GENERAL COMMITTEE
2006-09-18
Meeting
No.15
Finance & Administrative
Issues Community
Services & Environment Issues
Chair: Councillor S. Daurio Chair:
Councillor A. Chiu
Vice Chair, Budget: Councillor D. Horchik Vice Chair, Fire & Emergency Services:
Vice Chair, IT: Regional
Councillor B. O’Donnell Regional Councillor J. Heath
Vice
Chair, Recreation & Culture:
Transportation Issues Councillor J. Webster
Chair: K. Usman Vice
Chair, Character Community:
Councillor J. Webster
Vice
Chair, Environment Issues:
Councillor E. Shapero
Attendance
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J. Livey, Chief
Administrative Officer
C. Conrad, Town
Solicitor
J. Sales,
Commissioner of Community &
Fire Services
A. Taylor,
Commissioner of Corporate Services
J. Baird,
Commissioner of Development Services
S. Birrell, Town
Clerk
B. Cribbett,
Treasurer
A. Mukherjee,
Manager, Transportation
V. McGrath, Manager,
Environmental Leadership
A. Wolfe, Project
Consultant
C. Raynor, Committee
Clerk
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The General Committee convened at the hour of 9:35 a.m. with Councillor S. Daurio in
the Chair.
At 12:00 p.m. Councillor S. Daurio vacated the Chair and Councillor A. Chiu assumed the Chair.
DISCLOSURE OF INTEREST
None declared.
1. ENVIRONMENTAL MASTER PLAN (5.7)
Presentation Report
Ms. V. McGrath,
Manager, Environmental Leadership and Diana Vangelisti of CH2M Hill Canada, presented an overview of the Environmental
Management Plan process.
Moved by Councillor D.
Horchik
Seconded by Deputy
Mayor Scarpitti
That the presentation
by staff and Diana Vangelisti of CH2M Hill Canada, regarding the Environmental Management Plan,
be received;
And that staff report back to the October 16,
2006 meeting of General Committee with the recommendations of the Environmental
Issues Committee and an implementation plan for Phase 1 of the Environmental
Management Plan.
CARRIED
2. MECO/MISSION
GREEN PARTNERSHIP
WITH POWERSTREAM (3.0)
Presentation
Ms. V. Sawler,
Manager, Markham Energy Conservation Office, presented details of two (2)
partnerships with PowerStream – Appliance Take-Back Program and Seasonal LED
Light Exchange.
The Committee
suggested that the programs highlight both the kilowatt and greenhouse gas
emissions savings. The Committee also noted that there needs to be clear
criteria as to what fridges are eligible for removal and that a maximum limit
on the time or costs of labour should be implemented, for example, one hour.
Additionally, it was
noted that the Ontario Power Authority (OPA) has a similar appliance take-back
program underway in six (6) municipalities. The Committee suggested that Markham be put forward as a possible participant in
any additional programs.
Moved by Councillor K.
Usman
Seconded by Councillor
G. McKelvey
That the staff
presentation regarding the MECO/Mission Green partnership with Powerstream be
received;
And that staff use all efforts to maximize
recycling potential and work with retailers to establish a program to exchange
incandescent seasonal lights with LEDs;
And that staff report back to ensure Committee
is aware of the financial implications.
CARRIED
3. GO TRANSIT – PARKING STRUCTURE
CENTENNIAL COMMUNITY CENTRE
(5.14.2)
Intersection
Improvement Parking
Structure
Mr. G. Atikian, Senior
Project Engineer, GO Transit, Mr. F. Lam, Project Manager, GO Transit, Mr. E.
Scalera, Senior Project Manager, Earth Tech Canada, and Mr. A. Wolfe, Project
Consultant, provided a detailed presentation on the proposed GO Transit Parking
Structure at Centennial Community Centre, including elevation drawings and a
scale model.
