Electronic General Committee Meeting
Revised Agenda
Revised Items are Italicized.

Meeting Number: 1

Monday, January 17, 2022 at 9:30 A.m. - 1:00 P.m.

Live streamed

Please bring this General Committee Agenda to the Council meeting on January 25, 2022.

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1.

CALL TO ORDER

2.

DISCLOSURE OF PECUNIARY INTEREST

3.

APPROVAL OF PREVIOUS MINUTES

3.1

MINUTES OF THE NOVEMBER 29, 2021 GENERAL COMMITTEE (16.0)

• 1. That the minutes of the November 29, 2021 General Committee meeting be confirmed.

4.

DEPUTATIONS

5.

COMMUNICATIONS

5.1

YORK REGION COMMUNICATIONS (13.4)

• 1. That the following communications dated December 2, 2021 from York Region be received for information purposes:
     1. 2022 Development Charges Bylaw: Policy Directions
     2. Establishing a Community Housing Development Master Plan
     3. Invasive Moth (Lymantria dispar dispar) Outbreak in York Region
     4. Markham Resolution - Information Report on York Region 2021 Water and Wastewater Master Plan Presentation
     5. Proposed Update to Sewer Use Bylaw and Enforcement Program Fees
     6. Renewing York Region's Vision: Strong, Caring, Safe Communities - Final Report
     7. Water and Wastewater Master Plan Update Draft Infrastructure Plan
     8. Yonge North Subway Extension - Funding Considerations
  2. That the following communications dated December 3, 2021 from York Region be received for information purposes:
     1. Draft York Region Official Plan
  3. That the following communications dated December 20, 2021 from York Region be received for information purposes:
     1. Unionville Seniors Hub and Community Centre

6.

PETITIONS

7.

CONSENT REPORTS - FINANCE & ADMINISTRATIVE ISSUES

7.1

MINUTES OF THE NOVEMBER 1, 2021 RACE RELATIONS COMMITTEE (16.0)

• 1. That the minutes of the November 1, 2021 Race Relations Committee meeting be received for information purposes.

7.2

QUESTION ON THE BALLOT - 2022 MUNICIPAL ELECTION (14.0)

S. Chapman, ext. 2097 / M. Pettit, ext. 8220 / K. Kitteringham, ext. 4729

• 1. That the report titled “Question on the Ballot – 2022 Municipal Election” dated January 17, 2022 be received for information.

7.3

RESTRICTED ACTS DURING AN ELECTION YEAR (14.0)

S. Chapman, ext. 2097 / M. Pettit, ext. 8220 / K. Kitteringham, ext. 4729

• 1. That the report titled ‘Restricted Acts in a Municipal Election Year (2022)’ dated January 17, 2022 be received for information.

7.4

USE OF CORPORATE RESOURCES FOR ELECTION PURPOSES POLICY - 2022 (14.0)

S. Chapman, ext. 2097 / M. Pettit, ext. 8220 / K. Kitteringham, ext. 4729

• 1. That the report titled ‘Use of Corporate Resources for Election Purposes Policy (2022)’ dated January 17, 2022 be received for information.

7.5

MINUTES OF THE DECEMBER 6, 2021 RACE RELATIONS COMMITTEE (16.0)

• 1. That the minutes of the December 6, 2021 Race Relations Committee meeting be received for information purposes.

8.

PRESENTATIONS - FINANCE & ADMINISTRATIVE ISSUES

8.1

GOVERNMENT FINANCE OFFICERS ASSOCIATION DISTINGUISHED BUDGET PRESENTATION AWARD AND CANADIAN AWARD FOR FINANCIAL REPORTING (7.0)

L. Chen, ext. 3880

The following staff will be presented with the GFOA Distinguished Budget Presentation Award:

• Jay Pak, Manager, Budgets, Financial Services
• Veronica Siu, Manager, Budgets, Financial Services

The following staff will be presented with the GFOA Canadian Award for Excellence in Financial Reporting:

• Kishor Soneji, Senior Accountant, Financial Services

• 1. That the report dated January 17, 2022 titled “Government Finance Officers Association Distinguished Budget Presentation Award and Canadian Award for Financial Reporting” be received; and,

