder “GM BluePlan Engineering Limited” in the amount of $146,564.67, inclusive of HST; and,

 

3)         That a 4% contingency in the amount of $5,862.59 inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,

 

4)         That the total costs in the amount of $152,427.26 ($146,564.67+$5,862.59) for Consulting Engineering Services for Short-term Sanitary Flow Monitoring award be funded from Capital Project 18302 “Wastewater Flow Monitoring – Annual Program”; and,

 

5)         That the balance remaining in the amount of $172.74 (Budget $152,600.00 - $152,427.26) be returned to original funding source; and,

 

6)         That Staff be authorized to exercise the option to renew the contract for four (4) additional years (2019-2022) at the same itemized pricing subject to performance and Council approval of the 2019 to 2022 capital budgets as follows:

·        (2019) - $152,427.26 (Inclusive of Contingency and HST)

·        (2020) - $152,427.26 (Inclusive of Contingency and HST)

·        (2021) - $152,427.26 (Inclusive of Contingency and HST)

·        (2022) - $152,427.26 (Inclusive of Contingency and HST); and further,

 

7)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

(2)        CONTRACT EXTENSIONS FOR WATER
METER READING & BILLING SERVICES
AND CASHIERING SERVICE
S FOR 2019/ 2020 (7.12)

            Report     Attachment A

 

1)         That the report entitled "Contract Extensions for Water Meter Reading & Billing Services and Cashiering Services for 2019/ 2020" be received; and,

 

2)         That the contract for Water Meter Reading & Billing Services be extended for an additional two (2) years (January 1, 2019 to December 31, 2020) with Alectra Utilities from $1,421,837.53 to $1,464,492.66 inclusive of HST for 2019 and $1,508,427.44 inclusive of HST for 2020 with 3% annual escalation over 2019 rate; and,

 

3)         That the increase of $42,655.13 in 2019 ($1,464,492.66 - $1,421,837.53) and $43,934.78 in 2020 ($1,508,427.44 - $1,464,492.66) be funded from account #760-998-5390 Water Billing/ Administration, subject to Council approval of the 2019 and 2020 operating budgets; and,

 

4)         That the contract for the Hydro Cashiering Services reimbursement to the City be extended for an additional two (2) years (January 1, 2019 to December 31, 2020) with Alectra Utilities from $108,780.42 to $112,043.84 inclusive of HST for 2019 and $115,405.15 inclusive of HST for 2020 with 3% annual escalation over 2018 rate; and,

 

5)         That the tender process be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c) which states "when the extension of an existing contract would prove more cost effective or beneficial"; and,

 

6)         That the Mayor and City Clerk be authorized to execute the extension of the agreement with Alectra Utilities in a form satisfactory to the City Solicitor; and further,

 

7)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

(3)        020-R-18 CONSULTING ENGINEERING
SERVICES FOR WEST THORNHILL
- PHASE 4 STORM AND SANITARY
SEWER UPGRADES (7.12)

            Report     Attachment A     Attachment B

 

1)         That the report entitled “020-R-18 Consulting Engineering Services for West Thornhill - Phase 4 Storm and Sanitary Sewer Upgrades”  be received; and,

 

2)         That the detailed design work under contract 020-R-18 Consulting Engineering Services for West Thornhill - Phase 4 Storm and Sanitary Sewer Upgrades (inclusive of Phases 4A, 4B, 4C and 4D) be awarded to the highest ranked, lowest priced Bidder, R.V. Anderson Associates Limited, in the amount of $828,911.52, inclusive of HST; and,

 

3)         That a 10% contingency in the amount of $82,891.15, inclusive of HST, be established to cover any additional construction costs and that authorization to approve expenditures of this contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,

 

4)         That the Consulting Engineering Services for detailed design award in the amount of $911,802.67 ($828,911.52+ $82,891.15) be funded from the capital project 058-6150-18280-005 “West Thornhill Flood Control Implementation – Phase 4”; and,

 

5)         That the remaining budget of $3,997.33 in capital project 058-6150-18280-005 “West Thornhill Flood Control Implementation – Phase 4” will not be required from the Stormwater Fee Reserve; and,

 

6)         That the contract administration services award (inclusive of 10% contingency) for:

Phase 4A in the amount of $410,144.70 ($372,858.82 + $37,285.88),

Phase 4B in the amount of $414,263.94 ($376,603.58 + $37,660.36),

Phase 4C in the amount of $427,158.97 ($388,326.34 + $38,832.63), and

Phase 4D in the amount of $431,502.08 ($392,274.62 + $39,227.46), be requested as part of the 2021, 2023, 2024 and 2025 Capital budget process, subject to Council approval; and,

 

7)         That the future Purchase Order for contract administration of Phases 4A, 4B, 4C & 4D be updated to reflect the actual construction time required based on the final design; and further,

 

8)         That Staff be authorized and directed to do all things necessary to give effect to this resolution.