The Committee made a
number of suggestions including:
·
that the
Town Architect should review the plans with a view to reducing the massing;
·
that
vehicles should not be visible on the top deck of the structure and any
necessary screening be appealing;
·
that
transit riders might be redirected to Mount Joy;
·
that cedar
planting between the structure and residences to the north might mitigate the
visual impact;
·
that staff
work with the Transportation Demand Management team to explore ways in which to
encourage carpooling, for example by reserving parking stalls. It was suggested
this might be included at the Site Plan stage;
·
that staff
consider all lighting options to mitigate the visual impact of the structure
·
that there
be sufficient security cameras
·
that there
be adequate temporary parking during construction.
GO Transit staff agreed
to ensure that interested residents are contacted to advise that this matter
will be going to Council for approval on September 26, 2006.
Additionally, staff
agreed to consider a solution to congestion caused by buses waiting on Bullock Drive to pick up GO riders.
Moved by Councillor G.
McKelvey
Seconded by Regional
Councillor B. O'Donnell
That the presentation
by Mr. G. Atikian, Senior Project Engineer, GO Transit, Mr. F. Lam, Project
Manager, GO Transit, Mr. E. Scalera, Senior Project Manager, Earth Tech Canada,
and Mr. A. Wolfe, Project Consultant, regarding GO Transit – Parking Structure,
Centennial Community Centre, be received.
CARRIED
4. LEGACY ALL
WAY STOP CONTROL (5.12.3)
Letter
Mr. A. Mukherjee,
Manager, Transportation, presented the results of traffic studies at five (5)
intersections in the Legacy community. It was suggested that staff consider the
possibility of asking Legacy residents to pay for a school crossing guard, as
was the case in Cornell.
Moved by Regional
Councillor Heath
Seconded by Councillor
K. Usman
That the presentation
by Mr. A. Mukherjee, Manager, Transportation regarding All Way Stop Control in
Legacy be received;
And that an adult school crossing guard be
approved at the intersection of Rouge
Bank Drive at Cottontail
Avenue/Russell Jarvis Drive;
And that all way stop controls be approved at
the following intersections:
·
Rouge Bank
Drive at Cottontail
Avenue/Russell Jarvis Drive
·
Russell Jarvis Drive at Legacy
Drive/Juneberry Avenue
·
Legacy Drive at Lady
Fern Drive
·
Rouge Bank
Drive at Silverflower
Avenue.
CARRIED
5. MINUTES OF AUGUST 28, 2006
GENERAL COMMITTEE MEETING (16.0)
Minutes
Moved by Regional
Councillor B. O'Donnell
Seconded by Councillor
A. Chiu
That the minutes of the August 28, 2006 General Committee meeting be
confirmed.
CARRIED
6. STAFF AWARDED CONTRACTS FOR THE MONTHS
OF
JUNE TO AUGUST 2006 (7.12)
Report Attachment
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor A. Chiu
That the report titled “Staff Awarded Contracts for the
Months of June to August 2006” be received.
CARRIED
7. DELEGATION
OF AUTHORITY TO
CHIEF ADMINISTRATIVE OFFICER
FOR THE MONTHS OF JUNE TO AUGUST 2006
AS PER BY-LAW 4-2000 (2.0)
Report Attachment
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor A. Chiu
That the report titled “Delegation of Authority to
Chief Administrative Officer for the Months of June to August 2006 as per
By-law 4-2000 be received.
CARRIED
8. GENERAL COMMITTEE
MEETING – OCTOBER 2, 2006
SELECTION OF ALTERNATIVE DATE (16.0)
It was requested that the lunch break at the October 16, 2006 meeting of
General Committee, if required, be at 12:30 p.m. in order to allow Councillors
to attend the Seniors’ Show at the Markham Theatre.
Moved by Councillor G. McKelvey
Seconded by Deputy Mayor F. Scarpitti
That the General Committee meeting scheduled for October 2, 2006 be
cancelled because it falls on Yom Kippur;
And that staff make alternative arrangements to accommodate urgent
reports in the meantime.
CARRIED
9. AWARD OF TENDER
059-T-06
MARKHAM ROAD/16TH AVENUE
INTERSECTION IMPROVEMENTS (7.12.2)
Report Attachment
A B
Moved by Councillor A.
