General Committee
October 7, 2015
Meeting
Number 25
Finance & Administrative Issues Community Services Issues
Chair: Deputy Mayor Jack
Heath Chair: Councillor Alan Ho
Vice Chair: Councillor Colin Campbell Vice
Chair: Councillor Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor
Colin Campbell
Vice Chair: Councillor Karen Rea Vice Chair: Regional Councillor Nirmala
Armstrong
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Kimberley
Kitteringham, City Clerk
Nasir
Kenea, Chief Information Officer
Joel
Lustig, Treasurer
Peter Loukes, Director of Environmental Services
Claudia Marsales, Senior Manager, Waste
&
Environmental Management
Shane Manson, Senior Manager, Revenue
& Property
Taxation
Moe Hosseini-Ara,
Director, Culture
Kevin Ross, Manager
Mary Creighton, Director of Recreation
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:09 AM with Deputy
Mayor Jack Heath in the Chair and Councillor Alan Ho Chaired Community Services
related items.
General Committee recessed at 1:15 PM and reconvened at 2:10 PM.
Disclosure of
Interest
None disclosed.
1. 2015
E.A. DANBY CERTIFICATE OF MERIT
- MARKHAM PORTAL – DIGITAL SERVICES FOR CITIZENS (12.2.6)
The City of Markham has been awarded the 2015 E.A. Danby Certificate of
Merit in the Municipal Administration Category for municipalities with a
population of 20,000 or more. The award
is provided by the Association of Municipal Managers, Clerks and Treasurers of
Ontario in recognition of outstanding achievements in improving performance,
and the formal presentation took place at its annual conference this past June
in Thunder Bay. Markham is the recipient of this award for the significant
accomplishments made on the “Markham Portal – Digital Services for Citizens”
project.
Mr. Chris Wray, President, Association of Municipal Mangers, Clerks and Treasurers
of Ontario (AMCTO) presented the 2015 EA Danby Certificate of Merit to the Mayor and
Members of Council.
The Committee thanked
Mr. Wray for coming personally to present the 2015 EA Danby Certificate and
congratulated all the staff involved.
2. MINUTES
OF THE SEPTEMBER 21, 2015
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the September 21, 2015 General Committee meeting be confirmed.
Carried
3. MINUTES
OF THE JUNE 17, 2015, JULY 15, 2015
AND AUGUST 19, 2015 ANIMAL CARE COMMITTEE (16.0)
June July August
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the June 17, 2015, July 15, 2015, and August 19, 2015 Animal
Care Committee meeting be received for information purposes.
Carried
4. MINUTES
OF THE JUNE 18, 2015
MARKHAM ENVIRONMENTAL
ADVISORY COMMITTEE (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the June 18, 2015 Markham Environmental Advisory Committee meeting
be received for information purposes.
Carried
5. MINUTES
OF THE JUNE 11, 2015
MARKHAM TRAIN STATION COMMUNITY
CENTRE BOARD OF MANAGEMENT (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the June 11, 2015 Markham Train Station Community Centre Board
of Management meeting be received for information purposes.
Carried
6. MINUTES
OF THE JUNE 18, 2015
GERMAN MILLS COMMUNITY CENTRE BOARD (16.0)
Minutes
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the minutes of the June 18, 2015 German Mills Community Centre Board meeting be
received for information purposes.
Carried
7. MINUTES
OF THE JUNE 22, 2015
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
There was
discussion regarding conflicting meeting dates with respect to Standing/Council
meetings and advisory and/or board meetings.
Moved by
Councillor Don Hamilton
Seconded by
Councillor Karen Rea
1) That
the minutes of the June 22, 2015 Markham Public Library Board meeting be
received for information purposes.
Carried
8. MINUTES
OF THE JUNE 15, 2015
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
Moved by
Councillor Don Hamilton
Seconded by
Councillor Karen Rea
1) That
the minutes of the June 15, 2015 Victoria Square Community Centre Board meeting
be received for information purposes.
