GENERAL COMMITTEE
May 6, 2013
Meeting No. 13
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, City Solicitor
Brenda
Librecz, Commissioner of Community & Fire Services
Trinela
Cane, Commissioner of Corporate Services
Martha
Pettit, Deputy Clerk
Kimberley
Kitteringham, City Clerk
Joel Lustig,
Treasurer
Mary Creighton,
Director of Recreation
Mark Visser, Senior Manager,
Financial Strategy and Investment
David Porretta, Traffic Operations Supervisor
Katie Burns,
Sustainability Coordinator
Graham Seaman, Senior
Manager Sustainability Office
Stephen Huycke,
Public Services & Records Coordinator
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:06 a.m. with Councillor
Alex Chiu in the Chair; Councillor Carolina Moretti Chaired Finance &
Administrative related items and Councillor Valerie Burke Chaired Environment
and Sustainability related items.
DISCLOSURE OF
INTEREST
Councillor Colin
Campbell disclosed an interest with respect to the New Business Item, by nature
of his previous employment and did not take part in the discussion of or vote
on the question of the approval of such matters and left the room.
1. COUNCIL CODE OF CONDUCT
(16.23)
Council
Code of Conduct
Trinela Cane,
Commissioner of Corporate Services addressed Committee and provided a brief
update relative to the proposed Council Code of Conduct.
Deputy Mayor Jack
Heath distributed a handout with his suggested ideas/changes. The Committee discussed the handout. There was considerable discussion regarding
Section 10 of the proposed policy and whether it is too restrictive. The Committee also discussed the importance
of clear precise language throughout the document.
The following
suggestions were made:
·
Include under section 12
"that donations made in accordance with the Municipal Elections Act are excluded from the application of this
policy"
·
Section 10.1 (j) ensure there
is a clear distinction between the City and a foundation
·
Section 10.2 include as an
exemption from the reporting requirement the following "food, lodging and
transportation provided by a foreign government in a foreign country for a
Council authorized trade mission"
·
Reword the policy so that it
clear and that it outlines what Members of Council are permitted to do
·
Section 17.2 amend to read
"Members will be respectful of other Members, Staff and the Public and
their views and encourage others to do the same"
It was suggested
that staff consider the comments and suggestions from today's meeting and
revise the proposed policy.
Moved by Deputy Mayor
Jack Heath
Seconded by Regional
Councillor Jim Jones
1) That proposed Council Code of Conduct be referred back to staff.
CARRIED
2. MINUTES OF THE APRIL 22, 2013
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the
Minutes of the April 22, 2013 General Committee be confirmed.
CARRIED
3. MINUTES OF THE APRIL 16, 2013
SPECIAL GENERAL COMMITTEE (10:00 AM-1:00 PM) (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the April 16, 2013 Special General Committee
(10:00 AM-1:00 PM) be confirmed.
CARRIED
4. MINUTES OF THE MARCH 20, 2013
ACCESSIBILITY COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the March 20, 2013
Accessibility Committee be received for information purposes.
CARRIED
5. MINUTES OF THE MARCH 20, 2013
ANIMAL CARE COMMITTEE (16.0)
Minutes
Councillor Valerie Burke advised that she
attended the Tour of OSPCA and Wildlife Rehabilitation Centre and would like
the minutes amended to reflect that.
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the
March 20, 2013 Animal Care Committee be received for information purposes.
CARRIED
6. MINUTES OF THE APRIL 15, 2013
BOX GROVE COMMUNITY CENTRE BOARD (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the April 15, 2013
Box Grove Community Centre Board be received for information purposes.
CARRIED
7. MINUTES OF THE MARCH 25, 2013
CANADA DAY COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the March 25, 2013
Canada Day Committee be received for information purposes.
CARRIED
8. MINUTES OF THE MARCH 21, 2013
ENVIRONMENTAL ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the March 21, 2013
Environmental Advisory Committee be received for information purposes.
