GENERAL COMMITTEE
NOVEMBER 14, 2011
Meeting No. 25
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Catherine
Conrad, Town Solicitor
Jim
Baird, Commissioner of Development Services
Brenda
Librecz, Commissioner of Community & Fire Services
Joel Lustig,
Treasurer
Andrea Tang, Manager, Financial
Planning
John Ryerson, Director Culture
Eric Lariviere, Theatre Manager
Paul Wealleans,
Director, Revenues
Alida
Tari, Council/Committee Coordinator
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The General Committee convened at the hour of 9:05 a.m. with Councillor
Carolina Moretti in the Chair and Councillor Howard Shore Chaired Community
Services related items.
DISCLOSURE OF
INTEREST
None disclosed.
1. 2011 THIRD QUARTER YEAR TO
DATE RESULTS OF
OPERATIONS (7.0)
Presentation
Ms. Andrea Tang, Manager, Financial Planning
delivered a PowerPoint presentation regarding the 2011 Third Quarter Year to
Date Results of Operation.
The Committee requested that staff forward an
e-mail clarifying the $ 3.040 M supplementary tax revenue for the third quarter
year-to-date result of Operations.
Moved by Deputy Mayor Jack Heath
Seconded by Councillor Don Hamilton
1) THAT the presentation by Andrea Tang, Manager, Financial
Planning, entitled “ 2011 Third Quarter Year To Date Results of Operations” be
received.
CARRIED
2. MINUTES OF THE OCTOBER 31,
2011
GENERAL COMMITTEE (16.0)
Minutes
Moved by Regional
Councillor Gord Landon
Seconded by Councillor Collin
Campbell
1)
That the Minutes of the October
31, 2011 General Committee be confirmed.
CARRIED
3. MINUTES OF THE OCTOBER 20,
2011
ENVIRONMENTAL ADVISORY
COMMITTEE (16.0)
Minutes
Councillor Don Hamilton pointed out that the Markham Environmental
Advisory Committee (MEAC) is suggesting that a MEAC representative be appointed
to the Agricultural Advisory Committee.
The Committee suggested that the Clerk's department review the Terms of
Reference and advise if this is possible.
Moved by Councillor Don Hamilton
Seconded by Councillor Valerie Burke
1) That the
Minutes of the October 20, 2011 Environmental Advisory Committee be received
for information purposes.
CARRIED
4. SEPTEMBER 2011 YEAR-TO-DATE
REVIEW OF
OPERATIONS AND YEAR-END PROJECTION (7.0)
Report Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5
Appendix 6 Appendix 7 Appendix 8
Moved by Regional
Councillor Gord Landon
Seconded by Councillor Collin
Campbell
1) THAT the
report dated November 14, 2011 entitled “September 2011 Year-To-Date Review of
Operations and Year-end Projection” be received.
CARRIED
5. STATUS OF CAPITAL PROJECTS
AS OF
SEPTEMBER 30, 2011 (7.5)
Report Exhibit A Exhibit B Exhibit C
Moved by Regional
Councillor Gord Landon
Seconded by Councillor Collin
Campbell
1) THAT
the report entitled “Status of Capital Projects as of September 30, 2011” be
received; and,
2) THAT
the net amount of $3.145M from the closure of completed capital projects be transferred
to the sources of funding as listed on Exhibit A which includes the top up for
the capital contingency in the amount of $28,889 and planning development
charge contingency in the amount of $19,604; and,
3) THAT
surplus funds from the completed Development
Charges (DC) capital projects in the amount of $136,552 be transferred to
project #10585 “Markham Live” to fund the growth related expenditures (amount
is reflected in Exhibit A); and,
4) THAT
surplus funds from the completed Theatre
capital projects in the amount of 27,336 (project #7006 “Markham Theatre
Orchestra Pit Safety Net” $7,254 and
project #7600 “HVAC – Building Automation System $20,082) be transferred to
project#11157 “Theatre House Speaker & Amplifier System Replacement audio
equipment” to fund the purchase of additional equipment (amount is reflected in
Exhibit A); and further,
5) THAT
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
6. PRE DEVELOPMENT CHARGES ACT
ENGINEERING RESERVE FUND AND THE
10% NON DC GROWTH RESERVE FUND (7.11)
Report
Moved by Regional
Councillor Gord Landon
Seconded by Councillor Collin
Campbell
1) THAT
the report dated November 14, 2011 entitled “Pre DCA Engineering Reserve Fund
and the 10% Non DC Growth Reserve Fund” be received; and,
2) THAT
a new reserve fund be established titled Non DC Growth Reserve Fund for the
purpose of funding the non DC component of growth related projects; and,
3) THAT
the Pre DCA Engineering Reserve Fund (087-2800160) be closed and the remaining
balance of approximately $10.1M be transferred to the Non dc Growth Reserve
Fund; and,
4) THAT
the 10% Non DC Growth Reserve Fund (087-2800220) be closed and the remaining
balance of approximately $6.2M be transferred to Non DC Growth Reserve Fund;
and,
5) THAT
any future transactions related to the Pre DCA Engineering Reserve Fund be
deposited into the Non DC Growth Reserve Fund; and,
6) THAT
staff report back regarding a funding strategy for the Non DC Growth Reserve
Fund; and further,
7) THAT
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
7. NOVEMBER 2011 -
CANCELLATION, REDUCTION
OR REFUND OF TAXES UNDER SECTIONS 357 AND
358 OF THE MUNICIPAL ACT, 2001 (7.3)
Report
Mr. Paul Wealleans, Director, Taxation addressed Committee and
summarized the details outlined in the report.
