Council
Minutes
June
12, 2018, 7:00 PM
Council Chamber, Anthony
Roman Markham Civic Centre
Meeting No. 12
Roll Call
Mayor Frank Scarpitti, Regional
Councillor Jim Jones, Regional Councillor Joe Li (arrived 7:14 PM), Regional
Councillor Nirmala Armstrong, Councillor Valerie Burke, Councillor Alan Ho,
Councillor Karen Rea, Councillor Colin Campbell, Councillor Amanda Collucci, Councillor
Logan Kanapathi, Councillor Alex Chiu (arrived 7:19 PM).
Regrets
Deputy
Mayor Jack Heath
Councillor
Don Hamilton
Staff
Andy Taylor, Chief
Administrative Officer
Catherine Conrad, City
Solicitor and Acting Director of Human Resources
Trinela Cane, Commissioner
of Corporate Services
Brenda Librecz, Commissioner
of Community and Fire Services
Arvin Prasad, Commissioner
of Development Services
Joel Lustig, Treasurer
Kimberley Kitteringham, City
Clerk
Alida Tari, Acting Manager,
Access & Privacy
John Wong, Technology
Support Specialist
Bryan Frois, Chief of Staff
Andrea Berry, Senior
Manager, Corporate Communications & Community Engagement
The meeting of
Council convened at 7:09 PM on June 12, 2018 in the Council Chamber. Mayor Frank
Scarpitti presided.
INDIGENOUS LAND ACKNOWLEDGEMENT
We begin today by
acknowledging that we walk upon the traditional territories of Indigenous
Peoples and we recognize their history, spirituality, culture, and stewardship
of the land. We are grateful to all Indigenous groups for their commitment
to protect the land and its resources and we are committed to reconciliation,
partnership and enhanced understanding.
Mayor Frank
Scarpitti remarked on the recent 2018 Provincial Election held on June 7, 2018
and advised that congratulatory letters have been sent to party leaders on
behalf of Council.
He
congratulated Councillors Amanda Collucci and Logan Kanapathi for running in
the election and the Mayor commented on Councillor Logan Kanapathi's win and
wished him well in his new role as an MPP.
1. DISCLOSURE OF PECUNIARY INTEREST
None
disclosed.
2. APPROVAL OF PREVIOUS MINUTES
Minutes
Moved by Councillor
Amanda Collucci
Seconded by Councillor
Alan Ho
1) That the Minutes of the Council Meeting
held on May 29, 2018, be adopted.
Carried
3. PRESENTATIONS
There were no
presentations
4. DEPUTATIONS
There were no deputations.
5. COMMUNICATIONS
Moved by Councillor
Colin Campbell
Seconded by Councillor
Karen Rea
That Council
receive and consent to the disposition of communications in the following
manner:
Received
16-2018 SPECIAL OCCASION LIQUOR PERMIT APPLICATION –
MARKHAM VILLAGE MUSIC FESTIVAL (WARD 4) (3.21)
Info
Requesting an approval
from the City of Markham to designate the Markham Village Music Festival being
held on June 15 and 16, 2018 at Main Street Markham Road, north of Highway 7 to
Bullock, as an event of Municipal Significance. The City's designation
is a requirement of the Alcohol and Gaming Commission of Ontario (AGCO) to support
the application of a Special Occasion Liquor Permit.
Carried
17-2018 TEMPORARY
EXTENSION APPLICATION (LIQUOR SALES LICENCE) FOR ROUGE RIVER BREWING COMPANY,
158 MAIN STREET NORTH, MARKHAM (WARD 4) (3.21)
Info
Requesting
an approval from the City of Markham to extend their existing liquor licence
for the patio areas at 158 Main Street North, Markham. The proposed extension
will be utilized in conjunction with the Markham Village Music Festival as
follows:
·
Friday, June 15, 2018 from 7:00 PM to 11:00 PM
·
Saturday, June 16, 2018 from 11:00 AM to 11:00
PM
Carried
18-2018 SPECIAL OCCASION LIQUOR PERMIT APPLICATION –
PAVED PARADISE – A NIGHT TO SUPPORT THE NATURE CONSERVANCY OF CANADA (WARD 8)
(3.21)
Info
Requesting an approval
from the City of Markham to designate Paved Paradise – A Night to Support the
Nature Conservancy of Canada being held on June 16, 2018 at 2600 John St.
Markham, as an event of Municipal Significance. The City's designation
is a requirement of the Alcohol and Gaming Commission of Ontario (AGCO) to
support the application of a Special Occasion Liquor Permit.