CARRIED
9. MINUTES OF THE FEBRUARY 27, 2013
PUBLIC ART ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the February 27,
2013 Public Art Advisory Committee be received for information purposes.
CARRIED
10. MINUTES OF THE MARCH 28, 2013
PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the March 28, 2013
Public Library Board be received for information purposes.
CARRIED
11. MINUTES OF THE MARCH 21, 2013
RBC MARKHAM MILLIKEN MILLS
CHILDREN’S FESTIVAL COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the Minutes of the March 27, 2013
RBC Markham Milliken Mills Children’s Festival Committee be received for
information purposes.
CARRIED
12. MINUTES OF THE APRIL 8, 2013
THE FRIENDS OF THE MARKHAM
MUSEUM FOUNDATION BOARD
ANNUAL GENERAL MEETING (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy Mayor Jack Heath
1) That the Minutes of the April 8, 2013
The Friends of the Markham Museum Foundation Board be received for information
purposes.
CARRIED
13. MINUTES OF THE APRIL 11, 2013
UNIONVILLE STIVER MILL
PRESERVATION ADVISORY COMMITTEE (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Deputy Mayor Jack Heath
1) That the Minutes of the April 11, 2013
Unionville Stiver Mill Preservation Advisory Committee be received for
information purposes.
CARRIED
14. 2013 FIRST QUARTER INVESTMENT
PERFORMANCE REVIEW (7.0)
Report Exhibit
1-6
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the report dated May 6, 2013 entitled “2013 First Quarter
Investment Performance Review” be received.
CARRIED
15. POWERSTREAM DEFERRED
INTEREST (7.0)
Report
The Committee inquired when will the
deferral of $7,573,868.14 of interest owed by PowerStream be paid out. Staff advised that it is a secure and safe
investment and recommend that the City continue to defer the promissory note
interest as proposed in the report.
There was discussion regarding whether this matter should be dealt be
considered by Markham Enterprises Corporation prior to it coming to Markham Council. Staff pointed out that this matter is
strictly City of Markham business.
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That the City continue to defer
$7,573,868.14 of interest owed by PowerStream to the City of Markham, at a rate
of 4.03%, until October 31, 2018; and,
2) That staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
16. 2013 TAX RATES AND LEVY
BY-LAW (7.3)
Report
Moved by Councillor
Alex Chiu
Seconded by Deputy
Mayor Jack Heath
1) That a by-law to
provide for the levy and collection of property taxes totalling $559,314,452 required by the City of Markham,
Regional Municipality of York, Boards of Education and Business Improvement
Areas in a form substantially similar to Appendix A (attached) and satisfactory
to the City Solicitor and to provide for the mailing of notices requesting
payment of taxes for the year 2013, as set out as follows, be approved;
City of Markham:
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$121,302,388
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Region of York:
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$240,150,641
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School Boards:
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$197,440,114
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Old Markham BIA:
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$215,327
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Unionville BIA:
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$205,982
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Total
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$559,314,452;
and,
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2) That staff be
authorized to levy against Markham Stouffville Hospital and Seneca College the
annual levy pursuant to Section 323 of the Municipal
Act as outlined in Section 9 of the attached bylaw once the required
information is received from the Minister of Training, Colleges and
Universities; and further,
3) That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
17. CONTRACT EXTENSION (045-T-09)
FOR CATHODIC PROTECTION OF
IRON WATERMAINS (7.12)
Report Attachment
There was brief discussion regarding the
cathodic protection program.