Carried

 

 

 

(4)        DON MILLS CHANNEL FLOOD REDUCTION
MUNICIPAL CLASS ENVIRONMENTAL ASSESSMENT (5.5)

            Report      Attachment 1

 

1)         That the report entitled “Don Mills Channel Flood Reduction Class Environmental Assessment” be received; and,

 

2)         That Council endorse the combination of Culvert Upgrades, Central Flood Control Facility and Education/Flood Proofing as the Preferred Alternative for the Don Mills Channel Flood Reduction Study (the “Class EA Study”); and,

 

3)         That Staff be authorized to file the Class EA Project File Report for the 30 day public review commencing June 30, 2018; and further,

 

4)         That Staff be authorized and directed to do all things necessary to give effect to this Resolution;

Carried

 

 


 

 

8.         MOTIONS

 

There were no motions.

 

 

 

9.         NOTICE OF MOTION TO RECONSIDER

 

There were no notice of motions to reconsider.

 

 

 

10.       NEW/OTHER BUSINESS

 

(1)        OFFICIAL PLAN AMENDMENT APPLICATIONS
OP -128934 PRIMONT HOMES AND
OP 13 137282, CORNELL ROUGE DEVELOPMENT CORPORATION
CHANGE IN PROVINCIAL POLICY AFFECTING ADOPTION OF THE OFFICIAL PLAN AMENDMENT (10.3)

Memo

 

Moved by Regional Councillor Jim Jones

Seconded by Regional Councillor Joe Li

 

1)         The memorandum "Official Plan Amendment Applications OP -128934, Primont Homes and OP 13 137282, Cornell Rouge Development Corporation Change in Provincial Policy affecting adoption of the Official Plan Amendment", be received; and,

 

2)         That the Official Plan amendment to the In-force Official Plan (Revised 1987), as amended to incorporate Amendment No. 12 to the Cornell Secondary Plan (PD29-1) for the Cornell Planning District, be adopted and forwarded to York Region for approval.

(By-law 2018-68)

Carried

 

(2)        ADDITIONAL DEVELOPMENT SERVICES COMMITTEE AND GENERAL COMMITTEE MEETING (16.0)

 

Moved by Regional Councillor Jim Jones

Seconded by Regional Councillor Joe Li

 

1)         That an additional Development Services Committee and General Committee meeting be scheduled for Tuesday, June 26, 2018 from 9:00 AM to 5:00 PM.

 

Carried

 

(3)        MARKHAM VILLAGE MUSIC FESTIVAL

 

Councillor Colin Campbell addressed Council regarding concerns expressed by Festival organizers regarding the costs associated with paid duty officers. Mayor Frank Scarpitti advised that a meeting with the York Regional Police is being set up resolve these concerns.

 

 

 

11.       ANNOUNCEMENTS

 

There were no announcements.

 

 

 

12.       BY-LAWS

 

 

Moved by Councillor Logan Kanapathi

Seconded by Councillor Alex Chiu

 

That By-law 2018-65, 2018-67 and 2018-68 be given three readings and enacted.

 

Carried

 

Three Readings

 

                                   

BY-LAW 2018-65      A BY-LAW TO AMEND PARKING BY-LAW 2005-188

To amend Schedule C of the Parking By-law pertaining to “Prohibited Parking”.

By-law

Carried

 

 

BY-LAW 2018-67      ROAD DEDICATION BY-LAW (LANE)

A by-law to dedicate certain lands as part of the highways of the City of Markham (Part Lot 6, Plan 2196 designated as Part 6, Plan 65R-27219 - Lane).

By-law

Carried

 

 

 


 

BY-LAW 2018-68      PRIMONT HOMES CORNELL ROUGE DEVELOPMENT CORP., NORTH OF HIGHWAY 7, EAST OF CORNELL ROUGE BOULEVARD AND WEST OF DONALD COUSENS PARKWAY, AMENDMENT TO THE IN FORCE OFFICIAL PLAN (REVISED 1987), AS AMENDED

            A by-law to adopt an Official Plan Amendment to the in force Official Plan (Revised 1987), as amended, to facilitate a mixed use multi-storey building.

            (Item 1, New/Other Business)

By-law

Carried

 

 

13.       CONFIDENTIAL ITEMS

 

There were no confidential items.

 

 

14.       CONFIRMATORY BY-LAW

 

Moved by Councillor Logan Kanapathi

Seconded by Councillor Alex Chiu

 

That By-law 2018-66 be given three readings and enacted.

 

Three Readings

 

BY-LAW 2018-66      A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE 12, 2018.

By-law

Carried

 

 

15.       ADJOURNMENT

 

Moved by Councillor Logan Kanapathi

Seconded by Councillor Alex Chiu

 

That the Council Meeting be adjourned at 7:31 PM

Carried

 

 

 

 

________________________________              _____________________________

Kimberley Kitteringham                                          Frank Scarpitti

City Clerk                                                              Mayor

No Item Selected