Carried
9. STAFF
AWARD 130-Q-15 PAM AM OVERLAY PARKING (7.12)
Memo
Moved by
Councillor Alex Chiu
Seconded by
Councillor Valerie Burke
1) That
the Memorandum dated September 24, 2015 entitled “Staff Award 130-Q-15 Pan Am
Overlay Parking,” be received.
Carried
10. 2015
AREA SPECIFIC DEVELOPMENT CHARGES
BY-LAW UPDATE FOR AREAS 9, 42B-6 AND 42B-8 (7.11)
Report Appendix
A Appendix
B Appendix
C Appendix
D
Kevin Ross,
Manager Development Finance addressed the Committee and summarized the details
outlined in the report.
Moved by
Councillor Karen Rea
Seconded by
Regional Councillor Jim Jones
1) That the report titled “2015 Area Specific Development Charges
By-Law Update for Areas 9, 42B-6 and 42B-8” be received; and,
2) That City staff be authorized to schedule a Development Charge
Public Meeting on November 10, 2015, as required by Section 12 of the Development Charges Act, 1997; and
further,
3) That staff be directed to do all things necessary to give effect to
this report.
Carried
11. FIRST MARKHAM PLACE CONDOMINIUMS
YRCC910, YRCC922, YRC926
- REQUEST FOR CITY WASTE MANAGEMENT
SERVICES OR WASTE GRANT (5.1)
Report
Joseph Tsang, Markham
resident addressed the Committee regarding First Markham Place Condominiums
YRCC910, YRCC922, YRCC926 requesting the City to provide municipal waste
collection or a waste tax grant rebate in lieu of waste collection services.
May Chan, Markham
resident addressed the Committee with respect to First Markham Place
Condominiums YRCC910, YRCC922, YRCC926 requesting the City to provide municipal
waste collection or a waste tax grant rebate in lieu of waste collection
services.
Joyce Ho, Treasurer
for YRCC910 addressed the Committee regarding to First Markham Place
Condominiums YRCC910, YRCC922, YRCC926 requesting the City to provide municipal
waste collection or a waste tax grant rebate in lieu of waste collection
services. She provided a brief
presentation outlining their waste expensed from 2015 to August 2015.
Pat Hui, Markham
resident addressed the Committee with respect to First Markham Place
Condominiums YRCC910, YRCC922, YRCC926 requesting the City to provide municipal
waste collection or a waste tax grant rebate in lieu of waste collection
services.
Phyllis Tang, Markham
resident addressed the Committee regarding First Markham Place Condominiums
YRCC910, YRCC922, YRCC926 and stated some concerns with their current private
garbage collection arrangements. She
would like to receive municipal waste collection.
Ruby Liu, Markham
resident addressed the Committee with respect to First Markham Place
Condominiums YRCC910, YRCC922, YRCC926 requesting the City to provide municipal
waste collection or a waste tax grant rebate in lieu of waste collection
services.
The Committee
discussed the following with respect to the current waste collection
arrangements at First Markham Place Condominiums YRCC910, YRCC922, YRCC926:
·
Where the residents store
their garbage
·
Per ton charge for
commercial waste versus resident waste
·
Waste management has been
the responsibility of the condominium boards
·
Curbside collection is not
an option due to lack of roads, and no storage areas for above ground
containers
·
Diversion has been voluntary
from these residents
The Committee
suggested that staff set up a meeting with representatives of the condominium
corporation to obtain the figures that they pay for labour and collection, and
discuss and resolve all issues. The
Committee also suggested that staff investigate what other communities are
doing and review all options for collection including above ground containers,
smaller trucks and bulk collection sites.
