General
Committee
October 23, 2017
Meeting Number 17
Finance & Administrative Issues Community Services Issues
Chair: Deputy
Mayor Jack Heath Chair: Councillor
Alan Ho
Vice Chair: Councillor
Colin Campbell Vice
Chair: Councillor
Alex Chiu
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor
Colin Campbell
Vice Chair: Councillor
Karen Rea Vice Chair: Regional Councillor
Nirmala Armstrong
Alternate formats are
available upon request.
Attendance
|
Councillor Alex Chiu
Regrets
|
Andy Taylor, Chief Administrative Officer
Brian Lee, Acting Commissioner of Development Services
Trinela Cane, Commissioner of Corporate Services
Brenda Librecz, Commissioner of Community
& Fire Services
Catherine Conrad, City Solicitor and
Acting Director of Human
Resources
Nasir Kenea, Chief
Information Officer
Joel Lustig, Treasurer
Shane Manson, Senior Manager Revenue & Property Tax
Catherine Biss, Chief Executive Officer, Markham Libraries
Mary
Creighton, Director of Recreation Services
Jason Tsien, Community Recreation
Manager
Alida Tari, Council/Committee Coordinator
|
The General Committee meeting convened at the
hour of 9:06 AM with Deputy Mayor Jack Heath in the Chair and Councillor Alan
Ho Chaired Community Services related items. Councillor Colin Campbell assumed the Chair at
1:09 PM.
General Committee recessed at 11:01 AM and
reconvened at 11:12 AM. General Committee recessed at 12:18 PM and reconvened
at 1:09 PM.
Disclosure of Pecuniary Interest
None
disclosed.
1. MINUTES
OF THE OCTOBER 2, 2017
GENERAL COMMITTEE (16.0)
Minutes
Moved by Councillor Alex Chiu
Seconded by Councillor Don Hamilton
1) That the minutes of the October 2, 2017
General Committee meeting be confirmed.
Carried
2. WORKING TOGETHER FOR IMPACT
- MARKHAM COUNCIL AND THE
LIBRARY BOARD (3.19)
Presentation
Ben Hendriks, Chair of Markham Library Board;
Marilyn Aspevig, Markham Library Board member and Lillian Tolensky, Markham
Library Board member delivered a PowerPoint presentation entitled “Working
Together for Impact – Markham Council and the Library Board.”
The Committee discussed the following with
respect to the Markham Libraries:
·
Sewing machines available for use at some library facilities
·
Digital Hub
·
Education and prosperity
·
The Markham Brain Project in 2018
·
Future Libraries as outlined in the Integrated Leisure and Master Plan
(ILMP)
The Committee thanked Catherine Biss, Chief Executive Officer, Markham
Libraries and her team for all their work.
Moved by Councillor Logan Kanapathi
Seconded by Amanda Collucci
1) That the presentation dated October 23, 2017 titled
"Working Together for Impact - Markham Council and the Library Board"
be received.
Carried
3. CITY OF MARKHAM OLDER ADULT STRATEGY
(6.0)
Presentation Report
Mary
Creighton, Director, Recreation Services addressed the Committee and provided
some brief opening remarks relative to the City of Markham Older Adult
Strategy.
Jason Tsien,
Community Recreation Manager together with the consultant Michael Johnson from urbanMetrics
Inc. delivered a PowerPoint presentation regarding Markham’s Older Adult
Strategy.
The Committee
discussed the importance of ensuring that the terminology used in the proposed
Older Adult Strategy is understood by residents that the City can assist,
facilitate, and advocate to achieve the proposed outcomes, primarily with
issues that fall outside of the municipal jurisdiction (eg affordable
housing).
There was
discussion regarding the proposed age of 65+ as the definition of older adults
across all City of Markham programs and services and the need for a transition
period. The Committee suggested that the City’s windrow program be
considered separately.
The Committee
suggested that providing language translation for certain culture groups at
future consultation sessions would be beneficial.
Moved by Regional Councillor Nirmala Armstrong
Seconded by Mayor Frank Scarpitti
1) That
the presentation entitled "Markham's Older Adult Strategy” be received;
and,
2) That the report
entitled “City of Markham Older Adult Strategy” be received; and
3) That Council approve
the City of Markham Older Adult Strategy (Attachment 1); and,
4) That Council support
in principle an Ability-To-Pay model and
direct staff to undertake further analysis to determine impact on all users and
report back; and,
5) That Council support
staff to undertake partnership opportunities with York Region, Province of
Ontario (Ministry of Seniors Affair) and other stakeholders to improve
coordination of Older Adult Services in Markham; and,
6) That Council approve
the age of 65+ as a definition of older adults across all City of Markham
programs and services; and further,
7) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
4. MUNICIPAL ENERGY PLAN (5.7)
This matter has been postponed to a future
meeting.