Moved by Regional Councillor Jim Jones
Seconded by Councillor Logan Kanapathi
1) THAT
taxes totalling approximately $274,775.74 be adjusted under Section 357 (in the
amount of $255,768.39) and Section 358 (in the amount of $19,007.35) of the Municipal
Act, 2001 of which the Town’s portion is estimated to be $34,803.82; and,
2) THAT the associated interest be
cancelled in proportion to the tax adjustments; and,
3) THAT the Treasurer be directed to
adjust the Collector’s Roll accordingly; and further,
4) THAT
staff be authorized and directed to do all things necessary to give effect to
this resolution.
CARRIED
8. 2011- 2015 MARKHAM THEATRE
STRATEGIC PLAN (6.2)
Presentation Report
Mr. Eric Lariviere, Theatre Manager delivered
a presentation regarding the 2011-2015 Markham Theatre Strategic Plan.
Staff thanked staff for all their work
together with the Theatre Board in bringing forward this strategic plan.
The Committee discussed the following:
·
Future target for dark days (Theatre non-utilized) and whether the target
should be lower
·
The importance of timelines outlining when goals need to be achieved by
·
The need for a business plan outlining the implementation process and the
associated costs
·
Explore further opportunities with
local restaurants in the area to incorporate packages to customers (eg dinner
and a show)
·
Importance of ensuring the building is accessible to people with
disabilities
·
Improvement of public transit to the Theatre and ensure it is a strategic
priority
·
Possibility to expand the size of the Theatre in the future
·
Ensuring constituents are aware of the programs and services that the
Theatre offers
·
Handling fees and whether that fee could be eliminated
·
Importance of targeting all Markham constituents of all ages and cultures
when promoting the Theatre
·
Cost of rental fees at the Theatre
Mr. Ron Brownsberger, former President of the
Markham Theatre Board addressed the Committee stating concern with the cost to rent
the Theatre and promoted the play "Bedtime Stories."
Moved by Councillor Carolina Moretti
Seconded by Regional Councillor Gord Landon
1) THAT
the report titled Markham Theatre Strategic Plan be received; and,
2) THAT 2011-2015 Markham Theatre
Strategic Plan as outlined in Appendix A be approved in principle as a
strategic direction subject to the presentation of future business plans,
budgets, and the need to report on any requests for new major initiatives;
and,
3) THAT the new Vision, Mission,
Values/Guiding Principles of Markham Theatre as presented in the Strategic Plan
be approved; and,
4) THAT the set of 32 metrics defining
success for Markham Theatre be approved; and further,
5) THAT Staff be authorized and directed
to do all things necessary to give effect to this resolution.
CARRIED
NEW
BUSINESS
9. WINDROW CLEARING (5.0)
There was discussion regarding whether a
decision has been made with respect to providing the winter service of clearing
resident's windrow. It was noted that
staff have indicated that it will not be possible to implement this service for
the winter season of 2011/2012 and that the windrow clearing needs to be
further reviewed.
ADJOURNMENT
The General Committee meeting adjourned at
11:15 AM.