Carried
6. PROCLAMATIONS
(1) PROCLAMATION
AND FLAG RAISING REQUESTS (3.4)
Moved by Regional
Councillor Nirmala Armstrong
Seconded by Regional
Councillor Jim Jones
1) That the following new request for proclamation be approved
and added to the Five-Year Proclamations List approved by Council:
- Parachute National Injury Prevention Day – July 5, 2018
- Rotary
Week – June 22 - 28, 2018
2) That
the following new request for a flag to be raised at the Anthony Roman Markham
Civic Centre flagpole be approved and added to the Five-Year List of Request to Raise Flag approved by Council:
- Rotary Week – June 22 - 28, 2018
(Organized
by the Markham-Unionville
Rotary Club)
Carried
7(A) REPORT
NO. 24 – DEVELOPMENT SERVICES COMMITTEE (MAY 28, 2018)
That the report of the Development Services Committee be received &
adopted. (Items 1 to 4):
Moved by Regional
Councillor Jim Jones
Seconded by Regional
Councillor Joe Li
(1) INFORMATION MEMORANDUM
MARKHAM GOLF DOME
150 BURNCREST ROAD
APPLICATION TO EXTEND A MINISTER'S ZONING ORDER
MMAH FILE #: 19-MZOA-187256
WARD: WARD 8 (10.0)
Memorandum
1) That
Council endorse the application to extend a Minister’s Zoning Order to permit
the continued siting of an indoor and outdoor golf driving range at 150
Burncrest Road to July 1, 2021; and,
2) That
this endorsement be sent to The Ministry of Municipal Affairs (MMA) as the City
of Markham’s comments on this application; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
(2) ADDITION OF PROPERTIES
TO THE
MARKHAM REGISTER OF PROPERTY OF
CULTURAL HERITAGE VALUE OR INTEREST, WARD 5 (16.11)
Report
1) That
the report entitled “Addition of Properties to the Markham Register of Property
of Cultural Heritage Value or Interest”, dated May 28, 2018, be received; and,
2) That
as recommended by the Heritage Markham Committee, the properties identified in
Appendix “A” of this report be added to the Markham Register of Property of
Cultural Heritage Value or Interest; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
(3) REQUEST FOR DEMOLITION
OF THE BARN AND DESIGNATION
OF THE PROPERTY 11091 WARDEN AVENUE (10.13, 16.11.3)
Report
1) That
the staff report titled “Request for Demolition of the Barn and Designation of
the Property”, dated May 28, 2018, be received; and,
2) That
Heritage Markham Committee’s recommendation “that the demolition be denied by
Council and both the existing heritage barn and farmhouse be designated under
Part IV of the Ontario Heritage Act”, be received; and,
3) That
Council support Option 2 – demolish the existing barn and reclaim/ salvage as
much material as possible; and,
4) That
as recommended by Heritage Markham, the John Mustard Farmhouse and Milk
House be approved for designation under
Part IV of the Ontario Heritage Act as a property of cultural heritage
value or interest; and,
5) That the Clerk’s
Department be authorized to publish and serve Council’s Notice of Intention to
Designate as per the requirements of the Ontario Heritage Act; and,
6) That
if there are no objections to the designation in accordance with the provisions
of the Ontario Heritage Act, the Clerk be authorized to place a
designation by-law before Council for adoption; and,
7) That
if there are any objections in accordance with the provisions of the Ontario
Heritage Act, the Clerk be directed to refer the proposed designation to
the Ontario Conservation Review Board; and further,
8) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
(4) UNIONVILLE HOME SOCIETY
(4300 HWY 7 EAST)
CONSTRUCTION AGREEMENT (WARD 3) (5.0)
Report
1) That
the report titled “Unionville Home Society (4300 HWY 7 East) Construction
Agreement (Ward 3)” be received; and,
2) That
Council authorize the Mayor and Clerk to execute a Construction Agreement with
Unionville Home Society, to allow for the construction of municipal sewers and
watermain within the Unionville Home Society lands to service the proposed re-development;
and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
7(B) REPORT NO. 27 - DEVELOPMENT SERVICES PUBLIC
MEETING
(JUNE 11, 2018)
That items 1 to 4 were directly referred to the June 12, 2018 Council
meeting.
