M I N U T E S
COMMITTEE OF THE WHOLE
2005-11-29
Meeting No. 20
Attendance
|
Mayor D.
Cousens
Regional Councillors F.
Scarpitti (5:14 p.m.)
J.
Heath
J.
Jones
B.
O'Donnell
Councillors S.
Daurio
E.
Shapero (5:10 p.m.)
J.
Virgilio (5:10 p.m.)
G.
McKelvey
J.
Webster
D.
Horchik
K.
Usman (5:15 p.m.)
A.
Chiu
|
J. Livey, Chief Administrative Officer
J. Baird, Commissioner of Development
Services
C. Conrad, Town Solicitor
B. Cribbett, Treasurer
P. Miller, Manager, Secretariat Services
J. Sales, Commissioner of Community & Fire
Services
A. Taylor, Commissioner of Corporate Services
S. Birrell, Town Clerk
P. Loukes, Director, Operations & Asset
Management
M. West, Manager, Strategic Initiatives
J. Carnegie, Director, Corporate
Communications
M. Rebane, Manager, Corporate
Communications
|
The Committee of the Whole meeting convened at the hour of 5:00 p.m.
with Mayor D. Cousens in the Chair.
DISCLOSURE
OF INTEREST
None declared.
1. MINUTES
OF COMMITTEE OF THE WHOLE
- NOVEMBER 15, 2005 (16.0)
Moved by Councillor A. Chiu
Seconded by Councillor G. McKelvey
That the minutes of the Committee of the Whole meeting held on November
15, 2005 be confirmed.
Carried
2. ONTARIO
DISASTER RELIEF ASSISTANCE PROGRAM (3.0)
Presentation
Tom Gutfreund, Manager, Municipal Services Office, Central Region,
Ministry of Municipal Affairs and Housing, was in attendance to provide an
overview of the Ontario Disaster Relief Assistance Program (ODRAP),
eligibility, roles and responsibilities, and process. He pointed out that ODRAP is not intended to
be an alternative or substitute for adequate insurance. In the event of a natural disaster,
individuals are expected to bear the responsibility for their losses. If the losses are so extensive that
individuals cannot cope on their own, the municipality and the community at
large are expected to provide support.
The ODRAP program is intended to cover the costs of returning essential
items to pre disaster condition. The
Province will pay $2.00 for every $1.00 raised in fund raising.
Some discussion took place regarding the types of disasters the Province
is prepared to respond to, steps being taken by the City of Peterborough; the
comparison between the damage and Provincial assistance provided to the City of
Peterborough versus the Town of Markham and the rationale for the difference;
the timeframe in which information is to be provided to the Province under the
Act – fourteen working days of the disaster, Council is required to pass a
resolution requesting the area be declared a disaster area. Mr. Gutfreund advised he would take Markham
Council's recommendation that more lead time be provided to municipalities,
back to the Province for consideration.
He also suggested that the Town set up a Disaster Relief Fund and begin
fundraising in the event of a future disaster.
Jamal Alnakar, 183 Baythorn
Drive, Thornhill, was in attendance and advised
Committee of the chain of events and delays in connection with his particular
situation resulting from the August
19, 2005 flood. He expressed
concern for the situation and suggested that the Town of Markham
investigate offering backup valves to residents similar to the City of Toronto. Commissioner Sales was requested to contact
Mr. Alnakar directly.
Moved by Regional Councillor B. O'Donnell
Seconded by Regional Councillor J. Heath
That the presentation by Tom Gutfreund, Manager, Municipal Services
Office, Central Region, Ministry of Municipal Affairs and Housing, explaining
the Ontario Disaster Relief Assistance Program (ODRAP), be received.
Carried
Moved by Councillor A. Chiu
Seconded by Councillor E. Shapero
That the deputation by Mr. Jamal Alnakar
expressing concern, advising of his particular circumstances resulting from the
August 19, 2005 flood, and suggesting that the Town of Markham offer backup
valves to residents similar to the City of Toronto, be received
Carried
3. MARKHAM
RACE RELATIONS COMMITTEE
MISSION/VISION/VALUES (16.10)
Mission Presentation
Moved by Deputy Mayor F. Scarpitti
Seconded by Regional Councillor J. Heath
That the presentation by Linda Stewart, Chair, Race Relations
Committee, providing an overview of the recent Race Relations Committee
facilitated mission, vision and values session, be referred to Council this
date.
