General Committee Meeting
Revised Agenda
Revised items are identified by an asterisk (*)

Meeting Number: 4

Tuesday, April 21, 2026 at 9:30 A.m. - 4:30 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on April 28, 2026.

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1.

CALL TO ORDER

INDIGENOUS LAND ACKNOWLEDGEMENT

We begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron- Wendat, Anishnabeg, Seneca, Chippewa, and the Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE MARCH 10, 2026 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the March 10, 2026 General Committee meeting be confirmed.

4.

PRESENTATIONS

4.1

2025 UNITED WAY CAMPAIGN CHEQUE PRESENTATION (12.2.6)

Note: Members of the United Way will be in attendance for the cheque presentation.

5.

DEPUTATIONS

6.

COMMUNICATIONS

6.1

YORK REGION COMMUNICATIONS (13.4)

Note:   Questions regarding Regional correspondence should be directed to Chris Raynor, Regional Clerk.

The following York Region Communications are available on-line only.

• 1. That the following communications dated March 30, 2026 from York Region be received for information purposes:
     1. 2026 Property Tax Policy
     2. Administration of Water and Wastewater Billing Credits
     3. 2026 Property Tax Rates
     4. Updating Council's Vision
     5. York Region Transit Mobility On-Request Service Delivery

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE MATTERS

7.1

2026 FIRST QUARTER INVESTMENT PERFORMANCE REVIEW (7.0)

M. Visser, ext. 4260

• 1. That the report dated April 21, 2026 entitled “2026 First Quarter Investment Performance Review”, be received.

7.2

184-R-25 CONSULTING SERVICES FOR A CITY-WIDE WASTEWATER MASTERPLAN UPDATE (7.12)

A. Lee, ext. 2414 / M. Kalsi, ext. 3404 / T. Casale, ext. 3190

• 1. That the report entitled “184-R-25 Consulting Services for a Citywide Wastewater Master Plan Update” be received; and,
  2. That the contract for 184-R-25 Consulting Services for a Citywide Wastewater Master Plan Update be awarded to the highest ranked / lowest priced Bidder, Arcadis Professional Services (Canada) Inc. in the amount of $463,339.89 inclusive of HST; and,
  3. That provisional allowances in the amount of $26,350.75, inclusive of HST, be established for two presentations/Public Information Centre Meeting and one meeting with other government agencies to fulfill EA Act requirements; and,
  4. That a 10% contingency in the amount of $48,969.06 inclusive of HST, be established to cover any additional consulting requirements and that authorization to approve expenditures of the contingency amount up to the specified limit be in accordance with the Expenditure Control Policy; and,
  5. That the Engineering Department Capital Administration fee in the amount of $48,479.37 be transferred to revenue account 640-998-8871 (Capital Administration Fee); and,
  6. That the contract award in the amount of $587,139.07 ($463,339.89 + $26,350.75 + $48,969.06 + $48,479.37) be funded from account 640-101-5699-21183 “City Wide Water and Wastewater Servicing Update” with an available budget of $249,352.00 for the City-Wide Wastewater Servicing Update component; and,
  7. That the budget shortfall of $337,787.07 be funded from the Development Charges Reserve (City Wide Hard); and further,
  8. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

7.3

047-S-24 ANIMAL SERVICES SHELTERING CONTRACT EXTENSION (2.8, 7.12)

C. Lehman, ext. 2131 / J. Brown, ext. 2388

• 1. That the report entitled “ Animal Services Sheltering Contract Extension” be received; and,
  2. That the contract for Animal Services Sheltering be extended with Ontario SPCA for three additional years in the annual amount of $263,293.00 with a two year optional renewal extension as per follows:
     
     a. Year 1 (April 1, 2026 – March 2027) - $263,293.00
     b. Year 2 (April 1, 2027 – March 2028) - $263,293.00*
     c. Year 3 (April 1, 2028 – March 2029) - $263,293.00*
     d. Year 4 (April 1, 2029 – March 2030) - $263,293.00*
     e. Year 5 (April 1, 2030 – March 2031) - $263,293.00
     