  2. That the formal presentation of the following Government Finance Officers Association (GFOA) awards be received:
     1. Distinguished Budget Presentation Award and a Special Performance Measures Recognition for the annual budget for the fiscal year beginning January 1, 2021; and,
     2. Canadian Award for Financial Reporting for the annual financial report for the year ended December 31, 2020

8.2

2021 IABC TORONTO OVATION AWARD OF EXCELLENCE & 2021 IABC CANADA SILVER LEAF AWARD OF EXCELLENCE (12.0)

The following staff from Recreation Services and Corporate Communications will be presented with the 2021 IABC Toronto Ovation Award of Excellence and the 2021 IABC Canada Silver Leaf Award of Excellence:

• Michael Blackburn, Manager, Election Communications & Community Engagement
• Andrea Berry, Senior Manager, Corporate Communications & Community Engagement
• Jason Tsien, Senior Manager, Business Development, Recreation Services
• Portia Lee, Recreation Coordinator, Programs and Outreach, Recreation Services
• Brett Bartlett, Community Outreach Specialist, Recreation Services
• Sam Low, Supervisor, Community Programs, Recreation Services
• Nizar Moosa, Supervisor, Community Programs, Recreation Services
• Don Roe, Supervisor, Community Programs, Recreation Services
• Mary Creighton, Director, Recreation Services

No Attachment.

8.3

2021 IABC TORONTO OVATION AWARDS OF EXCELLENCE & MERIT AND 2021 IABC CANADA SILVER LEAF AWARD OF MERIT (5.1)

The following staff from Environment Services & Corporate Communications will be presented with the 2021 IABC Toronto Ovation awards of Excellence & Merit, and the 2021 IABC Canada Silver Leaf Award of Merit:

• Eddy Wu, Director, Environmental Services
• Holena Newton, Water Conservation Program Specialist
• Michael Freethy, Coordinator, Corporate Communications
• Claudia Marsales, Senior Manager, Waste Management & Environmental Services
• Juliana Aparicio, Waste Operations Assistant
• Andrea Berry, Senior Manager, Corporate Communications & Community Engagement
• Danielle Thom, Environmental Outreach Assistant (temporary contract)

No Attachment.

8.4

2021 IABC GOLD QUILL AWARD OF MERIT (9.0)

The following staff from the Elections Office & Corporate Communications will be presented the 2021 IABC Gold Quill Award of Merit:

• Michael Blackburn, Manager, Election Communications & Community Engagement
• Andrea Berry, Senior Manager, Corporate Communications & Community Engagement
• Kimberley Kitteringham, City Clerk & Director, Legislative Services & Communications
• Martha Pettit, Deputy City Clerk
• Scott Chapman, Manager, Elections

No Attachment.

9.

PRESENTATIONS - COMMUNITY SERVICES ISSUES

9.1

MARKHAM FAIRGROUNDS SEASONAL EVENT VENUE PROPOSAL (3.5)

Note: Todd Silverman, General Manager, Markham Fairgrounds will be in attendance to deliver a presentation. 

Presentation now attached.

10.

MOTIONS

11.

NOTICES OF MOTION

12.

NEW/OTHER BUSINESS

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

13.

ANNOUNCEMENTS

14.

CONFIDENTIAL ITEMS

• That, in accordance with Section 239 (2) of the Municipal Act, General Committee resolve into a confidential session to discuss the following matters:

14.1

LAND, BUILDING & PARKS CONSTRUCTION ISSUES

14.1.1

THE SECURITY OF THE PROPERTY OF THE CITY OR LOCAL BOARD; (WARD 7) [Section 239 (2)(a)] INFORMATION EXPLICITLY SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY OR LOCAL BOARD BY CANADA, A PROVINCE OR TERRITORY OR A CROWN AGENCY OF ANY OF THEM; (WARD 7) (13.0)

[Section 239 (2)(h)]

14.1.2

LITIGATION OR POTENTIAL LITIGATION, INCLUDING MATTERS BEFORE ADMINISTRATIVE TRIBUNALS, AFFECTING THE MUNICIPALITY OR LOCAL BOARD; [Section 239 (2)(e)] ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS

NECESSARY FOR THAT PURPOSE; (WARD 3) [Section 239 (2)(f)] (8.7)

233 MAIN STREET - LEGAL ADVICE

15.

ADJOURNMENT