5. YORK REGION COMMUNICATIONS (13.4)
Moved by Regional Councillor Nirmala Armstrong
Seconded by Councillor Alex Chiu
1) That the following communication
from York Region be received for information purposes:
- Public Health within
an Integrated Health System: Response to the Recommendations of the Minister's
Expert Panel on Public Health.
Region
Report Ministers
Expert Panel Report
; and,
2) That the City of Markham supports York
Region’s position requesting the Province to not act on any of the
recommendations outlined in the Ministers Expert Panel on Public Heath
recommendations.
**NOTE –
See November 1, 2017 Council meeting minutes for the revised recommendation
6. MINUTES
OF THE FEBRUARY 16, 2017
BOX GROVE COMMUNITY CENTRE BOARD (16.0)
Minutes
There was brief discussion regarding the Acting Rental and Maintenance
Manager position.
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alex Chiu
1) That the minutes of the February 16, 2017
Box Grove Community Centre Board meeting be received for information purposes.
Carried
7. MINUTES
OF THE SEPTEMBER 21, 2017
VICTORIA SQUARE COMMUNITY
CENTRE BOARD (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alex Chiu
1) That the minutes of the September 21, 2017
Victoria Square Community Centre Board meeting be received for information
purposes.
Carried
8. MINUTES
OF THE SEPTEMBER 12, 2017
SENIORS ADVISORY COMMITTEE (16.0)
Minutes
There was brief discussion regarding the proposed tour at the Memory
& Company facility.
Moved by Councillor Don Hamilton
Seconded by Regional Councillor Nirmala Armstrong
1) That the minutes of the September 12, 2017
Seniors Advisory Committee meeting be received for information purposes.
Carried
9. MINUTES
OF THE SEPTEMBER 11, 2017
MARKHAM SPORT HALL
OF FAME COMMITTEE (16.0)
Minutes
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alex Chiu
1) That the minutes of the September 11, 2017
Markham Sport Hall of Fame Committee meeting be received for information
purposes.
Carried
10. STAFF AWARDED CONTRACTS FOR
THE MONTH OF SEPTEMBER 2017
(7.12)
Report
The Committee
discussed the following:
·
008-T-17 The Gateway at John Daniels Park – Construction
·
152-Q-17 Crosby Arena HVAC Replacement
Moved by Regional Councillor
Jim Jones
Seconded by Councillor Alex
Chiu
1) That the report entitled “Staff Awarded
Contracts for the Month of September 2017” be received; and
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
11. MARKHAM FIRE AND EMERGENCY SERVICES
2016 ANNUAL SERVICE REPORT
(7.15)
Report
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alex Chiu
1) That the Markham Fire and
Emergency Services 2016 Annual Service Report be received; and,
2) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
12. 2017 THIRD QUARTER INVESTMENT PERFORMANCE
REVIEW (7.0)
Report
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alex Chiu
1) That
the report dated October 23, 2017 entitled “2017 Third Quarter Investment
Performance Review” be received.
Carried
13. TERMS OF USE OF THE MARKHAM PAN AM CENTRE
FOR THE MARKHAM SPORTS HALL OF
FAME (6.0)
Report
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alex Chiu
1) The report
titled "Terms of Use of the Markham
Pan Am Centre for the Markham
Sport Hall of Fame" be received, and;
2) That Council approve an
Addendum to the Markham Sport Hall of Fame -Terms of Reference for the Terms of
Use of the Markham Pan Am Centre as outlined in Attachment 1, and further;
3) That Staff be
authorized and directed to do all things necessary to give effect to this resolution.
Carried
14. DIGITAL MARKHAM STRATEGY – DETAILED
IMPLEMENTATION
PLAN AND FUNDING STRATEGY (7.13)
Presentation
Report
Trinela Cane, Commissioner of Corporate Services addressed the
Committee and provided some opening remarks relative to Digital Markham
Strategy.
Nasir Kenea, Chief
Information Officer delivered a PowerPoint presentation regarding Digital
Markham Strategy – Detailed Implementation Plan and Funding Strategy.
There
was brief discussion regarding Markham’s digital capabilities versus other
global cities.
The
Committee thanked everyone involved in advancing Markham’s Digital Strategy
including the members of the Steering Committee and representatives of the
digital alliance group.
Moved by Mayor Frank Scarpitti
Seconded by Councillor Logan Kanapathi
1) That
the presentation entitled "Digital Markham Strategy" be received;
and,
2) That
the report entitled “Digital Markham Strategy – Detailed Implementation Plan and Funding
Strategy” be received; and,
3) That
Staff proceed with the implementation and deliverables planned to December 31,
2018 as outlined in the report; and,
4) That
Staff provide an annual update to General Committee on the outcomes of the
implementation of the roadmap and future plans, including funding requirements;
and further,
5) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
15. VACANT UNIT PROPERTY TAX REBATE
CONSULTATION REPORT (7.0)
Report
Shane Manson, Senior Manager Revenue & Property Tax summarized the details outlined
in the report.