Chiu
Seconded by Regional
Councillor J. Jones
That the report titled “Award of Tender 059-T-06: Markham Road/16th
Avenue Intersection Improvements” be received;
And that the contract for tender 059-T-06: Markham Road/16th
Avenue Intersection Improvements be awarded to the lowest priced qualified
bidder, Brennan Paving & Construction Ltd in the amount of $1,146,438.86
(Base tender items of $1,135,781.36 and Provision Item B51 for $10,657.50),
exclusive of contingency and GST;
And that a construction contingency amount of $114,000.00 exclusive of
GST, be established to cover additional construction costs and that the
Director of Asset Management be authorized to approve expenditures of this
contingency amount up to the specified amount in accordance with the
Expenditure Control Policy and to provide a monthly statement of the
expenditures to the Town Treasurer;
And that the purchase order for R.V. Anderson Associates Limited be
increased by an amount of $94,000.00 (inclusive of disbursements and exclusive
of GST) because of a change in scope in their overall consulting contract which
included detailed design, site supervision and contract administration;
And that the cost for construction, contingency, contract administration
engineering and all related administration costs ($219,355.17) in a total
estimated amount of $1,573,794.03 be funded from:
- Engineering Department’s 2003 Capital
Budget Account #083-5350-5208-005 (Engineering – Intersection
Improvements) in the amount of $400,00;
- Engineering Department’s 2005 Budget
Account #83-6150-6753-005 (Sidewalk Requests) in the amount of $10,657.50)
- Asset Management’s 2006 Capital Budget
Account #058-6150-7027-005 (Main Street Markham Streetscape and Traffic
Management Phase 1) in the amount of $200,000;
- Additional budget required in the amount
of $346,615.09 be funded through D.C. Reserve Fund, pending the approval
of the 2006 D.C. By-law update. In the event that the projects is
appealed/reduced, the required funding is to be obtained from Life Cycle
Replacement and Capital Reserve Fund;
- The remaining funding in the amount of
$538,659.48 be up-fronted by the Town from the Life Cycle Replacement and
Capital Reserve Fund (Account #087-2800-200) until it is recovered from
York Region and Ministry of Transportation;
And further that upon payment of all invoices associated with this
project, any remaining funds will be returned to the original funding sources.
CARRIED
10. EXTENSION OF CONTRACT 012-T-03
RENTAL OF GRADERS FOR WINTER
MAINTENANCE (7.12.1)
Report
Moved by Councillor A.
Chiu
Seconded by Regional
Councillor B. O'Donnell
That the staff report titled “Extension of Contract 012-T-03 Rental of
Graders for Winter Maintenance” be received;
And that Contract 012-T-03 Rental of Graders for Winter Maintenance be
extended as per original tender for an additional two (2) winter seasons
(2006-2007 & 2007-2008) at the 2003 itemized prices based on the mutual
agreement of both parties;
And that Contract 012-T-03 Rental of Grader for Winter Maintenance be a
split to the following companies, Curtis Enterprizes, D. Crupi & Sons Ltd.,
Jag Construction Ltd., Pit Haulage Ltd., and Vidome Construction Ltd.,
totalling $1,784,085.20 for a period of 2 years effective November 1, 2006;
And that the 2006 costs, estimated at $297,347.54 be charged to the
Operating Account 700-504-5301 WRWC Winter Maint. Graders;
And that the following 2007-2008 estimated costs be provided for within
the respective years budget submission for the Operations Department;
- 2007 $892,042.60
- 2008 (Jan 1 – Apr 15) $594,695.06.
CARRIED
11. EXTENSION OF CONTRACT 128-T-03
HIRED LOADERS (7.12.1)
Report
Moved by Councillor A.