     **Years 2 – 5 are subject to an increased based on consumer price index (CPI); and,
  3. That the contract be funded from Operating account 310-320-5370 (Animal Services – Canine Control) with an annual operating budget of $275,000.00; and,
  4. That the Commissioner, Corporate Services be authorized to extend the contract for renewal Years 4 & 5 (2029 – 2031) based on the Consumer Price Index and subject to satisfactory performance; and,
  5. That the tendering process be waived when in accordance with Procurement By-Law 2017-8, Part II, Section 11. Non-Competitive Procurement, items 11.1 (b) “where there is only one source of supply for the goods to be purchased”; and further,
  6. That staff be authorized and directed to do all things necessary to give effect to this resolution.

7.4

MINUTES OF THE MARCH 6, OCTOBER 17, AND NOVEMBER 21, 2024 MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA BOARD MEETING (16.0)

• 1. That the minutes of the March 6, October 17 and November 21, 2024 Markham Village Business Improvement Area Committee meeting be received for information purposes. 

8.

CONSENT REPORTS - LAND, BUILDING & PARKS CONSTRUCTION MATTERS

8.1

MEMORANDUM, REQUEST FOR DELEGATED AUTHORITY TO ENTER INTO A CONSTRUCTION AGREEMENT FOR NORTH BOULEVARD WITH CONDOR PROPERTIES LTD. OR ITS DESIGNATE ("CONDOR") (10.19)

S. Ho, ext. 2372 / K. Chawla, ext. 2623 / D. Fleischer, ext. 3138 / S. Kalali, ext. 2360 / E. Chan, ext. 2408

• 1. That the memorandum entitled, “Request for Delegated Authority to Enter into a Construction Agreement for North Boulevard with Condor Properties Ltd. or its designate (“Condor”)”, be received; and,
  2. That the Mayor and Clerk be authorized to execute a Construction Agreement between Condor and the City for the construction of North Boulevard on terms satisfactory to the Director of Engineering and the City Solicitor, or their respective delegates; and,
  3. That Council waive the requirement in the Development Charge Credit and Reimbursement Policy for Council approval of development charge credits in advance of construction of North Boulevard commencing; and further,
  4. That Staff be authorized and directed to do all things necessary to give effect to this resolution. 

9.

REGULAR REPORTS - FINANCE & ADMINISTRATIVE MATTERS

9.1

BUILDING MARKHAM'S FUTURE TOGETHER (BMFT) 2020-2026 STRATEGIC PLAN UPDATE (16.23)

B. Frois, ext. 3792

• 1. That the report entitled Building Markham’s Future Together (BMFT) 2020 – 2026 Strategic Plan Update be received; and,
  2. That Staff initiate preparations for the development of the next Strategic Plan 2027-2030; and further,
  3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.2

CELEBRATE MARKHAM GRANT PROGRAM (10.16)

V. Sharda, ext. 4871

• 1. That the report titled, “Celebrate Markham Grant Program 2026-2027 – May 1, 2026 – March 31, 2027 – Funding Approvals” be received; and,
  2. That Council approve the recommendations of the Interdepartmental Staff Review Committee in Attachment 1, which includes 95 Celebrate Markham applicants for community-led events and programs, totaling $327,000; and,
  3. That Council approve $105,500 for City-led events and programs; and,
  4. That Council approve $30,000 for the Markham Arts Council annual programs and activities; and,
  5. That the unallocated funding from Seniors Clubs, Sports Events and Major Community Festivals totaling $36,500, be transferred to the Culture Events and Programs funding stream; and,
  6. That Council authorize delegated authority for the Director of Economic Development, Culture and Entrepreneurship and President, DMC, in consultation with the City Treasurer, to reallocate the funding envelope annually to better align resources with current demand and program uptake; and,
  7. That the Celebrate Markham Guidelines be updated to allow only the City of Markham Business Improvement Area (BIA) to submit multiple applications across all funding programs within the annual funding cycle, and that all other organizations be eligible for only one grant application per funding cycle; and,
  8. That funding disbursed under Celebrate Markham is conditional on recipients’ adherence to all program requirements contained in the Celebrate Markham Guidelines, including financial reporting, due diligence and relevant supporting documents as required by the City; and further,
  9. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.3

