General Committee
May 26, 2014
Meeting
Number 13
Finance & Administrative Issues Community Services Issues
Chair: Mayor
Frank Scarpitti Chair: Councillor Alex Chiu
Vice Chair: Councillor Carolina Moretti Vice
Chair: Councillor Howard Shore
Environment
& Sustainability Issues Building,
Parks, & Construction Issues
Chair: Councillor
Valerie Burke Chair: Councillor Logan Kanapathi
Vice Chair: Regional Councillor Joe Li Vice
Chair: Councillor Colin Campbell
Alternate formats are available
upon request.
Attendance
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Andy
Taylor, Chief Administrative Officer
Trinela
Cane, Commissioner of Corporate Services
Brenda
Librecz, Commissioner of Community & Fire Services
Catherine
Conrad, City Solicitor
Joel
Lustig, Treasurer
Mark
Visser, Senior Manager, Financial Strategies & Investments
Andrea
Tang, Manager of Financial Planning
Robert Muir, Manager of Stormwater
Alida
Tari, Council/Committee Coordinator
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The General Committee meeting convened at the hour of 9:05 AM with Councillor
Carolina Moretti in the Chair. Mayor
Frank Scarpitti assumed the Chair at 9:10 AM.
Councillor Alex Chiu Chaired Community Services related items and Councillor
Valerie Burke Chaired Environment and Sustainability items.
Disclosure of
Interest
None disclosed.
1. 2014 MARCH YEAR-TO-DATE REVIEW
OF OPERATIONS (7.4)
Presentation
Andrea Tang, Manager of Financial Planning
delivered a PowerPoint presentation regarding the 2014 March Year-To-Date
review of Operations. It was noted that
slide 3 of the presentation should read "March YTD Expenditures."
Moved by Councillor Alex Chiu
Seconded by Councillor Logan Kanapathi
1) That the presentation
provided by Andrea Tang, Manager of Financial Planning, entitled “2014 March
Year-To-Date (YTD) Review of Operations” be received.
Carried
2. STORMWATER FEE IMPLEMENTATION AND
COMMUNICATION PLANS (5.5 & 2.0)
Presentation
Robert Muir, Manager
of Stormwater delivered a PowerPoint presentation providing an update relative
to the stormwater fee implementation and communication plan.
The Committee
discussed and suggested the following with respect to the stormwater
implementation and communication plan:
·
Current logo of the catch
basin change it to include reflecting water
·
Pamphlet picture - include
image that shows flooding as well as the construction
·
Have newspaper ads in the
Fall 2014 that explain the issue and remedy
·
Investigate whether there is
any government funding available to assist in offsetting or completely fund
this project (such as Infrastructure Ontario)
·
Importance of proper
communication
·
What are other
municipalities doing
·
Consider a separate line
item on the PowerStream bill with a phone number to call with any questions or
direct them to a website
·
Include phone number,
website, etc on the construction job site signage
·
Explore billing to all
Markham properties (including those that don't receive a water bill)
·
Include Markham upfront with
the logo
·
Message section on
PowerStream bill - incorporate some information relative to current projects
Moved by Mayor Frank
Scarpitti
Seconded by
Councillor Colin Campbell
1) That the presentation
provided by Robert Muir, Manager of Stormwater, entitled Stormwater Fee
Implementation and Communications Plan be received; and,
2) That staff be directed to apply for
grant funding through Infrastructure Ontario
Carried
3. MINUTES
OF THE MAY 5, 2014
GENERAL COMMITTEE (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That
the minutes of the May 5, 2014 General Committee meeting be confirmed.
Carried
4. MINUTES
OF THE APRIL 8, 2014
SENIORS ADVISORY COMMITTEE (16.0)
Minutes Terms
of Reference
Moved by Councillor Alan Ho
Seconded by Councillor Alex Chiu
1) That
the minutes of the April 8, 2014 Seniors Advisory Committee meeting be received
for information purposes; and,
2) That Council endorse the revised Terms
of Reference as recommended at the
April 8, 2014 Seniors Advisory Committee meeting.
Carried
5. MINUTES
OF THE APRIL 9, 2014
GERMAN MILLS COMMUNITY CENTRE BOARD (16.0)
Minutes
Moved by Councillor Alan Ho
Seconded by Councillor Alex Chiu
1) That
the minutes of the April 9, 2014 German Mills Community Centre Board meeting be
received for information purposes.
Carried
6. MINUTES
OF THE OCTOBER 24, 2013,
NOVEMBER 28, 2013, FEBRUARY 27, 2014 AND
MARCH 27, 2014 HEINTZMAN HOUSE BOARD (16.0)
Oct.
24 Nov.
28 Feb.
27 Mar.
27
Moved by Councillor Alan Ho
Seconded by Councillor Alex Chiu
1) That
the minutes of the October 24, 2013, November 28, 2013, February 27, 2014 and
March 27, 2014 Heintzman House Board meetings be received for information
purposes.