Chiu
Seconded by Regional
Councillor J. Heath
That the staff report titled “Extension of Contract 128-T-03 Hired
Loaders” be received;
And that Contract 128-T-03 Hired Loaders be extended as per original
tender for an additional two (2) winter seasons (2006-2007 & 2007-2008) at
the 2003 itemized prices based on the mutual agreement of both parties;
And that Contract 128-T-03 Hired Loaders be a split to the following
companies, Larkin Construction, Dunlop Construction, Brock & Sons
Construction, Markham Property Services, Jag Construction Ltd., Griffith
Property Services and Wilson Constructing, totalling $1,448,455.40 for a period
of 2 years effective November 1, 2006;
And that the 2006 costs, estimated at $241,409.25 be charged to the
Operating Account 700-504-5407 WRWC Const. Equip. & Services;
And that the following 2007-2008 estimated costs be provided for within
the respective years budget submission for the Operations Department;
- 2007 $724,227.75
- 2008 (Jan 1 – Apr 15) $482,818.50.
CARRIED
12. EXTENSION
OF CONTRACT 013-T-03
SIDEWALK WINTER MAINTENANCE (7.12.2)
Report
Moved by Councillor A.
Chiu
Seconded by Regional
Councillor B. O'Donnell
That the staff report
titled “Extension of Contract 013-T-03 Sidewalk Winter Maintenance” be
received’
And that Contract
013-T-03 Sidewalk Winter Maintenance be extended as per original tender for an
additional two (2) winter seasons (2206-2007) & 2007-2008) at a 3% price
increase over 2003 itemized prices (approx. $34,928.40 per year);
And that Extension of
Contract 013-T-03 Sidewalk Winter Maintenance be extended to Nu-Con Contracting
for an estimated total amount of $2,328,560.00 for a two (2) year term
commencing November 1, 2006;
And that the 2006
costs, estimated at $388,093.33 be charged to the Operating Account
700-504-5302 Sidewalk Winter Maintenance;
And that the following
2007-2008 estimated costs be provided for within the respective years budget
submission for the Operations Department;
- 2007 $1,164,280.00
- 2008 (Jan. 1 – Apr. 15) $776,186.67;
And that the 2007 and
2008 budgets/purchase orders will be adjusted for growth (increase in kilometres
of roadway) based on the approved budget for that year.
CARRIED
13. CANADIAN SPORT INSTITUTE ONTARIO
FEASIBILITY STUDY UPDATE (3.0)
Report Attachment
A B C
There was extensive
discussion surrounding the proposed Canadian Sports Institute Ontario development. It was noted that such a
development, if completed, will ultimately impact the Recreation Master Plan
but at this stage a feasibility study is required. Staff noted that the Markham
Sports Council has been involved and support the venture. The Committee noted
that the private sector funding models should be a priority.
Additionally, the CSIO
Steering Committee was requested to consider an appropriate public consultation
program to provide an update on the current process and to ensure that youth
groups such as the Mayor’s Youth Task Force are included.
Moved by Deputy Mayor
F. Scarpitti
Seconded by Councillor
S. Daurio
That the report titled
“Canadian Sport Institute Ontario Feasibility Study Update” be received for
information purposes;
And that an additional upset limit of $64,000 for
the following studies and activities be funded from the Corporate Rate
Stabilization Reserve Fund:
·
Transportation Study
·
Economic Impact Study
·
Private Sector Funding Models
·
Government Relations Presentations
·
Parking Demand Review;
And that staff report back to the next meeting
of General Committee on October 16, 2006 with a more detailed presentation on
the concept, including photographs of similar projects, and an assessment of
the traffic impact on Unionville.
CARRIED
14. NORTH AMERICAN NATIVE PLANT SOCIETY
PLANT SALE AT MARKHAM CIVIC
CENTRE (3.3)
Report
RECOMMENDATION:
That the following recommendation
from staff be deferred to Committee of the Whole on September 26, 2006 pending
additional information from staff regarding the North American Native Plant
Society:
“That the North American Native Plant Society conduct their spring Native Plant Sale at the
Markham Civic Centre on Saturday, May 5 or 12, 2007, depending on the Civic
Centre availability.
And that future requests for a plant sale from
this organization be exempted from the Civic Centre Public Spaces Policy.”
CARRIED
15. COMMUNITY MAILBOX LITTER PREVENTION PILOT
(5.1)
Report Attachment
A B
The Committee was
advised that staff will not use the mailbox on Glenbourne Forest Way as it is on private property, and will instead
install receptacles at the mailboxes on Angus Glen Road. Additionally, staff were requested that, in
Ward 2, they install the waste receptacles on Mowatt Court rather than Tanglewood Trail.