Moved by Councillor
Alex Chiu
Seconded
by Deputy Mayor Jack Heath
1) That the report
“Contract Extension (045-T-09) for Cathodic Protection of Iron Watermains” be
received; and,
2) That contract 045-T-09
for Cathodic Protection of Iron Watermains be extended for a further one-year
term from May 1, 2013 to April 30, 2014 to C.P. Systems (same itemized pricing
as 2009) for an estimated annual amount of $420,909 inclusive of HST; and,
3) That a contingency
amount of $42,090 inclusive of HST be established and that Director of
Environment Services be authorized to approve expenditure of this contingency
amount up to the specified limit in accordance with the Expenditure Control
Policy; and,
4) That in
accordance with Purchasing By-Law 2004-341, Part II, Section 7 (1)(c),
Non-Competitive Procurement, whereby “When the extension of an existing
contract would prove more cost-effective and beneficial”, the tendering process
be waived; and,
5) That this
project be funded from the Waterworks Department’s Capital Account 053 6150 13705
005 (2013) Cathodic Protection of Iron Watermains, as shown in the financial
consideration section; and further,
6) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
18. APPOINTMENT OF MEMBERS TO THE
SUB-COMMITTEE TO REVIEW UNIQUE
CATERER’S MENU (16.23 & 7.12)
The Committee
suggested that the Sub-Committee to review Unique Caterer's Menu include at
least three Members of Council, two or three representatives of staff and if
achievable two or three students from Unionville High School. It was suggested that the Members of Council
be appointed at this time and that the other members be appointed at a later
date by the Sub-Committee members.
Moved by Councillor Howard Shore
Seconded by Councillor Don Hamilton
That the following
Members of Council be appointed to the Sub-Committee to Review Unique Caterer's
Menu:
·
Regional
Councillor Jim Jones
·
Councillor
Valerie Burke
·
Councillor
Carolina Moretti
·
Councillor
Alex Chiu
CARRIED
19. BADMINTON IN MARKHAM
BUILDING THE PAN AM LEGACY (6.0)
Presentation
Mary Creighton,
Director of Recreation provided some brief opening remarks.
Mr. Philip Chow, President of Markham
Badminton Federation delivered a PowerPoint presentation regarding Badminton In
Markham Building the Pan Am Legacy.
The Committee thanked Mr. Chow for his
presentation and all his great work.
There was brief
discussion regarding reaching out to various cultural groups.
Councillor Don Hamilton
and Councillor Colin Campbell volunteered to be the Council liaison representatives
for the T02015 Pan Am Ops. Committee.
Moved by Councillor Carolina Moretti
Seconded by Councillor Alan Ho
1) That the presentation by Mr. Philip
Chow, President of Markham Badminton Federation entitled “Badminton In Markham
Building the Pan Am Legacy,” be received; and,
2) That Councillor Don Hamilton and Councillor Colin Campbell
be appointed as the Council liaison representatives for the T02015 Pan Am Ops.
Committee.
CARRIED
20. STATUS UPDATE ON CAPITAL AND SUSTAINABLE
NEIGHBOURHOOD RETROFIT ACTION PLAN (SNAP)
PROJECTS IN THE DON RIVER WATERSHED (10.0)
Report Attachment
A Attachment
B Attachment
C
Letter
from Bayview Glen Residents Association
Memo
Moved by Councillor Valerie Burke
Seconded by Regional Councillor Gord Landon
1) That the staff
report entitled “Status Update on Capital and Sustainable Neighbourhood
Retrofit Action Plan (SNAP) projects in the Don River Watershed” be received;
and,
2) That the Memorandum
dated May 3, 2013 from Brenda Librecz, Commissioner of Community & Fire
Services be received; and,
3) That Council approve
elimination of Item # 7 from the May 11, 2010
Council resolution and direct staff to continue working with the TRCA and other
relevant stakeholders to meet the overall objectives of the Don River Watershed
Implementation Guide; and further,
4) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
21. LAZENBY COURT & RODICK ROAD
PROPOSED PARKING PROHIBITION (2.17 & 5.12)
Report Attachment
A Attachment
B
There was
brief discussion regarding potential options to accommodate the patrons of the
nearby church so that they do not have to park on Lazenby Court.