Moved by Councillor
Colin Campbell
Seconded by Councillor
Alan Ho
Report
1) That the report
entitled “Award of RFP 208-R-17 Consulting Engineering Services for Short-term
Sanitary Flow Monitoring” be received; and,
2) That Contract 208-R-17
Consulting Engineering Services for Short-term Sanitary Flow Monitoring be
awarded to the highest ranked / third lowest priced bidder “GM BluePlan
Engineering Limited” in the amount of $146,564.67, inclusive of HST; and,
3) That a 4% contingency
in the amount of $5,862.59 inclusive of HST, be established to cover any
additional construction costs and that authorization to approve expenditures of
this contingency amount up to the specified limit be in accordance with the
Expenditure Control Policy; and,
4) That the total costs in
the amount of $152,427.26 ($146,564.67+$5,862.59) for Consulting Engineering
Services for Short-term Sanitary Flow Monitoring award be funded from Capital
Project 18302 “Wastewater Flow Monitoring – Annual Program”; and,
5) That the balance
remaining in the amount of $172.74 (Budget $152,600.00 - $152,427.26) be
returned to original funding source; and,
6) That Staff be
authorized to exercise the option to renew the contract for four (4) additional
years (2019-2022) at the same itemized pricing subject to performance and
Council approval of the 2019 to 2022 capital budgets as follows:
·
(2019) - $152,427.26 (Inclusive of Contingency
and HST)
·
(2020) - $152,427.26 (Inclusive of Contingency
and HST)
·
(2021) - $152,427.26 (Inclusive of Contingency
and HST)
·
(2022) - $152,427.26 (Inclusive of Contingency
and HST); and further,
7) That Staff be authorized and directed to do
all things necessary to give effect to this resolution.
Carried
Report Attachment
A
1) That the report entitled
"Contract Extensions for Water Meter Reading & Billing Services and
Cashiering Services for 2019/ 2020" be received; and,
2) That the contract for
Water Meter Reading & Billing Services be extended for an additional two
(2) years (January 1, 2019 to December 31, 2020) with Alectra Utilities from
$1,421,837.53 to $1,464,492.66 inclusive of HST for 2019 and $1,508,427.44
inclusive of HST for 2020 with 3% annual escalation over 2019 rate; and,
3) That the increase of
$42,655.13 in 2019 ($1,464,492.66 - $1,421,837.53) and $43,934.78 in 2020
($1,508,427.44 - $1,464,492.66) be funded from account #760-998-5390 Water
Billing/ Administration, subject to Council approval of the 2019 and 2020
operating budgets; and,
4) That the contract for
the Hydro Cashiering Services reimbursement to the City be extended for an
additional two (2) years (January 1, 2019 to December 31, 2020) with Alectra
Utilities from $108,780.42 to $112,043.84 inclusive of HST for 2019 and
$115,405.15 inclusive of HST for 2020 with 3% annual escalation over 2018 rate;
and,
5) That the tender process
be waived in accordance with Purchasing By-Law 2007-8 Part II, Section 11.1 (c)
which states "when the extension of an existing contract would prove more
cost effective or beneficial"; and,
6) That the Mayor and City
Clerk be authorized to execute the extension of the agreement with Alectra
Utilities in a form satisfactory to the City Solicitor; and further,
7) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
Report Attachment
A Attachment
B
1) That the report
entitled “020-R-18 Consulting Engineering Services for West Thornhill - Phase 4
Storm and Sanitary Sewer Upgrades” be
received; and,
2) That the detailed
design work under contract 020-R-18 Consulting Engineering Services for West
Thornhill - Phase 4 Storm and Sanitary Sewer Upgrades (inclusive of Phases 4A,
4B, 4C and 4D) be awarded to the highest ranked, lowest priced Bidder, R.V.