Moved by Regional
Councillor B. O'Donnell
Seconded by Councillor
J. Webster
That
the report entitled “Community Mailbox Litter
Prevention Pilot” be received,
And that staff report back on the results of the pilot in
March 2007.
CARRIED
16. INSTALL A FOUNDERS AND PATRONS
RECOGNITION PANEL
IN THE MUSEUM RECEPTION CENTRE
(3.0)
Report Attachments
Moved by Councillor G.
McKelvey
Seconded by Councillor
S. Daurio
That the report
entitled ‘Install a Founders and Patrons Recognition Panel in the Museum Reception Centre’ be received;
And that Council
review and approve the proposed list of individuals and organizations and the
design for the Recognition Panel;
And that funding, to
an upset limit of $15,000, be provided from the Museum Reception Centre Capital Account #73 5350 5022
005 – Furniture, Fixtures and Equipment in the amount of $5,000 with additional
funding of $10,000 to be received from the Markham Historical Society and
Markham Lions Club.
CARRIED
17. PROPOSED ADULT SCHOOL CROSSING GUARD
BUR OAK AVENUE, EAST OF SWAN
PARK ROAD (5.12)
Report Attachment
Moved by Regional
Councillor J. Jones
Seconded by Councillor
G. McKelvey
That the staff report
entitled “Bur Oak Avenue, 60 meters east of Swan Park Road - Proposed Adult School Crossing Guard Service” be
received;
And that the Engineering Department be authorized to establish an adult
school crossing guard service on Bur Oak Avenue, approximately 60 meters east
of Swan Park Road, at a cost of $4,628.40 per year,
exclusive of GST,
And that the adult school crossing guard service be
funded through the 2006 budget, account 640-998-5642;
And that the Operations Department be directed to
install school crossing signs, crosswalk pavement markings and concrete
surfaces at the subject location;
And that the respective Developer absorb the costs of
labour and materials to install the school crossing signs, crosswalk pavement
markings and concrete surfaces at the subject location;
And that Staffing Services, the Town’s Adult School
Crossing Guard contractor, be directed to provide the services of an adult
school crossing guard on Bur Oak Avenue, 60 meters east of Swan Park Road upon completion of the school
crossing signs, crosswalk pavement markings.
CARRIED
18. ALL-WAY
STOP CONTROL -
FAIRBURN DRIVE, ACCESS TO Nos. 11
AND 21 FAIRBURN DRIVE AND ACCESS TO 3155 HIGHWAY 7 (5.12.3)
Report By-Law Attachment
Moved by Regional
Councillor J. Jones
Seconded by Councillor
G. McKelvey
That Schedule 12 of By-law 106-71 for All-Way Stop Control be amended to
include the intersection of Fairburn Drive, with the access driveway to Nos. 11
& 21 Fairburn Drive, and with the south access on Fairburn to Home Depot/
Petsmart at 3155 Highway 7, and that the attached by-law be approved;
And that the developer, First Markham Centre
Limited, c/o Ms. Joanne Barnett, The Kerbel Group, 26 Lesmill Road, North York,
Ontario M3B 2T5, be directed to install the appropriate signs and pavement
markings at their expense to the satisfaction of the Director of Engineering
upon approval of the attached by-law;
And that the Operations Department be informed
of the new All-Way Stop Control for information and future maintenance purposes
upon installation of the signs.;
And that the Asset Management Department be
informed of the new All-Way Stop Control for information and asset management
purposes upon installation of the
signs.
And that York Regional
Police be requested to enforce the All-Way Stop Control upon installation of
the signs.