Moved by
Councillor Don Hamilton
Seconded
by Regional Councillor Gord Landon
1) That the staff report entitled “Lazenby Court & Rodick Road Proposed Parking Prohibition”, be received; and,
2) That
Schedule “C” of Parking By-law 2005-188, be amended by prohibiting parking on
the east side of Lazenby Court, from 8am - 2pm, Sundays only, between the north
property line of #3 Lazenby Court and the property line between #18 and #19
Lazenby Court; and,
3) That
Schedule “C” of Parking By-law 2005-188, be amended by prohibiting parking at
any time, on the east side of Rodick Road, between 16th Avenue to
the north property line of #2141 Rodick Road; and,
4) That
Schedule “C” of Parking By-law 2005-188, be amended by deleting Rodick Road, between
the south property line of #2133 Rodick Road and the north property line of #2137
Rodick Road; and,
5) That the Operations Department
be directed to install and maintain the appropriate regulatory signs at the subject locations; and,
6) That the cost of materials and installation for the traffic signs and pavement markings be
funded from capital project # 11305 (Traffic Operational Improvements) in the
amount of $1,000; and,
7) That the Parking Control Department be directed to enforce the
parking prohibition upon approval of the By-law amendment and installation of
the regulatory signs; and further,
8) That staff be authorized and directed to do all things necessary to
give effect to this resolution.
CARRIED
22. COMMUNITY AND ALLOTMENT
GARDEN PILOT PROJECTS (5.7)
Presentation Report Correspondence
Katie
Burns, Sustainability Coordinator delivered a PowerPoint presentation regarding
the Community and Allotment Garden Pilot Project.
The
Committee suggested that staff attempt to fast track the tendering process if
possible. It was noted that if this
pilot project occurs this year that staff will provide a briefing note on the
results.
There
was brief discussion regarding having schools getting involved with this
initiative.
The
Committee discussed the importance of ensuring it is well monitored for safety
reasons and potential liability issues that may arise. It was suggested that proper signage be
installed.
Moved
by Councillor Colin Campbell
Seconded
by Councillor Logan Kanapathi
That
the correspondence from Rebecca Ratcliffe-Pound, Brisette and Celeste Gagnon
Smale be received.
CARRIED
Moved
by Councillor Colin Campbell
Seconded
by Councillor Howard Shore
1) That the presentation by Katie Burns,
Sustainability Coordinator entitled “Community and Allotment Garden Pilot
Projects,” be received; and,
2) That the report
titled Community and Allotment Garden Pilot Projects and dated April 9, 2013 be
received; and,
3) That the Community
and Allotment Garden Guiding Principles and draft Community and Allotment
Garden Manual be endorsed to pilot in 2013; and,
4) That staff in the
Sustainability Office be authorized to pilot the draft Community and Allotment
Garden Manual with the residents of the Fairtree and Cornell communities; and,
5) That staff in the
Sustainability Office be authorized to seek partners and sponsors for the
Community and Allotment Garden pilot projects; and,
6) That $25,000 will be
funded from Project #9345 Greenprint Community Sustainability Plan (account#230-101-5399-9345)
to support the development and implementation of new community and allotment
gardens subject to the approvals outlined in the draft Community and Allotment
Garden Manual; and,
7) That $250,000 will
be funded from Project#9350 Kirkham Drive Park – Two Soccer Fields
(account#81-5350-9350-005) for the first phase basic community garden including
walkways, parking and water and servicing subject to the approvals outlined in
the draft Community and Allotment Garden Manual; and,
8) That staff in the
Sustainability Office report back at the end of 2013 with a finalized Community
and Allotment Garden Manual and a strategy for city-wide implementation; and
further,
9) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
CARRIED
23. NEW BUSINESS (11.0)
Committee obtained majority consensus to add
a restricted item (Labour relations or employees
negotiations) to the May 6, 2013
General Committee agenda.
Moved by Councillor Don Hamilton
Seconded by Councillor Valerie Burke
That, in accordance
with Section 239 (2) of the Municipal
Act, General Committee resolve into an in-camera session to discuss the
following confidential matters (2:27 p.m.):
1) Labour
relations or employees negotiations
[Section
239 (2) (d)]
CARRIED
Moved by Regional Councillor Jim Jones
Seconded by Councillor Carolina Moretti
That the General Committee rise from the restricted session
(3:11p.m.)
CARRIED
ADJOURNMENT
Moved by Councillor Alex Chiu
Seconded by Councillor Don
Hamilton
That the General Committee meeting adjourn at 3:12 p.m.
CARRIED