GENERAL COMMITTEE
March 19, 2012
Meeting No. 6
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Joel Lustig,
Treasurer
Dennis Flaherty, Director, Communications
& Community Relations
Bill
Snowball, Fire Chief
Catherine Biss, Chief Executive Officer,
Markham Public Library
Shumin Gao, Acting Manager System
Engineering
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:05 a.m. with Councillor
Carolina Moretti in the Chair and Councillor Alex Chiu Chaired Community
Services related items. Mayor Frank Scarpitti assumed the Chair at 11:16 a.m.
DISCLOSURE OF
INTEREST
None disclosed.
1. MASTER FIRE PLAN (5.0)
Report Presentation
Mr. Steve Thurlow, Dillon Consulting,
delivered a PowerPoint presentation regarding the Town of Markham Master Fire
Plan.
The Committee discussed the following:
·
Consolidating and expanding the
fleet requirements
·
The importance of having secured
land for future new fire station(s) in Markham Centre
·
Advantages of additional
expertise regarding Fire and Labour relations
·
Possibility of integrating all
emergency services (Police, Fire and Ambulance)
·
Annual reports on response
times
·
Specialized Emergency Response
Services (high risk/low frequency situations)
·
Target dates for the new
stations
·
Importance of continued public
education and fire prevention
Moved by Councillor Carolina Moretti
Seconded by Councillor Howard Shore
1) That the report and presentation titled
“Town of Markham Master Fire Plan Presentation and Final Report to Council” be
received and,
2) That
the Master Fire Plan be adopted, in principle, subject to further reporting;
and,
3) That the Fire Chief be directed to
report back to Council during 2nd quarter 2012 on priorities, cost
implications and options for phased implementation; and,
4) That Council direct staff to
immediately begin investigating potential land acquisitions
for future fire station(s) and/or opportunities to incorporate fire stations within existing buildings in high
density areas such as Markham Centre and
Langstaff, and report back to General Committee; and further,
5) That
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
2. MINUTES OF THE MARCH 5, 2012
GENERAL COMMITTEE (16.0)
Minutes
Moved
by Councillor Alex Chiu
Seconded
by Councillor Valerie Burke
1)
That the Minutes of the March
5, 2012 General Committee be confirmed.
CARRIED
3. MINUTES OF THE FEBRUARY 1, 2012
THE FRIENDS OF THE MARKHAM
MUSEUM BOARD (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Councillor
Valerie Burke
1) That
the Minutes of the February 1, 2012 The Friends of the Markham Museum board be
received for information purposes.
CARRIED
4. MINUTES OF THE MARCH 5 2012 COUNCIL
WORKSHOP REGARDING THE BUILDING
MARKHAM`S FUTURE TOGETHER AND GREENPRINT (16.0)
Minutes
Moved by Councillor
Alex Chiu
Seconded by Councillor
Valerie Burke
1) That the
Minutes of the March 5, 2012 Council workshop regarding the building Markham
future together and Greenprint be received for information purposes.
CARRIED
5. AMENDED 2012 CELEBRATE
MARKHAM GRANTS (7.6)
Memo Appendix
A (amended) Report
Joel Lustig, Treasurer summarized the
details outlined in the report.
The Committee discussed whether the funding
provided to the various Senior programs should be funded from a different
source.
Moved by Deputy Mayor Jack Heath
Seconded by Regional Councillor Gord Landon
1) That the memo entitled
“Amended 2012 Celebrate Markham Grants Allocation” be received; and,
2) That the 2012 Allocation
of Celebrate Markham Grants as outlined in the Amended Appendix A be approved;
and,
3) That the Celebrate Markham Grant
allocations be referred to the Budget Subcommittee during the 2013 budget process
to review the related funding for Celebrate Markham events, Senior groups and
other organizations; and further,
4) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
6. SUMMARY OF 2011 REMUNERATION
& EXPENSES FOR COUNCILLORS AND
APPOINTEES TO BOARDS (7.0)
Report Appendix
A Appendix
B
The Committee
suggested that staff examine how other municipalities report their remuneration
and expenses for Councillors and Appointees to Boards and a comparison of
discretionary expenses allocated to Council members.