Moved by Councillor Don Hamilton
Seconded by Councillor Alex Chiu
1) That the report entitled Vacant Unit
Property Tax Rebate Consultation Report be received; and,
2) That Council receive the information on
the comprehensive consultation process that was undertaken with the local
business community to review the vacancy rebate program; and,
3) That Council endorse the elimination of
the Vacant Unit Property Tax Rebate program effective for tax year 2018; and,
4) That Council endorse a Targeted Vacant
Unit Property Tax Rebate Program that is only for “New Commercial / Industrial
Development” for a four (4) year period, effective January 1st 2018; and,
5) That staff be authorized to send a copy
of this resolution to the Region of York; and further,
6) That staff be authorized and directed
to do all things necessary to give effect to these resolutions.
Carried
16. IN-BOULEVARD CYCLE TRACK ANNUAL
MAINTENANCE POLICY (5.10)
Report
Brian Lee, Acting Commissioner of Development
Services summarized the details outlined in the report.
Moved by Councillor Don Hamilton
Seconded by Mayor Frank Scarpitti
1) That the staff report entitled,
In-Boulevard Cycle Track Annual Maintenance Policy, be received; and,
2) That the Operations and Maintenance
level of service for In-Boulevard Cycle Tracks as identified in Attachment ‘B’
be endorsed for the 2017-2018 and 2018-2019 winter seasons; and,
3) That staff monitor the maintenance
condition of the Highway 7 cycle tracks over the 2017-2018 and 2018-2019 winter
seasons and report back in 2019 on the potential need to revise the maintenance
level of service and policy and the associated budget implications; and,
4) That the Operations Department 2018
operating budget be increased by $143,850 to cover the annual operations and
maintenance requirements for the Highway 7 cycle tracks and wider sidewalks;
and,
5) That the Mayor and Clerk
be authorized to execute an agreement with the Regional Municipality of York
(“York Region”) to govern the operations and maintenance of infrastructure
within the Highway 7 boulevard including cycle track, streetscaping components
from Town Centre Boulevard to Sciberras Road, provided that the form and
content of such agreement are satisfactory to the Chief Administrative Officer
and the City Solicitor; and further,
6) That staff be authorized and directed
to do all things necessary to give effect to this resolution.
Carried
17. RECRUITMENT FOR THE POSITION OF THE
COMMISSIONER OF DEVELOPMENT
SERVICES (11.0)
Moved by Mayor Frank Scarpitti
Seconded by Councillor Don Hamilton
That a Committee be established for the purpose of interviewing
candidates for the position of the Commissioner of Development Services; and,
That the following be appointed: the Chair and Vice Chair of
Development Services Committee; Mayor Frank Scarpitti; Andy Taylor, Chief
Administrative Officer and a representative from the Human Resources department.
**NOTE – At the November 1, 2017 Council meeting Council consented to
add Regional Councillor Nirmala Armstrong to the above Committee.
18. PICKERING AIRPORT (5.15)
Councillor Amanda Collucci requested that staff provide an update
report on the status of the Pickering Airport.
19. CONFIDENTIAL ITEMS
Moved by Regional Councillor Jim Jones
Seconded by Councillor Alan Ho
That, in accordance with Section 239 (2) of
the Municipal Act, General
Committee resolve into a confidential session to discuss the following matters
(9:53 AM):
(1) A PROPOSED OR PENDING ACQUISITION OR
DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD
[Section 239 (2) (c)]
General Committee received a verbal update.
Carried
Moved by Deputy Mayor Jack Heath
Seconded by Regional Councillor Nirmala
Armstrong
That, in accordance with Section 239 (2) of
the Municipal Act, General
Committee resolve into a confidential session to discuss the following matters
(2:33 PM):
(2) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (PROPERTIES FOR
TAX SALE - REGISTRATION)
(7.3)
[Section 239 (2)
(b)]
General Committee consented to place this matter on the November 1,
2017 Council agenda for consideration.
(3) PERSONAL MATTERS ABOUT AN IDENTIFIABLE INDIVIDUAL, INCLUDING
MUNICIPAL OR LOCAL BOARD EMPLOYEES (PROPERTIES FOR
TAX SALE - UPDATE)
(7.3)
[Section 239 (2)
(b)]
General Committee consented to place this matter on the November 1,
2017 Council agenda for consideration.
(4) A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY
THE MUNICIPALITY OR LOCAL BOARD (PROPERTY MATTER) (8.7)
[Section 239 (2)
(c)]
General Committee consented to place this matter on the November 1,
2017 Council agenda for consideration.
Carried
Moved by Councillor Don Hamilton
Seconded by Alan Ho
That the General Committee rise from the
confidential session 2:51 PM.
Carried
ADJOURNMENT
Moved by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
That the General
Committee meeting adjourn at 2:51 PM.
Carried