General Committee Agenda

Meeting #:Meeting Number: 24
Date:
-
Location:
Council Chamber

Please bring this General Committee Agenda to the Council meeting on October 29, 2019.

 


    1. That the minutes of the October 7, 2019 General Committee meeting be confirmed.
    1. ​That the minutes of the September 24, 2019 and September 27, 2019 Budget Committee meeting be received for information purposes.
    1. ​That the minutes of the May 15, 2019, June 19, 2019, July 17, 2019 and August 21, 2019  Board of Management Unionville Business Improvement Area Committee meeting be received for information purposes.​
    1. That the minutes of the August 22, 2019 Waste Diversion Committee meeting be received for information purposes.

     

K. Soneji, ext. 2681

    1. That the report titled “2020 Interim Spending Authority Pending Approval of Budget”, be received; and,

    2. That Council approve 50% of the City’s 2019 Operating, Waterworks, Planning & Design, Building Standards and Engineering budgets equal to $197,546,839 as a pre-budget approval for 2020 operating expenditures; and further,

    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

K. Soneji, ext. 2681

    1. That the report titled “2020 Interim Spending Authority Pending Approval of Unionville and Markham Village Business Improvement Area Budgets”, be received; and,

    2. That Council approve 50% of the 2019 Operating Budget equivalent to the amounts of $105,500 for the Unionville BIA (UBIA) and $165,709 for the Markham Village BIA (MBIA) as pre-budget approval for 2020 operating expenditures; and further,

    3. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

K. Soneji, ext. 2681

    1. That the report titled2020 Temporary Borrowing By-law” be received; and,

    2. That a by-law be brought forward for Council approval to authorize the temporary borrowing, if required, of amounts not to exceed $197,546,839 from January 1, 2020 to September 30, 2020 and $98,773,419 from October 1, 2020 to December 31, 2020 to meet the expenditures of the municipality until taxes are collected and other revenues are received; and,

    3. That the Treasurer report to Council in advance of borrowing, if temporary borrowing is required; and further,

    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

A. Moore, ext. 4711

    1. That the report entitled “Staff Awarded Contracts for the Month of September 2019” be received; and,

    2. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

A. Moore, ext. 4711

    1. That the report “Contract Extension # 110-R-15 Auditor General Services” be

      received; and,

    2. That the Contract for Auditor General Services be extended for an additional five (5) years (January 1, 2020 to December 31, 2024) with MNP LLP for a maximum annual amount of $152,640 ($150,000 + $2,640) inclusive of HST;

      • $152,640 – Year 1
      • $152,640 – Year 2
      • $152,640 – Year 3
      • $152,640 – Year 4
      • $152,640 – Year 5

        $763,200 – Total

    3. That the annual amount of $152,640.00 be funded from the Operating Account #110-110-5699 subject to Council approval of the annual budget; and,

    4. That the tender process be waived in accordance with Purchasing By-Law 2017-8 Part II, Section 11.1 (c) which states “when the extension of an existing Contract would prove more cost effective or beneficial”; And (h) “where it is in the best interests of the City to acquire Consulting Services from a supplier who has a proven track record with the City in terms of pricing, quality and service”; and,

    5. That the Chief Administrative Officer be authorized to execute an agreement with MNP LLP in a form satisfactorily to the City Solicitor; and further,

    6. That Staff be authorized and directed to do all things necessary to give effect

      to this resolution.

C. Storto, ext. 4737

    1. That the report entitled “Joint and Several Liability and Insurance Reform for Municipalities” be received; and,

    2. That Council support the Association of Municipalities of Ontario’s (AMO) position that the joint and several liability principle requires reform, along with the recommendations to the Attorney General of Ontario contained within the AMO report entitled “Towards a Reasonable Balance: Addressing Growing Municipal Liability and Insurance Costs” as set out in Attachment 1 to this report; and,

    3. That this resolution be forwarded to the Attorney General of Ontario and the Association of Municipalities of Ontario; and further,

    4. That Staff be authorized and directed to do all things necessary to give effect to this resolution.

M. Pettit, ext. 8220

    1. That the 2020 Council and Standing Committee Meeting Calendar for January-December as outlined in Appendix “C” and allowing for all Council Meetings to be conducted starting at 1:00 PM to 6:00 PM with the option to host an evening Council meeting if so required, be adopted; and,

    2. That staff be authorized and directed to do all things necessary to give effect to this resolution.

Note: As per Section 5.4 (c) of the City of Markham's Procedural By-Law, this Notice of Motion was presented at the October 7, 2019 General Committee Meeting, and may be considered at this meeting.