REGULATION OF SHORT-TERM RENTALS (STRS) IN THE CITY OF MARKHAM (2.0)

M. Francisco, ext. 2132 / K. Kitteringham, ext. 4729 / M. Pettit, ext. 8220 

• 1. That the report entitled “Regulation of Short-Term Rentals in the City of Markham” be received; and,
  2. That Development Services Commission staff be requested to prepare for consideration by the Development Services Committee, a proposed City-wide amendment to the City’s Comprehensive Zoning By-law and other applicable Zoning By-laws to permit short-term rentals; and,
  3. That Council approve the establishment of a regulatory framework for short-term rentals operating in the City of Markham as outlined in this report; and,
  4. That once the necessary amendment to Markham’s Comprehensive Zoning By-law has been completed, Legislative Services staff bring forward to Council a Short-Term Rental Business Licensing By-law to regulate short term rental platforms operating within the City of Markham; and further,
  5. That staff be authorized and directed to do all things necessary to give effect to this resolution.

9.4

2025 CONSOLIDATED FINANCIAL STATEMENTS (7.1)

K. Soneji, ext. 2681

• 1. That the presentation titled “2025 Consolidated Financial Statements” be received; and,
  2. That the report titled “2025 Consolidated Financial Statements” be received; and,
  3. That Council approve the draft Consolidated Financial Statements of The Corporation of the City of Markham (the City), including Community Boards, Business Improvement Areas (BIAs), Destination Markham Corporation and Investment in Markham Enterprises Corporation (MEC), for the fiscal year ended December 31, 2025; and,
  4. That Council authorize Staff to publish the final audited Statements for the fiscal year ended December 31, 2025 upon receiving the Independent Auditor’s Report; and,
  5. That the KPMG  LLP Audit Findings Report for the year ended December 31, 2025 be received; and further,
  6. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

9.5

DEVELOPMENT CHARGES DEFERRAL – 8636 REESOR ROAD (7.11)

K. Ross, ext. 2126

• 1. That the report entitled “Development Charges Deferral – 8636 Reesor Road” be received; and,
  2. That Council authorize staff to extend the current Development Charge Deferral for Varlese Brothers Limited for a farmworker accommodation building located at 8636 Reesor Road for an additional two-year period under the same terms and conditions, to expire on April 22, 2028; and,
  3. That Council authorize the Mayor and City Clerk to execute an amendment to the existing agreement with Varlese Brothers Limited, pursuant to Section 27 of the Development Charges Act, 1997, as amended, to authorize the extension of the current Development Charge Deferral for two years, all to the satisfaction of the Treasurer and the City Solicitor, or their delegates; and,
  4. That in the event that Provincial legislation is amended in the future to exempt farmworker accommodations while this development charge deferral is in effect, such exemption will be applied retroactively to the farmworker accommodation located at 8636 Reesor Road, provided that the premises comply with all provisions of the legislative amendment; and further,
  5. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1

FINANCE & ADMINISTRATIVE MATTERS

14.1.1

GENERAL COMMITTEE CONFIDENTIAL MINUTES- JANUARY 27, 2026 (16.0) [Municipal Act, 2001, Section 239 (2) (E)]

14.1.2

THE SECURITY OF THE PROPERTY OF THE CITY OF LOCAL BOARD (WARD 1) (8.0)

[MUNICIPAL ACT, 2001, Section 239 (2) (A)]

15.

ADJOURNMENT