Moved by Councillor
Alex Chiu
Seconded by Councillor
Valerie Burke
1) That Council receive for
information the March 19, 2012 report entitled “Summary of 2011 Remuneration
& Expenses for Councillors and Appointees to Boards”; and,
2) That Staff be authorized
and directed to do all things necessary to give effect to this resolution.
CARRIED
Moved
by Deputy Mayor Jack Heath
Seconded
by Councillor Howard Shore
That staff be
directed to examine the reporting of remuneration and expenses of comparable
Greater Toronto Area (GTA) municipalities including the level of detail that is
reported out, and a comparison of allowances for Member of Council between Town
of Markham and other comparable GTA municipalities.
CARRIED
7. CONTRACT EXTENSION FOR 013-T-09
ASPHALT MAINTENANCE AND 014-T-09
CONCRETE MAINTENANCE (5.10)
Report
Moved by Councillor Alex Chiu
Seconded by Councillor Valerie Burke
1)
That the report entitled “Contract Extension for
013-T-09 Asphalt Maintenance and 014-T-09 Concrete Maintenance ” be received;
and,
2)
That contract 013-T-09 Asphalt Maintenance be extended
to D. Crupi & Sons Ltd for an additional season (April 1, 2012 to December
31, 2012) in the estimated annual amount of
$1,025,500 inclusive of HST; and,
3)
That 014-T-09 Concrete Maintenance be extended to V.T.A. Construction
Limited for an additional season (April 1, 2012 to December 31, 2012) in the estimated annual amount of $902,220 inclusive
of HST; and,
4)
That the tendering process be waived in accordance
with Purchasing By-Law 2004-341, Part II, Section 7 (1) (c) which states “when
the extension of an existing contract would prove more cost-effective or
beneficial”; and,
5)
That funds be provided from the budget accounts as
listed in the Financial Considerations section of this report in the amount of
$1,927,720, inclusive of HST impact; and,
6)
That this report be brought forward to the March 20th,
2012 Council meeting for approval; and further,
7)
That Staff be authorized and directed to do all things
necessary to give effect to this resolution.
CARRIED
8. DEMONSTRATION ON THE NEW ON-LINE
ROADS MAP (5.0)
P. Ingham, ext. 4852
Paul Ingham, Director,
Operations provided a demonstration of the new on-line Roads map.
There was discussion
with respect to expanding the map and including the Multi-Use Pathways.
Moved by Councillor
Logan Kanapathi
Seconded by Regional
Councillor Gord Landon
1) That the
presentation from Mr. Paul Ingham, Director, Operations regarding the new on-line Roads map be received.
CARRIED
9. MILLIKEN MILLS LIBRARY EXPANSION/RENOVATION
PROJECT (3.0)
Presentation
Mrs.
Deborah Jestin, Chair, Markham Public Library Board delivered a PowerPoint presentation
regarding the Milliken
Mills Library Expansion/Renovation Project.
There was
discussion regarding the feasibility for both the South East Community Centre &
Library and the expansion/renovation project for the Milliken Mills Library.
Staff
pointed out the importance of having the design phase ready for when the
funding is available.
There
was considerable discussion regarding the minimal shift in numbers from
existing facilities when new facilities are opened and the increase in new
memberships with new facilities.
Mr.
Dave Jones, Markham Library Board member, addressed the Committee and spoke in
support of the proposed Milliken Mills Library expansion and renovation.
It
was noted that the South East Community Centre & Library is a priority
project that must move forward.
Moved by
Mayor Frank Scarpitti
Seconded
by Councillor Howard Shore
1) That the
presentation by Mrs.
Deborah Jestin, Chair, Markham Public Library Board entitled “Milliken Mills Library Expansion/Renovation Project” be received; and,
2) That the deputation from Mr. Dave Jones,
Markham Library Board member be received; and further,
3) That the Milliken Mills Library
expansion and renovation be referred to the 2013 Budget Subcommittee process
and the Milliken Mills Council Workshop
CARRIED
10. FACILITY & PARK NAMING
POLICY (5.0)
Report Appendix
A
The Committee suggested that the following
amendments to the Facility & Park Naming Policy:
·
That Stormwater Management (SWM) Ponds be included
in the policy
·
Remove the word "posthumously" and the accompanying note from the policy
The Committee briefly discussed the
definition of "open space."
