Electronic General Committee MeetingRevised AgendaRevised Items are Italicized.Meeting Number: 4Monday, February 28, 2022 at 9:30 A.m. - 1:00 P.m.Live streamedPlease bring this General Committee Agenda to the Council meeting on March 8, 2022.1.CALL TO ORDER INDIGENOUS LAND ACKNOWLEDGEMENTWe begin today by acknowledging the traditional territories of Indigenous peoples and their commitment to stewardship of the land. We acknowledge the communities in circle. The North, West, South and Eastern directions, and Haudenosaunee, Huron-Wendat, Anishnabeg, Seneca, Chippewa, and the current treaty holders Mississaugas of the Credit peoples. We share the responsibility with the caretakers of this land to ensure the dish is never empty and to restore relationships that are based on peace, friendship, and trust. We are committed to reconciliation, partnership and enhanced understanding.2.DISCLOSURE OF PECUNIARY INTEREST 3.APPROVAL OF PREVIOUS MINUTES 3.1MINUTES OF THE FEBRUARY 14, 2022 GENERAL COMMITTEE (16.0) 1.GC20220214.pdf That the minutes of the February 14, 2022 General Committee meeting be confirmed. 4.DEPUTATIONS 5.COMMUNICATIONS 6.PETITIONS 7.CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES 7.1MINUTES OF AUGUST 5, SEPTEMBER 9, SEPTEMBER 30, OCTOBER 28 AND NOVEMBER 18, 2021 MARKHAM VILLAGE BUSINESS IMPROVEMENT AREA (16.0) 1.MVBIA Board Meeting Minutes August 2021.pdf2.MVBIA Board Meeting Minutes September 2021.pdf3.MVBIA Board Meeting Minutes September 30 2021 .pdf4.MVBIA Board Meeting Minutes October 2021.pdf5.MVBIA Board Meeting Minutes November 2021.pdf That the minutes of the August 5, September 9, September 30, October 28 and November 18, 2021 Markham Village Business Improvement Area meeting be received for information purposes. 7.2AWARD OF PROPOSAL 191-R-21 - DATA CENTRE HARDWARE REFRESH SOLUTION (7.5) 1.Award of Proposal 191-R-21 – Data Centre Hardware Refresh Solution.pdfR. Patano, ext. 2990 That the report entitled “Award of Proposal 191-R-21 Data Centre Hardware Refresh Solution” be received; and, That the contract for Data Centre Hardware Refresh (One-time - data centre hardware, implementation, training and Year 1 software subscription license, support & maintenance) be awarded to the sole bidder, Zycom Technology Inc. in the amount of $871,439.70 inclusive of HST; and, That the contract for Data Centre Hardware Refresh for Year 2 – 6 software subscription license, ongoing support and maintenance be paid upfront to the sole bidder, Zycom Technology Inc. in the total amount of $402,791.53 inclusive of HST; and, That the total capital cost of the award in the amount of $1,274,231.23 ($871,439.70 + $402,791.53) be funded from capital project ITS – Data Centre Server Hardware and Storage System Replacement (account 049-6150-21187-005) with an available budget of $934,820; and, That the capital budget shortfall in the amount of ($339,411.23) ($934,820 - $1,274,231.23) be funded from the Life Cycle Replacement and Capital Reserve Fund; and, That the contract for vendor ongoing support and maintenance costs for (5) five years (Years 2 to 6, 2023 to 2027) be awarded to Zycom Technology Inc. in the amount of $151,872.20 inclusive of HST and funded from GL 400-404-5461 (Computer Software Maintenance) subject to Council approval of the 2023-2027 operating budgets in the amounts of: Year 2 (2023) - $ 30,374.44 Year 3 (2024) - $ 30,374.44 Year 4 (2025) - $ 30,374.44 Year 5 (2026) - $ 30,374.44 Year 6 (2027) - $ 30,374.44 Total - $151,872.20 That the Chief Information Officer and the Commissioner, Corporate Services be authorized to extend the contract for software subscription, hardware maintenance, ongoing support and maintenance for an additional three (3) years (Years 7 to 9, 2028 to 2030) on behalf of the City (in its sole discretion), and execute any required documentation in a form satisfactory to the City Solicitor; and, That Zycom Technology Inc. be designated as the preferred vendor for the City’s Data Centre Server Hardware and HCI-Nutanix software subscription license for the term of this contract; and, That the purchase orders may be adjusted to acquire additional Server Hardware, and Nutanix software subscription license to support growth and future projects, subject to Expenditure Control Policy; and, That the Chief Information Officer and the Commissioner, Corporate Services be authorized to approve any new purchases of Server Hardware or HCI Software Subscription licenses needed due to growth during the term of this contract; and further, That Staff be authorized and directed to do all things necessary to give effect to this resolution. 8.PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES 8.1DEVELOPMENT CHARGES & COMMUNITY BENEFITS CHARGE UPDATE (7.11) 1.Development Charges and Community Benefits Charge 28-Feb-22 FINAL.pdf2.Appendix 1 Draft CBC Capital Program.pdfK. Ross, ext. 2126 / S. Neville, ext. 2659 That the Development Charges & Community Benefits Charge presentation be received; and, That Council approve stacked townhouse units be assessed development charges at the apartment rate; and, That Council approve the provision for City Wide Hard credits to be provided based on the lessor of (1) the indexed cost of the infrastructure as stated in the DC Background Study and, (2) the actual cost of the infrastructure; and further, That staff be directed to do all things necessary to give effect to this presentation. 9.MOTIONS 10.NOTICES OF MOTION 11.NEW/OTHER BUSINESS As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".12.ANNOUNCEMENTS 13.CONFIDENTIAL ITEMS That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:13.1FINANCE & ADMINISTRATIVE ISSUES Public Comments: 13.1.1GENERAL COMMITTEE CONFIDENTIAL MINUTES - JANUARY 17 AND JANUARY 31, 2022 (16.0) [Section 239 (2) (a)(h)(f)] Attachments | Public Comments1.GC20220214.pdf13.2LAND, BUILDING & PARKS CONSTRUCTION ISSUES Public Comments: 13.2.1PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD; YORK UNIVERSITY (WARD 3); [SECTION 239 (2)(c)] Public Comments: 13.2.2THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD; YORK UNIVERSITY (WARD 3); [Section 239 (2)(a)] Public Comments: 13.2.3PROPOSED OR PENDING ACQUISITION OF LAND BY CITY OR LOCAL BOARD (WARD 3); [SECTION 239 (2)(c)] Public Comments: 14.ADJOURNMENT No Item Selected This item has no attachments1.MVBIA Board Meeting Minutes August 2021.pdf2.MVBIA Board Meeting Minutes September 2021.pdf3.MVBIA Board Meeting Minutes September 30 2021 .pdf4.MVBIA Board Meeting Minutes October 2021.pdf5.MVBIA Board Meeting Minutes November 2021.pdf1.GC20220214.pdf1.Award of Proposal 191-R-21 – Data Centre Hardware Refresh Solution.pdf1.Development Charges and Community Benefits Charge 28-Feb-22 FINAL.pdf2.Appendix 1 Draft CBC Capital Program.pdf