Anderson Associates Limited, in the amount of $828,911.52, inclusive of HST;
and,
3) That a 10% contingency
in the amount of $82,891.15, inclusive of HST, be established to cover any
additional construction costs and that authorization to approve expenditures of
this contingency amount up to the specified limit be in accordance with the
Expenditure Control Policy; and,
4) That the Consulting
Engineering Services for detailed design award in the amount of $911,802.67
($828,911.52+ $82,891.15) be funded from the capital project 058-6150-18280-005
“West Thornhill Flood Control Implementation – Phase 4”; and,
5) That the remaining
budget of $3,997.33 in capital project 058-6150-18280-005 “West Thornhill Flood
Control Implementation – Phase 4” will not be required from the Stormwater Fee
Reserve; and,
6) That the contract
administration services award (inclusive of 10% contingency) for:
Phase 4A in the amount of $410,144.70 ($372,858.82 + $37,285.88),
Phase 4B in the amount of $414,263.94 ($376,603.58 + $37,660.36),
Phase 4C in the amount of $427,158.97 ($388,326.34 + $38,832.63), and
Phase 4D in the amount of $431,502.08 ($392,274.62 + $39,227.46), be
requested as part of the 2021, 2023, 2024 and 2025 Capital budget process,
subject to Council approval; and,
7) That the future
Purchase Order for contract administration of Phases 4A, 4B, 4C & 4D be
updated to reflect the actual construction time required based on the final
design; and further,
8) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
Report Attachment
1
1) That
the report entitled “Don Mills Channel Flood Reduction Class Environmental
Assessment” be received; and,
2) That
Council endorse the combination of Culvert Upgrades, Central Flood Control
Facility and Education/Flood Proofing as the Preferred Alternative for the Don
Mills Channel Flood Reduction Study (the “Class EA Study”); and,
3) That
Staff be authorized to file the Class EA Project File Report for the 30 day public
review commencing June 30, 2018; and further,
4) That
Staff be authorized and directed to do all things necessary to give effect to
this Resolution;
Carried
8. MOTIONS
There were no
motions.
9. NOTICE OF MOTION TO RECONSIDER
There were no
notice of motions to reconsider.
10. NEW/OTHER BUSINESS
(1) OFFICIAL PLAN AMENDMENT
APPLICATIONS
OP -128934 PRIMONT HOMES AND
OP 13 137282, CORNELL ROUGE DEVELOPMENT CORPORATION
CHANGE IN PROVINCIAL POLICY AFFECTING ADOPTION OF THE OFFICIAL PLAN AMENDMENT
(10.3)
Memo
Moved by Regional
Councillor Jim Jones
Seconded by Regional
Councillor Joe Li
1) The
memorandum "Official Plan Amendment Applications OP -128934, Primont Homes
and OP 13 137282, Cornell Rouge Development Corporation Change in Provincial
Policy affecting adoption of the Official Plan Amendment", be received;
and,
2) That the Official Plan amendment
to the In-force Official Plan (Revised 1987), as amended to incorporate
Amendment No. 12 to the Cornell Secondary Plan (PD29-1) for the Cornell
Planning District, be adopted and forwarded to York Region for approval.
(By-law 2018-68)
Carried
(2) ADDITIONAL DEVELOPMENT
SERVICES COMMITTEE AND GENERAL COMMITTEE MEETING (16.0)
Moved by Regional
Councillor Jim Jones
Seconded by Regional
Councillor Joe Li
1) That
an additional Development Services Committee and General Committee meeting be scheduled for Tuesday, June 26, 2018 from 9:00 AM to 5:00 PM.
Carried
(3) MARKHAM
VILLAGE MUSIC FESTIVAL
Councillor
Colin Campbell addressed Council regarding concerns expressed by Festival
organizers regarding the costs associated with paid duty officers. Mayor Frank
Scarpitti advised that a meeting with the York Regional Police is being set up
resolve these concerns.
11. ANNOUNCEMENTS
There were no
announcements.
12. BY-LAWS
Moved by Councillor
Logan Kanapathi
Seconded by Councillor
Alex Chiu
That By-law 2018-65,
2018-67 and 2018-68 be given three readings and enacted.
Carried
Three Readings
BY-LAW 2018-65 A BY-LAW TO AMEND PARKING BY-LAW 2005-188
To amend Schedule
C of the Parking By-law pertaining to “Prohibited Parking”.
By-law
Carried
BY-LAW 2018-67 ROAD
DEDICATION BY-LAW (LANE)
A by-law to dedicate certain lands as part of the
highways of the City of Markham (Part Lot 6, Plan 2196
designated as Part 6, Plan 65R-27219 - Lane).
By-law
Carried
A by-law to adopt an Official Plan Amendment to the in force Official
Plan (Revised 1987), as amended, to facilitate a mixed
use multi-storey building.
(Item 1, New/Other Business)
By-law
Carried
13. CONFIDENTIAL ITEMS
There
were no confidential items.
14. CONFIRMATORY BY-LAW
Moved by Councillor
Logan Kanapathi
Seconded by Councillor
Alex Chiu
That By-law 2018-66
be given three readings and enacted.
Three Readings
BY-LAW 2018-66 A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING OF JUNE
12, 2018.
By-law
Carried
15. ADJOURNMENT
Moved by Councillor
Logan Kanapathi
Seconded by Councillor
Alex Chiu
That
the Council Meeting be adjourned at 7:31 PM
Carried
________________________________ _____________________________
Kimberley
Kitteringham Frank
Scarpitti
City
Clerk Mayor