Moved by Mayor Frank
Scarpitti
Seconded by
Councillor Amanda Collucci
1) That
the report entitled “First Markham Place Condominiums YRCC910, YRCC922, YRC926
– Request for City waste management services or waste grant rebate” be received
and referred back to staff; and,
2) That the deputations from Joseph Tsang, May
Chan, Joyce Ho, Pat Hui, Phyllis Tsang and Ruby Liu be received; and,
3) That
Council request York Region give consideration to accepting 3-stream materials
generated from Condominiums YRCC910, YRCC922, YRC926 if delivered to the Miller
Waste Earl Turcotte Transfer station as Markham residential waste; and,
4) That
a copy of this report is forwarded to York Region for their consideration; and,
5) That staff be directed
to report back to a future General Committee meeting; and further,
6) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
12. CELEBRATE
MARKHAM
GRANT PROGRAM REVIEW
- COMMUNITY FEEDBACK AND
IMPLEMENTATION REPORT (7.6)
Presentation Report Attachment
1 Attachment
2
Attachment
3 Attachment
4 Attachment
5
Moe Hosseini-Ara,
Director, Culture delivered a PowerPoint presentation regarding the Celebrate
Markham Program providing an update on the community feedback and proposed
implementation plan.
The Committee
discussed and suggested the following regarding the Celebrate Markham Program:
·
Consider expanding the list
of community festivals to include Jazz Festival, Milliken Children's Festival,
Night it Up, Taste of Asia
·
Community festivals - consider
developing a multi-year application process to make it less onerous on
organizations
·
Re-establish a strong zero
waste policy
·
Staff should consult with
York Region Police to ensure that the location of City events is sufficient
Moved by Mayor Frank
Scarpitti
Seconded by
Councillor Logan Kanapathi
1) That the presentation by
Mr. Moe Hosseini-Ara, Director, Culture entitled “Celebrate Markham Program
Community Feedback & Implementation Plan”, be received;
2) That
the report titled, “Celebrate Markham Grant Program Review – Community Feedback
and Implementation Report”, incorporating the comments of Council and community
stakeholders, be received; and further,
3) That
the Celebrate Markham recommendations as approved in principle by Council on
June 15, 2015, be revised and adopted (amendments
and new recommendations are shown in italics);
i)
That Council adopt the
following Vision for the Celebrate Markham Grant Program:
Celebrate Markham is a
transparent, inclusive and sustainable grant program that reflects Council’s
vision for Markham as a City that enhances art & culture, active living,
community engagement and social cohesion through the support of events and programs
that bring the community together and attracts
visitors to the City as a vibrant destination; and,
ii)
That revised general criteria for Celebrate Markham Grant Program eligibility
(Part A) and detailed criteria for the individual funding streams (Part B), as
shown on Attachments 1 and 2 to this report, which take into account Council
and stakeholder feedback, be incorporated into the Celebrate Markham Grant
Program application and evaluation process, subject to any minor changes, as
required; and,
iii)
That the $370,000 budget (total amount based on council direction in
June 2015) be allocated to the following funding streams along with funding
caps per applicant:
a.
Cultural Events & Programs = $76,000 (maximum $5,000 per
applicant)
b.
Major Community Festivals = $100,000 (maximum $10,000 per applicant)
c.
Sports Events = $40,000 (maximum $10,000 per applicant)
d.
Seniors’ Clubs = $40,000
(maximum $3,000 per applicant)
e.
City led events = $84,000
f.