Carried
7. MINUTES
OF THE FEBRUARY 20 AND
APRIL 24, 2014 VICTORIA SQUARE
COMMUNITY CENTRE BOARD (16.0)
Feb.
20 Apr.
24
Moved by Councillor Alan Ho
Seconded by Councillor Alex Chiu
1) That
the minutes of the February 20 and April 24, 2014 Victoria Square Community
Centre Board meetings be received for information purposes.
Carried
8. MINUTES OF THE FEBRUARY 13 AND
APRIL 10, 2014 MARKHAM TRAIN STATION
COMMUNITY CENTRE BOARD OF MANAGEMENT (16.0)
Feb.
13 Apr.
10
Moved by Councillor Alan Ho
Seconded by Councillor Alex Chiu
1) That
the minutes of the February 13 and April 10, 2014 Markham Train Station
Community Centre Board of Management meetings be received for information
purposes.
Carried
9. MINUTES OF THE APRIL 29, 2014
MARKHAM LIVE (MISTA) COMMITTEE (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That
the minutes of the April 29, 2014 Markham Live (MISTA) Committee meeting be
received for information purposes.
Carried
10. MINUTES OF THE MARCH 31, 2014
AUTOMATED VACUUM COLLECTION (AVAC)
FEASIBILITY WORKING GROUP (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That
the minutes of the March 31, 2014 Automated Vacuum Collection (AVAC)
Feasibility Working Group meeting be received for information purposes.
Carried
11. MINUTES OF THE MARCH 24, 2014
MARKHAM PUBLIC LIBRARY BOARD (16.0)
Minutes
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That
the minutes of the March 24, 2014 Markham Public Library Board meeting be
received for information purposes.
Carried
12. 2014 MARCH YEAR-TO-DATE REVIEW
OF OPERATIONS (7.4)
Report Attachments
There was
brief discussion with respect to non-revenue water; costs relative to the
Theatre and operating costs related to aquatics.
Moved by
Councillor Alex Chiu
Seconded by
Councillor Logan Kanapathi
1) That
the report entitled “2014 March Year-To-Date Review
of Operations” be received.
Carried
13. 082-R-14 SUPPLY AND
DELIVERY OF SERVER
HARDWARE AND VMWARE SOFTWARE (7.12)
Report
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That the report
entitled “082-R-14 Supply and Delivery of Server Hardware and VMware Software” be
received; and,
2) That the contract
for “Supply and Delivery of Server Hardware and
VMware Software” be awarded to the highest ranked, lowest priced bidder,
Compugen Inc., in the total amount of $478,111 inclusive of HST for a term of six years to expire on December 31, 2020;
and,
3) That the total award
of $478,111 inclusive of HST be funded from the Primary Data Centre Server
Replacement Project (Account #049- 5350-14409-005); and,
4) That the recommended
bidder, Compugen Inc. be designated as preferred vendor for City’s Server
Hardware and VMware Software product for the term of this contract; and,
5) That Staff be authorized to amend the
purchase order amounts in years 2014 – 2020 to accommodate business needs for
the purchase of the identified Server Hardware and VMware software products
through Capital and Operating Budgets as approved by Council during the annual
budget process; and further,
6) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
14. DEVELOPMENT CHARGES INDEXING -
JULY 1, 2014 (7.11)
Report
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That the report
titled “Development Charges Indexing - July 1, 2014” be received; and,
2) That Council approve
an increase in development charges of 0.6%, effective January 1, 2014; and
further,
3) That staff be
directed to do all things necessary to give effect to this report.
Carried
15. DEVELOPMENT CHARGES DECEMBER 31, 2013
RESERVE BALANCES AND ANNUAL ACTIVITY OF
THE ACCOUNTS (7.11)
Report Attachments
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That the report
titled “Development Charges December 31, 2013 Reserve Balances and Annual
Activity of the Accounts” be received by Council as required under Section
43(1) of the Development Charges Act, 1997.
Carried
16. DEVELOPMENT CHARGE DEFERRAL –
CORNERSTONE CHRISTIAN COMMUNITY CHURCH (7.11)
Report Attachment
It was noted that the Development Charge
deferral is not for the church, but for the community space within the church.
Moved by Councillor Alan Ho
Seconded by Councillor Alex Chiu
1) That the report
titled “Development Charge Deferral – Cornerstone Christian Community Church”
be received; and,
2) That Council
authorize the Mayor and Clerk to execute an agreement with the Cornerstone
Community Church for a deferral of the payment of the City Wide Hard Development
Charges for up to three years, relating to the construction of a the
Cornerstone Centre at 9642 9th Line, to the satisfaction of the City
Solicitor; and,
3) That the agreement
provide that the City Wide Hard Development Charges to be deferred be fully
secured; and,
4) That City Wide Hard
Development Charges in the amount of $486,908.53 paid at building permit
issuance be refunded subsequent to the execution of the deferral agreement;
and,
5) That the agreement
provide that the deferred payment of the City Wide Hard Development Charges be
indexed at the higher of (1) Bank of Canada Prime Business Rate or (2) Toronto
Non-residential Building Construction Price index; and,
6) That Council
authorize City staff to execute a service level agreement with the Cornerstone
Community Church in a form satisfactory to the City Solicitor and CAO; and,
7) That the Treasurer
and Commissioner of Community and Fire Services be authorized to approve
Development Charge Deferrals that comply with the guidelines as outlined in the
“Community Use Facilities – Criteria and Conditions for Deferral of Development
Charges”, up to a value of $500,000; and further,
8) That staff be
directed to do all things necessary give effect to these recommendations.