Moved by Regional Councillor Gord Landon
Seconded by Councillor Carolina Moretti
1) That
the report “Facility & Park Naming Policy” be received; and,
2) That the Facility &
Park Naming Policy be amended to include Stormwater Management (SWM) Ponds
and remove the word "posthumously" from the selection criteria and the accompanying note; and,
3) That Council endorse the Facility &
Park Naming Policy as attached in Appendix A as amended at the March 19,
2012 General Committee meeting, for all facilities and parks to be
constructed moving forward in 2012; and,
4) That Staff review the existing parks
and facilities that have not yet been named, bringing forward recommendations
to General Committee by September 2012; and further,
5) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
11. ANNUAL WATER QUALITY REPORT
(JAN- DEC 2011) (5.3)
Report
The Committee
suggested that the executive summary should be written for the public that is
very easy to read and understand. Staff
advised that there is an executive summary written in simple language for the
public.
Moved by Deputy Mayor
Jack Heath
Seconded by Councillor
Howard Shore
1) That the report titled “Annual Water
Quality Report (January – December 2011)” as required be Schedule 22 of the
Ontario Drinking System Regulation 170/03 (O. Reg. 170/03) be received; and,
2) That the 2011 Annual Water Quality
Report (Attachment “A”), contains information for the Ministry of the
Environment (MOE) on water supply and quality as required be Section 11 of O.
Reg. 170/03, be received; and,
3) That Council directs staff to post the
2011 Annual Water Quality Report on the Town’s website and that it be made
available and provided to residents upon request in hard copy version by
February 28, 2012; and further,
4) That Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
12. REPLACEMENT OF MUNICIPAL REPRESENTATIVE FOR THE CREDIT VALLEY,
TORONTO REGION AND CENTRAL LAKE ONTARIO (CTC) REGION SOURCE PROTECTION
COMMITTEE AS REQUIRED BY THE CLEAN WATER ACT (13.4)
Letter
Moved by Councillor
Alex Chiu
Seconded by Regional
Councillor Jim Jones
1) That
the letter dated February 17, 2012 from York Region regarding municipal
representation on the Credit Valley, Toronto Region and Central Lake Ontario
Region Source Protection Committee be received; and,
2) That
the Regional Municipality of York’s appointment of Don Goodyear as the
municipal representative to the Credit Valley, Toronto Region and Central Lake
Ontario Region Source Protection Committee be endorsed.
CARRIED
13. 2012 SENIOR ACHIEVEMENT
AWARD PROGRAM (3.0)
Letter
Moved by Councillor
Alex Chiu
Seconded by Regional
Councillor Jim Jones
1) That
the letter dated February 24, 2012 from the Minister Responsible for Seniors,
encouraging the Town to participate in the Senior Achievement Award Program, be
received.
CARRIED
NEW BUSINESS
There was no new business.
14. IN-CAMERA
MATTERS
Moved by Regional
Councillor Jim Jones
Seconded by
Councillor Alan Ho
That discussion
regarding personal matter about an identifiable individual be added to the
General Committee in-camera agenda.
CARRIED
Moved by
Councillor Carolina Moretti
Seconded by
Councillor Colin Campbell
That, in
accordance with Section 239 (2) (c) & (b) of the Municipal Act, General Committee resolve into an in-camera
session to discuss the following confidential matters (12:18 PM):
1) A proposed or
pending acquisition or disposition of land by the municipality or local board; Ward 1;
2) Personal matter
about an identifiable individual, including municipal or local board employees;
CARRIED
Moved by Regional Councillor Gord Landon
Seconded by Deputy Mayor Jack Heath
That the General Committee rise from the in-camera session (1:09
PM).
CARRIED
ADJOURNMENT
That the General Committee meeting adjourn at 1:10 PM.