  • The Markham Declaration for Immediate Action on Single-Use Plastics & Litter

    Moved By Regional Councillor Jack Heath

    Seconded By COuncillor Reid McAlpine

    WHEREAS all Canadians have the right to live in clean, healthy and resilient communities, free of litter and single-use plastic-related pollution; and

    WHEREAS decades of over-consumption of single-use plastics have led to a global environmental crisis with millions of tonnes of single-use plastics annually polluting our communities and waterways; and

    WHEREAS most litter found during Canadian shoreline clean-ups include plastic bottles and caps, beverage cups and lids, shopping bags, straws, stir sticks, cutlery, take-out containers, etc.; and

    WHEREAS single-use plastics are problematic because they slowly breakdown in the environment and are consumed by wildlife and marine life with profoundly negative impacts to our food chain and ultimately human health; and

    WHEREAS the majority of single-use plastics originate from retail stores, food premises such as restaurants and grocery stores, convenience shops, beer & liquor outlets, temporary event vendors, etc.; and

    WHEREAS businesses that supply or offer single-use plastics do not factor in the total life-cycle environmental costs of these items, such as litter clean-up and disposal, as well as their toxic impact on humans, wildlife, marine life, soil, and water; and

    WHEREAS in a recent national poll conducted by Friends of the Earth, 80 percent of Canadians support a ban on the production and use of single-use disposable plastic containers and packaging; and

    WHEREAS the Canadian and Ontario governments have announced their intentions to address single-use plastics, but have taken no immediate concrete action; and

    WHEREAS local governments like the City of Markham have taken a leadership role to mitigate pollution with bold action on textiles, waste diversion, air quality, and pesticide reduction; and

    WHEREAS Markham, its residents and innovative business leaders are committed to taking immediate action to reduce single-use plastics; and

     

    WHEREAS the cost of inaction is dramatically greater than the cost of action and, as a community, there is recognition that we are all in this together; therefore,

    BE IT RESOLVED THAT:

    1. Markham Council declares that, within three months of the adoption of this declaration the following single-use plastics must not be used by businesses serving consumers in Markham:

     

    1. Plastic film retail shopping bags. If a retail shopping bag is necessary, it would be permissible to substitute a non-plastic alternative to be provided on request. Charging a fee for such a product would also be permissible,
    2. Plastic straws, plastic stir sticks, plastic drink stoppers and other similar products. The exception would be for medical and accessibility purposes. If such products are necessary, it would be permissible to substitute a non-plastic alternative to be provided on request,
    3. Plastic, plastic-coated, or polystyrene take-out containers and lids. For example, coffee cups and restaurant take-home food containers. Non plastic or non plastic-coated alternatives would be permitted,
    4. Plastic six-pack rings or similar items used for carrying pop, beer and other products. Substituting them with non-plastic alternatives would be permitted,
    5. Single-portion condiments and single-use plastic utensils. They may be supplied to consumers on request.

     

    1. That this declaration applies all to retail stores, food premises such as restaurants and grocery stores, convenience shops, beer & liquor outlets, temporary event vendors, etc. across the City. Markham will monitor for non-compliance and use its enforcement powers to achieve compliance, and

     

    1. That this declaration be forwarded to the Prime Minister, the Minister of Environment and Climate Change, the Premiers and Ministers of the Environment in each of the provinces and territories, party leaders in the 14 jurisdictions, all municipalities in Canada, the Federation of Canadian Municipalities, all provincial and municipal associations, and all impacted Markham businesses.

As per Section 2 of the Council Procedural By-Law, "New/Other Business would generally apply to an item that is to be added to the Agenda due to an urgent statutory time requirement, or an emergency, or time sensitivity".

12.1
FINANCE & ADMINISTRATIVE ISSUES
 

12.1.1
GENERAL COMMITTEE CONFIDENTIAL MINUTES- OCTOBER 7, 2019 (16.0) [ Section 239 (2) (a) (b) (c) (e) (f)]
 

12.1.2
A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD (6.0) (WARD 4) [Section 239 (2) (c)]