Carried
17. AWARD OF CONTRACT 034-T-14
KENNEDY ROAD SEWAGE PUMPING
STATION UPGRADE (7.12)
Report
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That
the report entitled “Award of Contract 034-T-14 Kennedy
Road Sewage Pumping Station Upgrade” be received; and,
2) That
the Contract for Kennedy Road Sewage Pumping Station
Upgrade be awarded to the lowest priced bidder, BGL
Contractors Corp., in the total amount of $355,549.44 inclusive of HST; and,
3) That a contingency
in the amount of $35,554.94 (10%), inclusive of HST,
be established to cover any additional construction
costs, and that authorization to approve expenditures of this contingency
amount up to the specified limit be in accordance with the Expenditure Control
Policy; and,
4) That
the award be funded from the Waterworks project for
Sanitary Sewer Construction/Replacement Program - Annual (account 053 6150
10329 005) in the amount of $391,104.38, inclusive of HST; and,
5) That the funding
shortfall in the amount of $121,832.68 be funded from the Waterworks
Stabilization/Capital Reserve; and further,
6) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
18. MUNICIPAL FUNDING AGREEMENT FOR
FEDERAL GAS TAX (7.0)
Report Attachment
Moved by
Councillor Alan Ho
Seconded by
Councillor Alex Chiu
1) That the report
dated April 30, 2014 entitled “Municipal Funding Agreement for Federal Gas Tax”
be received; and,
2) That a By-Law be
enacted granting authority to the Mayor and
Clerk to sign the “Municipal Funding Agreement for the Transfer of
Federal Gas Tax Funds” between the Association of Municipalities of Ontario
(AMO) and the City of Markham (City); and further,
3) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
Report Attachment
Regional Councillor Gord Landon advised that he did meet with the
representative for the Unionville Theatre Company and that he will be
contacting them in November to further discuss the possibility of raising funds
through the Gala for Giving.
Moved by Councillor Don Hamilton
Seconded by Regional Councillor Jim Jones
1) That
the report dated April 28, 2014 entitled “Unionville Theatre Company Request
for Financial Assistance” be received; and,
2) That
Council not approve a gift or loan in the amount of $35,000 to the Unionville
Theatre Company; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
20. STORMWATER FEE IMPLEMENTATION AND
COMMUNICATION PLANS (5.5 & 2.0)
Report Attachment
A
Moved by Mayor Frank Scarpitti
Seconded by Councillor Colin Campbell
1) That the report
“Stormwater Fee Implementation & Communication Plans” be received; and,
2) That staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
21. ENVIRONMENTAL MANAGEMENT PLAN FOR
THE ABANDONED FUEL DISTRIBUTION
SYSTEM IN THORNHILL (5.0)
Report Attachments
Moved by Councillor Alan Ho
Seconded by Councillor Alex Chiu
1) That the report
titled “Environmental Management Plan for the Abandoned Fuel Distribution System
in Thornhill” be
received; and,
2) That the Mayor and
Clerk be authorized to execute the Environmental Management Plan (“EMP”) generally
in the form attached to this report as “Attachment B” and approved by the City
Solicitor; and further,
3) That
Staff be authorized and directed to do all things necessary to give effect to
this resolution.
Carried
22. SEWER USE BY-LAW UPDATE AND
EFFLUENT COMPLIANCE PROGRAM (5.5)
Report Attachments
There was discussion with respect to food waste
grinder/garburators.
Moved by Deputy Mayor Jack Heath
Seconded by Councillor Alex Chiu
1) That the report
entitled “Sewer Use By-law Update and Effluent Compliance Program”, dated May
26 2014, be received; and,
2) That Council enact
the proposed Sewer Use By-law, as described in this report and in the form set out in Attachment “A”; and,
3) That Council repeal
the current Sewer By-law (No. 436-86), as amended; and,
4) That Council receive
the information on Markham’s Sanitary Sewer Effluent Compliance Program and the
two-tier Sewer Use Compliance Collaboration with the Region of York; and
further,
5) That Staff be
authorized and directed to do all things necessary to give effect to this
resolution.
Carried
Adjournment
Moved by Councillor Alex Chiu
Seconded by Councillor Howard
Shore
That the General Committee meeting adjourn at 10:48 AM.
Carried