Carried
4. AWARD
OF RFP 075-R-05 SUPPLY AND SERVICE OF
MULTIFUNCTIONAL DEVICES, PRINT
MANAGEMENT
SOFTWARE, BLACK AND WHITE
PRINTERS, LARGE
FORMAT COPIER, COLOUR COPIER
AND PRINT SHOP
FINISHING EQUIPMENT (7.12)
Report Minutes
Moved by Councillor A. Chiu
Seconded by Regional Councillor B. O'Donnell
That the report entitled “Award of RFP 075-R-05 Supply
and Service of Multifunctional Devices, Print Management Software, Black and
White Printers, Large Format Copier, Colour Copier and Print Shop finishing
equipment” be received;
And that the tabled report providing additional
information, be received;
And that the contract for RFP 075-R-05 Supply and
Service of Multifunctional Devices, Print Management Software, Black and White
Printers, Large Format Copier, Colour Copier and Print Shop finishing equipment
be awarded to the highest ranked and lowest priced bidder, Xerox Canada Ltd. in
their unit prices outlined in their proposal in the total amount of $496,298.88
exclusive of GST and copy cost* and as summarized as follows:
Part A: Purchase
of 40 Multifunctional Devices (MFDs) in the total amount of
(User Depts.) $289,877.40
exclusive of copy cost at $0.0097 per impression;
Part B: Purchase
of TWO (2) black and white high speed printers, Nuvera Digital Copier
(Print Shop) Printer
at $62,640.00 and Xerox WCP90 at $18,978.84 exclusive of copy cost at
$0.007
per impression;
Purchase
of ONE (1) colour printer Xerox DC3535 at $33,226.20 exclusive of
copy
cost at $0.0129 for black and white and $0.108 for colour per impression;
Purchase
of finishing equipment at $22,888.44;
Part C: Purchase
of ONE (1) Large Format Colour Copier in the amount of
(Eng. Dept.) $68,688.00
exclusive of copy cost at approximately $0.66 per impression;
And that funds for Parts A & B are provided for in
the 2006 ITS Capital Budget (Project 7287-ITS Core Base Architecture) in the
amount of $427,610.88 exclusive of GST and funds for Part C are provided for in
the 2005 ITS Capital Budget account No. 49-6150-6738-005 in the amount of
$68,688.00;
And that Xerox be considered the preferred supplier
for the Town of Markham for Multifunctional Devices, Print Management Software,
Black and White Printers, Large Format Copier, Colour Copier and Print Shop
finishing equipment for the next 5 years;
And that $427,610.88 in the 2006 ITS Capital Budget
(Project 7287-ITS Core Base Architecture) be approved in advance of the 2006
Budget.
*Copy cost means the cost per page charged by the
vendor to compensate for toner, maintenance, etc.
Carried
5. UPDATE ON THE STATUS OF COUNCIL'S
2004-2006 STRATEGIC PRIORITIES
(16.0)
Report
Moved by Councillor G. McKelvey
Seconded by Regional Councillor J. Heath
That the report on the status of the Town of Markham
Council's Strategic Priorities for the 2004-2006 Term be received for
information.
Carried
6. 2006
ADVISORY BOARD/COMMITTEE
APPOINTMENTS (16.24)
Committee requested that the Town Clerk review long term volunteer
advisory committee appointees and bring forward a report to General Committee
on how they might be recognized.
Moved by Councillor A. Chiu
Seconded by Councillor J. Virgilio
Heritage Markham Committee
That the resignation of Rosemary Lamon from the
Heritage Markham Committee as the Thornhill representative be accepted with
regret and a letter of appreciation forwarded.
Markham Accessibility Committee
That the resignations of Dr. John White and Sam
Jhangiani from the Markham Accessibility Committee be accepted with regret,
letters of appreciation forwarded, and suitable replacements be sought.
Victoria Square Community Centre Board
That the following appointments to the Victoria Square Community Centre
Board for the term January 1, 2006 to December 31, 2006, be confirmed:
Don
Boynton
Edith
Friedel, Chair
Joy
Mortson
Jean
McCron
Ruth
Brock
Councillor
D. Horchik (to November
30, 2006)
Carried
7. AUGUST 19, 2005 STORM REVIEW (3.0)
Report
Committee had before it the tabled report from the Director,
Operations, regarding a review of the August 19, 2005 storm.
Peter Loukes reviewed the report explaining it contains information
previously provided including the type of storm, where it generated from,
impact in various areas of the Town, and the type of response from Town staff.
Moved by Regional Councillor B. O'Donnell
Seconded by Councillor A. Chiu
That the report
entitled “August 19, 2005 Storm
Review” be received;
And that the deputation by Jamal Alnakar expressing
concern regarding the August 19, 2005 flood and the damage to his home and
requesting that the Town of Markham provide backup valves similar to those
provided to residents by the City of Toronto, be received;
And that Staff be directed to continue to monitor the
damage caused by the storm and to report back to Council regularly on the
status.
Carried
Moved by Regional Councillor J. Heath
Seconded by Regional Councillor J. Jones
That Committee recess in-camera to discuss a legal matter.
Carried
The Committee of the Whole meeting adjourned at 5:50 p.m.