CARRIED
19. BUR OAK
AVENUE AND WILLIAMSON ROAD
PROPOSED ADULT SCHOOL CROSSING
GUARD (5.12)
Report Attachment
Moved by Regional
Councillor J. Jones
Seconded by Councillor
G. McKelvey
That the staff report
entitled “Bur
Oak Avenue and Williamson Road - Proposed Adult School Crossing Guard Service” be received;
And that the Engineering Department be authorized to establish an adult
school crossing guard service at the intersection of Bur Oak Avenue and
Williamson Road, at a cost of $4,628.40 per year,
exclusive of GST,
And that the adult school crossing guard service be
funded through the 2006 budget, account 640-998-5642;
And that the Operations Department be directed to
install school crossing signs, crosswalk pavement markings and concrete
surfaces at the subject location;
And that Staffing Services, the Town’s Adult School
Crossing Guard contractor, be directed to provide the services of an adult
school crossing guard at the intersection of Bur Oak Avenue and Williamson Road upon completion of the school
crossing signs, crosswalk pavement markings.
CARRIED
20. PROPOSED ALL WAY STOP CONTROL AT THE
INTERSECTION
OF BUR OAK AVENUE AND
WILLIAMSON ROAD (5.12.3)
Report Attachment By-law
Moved by Regional
Councillor J. Jones
Seconded by Councillor
G. McKelvey
That Schedule 12 of By-law 106-71 for an all-way stop control be amended
to include the intersection of Bur Oak Avenue and Williamson Road and that the attached by-law be approved;
And that the Operations and Asset Management
Department be directed to install and maintain the appropriate signs upon
approval of the attached by-law;
And that the York
Regional Police be requested to enforce the all-way stop control upon installation
of these signs.
CARRIED
21. ROUGE PARK ALLIANCE
ADVOCACY ISSUES (13.0)
Letter
Moved by Councillor E. Shapero
Seconded by Regional Councillor J. Jones
That the letter from Mr. G. Weeden, Chair, Rouge Park Alliance, dated
July 7, 2006, advising that the Rouge Park Alliance will not be funding
advocacy projects in 2006;
And
that the Town’s $25,000 funding to the Rouge Park Alliance from the 2006 budget be released due to changes in
the Alliance’s advocacy funding policy.
22. BOX GROVE COMMUNITY
ASSOCIATION
PROGRESS OF BOX GROVE BY-PASS (5.10)
Moved by Regional
Councillor J. Heath
Seconded by Councillor
J. Virgilio
That the letter dated September 15, 2006, from
Mr. T. Farrar, Chair, Box Grove Community Association, expressing concerns
regarding the progress of the Box Grove By-pass be received and referred to the
Commissioner, Development Services and Director, Engineering.
CARRIED
23. SOUTH
UNIONVILLE TRAFFIC INFILTRATION (5.12)
Moved by Councillor J.
Virgilio
Seconded by Councillor
E. Shapero
That staff undertake public consultation to
determine community support for a no left turn prohibition from Highway 7 to
Swansea Road between 7:00 a.m. – 9:00 a.m. and a no right turn prohibition from
Kennedy Road to Avoca Drive between 4:00 p.m. – 6:00 p.m.
And that, if there is public
support and it is within the Town’s policy, staff proceed to take the necessary
steps to install such prohibitions.
CARRIED
24. PUBLIC
CONSULTATION PROCESS – PESTICIDE USE (5.7)
Staff agreed to
present a report to Committee of the Whole on September 26, 2006, outlining the
proposed public consultation process regarding pesticide use.
25. YORK REGION
TRANSIT BUSES AT
DON MILLS ROAD AND SIMONSTON
BOULEVARD (5.10)
Moved by Councillor E.
Shapero
Seconded by Regional
Councillor J. Jones
That staff work with York Region Transit (YRT)
to resolve the issue of insufficient turning radius for YRT buses at Don Mills
Road and Simonston Boulevard, causing buses to ride up the curb at that
location.
CARRIED
---------------------------------------
Moved by Councillor G.
McKelvey
Seconded by Councillor
J. Webster
That the Committee
resolve In Camera to discuss confidential personal matters. (1:45 p.m.)
Moved by Councillor A.
Chiu
Seconded by Councillor
J. Webster
That the Committee
rise. (2:15 p.m.)
ADJOURNMENT
The General Committee adjourned at the hour of
2:15 p.m.