Unallocated/Reserve -
$30,000 amount pending decisions to be made on 2iv) by Council; and
iv)
That decisions regarding funding for the Markham Arts Council (MAC) be
brought forward as part of a separate report to Council; and,
v)
That in a given funding cycle, any unallocated funds within a funding
stream be re-allocated to remaining streams with qualified applications and
should there be no additional qualified applications in other funding streams,
the surplus funds be returned to source; and,
vi)
That the Culture Department
lead and administer the Celebrate Markham Grant Program by establishing a Staff
Grant Review Committee, consisting of Staff from various Departments including:
Recreation; Finance; Corporate Communications & Community Engagement, Human
Resources, Economic Development and Culture to review, evaluate and make
recommendations on funding applications on an annual basis; and,
vii)
That the Staff Grant Review Committee provide a Celebrate Markham
Grant Program update report on an annual basis; and,
viii)
That all future funding
requests for related programs and events from
community and cultural groups be directed to the Celebrate Markham Program to
be reviewed and decided upon through the Council
approved Celebrate Markham process, as approved by Council; and,
ix)
That mandatory reporting of
outcomes and financials be incorporated as part of the application criteria requirements
to ensure that groups receiving funding achieve their outcomes and that the
granted funds are used appropriately; and,
x)
That Celebrate Markham Grant funding envelope be set at $370,000 in
2016 and until the population reaches 370,000, after which the funding formula
of $1/capita be used to calculate the budget; and,
xi)
That the funding envelope based
upon a $1.00 per capita formula be reviewed and updated every 2 years
in accordance with Region of York population statistics; and,
xii)
That as part of the transition to the new Celebrate Markham Grant
Program, the application process be opened October 26, 2015, for proposed
Projects to be executed in the first three (3)months of 2016 (January,
February, March), and that the application process be closed 4 weeks
thereafter; and,
xiii)
That also as part of the transition to the new Celebrate Markham
Program, a second funding cycle be held to allocate the remaining funding, with
the application process opened for 8 weeks starting October 26, 2015, for
proposed Projects to be executed from April 1st 2016 to March 31st,
2017; and,
xiv)
That commencing April 2017, the new Celebrate Markham Grant Program,
as described in this report, be fully in effect with applications accepted over
an 8 week period, based upon an annual April 1st to March 31st
funding cycle, and further,
xv)
That Staff be authorized and
directed to do all things necessary to give effect to this resolution.
Carried
NOTE:
Please see the October 13, 2015 Council meeting minutes for amendments
made to the Celebrate Markham Grant Program review recommendation.
13. NATIONAL ZERO WASTE COUNCIL
(5.1)
Deputy
Mayor Jack Heath suggested that staff investigate if it would be valuable for
the City of Markham to become a member of the National Zero Waste Council. It was suggested that staff report back on
this matter.
14. MARKHAM LAWN BOWLING CLUB
(16.0)
Councillor
Karen Rea advised that a subcommittee was to be established with Deputy Mayor
Jack Heath, Regional Councillor Nirmala Armstrong, Councillor Colin Campbell,
Councillor Karen Rea and Mayor Frank Scarpitti (as ex-officio) to discuss
option and would like to know the status of this.
15. STANDING COMMITTEE AGENDAS DISTRIBUTION
(16.0)
Councillor
Karen Rea addressed the Committee requesting that the standing committee
agendas be distributed and posted to the City's portal the Tuesday prior to the
meeting date. It was suggested that the
City Clerk report back at the October 26, 2015 General Committee meeting
regarding report deadlines.
16. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT
PRIVILEGE, INCLUDING COMMUNICATIONS
NECESSARY FOR THAT PURPOSE
(IPC APPEAL UPDATE- ARENA REPORTS) (6.0)
Kimberley
Kitteringham, City Clerk addressed the Committee and provided the status of the
two appeals filed with the Information and Privacy Commissioner (IPC) and
outlined some concerns.
17. IN-CAMERA MATTERS (16.0
& 6.0)
Moved by
Councillor Don Hamilton
Seconded by
Councillor Alan Ho
That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into an
in-camera session to discuss the following confidential matters (2:37 PM):
(1) GENERAL COMMITTEE IN-CAMERA MINUTES
- September 21, 2015 (16.0)
[Section 239 (2) (a) (b) (d)]
(2) ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT
PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE (IPC APPEAL
UPDATE- ARENA REPORTS) (6.0)
[Section 239 (2) (f)]
Carried
(1) GENERAL
COMMITTEE IN-CAMERA MINUTES
- September 21, 2015 (16.0)
[Section 239 (2) (a) (b) (d)]
Committee
consented not to report out on this item.
(2) ADVICE
THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS
NECESSARY FOR THAT PURPOSE (IPC APPEAL UPDATE- ARENA REPORTS) (6.0)
[Section 239 (2) (f)]
The above
item has been referred directly to the October 13, 2015 Council meeting.
Moved by Councillor Logan Kanapathi
Seconded by Councillor Amanda Collucci
That the General Committee rise from the in-camera session 3:12 PM.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Valerie
Burke
That the General Committee meeting adjourn at 3:15 PM.
Carried